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Jobs near New York City, NY “All Jobs” New York City, NY

 Job Summary

If you are meticulous, detail-oriented, and ready to put your skills to use in a fun environment full of challenges and opportunities for advancement, we want you to join our team as a data entry clerk. You will be responsible for collecting, reviewing, and entering data from various sources to support both customers and team members in completing our company's mission. We value every employee and provide opportunities for you to innovate and implement new procedures, as well as advance your career through special assignments and promotions. You will network with various department heads and utilize a variety of off-the-shelf and proprietary software programs. Join us and use your critical thinking and exceptional computer skills in an engaging, team-oriented office.

 

Job Responsibilities

 

' Compile, read, sort, and process source data, such as purchase orders, funding requests, canceled checks, and sales reports and enter relevant data into correct fields quickly and accurately.

' Research data sources as necessary to verify accuracy and completeness of information and proactively seek additional sources when necessary to meet data entry requirements.

' Review previously cataloged data for errors during weekly reviews by comparing with source data and modifying fields as needed to fix errors or supply omitted information.

' Maintain detailed and accurate logs of daily work, including a list of source material, the quantitative amount of information entered, reports of any errors or inaccuracies, and recommended modifications to goals.

' Locate primary and secondary data sources as needed to form a complete informational picture of each assignment, including researching files of physical and digital data as well as communicating directly with managers and peers.

' Use various machines to access, display, and write data using paper, cards, disks, tape, or digital storage devices to complete daily tasks.

' Communicate effectively with managers and colleagues to clarify work assignments, resolve issues, and turn in completed assignments.

 


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Job Description


Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.


Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.



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Job Description


Very attractive opportunity as an executive assistant in a pleasant work environment. This is an established real estate and property management company.


The position of Executive Assistant requires excellent administrative skills including proficiency using Excel and the willingness to pitch in however needed. An understanding of some bookkeeping or accounting principles is helpful.


This executive assistant / executive administrative assistant position is diverse and customer service focused. It requires very solid organizational skills and the ability to effectively communicate both verbally and in writing. In addition, the executive assistant should be able to work as part of a team and autonomously.


If you are a high energy and positive professional with prior executive assistant experience in either real estate, property management or a related industry, we invite you to apply confidentially. Thank you.


 



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Job Description


A small, dynamic business poised for growth seeks an ambitious, bright, and talented individual who would like to help a really good small business grow into a really great small business, and beyond.


We need someone with a background in bookkeeping, office management, and outstanding computer skills to help run our busy office, all the while learning the nuances of what makes our business unique.


Experience in the above is preferred; the only requirement is a positive, can-do attitude, the ability to inspire others, and the skills necessary to make each day a great day.


Working within a team framework and reporting directly to the owner, the ideal candidate will have a strong background and demonstrated experience in integrated office accounting software including:


· Accounts Receivable and Collections


· Accounts Payable


· Order Entry


· Inventory Control


· General Ledger


· Knowledge of basic accounting principles


· Knowledge and proficiency with Excel and other MS Office applications


Job duties will include, but are not limited to:


· Data input


· Accounts maintenance


· Phone reception and customer service


· Web site monitoring and maintenance


· Company database and reports maintenance


· Project management


· Filing, faxing, and otherwise general office help


Company Description

We have a long, loyal, and growing customer base, as we are known for our customer service, attention to detail, quality products, and friendly demeanor.


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Job Description


Engineering firm is looking for a secretary with experience in the construction field to join our team!


Responsibilities:


Receptionist- taking phone calls
Assisting management with requested reports and documents
Filing
Qualifications:


Previous experience as a receptionist
Previous experience in the construction industry
Strong organizational skills
Excellent written and verbal communication skills
Associate degree



Apply Today! Submit your resume and desired salary! We are waiting to hear from you!



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Job Description


At Evolve Physical Therapy we offer many different Clinic settings to provide each of our employee’s a unique experience. One clinic has a spa like environment, another two clinics’ in located in a gym, and our fourth location is located in a Pain Management Dr's office. All the clinics have an individual feel with the overall goal of giving our patients a more comprehensive type of care. One of our focuses is to create an environment that both employee’s and patients feel excited about. Not only does Evolve have multiple settings we also offer competitive salary, health coverage, and professional growth within the company just a few benefits we offer our staff. I’m sure we'd be the best fit for an Administrative Assistants like yourself. Would you be open you having a quick chat?



