Jobs near New York City, NY

“All Jobs” New York City, NY
Jobs near New York City, NY “All Jobs” New York City, NY

Independent Contractor Transcriptionists to transcribe recorded audio interviews and meetings of various topics. Work is done independently and must satisfy minimum quality scores and weekly production amounts. All work is done remotely at Independent Contractor's work location. 

Knowledge, Skills and Abilities:

Accuracy - Ability to transcribe clean and verbatim with 99% or higher accuracy.

Formatting - Ability to learn and adhere to High Fidelity's transcript formatting standards.

Ideal Candidates will have:

• Transcription training and experience.

• Experience with interview and focus group transcription.

• Ability to transcribe 30 min to 1 hour of audio per day.

• Minimum 70 WPM

Position Requirements 

• Transcribe in adherence to High Fidelity's formatting standards.

• Ensure all transcripts meet or surpass 99% accuracy.

• Provide responsive and proactive communication with office team.

• Submit completed jobs before or by the file due date/time.

• Work in accordance to established weekly production target amounts.

About the Job High Fidelity is a general transcription company headquartered in Minneapolis, MN. We serve video production companies, advertisement agencies, law offices, and education centers. High Fidelity has a customized work portal that allows at-home transcriptionists to select files, 24 hours a day, seven days a week. New business and annual growth have us looking to infuse our team with more top talent - dedicated professionals who take pride in their exceptional transcription speed and accuracy, and who have made transcription a specialization. 

Looking forward to hearing from you!


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Job Description


Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.


Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.



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Job Description


A well-known investment firm in Midtown is looking for an Administrative Assistant/Research Assistant to join their team. This is a fantastic opportunity for a true administrative professional who is process-oriented, hardworking and enjoys teamwork.


Duties of the position will include:



  • Answering and fielding calls

  • Maintaining calendars, scheduling meetings and coordinating conference calls

  • Arranging domestic and international travel and processing all expenses

  • Assisting with presentation materials and meeting logistics as needed

  • Analyzing and interpreting data and working on special research projects


This individual will have an opportunity to learn from the best and brightest in the industry, and this position comes with excellent potential for professional growth with a company that has an excellent reputation.


If you are interested in this opportunity, please submit your resume in Word format.


 



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Job Description


 Position: Administrative Assistant
Location: New York, NY 10282
Duration: 7 months

Responsibilities:



  • Provides administrative support in a complex team environment to a senior group or executive.

  • Coordinates complex, senior-level internal/ external meetings and conference calls.

  • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.

  • Supports internal and external managers or clients.

  • Organizes and ships literature to clients.

  • Responds and follows up on client requests.

  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.

  • Coordinates a high volume of domestic and international travel arrangements and processes expense reports.

  • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.

  • Maintains understanding of firm policies and handles certain issues independently.

  • Manages monthly invoices and arranges for payment.

  • On-boards new hires, processes new employees, transfers, termination, etc.

  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.

  • Orders supplies and keeps inventory well-stocked.


Skills:



  • Requires excellent interpersonal and communication skills.

  • High attention to detail.

  • Ability to maintain high standards despite pressing deadlines.

  • Ability to solve problems quickly and efficiently.

  • Strong knowledge of general business, corporate and government cultures.

  • Ability to handle highly sensitive, confidential and non-routine information.

  • Self-starter with excellent anticipation skills; problem solving; follow up.

  • Demonstrated dependability and sense of urgency about getting results.

  • Demonstrates high degree of integrity and confidentiality.

  • Strong organizational skills.

  • Comfortable working with people at all organizational levels.

  • Comfortable working in a sometimes hectic, high pressure environment.

  • Ability to display a consistent, professional degree of communication

  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.

  • Must be able to prioritize a variety of time-sensitive tasks.

  • Must have excellent judgment; independent thinker and resourceful.

  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook.

  • Team player with a positive attitude.

  • Highest degree of integrity, professionalism, diplomacy and discretion required.

  • Prefer 3+ years of experience.


Education: High School Diploma



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Job Description


 


Administrative Assistant


Job Overview:


Maintain administrative support to a Ligation department that deals with outstanding balances.


Duties:


· Aid with outline of correspondences


· Review accounts that have been sent to collections for payments


· Accurately go over legal invoices and process


· Put account balances into collection agencies


· Generate demand letters


 


Requirements:


Excellent written and communication skills, able to maintain confidentiality. Previous work history dealing with billing and invoices Individual should be organized and have excellent attention to details. Excellent MS word and excel skills.



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Job Description


We are currently looking for a full-time Administrative Assistant/Tax Assistant to provide administrative support to our Tax team at our Long Island, NY location.


Our company is searching for an experienced, reliable and task-oriented Administrative Assistant/Tax Assistant. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.


Administrative Assistant/Tax Assistant skills



  • Competency in Microsoft applications including Word, Excel, and Outlook.

  • Self-motivator with excellent organization skills

  • Verbal and written communication skills a must

  • Attention to detail and ability to multi-task is an asset

  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

  • Exceptional interpersonal skills

  • Friendly and professional demeanor

  • Prior administrative experience necessary

  • Prior accounting duties a plus


Administrative Assistant/Tax Assistant responsibilities



  • Handle all reception duties

  • Maintain an organized filing system of paper and electronic documents

  • Manage supply inventory and ordering

  • Filing Prep

  • Mail, FedEx, Certified Return Receipts

  • Copying and Scanning

  • Copy Collate various tax returns (1040, 1120, 1065. Etc..)

  • Uphold a strict level of confidentiality


 


 


Company Description

Nigro Karlin Segal Feldstein & Bolno is a premier accounting and business management firm based in Los Angeles and New York. With over 500 employees and 30+ years in practice, NKSFB focuses on business management, tax, forensic accounting, participation & royalty audits, and payroll compliance audits.

NKSFB has one of the largest business management practices in the country, representing many of the world’s top entertainers, musicians (recording and touring), producers, athletes, executives, high net worth individuals and entrepreneurs.

Today, Nigro Karlin Segal Feldstein & Bolno is one of the nation’s leading business management firms, specializing in the representation of high net worth and high income individuals, actors, writers, directors, producers, recording artists, athletes, executives, and other allied professionals in the entertainment industry. We are based in Los Angeles with offices in Encino, Sherman Oaks, Newport Beach and New York.

With a staff exceeding 500 employees, we can provide your business with the expertise and breadth of skills common to a large international firm combined with the personalized service and dedication of a small practice.


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Job Description


We are an established fire protection company seeking an experienced, responsible and reliable Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Hours Monday-Friday 8am-4pm


Responsibilities:



  • Answer inbound telephone calls

  • Scan/copying files

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

A long standing Fire Safety Company with 40+ years in the Industry


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Job Description


 Job Duties:


▪ Update tracking spreadsheet


▪ Update information in supplier file


▪ Call, fax, email suppliers to get information


▪ Other duties as assigned


Qualifications:


▪ Associate Degree or High School Diploma


▪ 3 year’s full-time secretarial/administrative experience


▪ Microsoft Office proficiency


Company Description

Penda Aiken Inc. is an equal opportunity employer and Section 3 business that provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Penda Aiken, Inc. (PAI) is a business leader with a proven track record in providing workplace staffing solutions. Since inception, PAI has helped government and private sector clients to successfully address their staffing needs and shortages through providing a temporary contingent workforce.

As the marketplace adjusts to technological and economical changes, Penda Aiken, Inc. remains dedicated and diligent in its commitment to providing cost effective and cutting edge workforce solutions to companies at every stage of their financial growth.

Founded in 1990
Privately owned by the same management
Superior past performance references
Excellent financial profile
24/7 support
Customized staffing solutions
15 recruitment specialties

We offer staffing services for temporary, permanent and temporary-to-permanent placements in a wide variety of industries. Our expert recruiters and talent management team offer services that aid in pre-selection, selection, assessment, development, coaching and engagement. Our clients benefit from a holistic approach to employment that increases recruitment efficiency, improves hiring results and develops talented professionals at a lower overall cost than internal HR teams can accomplish alone.


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Job Description


Job Title: Administrative Assistant - II
Location: Manhattan NY 10010
Duration: 3 Months Contract approx.


Business Needs:  Seeking to add a highly motivated Administrative Assistant to provide support to the internal Multimedia and Design team of our Corporate Communications Department. This person will perform a wide range of administrative and office support activities for the team to facilitate the efficient operation of the group.