  • Proficiency with Microsoft Outlook, Word, and Excel spreadsheets a must


  • Office/Administrative experience, preferably in a fast-paced environment

  • Professional demeanor in interacting with staff at ALL levels

  • Ability to effectively manage and organize time and projects, based on priority and demand, with continuous follow-up.

  • Ability to multi-task, handle detail oriented work, meet deadlines, and work well under pressure.

  • Must have great service skills

  • Familiarity with Benefits, Workers Compensation, Disability Administration

  • Ensure confidentiality in all matters

  • Punctual and flexible to work overtime



  • Detail oriented with strong day-to-day organizational skills

  • Ability to be proactive, independent, efficient, to organize/prioritize work and perform multiple tasks simultaneously

  • Comfortable working in a medical office setting and interacting with patients and physicians

  • Ability to travel to offices throughout Brooklyn.

  • Proficiency with Microsoft Outlook, Word, and Excel spreadsheets a must


  • Office/Administrative experience, preferably in a fast-paced environment

  • Professional demeanor in interacting with staff at ALL levels

  • Ability to effectively manage and organize time and projects, based on priority and demand, with continuous follow-up.

  • Ability to multi-task, handle detail oriented work, meet deadlines, and work well under pressure.

  • Must have great service skills

  • Familiarity with Benefits, Workers Compensation, Disability Administration

  • Ensure confidentiality in all matters

  • Punctual and flexible to work overtime

  • Detail oriented with strong day-to-day organizational skills

  • Ability to be proactive, independent, efficient, to organize/prioritize work and perform multiple tasks simultaneously

  • Comfortable working in a medical office setting and interacting with patients and physicians

  • Ability to travel to offices throughout Brooklyn.


 


 



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Job Description


Required of Candidates:



  • Must be fluent in both English and Spanish

  • Must know quickbook basics

  • Needs to be a quick learner and organized

  • Needs driver's license


Person filling the posistion will be responsible for:



  • Invoicing

  • Filing checks and contracts

  • communicating with clients

  • communicating with employees and contractors

  • Payroll processing

  • Any other necessary administrative duties that may arise.


 


 



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Job Description


We need a bookkeeper / admin assistant for our daycare business. We have 3 locations in Brooklyn. Admin/bookkeeper experience in a daycare is a PLUS., We need someone to handle invoices, data entry as well as handling phone calls and filing, etc.


One year work bookkeeping experience is a MUST - as well as working knowledge in Quickbooks and Excel.


 


Company Description

Honeydew Drop Childcare Services is a Family of teachers & caregivers who, like the bee hive, members of it care for offspring that are not their own. We have been serving the Brooklyn community since 1999. We have 5 programs in 3 different locations: Located in Park Slope & Kensington. These programs lovingly care for children from ages 4 months to 5 years old.
Honeydew is the perfect bridge between home and school with progressive Child-Centered Infant, Pre-K and Pre-school curricula for the Whole Child.


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Job Description


POSITION: COMPLIANCE ADMINISTRATIVE ASSISTANT


REPORTS TO: CHIEF COMPLIANCE OFFICER


VIP Community Services, an important anchor in the Bronx community serving adults with serious substance use addictions, is seeking a Health Care Compliance Specialist to join the Compliance Department. The Compliance Department is an integral part of VIP’s mission and operations. VIP Community Services is committed to providing its clients with high quality and caring services pursuant to the highest ethical and legal standards. The Compliance Department was developed to ensure these standards. The department’s mission is to help support VIP’s direct care and support programs by developing and facilitating processes and systems that ensure compliance with all health care compliance regulatory standards.


The Administrative Assistant will report to the Chief Compliance Officer (CCO). This position will also work closely with VIP’s residential and supportive housing, outpatient, health homes, health services, mental health, and substance use programs.