Principal Duties and Responsibilities:



  • Primary Phone Coverage for main studio phone line - answer, screen and transfer inbound phone calls, check VM and forward messages to correct contact

  • Receive and direct visitors and clients

  • Mail/Messenger: Receives and directs all Mail/UPS/Fed Ex packages. Creates UPS labels, Coordinates delivering of packages to the mailroom, loading dock, etc., schedules messengers, track shipments, mailroom pickup, receives/coordinates rental deliveries and returns.

  • Assist with scheduling and coordinating meetings/appointments for team when requested

  • Assists with travel arrangements/car service for freelancers and senior staff, reconciling and submitting expense reports for approval through Concur

  • Proofread, edit, and formatting documents

  • Assists with Duplication/File share requests

  • Filing/Record Retention: assists with filing and keeping record retention schedule; prepares and ships boxes to/from our internal and external archive locations

  • Catering: Schedules /orders food for crew or clients on production days

  • Studio Maintenance: schedules/coordinates maintenance calls to Building Services

  • Maintains Media Stock, batteries and general office supplies and orders as needed

  • Provide general administrative and clerical support for staff / Operations and Administration team to support overflow work, including data entry into MediaPulse, general internet/intranet research, purchasing, invoice processing, ad-hoc projects, committees and or group events


Note: The core hours would be 9:00 AM – 5:00 PM. There may be days that would require this role to come in earlier/stay later depending on what projects are going on but that would be discussed on a case by case basis.


Company Description

About US Tech Solutions:

US Tech Solutions is a new age leading total talent solutions provider. Our current revenues are in excess of $140 Million annually. Our staffing solutions include multiple labor categories like IT, Scientific, Clinical, Engineering, Finance, and Professional. We currently support over 80 Fortune 500 clients and are a top supplier in various contingent labor programs.

To learn more about US Tech Solutions, please visit us at www.ustechsolutions.com.


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Job Description


Prestigious Real Estate Management Company is seeking an administrative assistant to support maintenance staff. Duties will include but are not limited to clerical work, faxing, typing, handling phone calls, data entry, taking complaints/repairs, experience with work order processing a must. In addition, applicant will be required to help with tenant related issues and problem solving. Candidate must be bilingual.


 



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Job Description


Media giant in Manhattan, is seeking an Administrative Assistant. This is a part-time, contract role.


Responsibilities:



  • Tracks and submits monthly expenses

  • Maintaining office tidiness and stocking of supplies

  • Answering phones and check voicemail for both offices and take messages

  • Greeting guests

  • Work with HR to maintains Sales census lists and email alias groups


Qualifications:



  • Proficient working knowledge of Microsoft Office (PowerPoint, Word, Excel) and Google
    suite

  • Polished, Proactive, Positive attitude and Problem-Solver

  • Resourceful, highly organized, and able to adapt quickly to changing priorities

  • Proven ability to handle confidential information with discretion, be adaptable to various
    competing demands, and demonstrates the highest level of service and response

  • Excellent attention to detail, team player, self-starter, strong ability to work

  • Resilience, tenacity, and high energy. Able to rapidly bounce back

  • Strong communication, both in-person and through modern tools and platforms

  • Must demonstrate maturity and sound judgment

  • Comfortable operating in a hierarchical culture



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Job Description


C and J Brothers is a family owned Wholesale Produce company operating out of the Hunts Point Produce Market located in the South Bronx. We are direct importers and distributors of fresh produce offering a full line of fruits and vegetables to supermarkets, wholesalers, delivery companies, restaurants and more! We are a nonstop twenty four hour operation open Sunday through Friday.


We operate in a commodities market with prices that fluctuate hourly, daily and weekly. Produce is a perishable item that has a very short sales window. There are very few sales items that go from valued at "x" to going to the dump aka negative value in just a few days. We handle over 300 variations of produce items and sizes. This is a high pressure and fast paced environment where there is an endless amount of information to learn. There is never a dull day.


Candidates must be proficient with computers and general technology. Candidates must be familiar with Microsoft Excel, Word and Outlook as well as other basic computer programs. Must have good organization skills. Candidate must be pro-active and creative in his or her responsibilities.


Skills: Reliable, Excellent time management skills. Must be proficient with computers and software such as Excel. Detail orientated. Able to learn things quickly and accurately. Self-Motivated and ability to work well with others.


Compensation will be offered based on experience and qualifications



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Job Description


We are seeking an Administrative Assistant to join our down to earth and hard working team! You will perform clerical and administrative functions that contribute to the success of the company.


Responsibilities:



  • Update Inventory Reports as merchandise comes in


  • Notify Staff when merchandise becomes available


  • Assist with Service calls and emails


  • Create Bill of Ladings


  • Process customer warranty and contracts


  • Send Purchase Orders to manufacturers


  • Occasionally Create Daily Reports via Excel for sales staff


  • Answer inbound telephone calls


  • Perform all other office tasks as needed



Qualifications:



  • Previous experience in office administration or other related fields

  • In depth knowledge of Excel

  • Basic knowledge of QuickBooks

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


 


 


Company Description

AHCappliances.com is Your one stop shop for all your Appliance needs and more! As an authorized dealer, AHCapplianes.com is approved by the Manufacturer to sell their appliances on our company website. In order to receive the service & exercise the full warranty it is extremely important that you purchase from a dealer that is authorized. We provide consumers with the best deals on all your home appliances, including Refrigerators, Ranges, Dishwashers, Microwaves, Washers and Dryers, and much more.. as well as our large selection of LCD Flat Panel TVs and Digital Projection TVs. Our knowledgeable sales staff of over 30 associates is trained to find the perfect product for you, and offer suggestions that will assist you with your new product. Carrying over 30,000 products, ahcappliances.com is the perfect place to get all of your Home Appliance needs.


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Job Description


Our client, a top hospital for cancer and research is actively seeking an Administrative Assistant for the Radiology Department. Our client is proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor’s Employees’ Choice Best Place to Work for 2018. 


In this position, you will provide a wide range of administrative support to a department leader, clinical leader, and/or group of professionals. In addition, you will also be responsible for resolving basic problems and questions that relate to the department or division and identifying a course of action for the complex ones as well as ensure that all administrative tasks are completed in a manner that ensures the efficient operation of the department. May require schedule flexibility for early or late meetings.


You Are:



  • Action oriented and eager to take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

  • An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding

  • Committed to high standards of productivity

  • Adaptable in your approach and demeanor in real time to match the shifting demands of different situations

  • A good decision maker, with proven success of making timely decisions that keep the organization moving forward

  • Adept at planning and prioritizing work to meet commitments with a keen eye for detail

  • A professional who possesses the ability to work well with people of many different backgrounds and temperament

  • Able and willing to travel between office locations/sites, as needed


You Will:



  • Perform various clerical duties and administrative duties, including but not limited to: word processing, data entry, scheduling, answering telephones and processing calls.

  • Provide cross-coverage to team members, as needed

  • Complete required paperwork for the department such as expenses and reimbursements


  • Prepare/produce/proofread various documents including memos and correspondence 

  • Use your strong customer service and multi-tasking abilities to support a practice by providing administrative support including calendar management, arranging meetings and assisting with visitors

  • Assist and participate in service projects


You Need:



  • High School Diploma; Bachelor's degree preferred

  • Excellent Microsoft Office software skills (Word, Excel, PowerPoint, Outlook)

  • Exceptional organization and communication skills

  • Ability to prioritize/multi-task, work independently and handle stressful situations and deadlines



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Job Description


Dufour Pastry Kitchens, Inc., a highly regarded frozen Specialty Food Company in the South Bronx, seeks individual to assist with costing and recipe adjustments (intermediate Excel). Must have excellent math skills. Job description includes taking orders from customers, as well as assisting sales and management staff.


Qualifications:
Must have intermediate skills in Microsoft Excel,


Values accuracy,


Highly organized,


Excellent oral and written communication skills,


Reliable and dependable,


Ability to multi-task and work independently,


Ability to resolve routine problems,
Perform other job-related duties as may be assigned or required,


Proactively expands personal knowledge of our products, policies and procedures,


Assist with preparation for distributor trade shows.



Basic requirements:


Minimum 2-year Associate degree,


Background in customer service,
Efficient in Microsoft Office Suite,


Compensation: $40 to $45K annually, based on experience and qualifications.