SPECIFIC DUTIES AND TASKS: include but are not limited to the following:


General Office Duties:



  • Ordering supplies


  • Faxing/scanning/electronically filing/copying/shredding

  • Faxing/scanning provider’s materials

  • Making outgoing phone calls and handling inquiries from outside providers/organizations;

  • Typing correspondence for Compliance Department

  • Distributing documents to various providers in main office

  • Filing and retrieving documents/reports

  • Preparing responses to correspondence containing routine inquiries

  • Scheduling events/meetings including preparing agendas and teleconferencing

  • Attending meetings to record minutes

  • Compiling, transcribing and distributing minutes electronically

  • Preparing and editing correspondence, communications, presentations and other documents

  • Liaising with internal staff at all levels

  • Maintaining compliance tracking reports

  • Pick up compliance and medical record request mail daily, time stamp, and process as appropriate

  •  


Specific Compliance Assistance Duties:


 



  • Training Management Assistance: Monitoring and tracking staff attendance to HIPAA, Compliance, and Boundaries Trainings; coordinating training schedules and room set up; maintaining training registration lists; collecting and securing attendance sheets and/or certificates; maintaining the training tracking reports; distributing the training tracking reports to the programs electronically; preparing training packets

  • Special Investigation Management Assistance: redact/de-identify investigation reports and prepare for QA Manager, scan and electronically file investigation reports and supportive documentation

  • Medical Records Request Management:


o Process all incoming and outgoing medical records requests for outside providers/entities and all in house requests for discharged medical records, manage tracking logs


o Process all medical records subpoenas with Chief Compliance Officer’s approval


o Assist in the management of the agency’s chart retention and destruction process



  • Prepare compliance department reports

  • Assist with compliance audits and assessments

  • Create and maintain meeting minutes and agendas repository for compliance meetings

  • Summarize monthly compliance activities on the spread sheet report.

  • Perform all other related clerical and administrative duties

  • Other duties as assigned


EDUCATIONAL/TRAINING REQUIRED (List all that is required to achieve this position):



  • HS diploma required with related post HS training, Bachelor’s degree preferred

  • Office management certificate is an advantage


QUALIFICATIONS:



  • Knowledge of standard office administrative practices and procedures

  • Minimum of 2 years of experience providing administrative assistance and support to an executive level administrator

  • Minimum one year experience in mental health or social services fields

  • Knowledge of HIPAA regulations and Privacy rules

  • Excellent in the following skills: typing, organizational, planning, time management, and coordinating, communication, information gathering and monitoring, problem analysis and problem solving, initiative, attention to details and accuracy, adaptability


Company Description

VIP has long recognized that for treatment to be successful long term, the drug lifestyle has to be replaced with positive elements — education, health care, mental health care, job training, life skills and work opportunities. VIP’s diverse treatment programs were — and remain – integrated. VIP is dedicated to empowering its clients with the tools they need to become self-sufficient.


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Job Description


Our legal team is committed to providing each client with quality counsel, innovative solutions and personalized service. Founded in 2000, the firm offers the legal expertise of its 100-plus attorneys, who have accumulated experience and problem-solving skills over decades of practice.


We are a vibrant, busy and growing full-service law firm and looking to increase to its talented ranks of professional staff by adding an Administrative Assistant with a demonstrated interest and experience of 5+ years in an administrative role.


This role will provide administrative support assisting the Matrimonial Department (divorce litigation attorney) and located in downtown Brooklyn.

Key Responsibilities:



  • Maintain detailed calendars in Outlook, scheduling and coordinating internal and external meetings as necessary.

  • Manage administrative duties including but not limited to arranging conference calls, meetings, creating and maintaining, paper and electronic files; as well as handling miscellaneous photocopying, scanning and printing requests.

  • Service of pleadings and discovery documents and demands, assisting in preparation of subpoenas and various litigation documents.

  • Create, edit, format and proofread letters, memos, and other documents using Microsoft Word, PowerPoint and Excel. Compose routine correspondence and emails, as needed.

  • Request conflict checks, open new client matters and submit electronic approvals, as needed.

  • Other ad hoc projects as needed.


 


Knowledge, Skills & Attributes



  • At least 5 years of experience providing administrative support in a law firm environment.

  • 4 year college degree or equivalent preferred.

  • Excellent client services and problem solving skills; matrimony experience a plus.

  • Proactive and anticipatory.

  • Solid knowledge of computers and software applications (MS Word, Excel, PowerPoint, Outlook).

  • Ability to think clearly and work well under pressure in a busy environment.

  • Strong interpersonal skills, with the ability to work effectively and cooperatively with all levels of staff within the office.



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Job Description


Community Manager



  • Handle tenant concerns, including but not limited to calls and emails, and issue work orders as needed

  • Inform Property Manager of tenant complaints, forward work orders

  • Follow up pending work orders twice a week

  • Create and distribute tenant memos per upper management

  • Open and sort building mails

  • Oversee Jack Jaffa notifications and updates on all pending hearings

  • Monitor HPD, ECB, and DOB violations along with PM

  • Create work orders pertaining to violation closure

  • Follow to completion with property manager

  • Submit compliance paperwork once violations are completed

  • Call for building inspections

  • E-Certify HPD violations as necessary

  • Coordinate lead-abatement and mold remediations for violations and submit to HPD

  • New Tenants: scan/attach lease and documents, mail out lease and create & file folder

  • Soon to be replaced by automation through Yardi

  • Engage with portfolio wide building system

  • Monitor closure of all building permits

  • Create report twice per month

  • Work on projects as assigned by upper management

  • Create and maintain building calendars as they relate to mandated inspections and testing


 


 


 


 


 



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Job Description


 


We are looking for an experienced Administrative Assistant in our Avenel, NJ office. We are a Special Inspection and Materials Testing Facility and are in need of someone with the following skills:



  • Proficiency in Microsoft Office programs

  • Heavy Data Entry

  • Typing - 60 + wpm (Heavy typing)

  • Ability to learn new tasks quickly

  • Ability to multi-task and prioritize

  • Proofreading and editing

  • Strong Grammar skills are a must


This is a fast paced, high pressure environment and the right person will be willing to learn new tasks and take on additional duties without prompting, As our company is in a very specialized industry it is difficult to find someone with experience in our specific field. I am looking for someone who can adapt to our particular office environment and can use their skill set to its maximum potential. Salary commensurate with experience/skill set.


Company Description

Atlantic Engineering Laboratories Inc. (AEL) is a full service inspection and materials testing firm providing on-site quality control and quality assurance services during all aspects of construction.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Attend meetings


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Requirements: 



  • High School Diploma or Equivalency

  • Graduate of a recognized business school


Abilities:



  • To sit for long periods of time

  • Bend and lift when necessary

  • Communicate effectively

  • Problem solve with little guidance


Company Description

Great atmosphere and Competive compensation


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Job Description


Construction Company Looking for Office Assistant/Manager. Previous experience with Construction Company is preferable. Local Jersey City Resident or Commutable distance is preferable.


 


Company Description

Construction Company. Builders and New Home Developers


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Job Description


Basic Function


Provide high-level administrative support and general office management. Conduct research, prepare proposals and reports, handle information requests, and perform clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. Train and supervise lower-level clerical staff.


Responsibilities



  • Provide personal and administrative support to the CEO.

  • Prepare large, intricate proposals and reports.

  • Handle clerical functions including information requests and correspondence.

  • Arrange conference calls, schedule meetings, and make travel arrangements.

  • Coordinate work to be scheduled for clients.

  • Train and supervise lower-level office staff.

  • Understand the billing cycle and supervise sales receivables.

  • Enforce company policy and standards for customer service throughout the office branch.


Skills/Abilities



  • Must possess strong written and verbal communication skills including proposal writing skills.

  • Proficient in Microsoft Word (expert level).

  • High level of business acumen.

  • The ability to multi-task and handle heavy calendar entries.

  • Time management and organizational skills required.

  • High level of professionalism and phone etiquette.


Education/Training


  • Two to four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field.

Experience



  • Minimum of five years’ experience in general office management and staff supervision.

  • Three to five years’ prior administrative experience supporting senior-level staff.

  • Prior experience creating proposals, reports, and/or presentations highly preferred.


Company Description

We are a family-owned company that has been serving homeowners, businesses and communities in the tri-state area since 1964...

Today, Almstead has over 100 employees and a fleet of specialized trucks and equipment. Our main service lines include: tree pruning and removal, tree risk assessment, plant health care, lawn care (using organic or traditional programs), custom blend fertilization, soil care and analysis, disease and pest management, and professional consulting services.


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Job Description


A-1 Affordable Construction is seeking an Permit Coordinator to join our team !