 


Please email a copy of your resume.


 


EOE. No third party applications.


 


Principals only. Recruiters, please do not contact this job poster.


Do not contact us with unsolicited services or offer.


Company Description

Award winning specialty food manufacturer


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Job Description


Looking for an administrative assistant for a busy office.  Responsibilities include: answering phones & emails, emailing invoices & tracking, pulling & packing samples, compiling spreadsheets, pulling repeat orders, filling invoices & billing.  Hours are M-F from 9-5:30 pm (30 min for lunch).  After 6 month trial period, benefits include: disability insurance, health insurance (with partial employer pay), retirement plans (401k with employer matching), sick & vacation pay.


For immediate hire



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Job Description


 Our client is looking for an Administrative Assistant, this is a temporary position.


Responsibilities: 



  • Assisting and supporting the VP with scheduling meetings, travel, handling phones calls, expense reports, time sheets, mailings and special projects upon request

  • Handling design administrative duties such as invoice processing, vendor setups, artwork agreement, etc.

  • Issuing paperwork associated with RCA related photo shoots

  • Assist and trouble shoot various issues as needed

  • Support others in the department as needed

  • Proficient in Microsoft Office Suite (Word, Outlook, etc)

  • Experience with MAC



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Job Description


Bronx Documentary Center


The Bronx Documentary Center (BDC) is a non-profit gallery and educational space; our mission is to share documentary photography, film, and new media with underserved Bronx communities and the cultural community at large. We use these mediums to foster dialogue around contemporary local, national, and global issues. We also provide education programs for middle and high school students and a professional education program for Bronx-based artists that provide opportunities for training in documentary photography, film, and multimedia storytelling.


Overview:


We are seeking an administrative assistant who will be responsible for providing support to the Executive Director. The assistant will handle internal and external communications on behalf of the ED. They will assist with managing schedules and calendar details as well as support-related tasks. We are looking for someone who is extremely organized, can communicate well, is flexible, and enjoys challenges. The ED values proactiveness, efficiency, diligence, and open-mindedness. Being in a creative space, no day is the same.


Time Commitment:                


Commitment of two days a week. Due to changing/flexible needs of BDC, it is understood that additional hours may be required, and flexibility in arrival and departure time may occur.


Responsibilities/Duties:    


Administrative (90%)



  • Assist with organizational and personal administration on the daily basis


  • Manage heavy communications and calendar scheduling. Communicate and handle incoming and outgoing electronic communications on behalf of the ED


  • Organize meetings and coordinate travel arrangements


  • Manage expense claims


  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner


  • Lead short-term projects and initiatives as requested by the ED


  • Respect the need for confidentiality and sensitivity of information


  • Have a proven ability to exercise good judgment in recognizing the scope of authority


  • Maintain records of decisions and ensure action items are clearly recorded for the ED


  • Keep accurate records and files at all times and as appropriate



 


General (10%)


  • Attend staff meetings and other meetings as deemed necessary



  • Articulate BDC’s mission and work to the public


  • Assist with the planning and implementation of BDC’s Annual Fundraiser


  • Other duties related to operations and administration as well as tasks assigned by the Executive Director    



 


Skills and Abilities


The assistant should possess the following skills and abilities:    



  • Knowledge of documentary photography and journalism is preferred


  • Fluency in Spanish is preferred


  • Excellent communication skills        


  • Experience in writing formal documents


  • Ability to work in a fast-paced environment    


  • Personable, friendly, and professional


  • Ability to multi-task and maintain attention to detail    


  • Strong organizational and time management skills    


  • Energetic and collaborative personality with self-starter approach to work        


  • Proficiency with Google Drive and Microsoft Office products (Word, Excel, etc)    


  • Experience with Adobe software (Photoshop, InDesign, Illustrator, etc) is preferred    



Qualifications/requirements:


Bachelor’s degree or equivalent work experience; administrative experience, arts administration helpful; excellent organizational, time management and communication skills; and thorough knowledge of MS Office and database applications.


 



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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


 


 


Connect is a residential electronics integration company seeking a professional office manager/right-hand person for the Managing Partner. Our company is a small, highly successful home electronics integration company based on northern New Jersey for 30 years.