A-1 Affordable Construction is a well established chimney, roofing, gutters, and masonry company serving all areas of New Jersey, parts of PA & NY. We have been in business 25 years and are expanding in multiple areas. We are seeking qualified candidates that are able to perform well in a fast paced environment while remaining confident and professional.  Our permit department is responsible for filing and tracking all permits, scheduling inspections, and handling all customer service related issues within this department . Each town has their own requirements and guidelines for this process that must be followed. attention to detail is very important.

Responsibilities:



  • Process all required documents for obtaining permits


  • Heavy follow up on tracking permits and inspections status with building departments

  • Coordinate schedules with homeowner, town inspector, and A-1 Affordable technician

  • Troubleshoot and resolve permit issues

  • Document and enter all relevant information in user data base

  • Keep database organized and up to date

  • Invoice customers for all permit fees

  • Hours are 9 am - 5:00 pm Monday- Friday. alternating Saturdays 9:00am- 3:00pm


Qualifications:



  • Previous experience in construction permits, sales, or other related fields

  • Ability to build rapport with clients

  • Ability to prioritize and multitask

  • Positive and professional demeanor

  • Excellent written and verbal communication skills


Company Description

A-1 Affordable Construction Inc. is a leading Chimney, Roofing, Gutter, and Masonry company. We serve all areas of New Jersey, parts of PA & NY. We work in a very fast paced and exciting environment. You can expect to be challenged, excited, and very busy. All of our employees are given multiple opportunities for growth in different areas. We firmly believe in promoting from within.


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Job Description


We are seeking a Bilingual Medical Administrative Assistant For Hospital to join our team! You will perform clerical and administrative for a busy Respiratory department. 


Applicants must be fluent in both English and Spanish. This is a patient- facing role. 


Immediate hire, all qualified applicants will be contacted.  


Responsibilities:



  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Bilingual (English/ Spanish)

  • Minimum two years experience in office administration (Medical background strongly preferred)

  • Experience using Microsoft Word and Excel

  • Strong typing skills



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Job Description


We are partnering with a local organization on their search for an Administrative Assistant! The Administrative Assistant will be responsible for general administrative tasks and various project as assigned. The ideal Administrative Assistant should have excellent communication skills and attention to detail.


Responsibilities:



  • Draft correspondences and other formal documents

  • Manage calendars in Outlook

  • Support higher level executives

  • Handle travel and expense reporting

  • Great visitors

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Data entry and update CRM


Qualifications:



  • Previous experience in office administration or other related fields

  • Advanced computer skills

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


We are Union City's leading automotive dealership and take pride in our exceptional customer service and quality.  We are seeking an Administrative Assistant Office Manager to join our team!   In addition to clerical and administrative duties, we are looking for a candidate that is professional and has exceptional customer relations skills.   


The position will be direct  Executive Assistant to the Dealership's owner.   We request the candidate has following  functions  in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents including finance and sales contracts

  • Complete applications for Title work to DMV and other 

  • Plan and schedule appointments for customers and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Maintain detailed filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Bilingual--Spanish and English



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Job Description


Part Time Administrative assistant needed for Executive Manager/Staffing Recruiter.


Hours:


Monday through Friday 9-3:30pm


$15/hour


Must be personable, professional, detail oriented, meet all deadlines, run errands on a daily basis as needed, complete administrative, marketing projects. Speak with clients on the phone, connect with candidates, maintain the calendar.


Must be able to start immediately. If interested email resume.



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Job Description


 Mechanical contractor located Glendale Queens is looking for a construction Administrative Assistant. The ideal candidate will be a self-starter, have strong interpersonal skills and excellent organizational skills. Construction experience is a must. The new employee will work directly with the owners and projects teams to coordinate and expedite construction projects. Responsibilities will include general administrative duties, insurance requirements and secretarial requirements. Microsoft office suite skills is a requirement. Experience with Viewpoint Spectrum is a plus.


Requirements:



  • Proficiency with MS Word, MS Excel, and MS PowerPoint.

  • Viewpoint Spectrum experience is a plus

  • Minimum 2 years in a construction office

  • Excellent writing and communication skills.

  • Must be self-motivated and can work independently.

  • Pleasant, professional, and personable manner.

  • Notary a plus


Benefits:



  • Medical / Dental

  • 401(k)

  • Paid Time Off


Salary commensurate with experience


 


 



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Job Description


Prestigious Real Estate Management Company is seeking an administrative assistant to support maintenance staff. Duties will include but are not limited to clerical work, faxing, typing, handling phone calls, data entry, taking complaints/repairs, experience with work order processing a must. In addition, applicant will be required to help with tenant related issues and problem solving. Candidate must be bilingual.


 



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Job Description


We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!


As a valued SERVPRO® Franchise employee, you will have the opportunity to learn and grow.


 


Primary Responsibilities



  • Provide excellent customer service

  • Send out emails and written correspondence

  • Receive general phone calls and greet visitors

  • Receive and dispatch lead calls and job referrals

  • Perform detailed and accurate data entry

  • Coordinate crew and job scheduling

  • Perform general administration duties 

  • Assist other departments, as needed


Position Requirements



  • 1+ year(s) of administrative or office-related experience

  • Customer service experience, quality assurance, and data entry a plus

  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times

  • Polite, confident, and excellent customer service skills, including listening and questioning skills

  • Ability to remain calm and professional during tense or stressful situations

  • Excellent organizational skills and strong attention to detail

  • Very self-motivated and goal-oriented

  • Ability to multi-task

  • Capability to work in a fast-paced, team-oriented office environment

  • Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)

  • Minimum of HSD/GED preferred

  • Ability to successfully complete a background check subject to applicable law


Hours



  • 40 hours/week, flexible to work overtime when required

  • Vary between 7 a.m. and 7 p.m.


Company Description

We have a sincere drive towards the goal of helping make fire and water damage "Like it never even happened"! Our employees provide water and fire emergency response 24 hours a day, for homes and commercial properties when disasters happen. We specialize in residential and commercial disaster cleanup: water damage remediation which consists of water extraction, drying services, and restoration; fire damage cleaning of contents and structure; and inventory, packing and storage services. Any experience in the insurance or restoration industry would be a bonus.


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Job Description


We are an online e-commerce retailer that is expanding rapidly. We need an office assistant to help grow our business. Looking to hire someone that will start with basic tasks and transition into a managerial position with an appropriate pay raise soon after that. We are hiring immediately. No experience necessary. You will have paid training.

Must be adept and full knowledge of working with computers, internet, Excel, Word, etc...along with some basic office management.

Our business is currently seeing a lot of growth which makes this a great time to join before things start to take off.


Low stress environment, casual attire, flexible hours

Please e-mail your resume and PLEASE MAKE SURE
- You have your current address
- Your Current phone number
- Your Email
- The transportation you would be using to come to work (not having a car will not disqualify a candidate whatsoever)
- and If you are applying for a full time or part time position

Hourly paid based on experience and room to grow very fast once you are ready to take on a managerial position



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Job Description


Our client company, a very successful and rapidly-growing pharmaceuticals manufacturer, is looking for an Administrative Assistant for its Paramus-area office. This is a higher-level administrative assistant role concerned with the leadership team. The Admin Assistant will be responsible for several things, including;



  • Assisting the Executive Assistant in all duties;

  • Coordinating meetings between the leadership team;

  • Manage focus groups and setting up meetings;

  • Performing general higher-end administrative duties;


To be considered for an interview, candidates must have:



  • Ability to coordinate meetings and schedules;

  • Ability to multitask;

  • Ability to maintain confidential information;

  • Solid communication skills;

  • A 4 year degree is preferable, but not absolutely necessary


Our client company offers strong pay with incredible benefits, including 5 weeks of vacation and fully-covered medical insurance.


Company Description

Our client company is a global manufacturer with a good reputation of specialty pharmaceutical medications used in the acute care setting.


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Job Description

Office Administrative Duties.
Data Entry.
Timeslips software.
Proficient with Word, Excell, Outlook.
Good communication skills.


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Job Description


Highly motivated, extremely organized individual to handle all administrative aspects of a very busy service business. Must be bi-lingual (English/Spanish). Good computer skills required. Superior customer service skills needed due to heavy client contact. Dispatching and monitoring of service technicians will also be part of your job. Must have strong analytical skills, ability to prioritize, a proven ability to work in a fast paced environment while managing multiple tasks simultaneously, strong communication skills both verbal and written. Full time position available immediately. Experienced applicants only apply. If interested, please submit a resume and references. In your reply, specify 3 major characteristics that distinguish you from the other applicants. Some overtime may be required.