 


This opportunity is for the ideal candidate experienced in handling a wide range of administrative, project management and client-related tasks. You will work closely with the Managing Partner on all aspects of day-to-day and long-term company development. Accompany the Managing Partner on sales calls, client meetings and site-visits; take notes, answer phone calls and emails. Assist with and write project proposals and manage projects. Communicate with clients and vendors throughout the process. Develop and grow marketing and social media strategies. Execute ideas to grow current business or create new business.


 


Use QuickBooks and prepare for monthly bookkeeper.


 


Qualifications-


- Previous sales, marketing and administrative experience.


- Excellent organizational, computer and interpersonal skills.


- Flexibility as there are many tasks and projects in the air at one time.


- Ability to spend lots of time working one on one in a small environment.


- Knowledge of Microsoft Office and ability to learn project management software quickly.


- Experience with social media and the Internet.


- Motivated self-starter who can follow direction and jump in wherever needed.


- Trustworthy and clean driving record.


- Experience in home electronics industry a significant plus.


-Looking for someone who lives close to our office with reliable transportation


 


Connect is an residential electronics integration company that designs, sells, installs and services home entertainment, sound and lighting control systems for residential and commercial clients. We are successful company that has been in business for 25 years with long-term leadership and employees. Our office is located in Woodland Park, NJ. Compensation will be commensurate with experience.


Send your resume with a brief cover letter explaining why you feel you would be great for this position to jonathanp@connectht.com.


Contact: Jonathan Phillips, 973-725-7705


jonathanp@connectht.com



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Job Description


A growing Office Supplies and Service Company located in Garden City Park, NY is looking for a full time Admin Assistant to work in a fast-paced environment. Must be computer savvy, detail oriented, customer-focused and able to work with other departments as needed.


Position Responsibility:


• Provide administrative support
• Answer and direct phone calls
• Create contract sheets and ensure all accompanying paperwork is correct
• Create, maintain and analyze Excel data
• Monitor consumable usage/order inventory
• Ensure high levels of customer satisfaction through excellent communication and resolution
• Monitor technicians and provide support
• Provide information to customers on product specifications
• Resolve problems by preparing reports, analyzing data and identifying solutions
• Prepares sales presentations
• Responsible for creating sales orders, quotes, work orders
• Assist Service Manager in all day to day duties


Experience and Skills:


• High school diploma is required
• 2 - 3 years of Data Entry experience
• Business management software experience preferably SAP Business 1
• Must have working knowledge of Excel, Word, Outlook and internet research
• Punctual and reliable
• Excellent communication skills
• Self-motivated with ability to multitask with little or no direction
• Highly organized and detail oriented
• Team Player
• Ability to work well under pressure
• Demonstrate thorough follow-up skills
• Ability to sit and look at computer for extended period


We offer a comprehensive benefit package for eligible team members including medical, dental, vision, short-term/long-term disability, and life insurance. We also offer a generous retirement plan with a company match. Eligible employees also enjoy competitive time-off policies. We are a collaborative environment that promotes growth from within.



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Job Description


Required of Candidates:



  • Must be fluent in both English and Spanish

  • Must know quickbook basics

  • Needs to be a quick learner and organized

  • Needs driver's license


Person filling the posistion will be responsible for:



  • Invoicing

  • Filing checks and contracts

  • communicating with clients

  • communicating with employees and contractors

  • Payroll processing

  • Any other necessary administrative duties that may arise.


 


 



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Job Description


OFFICE ADMINISTRATIVE ASSISTANT POSITION


Company Description


We are a growing, creative commercial real estate investment company located in South Williamsburg, Brooklyn specializing in urban redevelopment. Acumen Capital Partners, LLC are the owners of 630 Flushing Ave, the former headquarters for Pfizer Pharmaceuticals.


General Purpose


Administrative assistant supporting internal Acumen office and senior executives. You would assist with a variety of tasks including attending to visitors/tenants, handling inquiries and complaints on the phone and face to face, and office clerical duties. We are looking for a motivated, punctual, and professional individual with knowledge and experience in office administrative duties. Real estate experience is a plus.