 



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Job Description


· Ensures compliance with organization policies/procedures and regulatory agencies


· Effective utilization of personnel, materials, space and equipment


· Effective customer service.


· Interprets and applies company policies/procedures.


· Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses


· Represents the organizational unit on administrative matters.


· Other responsibilities as assigned


Company Description

BROAD U.S.A.is a privately held company headquarter in New Jersey, supporting the sales and service to our customers in North America. Relying on our innovative and environmental-friendly technology, BROAD U.S.A commits itself to optimize energy efficiency for clients in Commercial, Civil and Industrial markets since 1988. Broad U.S.A. supplies non-electric central air conditioning powered by natural gas and waste heat with packaged water distribution system, 2 times more energy efficient than traditional central air conditioning.


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Job Description


Leverage Group is a rapidly expanding start up company specializing in real estate sales and financing. We are seeking a Full-Time Administrative Assistant for a top-producing residential real estate team in New Jersey. We are looking for a bright individual interested in joining a growing real estate brokerage team. Potential candidates should have a professional demeanor, strong written, verbal, and math skills as well as good phone etiquette. The ability to multi-task, while maintaining attention to detail is essential in this position. Knowledge of real estate and the transactional closing process is a plus.


 


Administrative Assistant Responsibilities:


• Posting to the Multiple Listing Service


• Working with both buyers and sellers


• Supporting the sales team


• Coordinating closings and ensuring a smooth transaction


• Updating CRM and following transactions thought process


• Marketing Listing via. social media and other marketing platforms.


 


Requirements:


• Bachelor's degree or Associates degree preferred


• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Google platforms


• Excellent communication skills


• Strong organizational and problem-solving skills


• Desire to be on a team of positive, success-minded individuals


• Real estate license is a plus


• Bi - lingual is a plus (spanish)


• Must be willing to drive to nearby properties


 


*Both team and individual bonuses based on performance*


 



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Job Description


Position: Clerical Assistant


Duration: 3 Months + Extension


Location: New York, NY 10001


Lincoln Hospital
35 hrs./week 
7 hours a day
Shift 9 a.m. to 5 p.m.


Job Description:


Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions.


50 keystrokes per minute, Microsoft Office knowledge intermediate level.


Interpersonal skills, both verbal and written. Excellent customer service skills.


Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians and staff. Ability to interact with patients all day.


Required



  • CLERICAL

  • CORRESPONDENCE

  • CUSTOMER SERVICE

  • DATA ENTRY

  • EXCELLENT CUSTOMER SERVICE SKILLS


Additional



  • FILING

  • GENERAL CLERICAL

  • KEYSTROKES

  • MEDICAL TERMINOLOGY

  • MICROSOFT OFFICE

  • TYPING

  • CUSTOMER SERVICE ORIENTED

  • OFFICE EXPERIENCE

  • OFFICE MEDICAL

  • RETAIL SALES


High School Diploma/ GED; Prior medical office experience and knowledge of medical terminology preferred.


Company Description

HirePower Personnel, Inc. (HPP) is a woman-owned and operated Staffing and IT Professional Services business incorporated in 2002. HPP continually assesses the business climate and develops staffing applications to meet our client’s needs. Exceptional customer service and a results-oriented approach to employment enable us to create the right fit for both the client and employee. HPP holds Historically Underutilized Business (HUB) and Women’s Business Enterprise (WBE) Certifications.

We have provided support to clients in the following segments: Information Technology, Refining & Marketing, Exploration & Production, Healthcare, Manufacturing Retail Distribution, Logistics, Payroll & Resource Planning Optimization, Geology & Geophysical, Finance, Administration, Customer Service, and Automotive.

HPP has a proven track record of successfully managing multiple projects and revenue streams over $4M annually per project. Our thorough vetting system includes extensive background checks, drug screening, a proprietary resume database of qualified personnel and account-specific recruiters to ensure comprehensive service and true partnership. We also have a Global Resourcing Center based in Romania that allows us to work around the clock sourcing candidates to fulfill your staffing needs.


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