 


Main Job Tasks and Responsibilities


· create processes and organize workflow for efficiency


· provide general administrative and clerical support


· prepare correspondence and documents, data entry, typing, & organizing workflow


· problem solving unexpected issues while balancing responsibilities


· sorting and delivering mail, organizing packages for the building’s tenants


· supporting office to coordinate with tenants, contractors, and staff to address challenges


· tracking keys, responding to tenant complaints, general office duties


 


Key Competencies


· proficient in Microsoft Office and Outlook


· bachelor’s degree


· ability to be a team-player and work well collaboratively


· multitasking, organizing and planning, attention to detail


· verbal and written communication skills, professional presentation


· welcoming demeanor, strong interpersonal communication skills


· initiative, reliability, and the ability to succeed in a high-pressure atmosphere



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Job Description


 


We are a CPA firm that is busy all year round.
Strong people skills, friendly and willing to learn


Computer Knowledge, excel and word


Well Organized, capable of multi-tasking


Answer phones, data entry (should have strong typing skills) and filing


Personal Assistant
Run errands


Job Type: Part-time 20-24 hours



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Job Description


Leverage Group is a rapidly expanding start up company specializing in real estate sales and financing. We are seeking a Full-Time Administrative Assistant for a top-producing residential real estate team in New Jersey. We are looking for a bright individual interested in joining a growing real estate brokerage team. Potential candidates should have a professional demeanor, strong written, verbal, and math skills as well as good phone etiquette. The ability to multi-task, while maintaining attention to detail is essential in this position. Knowledge of real estate and the transactional closing process is a plus.


 


Administrative Assistant Responsibilities:


• Posting to the Multiple Listing Service


• Working with both buyers and sellers


• Supporting the sales team


• Coordinating closings and ensuring a smooth transaction


• Updating CRM and following transactions thought process


• Marketing Listing via. social media and other marketing platforms.


 


Requirements:


• Bachelor's degree or Associates degree preferred


• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Google platforms


• Excellent communication skills


• Strong organizational and problem-solving skills


• Desire to be on a team of positive, success-minded individuals


• Real estate license is a plus


• Bi - lingual is a plus (spanish)


• Must be willing to drive to nearby properties


 


*Both team and individual bonuses based on performance*


 



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Job Description


 Rampart Insurance Services is seeking an Administrative Assistant in the Lake Success, NY office to provide administrative, secretarial, and/or clerical support for experienced producers with the firm. This position is a unique and exciting opportunity for an energetic self-starter, who wants to contribute to and participate in, the growth of a dynamic business. A qualified candidate will be highly organized, well-spoken and comfortable in a high-pressure environment.


Responsibilities include, but are not limited to, the following:


·         Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner


·         Manage renewal/new opportunities  with clients/prospect and during the marketing process


·         Escalate situations as appropriate and handle confidential information


·         Minimal calendar management including internal/external meetings and conference calls


·         Manage special projects as assigned


·         Coordinate events and special projects, e.g., events, conferences


·         Prepare reports as appropriate


·         Prepare correspondence, documentation and presentation materials


Requirements:


·         Min 2-3 years’ experience in an administrative role and/or insurance experience


·         Excellent communication, both written and oral, and interpersonal skills


·         Mastery of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), comfort with technology and ability to learn programs/software


·         Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy


·         Ability to multi-task and manage priorities effectively


·         Experience in project management


·         Consistent application of excellent judgment and problem-solving skills


·         Absolute discretion when dealing with confidential matters


·         Exceptional follow-up and follow-through skills


Company Description

Service. Others claim it, but we own it. It’s what sets Rampart apart from other insurance brokerages. Just ask our clients. They’ll tell you we sweat the details and that we bring our work ethic and values to the table every single day.
At Rampart, our mission is clear: to provide the finest risk management products and value-added services that meet the ever-changing needs of individuals, families and businesses.
Since our founding in 1965, our clients have relied on us to understand their unique challenges and to give them answers in a language they can understand. After all, straight talk isn’t just a slogan, it’s how we do business, how we’ve built our reputation and the reason why we’ve cultivated the strongest relationships in the business.
Headquartered in Lake Success, New York, Rampart has more than 200 employees company-wide. We are committed to our clients by providing exceptional service and cost-effective insurance products while we continuously improve and innovate, now, and in the future.


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Job Description


Prestigious Real Estate Management Company is seeking an administrative assistant to support maintenance staff. Duties will include but are not limited to clerical work, faxing, typing, handling phone calls, data entry, taking complaints/repairs, experience with work order processing a must. In addition, applicant will be required to help with tenant related issues and problem solving. Candidate must be bilingual.


 



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Job Description


 


High-energy administrative professional looking to grow your career. Marlin Lumber Sales has the perfect position for you. We are established in our industry and offer a flexible office environment in which your work will be varied and interesting. As a top candidate, you're adaptable and work well under pressure, and when change happens you can go with the flow, remain calm and continue to solve problems. Take the next step up in your career with a company that recognizes and rewards its employees.


Since 1953 Marlin Lumber has helped their customers stay ahead of the competition by being their direct hardwood flooring source. Relationships that we have formed from over 60 years in the industry allows us to supply wholesalers with the highest quality hardwood flooring that their customers demand.


Duties include:



  • Create Sales Orders and Invoices for our customers

  • Purchase Orders for our vendors

  • Basic math skills

  • Data entry

  • Calculate estimated profits

  • Prepare bank deposits, mail, filing

  • Manage multiple projects


Qualifications:



  • Quick books experience

  • Knowledgeable in MS Excel and Outlook

  • Accuracy for data entry is a must

  • Previous experience in wholesaling is helpful

  • Previous experience as an Office Administrator and/or Assistant

  • Basic math skills


Additional Benefits: Compensation is dependent upon experience and will be negotiated at the time of hire


**Looking for an individual that preferably lives within a 10 mile radius of our office location**



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Job Description


Answer telephone


Maintain customer data


Mange Lead prospects; from all sources


Provide customer service to all clients


Able to disseminate or explain information, take orders and address complaints


Maintain files, inventory, mail and database systems


Communicate with customers, employees and third parties to answer questions


Maintain office files, supplies and equipment


Compose, distribute correspondence; as directed


Assist all departments on day to day operation


Company Description

Cleaning and Maintenance company.


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Job Description


 


House of Spices is a deeply rooted brand within the food industry, leading the specialty food and ingredient category for over 40 years. Fast-forward from its start as a home-grown family business, House of Spices has become a middle-market wholesaler which includes multiple distribution networks across the country. Although the business has and continues to expand rapidly, the brand is still family-owned and home-based out of the NYC area.


BASIC FUNCTION OF THE POSITION:


As an administrative assistant of House of Spices India, Inc. you will be involved in the smooth running of the office through key administrative tasks with varied responsibilities in a fast-paced environment. With an upbeat and friendly demeanor, the position will serve as the point person for the employees and outside visitors at the corporate office.


JOB DESCRIPTION:


· Responsible for managing the reception desk for phone calls and visitors.


· Liaise with building management, including building access cards, cleaning, and other office space-related issues.


· Assist Executive Team on a need basis as a backup to Executive Assistant.


· Assist in various HR functions by managing job portals, screening candidates, scheduling interviews and provide confidential correspondence.


· Assist in creating and preparing presentations for office staff as needed.


· Assist in catering needs for meetings, events, and occasions as needed.


· Responsible for managing various services provided by Jive, UPS, FedEx, Instant cart, Amazon, building management and other websites as needed.


· Manage and maintain supplies and support for conference room meetings and office staff.


· Responsible for sending mail/packages for the office employees and other office locations as needed utilizing UPS/FedEx or regular mail.


· Other functions as needed but not limited to the above responsibilities.


SKILL SET:


·Ability to work in a fast-paced environment proactively with minimum supervision.


· Position requires a friendly demeanor along with organizational, written and verbal communication skills.


· High level of professionalism, detail-oriented and a team player.


· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


· Minimum 2-3 years of experience in a similar role within an office/corporate environment.


 


Company Description

House of Spices is a family owned business, which began in 1970. We are the pioneers of South Asian food distribution in North America.
We distribute a variety of South Asian foods under our own Laxmi brand, and partner with several international exporters representing all
regions of India, Pakistan and Bangladesh.
• Servicing over 5 million South Asians
• 11 Nationwide USA & Canada Distribution Centers
• Office in India
• Fleet of 50 trucks to deliver frozen & non-­‐frozen items
• Over 3,000 Customers
• 4,000 SKU's & growing


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