If you are meticulous, detail-oriented, and ready to put your skills to use in a fun environment full of challenges and opportunities for advancement, we want you to join our team as a data entry clerk. You will be responsible for collecting, reviewing, and entering data from various sources to support both customers and team members in completing our company's mission. We value every employee and provide opportunities for you to innovate and implement new procedures, as well as advance your career through special assignments and promotions. You will network with various department heads and utilize a variety of off-the-shelf and proprietary software programs. Join us and use your critical thinking and exceptional computer skills in an engaging, team-oriented office.
' Compile, read, sort, and process source data, such as purchase orders, funding requests, canceled checks, and sales reports and enter relevant data into correct fields quickly and accurately.
' Research data sources as necessary to verify accuracy and completeness of information and proactively seek additional sources when necessary to meet data entry requirements.
' Review previously cataloged data for errors during weekly reviews by comparing with source data and modifying fields as needed to fix errors or supply omitted information.
' Maintain detailed and accurate logs of daily work, including a list of source material, the quantitative amount of information entered, reports of any errors or inaccuracies, and recommended modifications to goals.
' Locate primary and secondary data sources as needed to form a complete informational picture of each assignment, including researching files of physical and digital data as well as communicating directly with managers and peers.
' Use various machines to access, display, and write data using paper, cards, disks, tape, or digital storage devices to complete daily tasks.
' Communicate effectively with managers and colleagues to clarify work assignments, resolve issues, and turn in completed assignments.
Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.
Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.
Very attractive opportunity as an executive assistant in a pleasant work environment. This is an established real estate and property management company.
The position of Executive Assistant requires excellent administrative skills including proficiency using Excel and the willingness to pitch in however needed. An understanding of some bookkeeping or accounting principles is helpful.
This executive assistant / executive administrative assistant position is diverse and customer service focused. It requires very solid organizational skills and the ability to effectively communicate both verbally and in writing. In addition, the executive assistant should be able to work as part of a team and autonomously.
If you are a high energy and positive professional with prior executive assistant experience in either real estate, property management or a related industry, we invite you to apply confidentially. Thank you.
A small, dynamic business poised for growth seeks an ambitious, bright, and talented individual who would like to help a really good small business grow into a really great small business, and beyond.
We need someone with a background in bookkeeping, office management, and outstanding computer skills to help run our busy office, all the while learning the nuances of what makes our business unique.
Experience in the above is preferred; the only requirement is a positive, can-do attitude, the ability to inspire others, and the skills necessary to make each day a great day.
Working within a team framework and reporting directly to the owner, the ideal candidate will have a strong background and demonstrated experience in integrated office accounting software including:
· Accounts Receivable and Collections
· Accounts Payable
· Order Entry
· Inventory Control
· General Ledger
· Knowledge of basic accounting principles
· Knowledge and proficiency with Excel and other MS Office applications
Job duties will include, but are not limited to:
· Data input
· Accounts maintenance
· Phone reception and customer service
· Web site monitoring and maintenance
· Company database and reports maintenance
· Project management
· Filing, faxing, and otherwise general office help
Engineering firm is looking for a secretary with experience in the construction field to join our team!
Receptionist- taking phone calls
Assisting management with requested reports and documents
Previous experience as a receptionist
Previous experience in the construction industry
Strong organizational skills
Excellent written and verbal communication skills
Apply Today! Submit your resume and desired salary! We are waiting to hear from you!
At Evolve Physical Therapy we offer many different Clinic settings to provide each of our employee’s a unique experience. One clinic has a spa like environment, another two clinics’ in located in a gym, and our fourth location is located in a Pain Management Dr's office. All the clinics have an individual feel with the overall goal of giving our patients a more comprehensive type of care. One of our focuses is to create an environment that both employee’s and patients feel excited about. Not only does Evolve have multiple settings we also offer competitive salary, health coverage, and professional growth within the company just a few benefits we offer our staff. I’m sure we'd be the best fit for an Administrative Assistants like yourself. Would you be open you having a quick chat?
Required of Candidates:
Person filling the posistion will be responsible for:
We need a bookkeeper / admin assistant for our daycare business. We have 3 locations in Brooklyn. Admin/bookkeeper experience in a daycare is a PLUS., We need someone to handle invoices, data entry as well as handling phone calls and filing, etc.
One year work bookkeeping experience is a MUST - as well as working knowledge in Quickbooks and Excel.
POSITION: COMPLIANCE ADMINISTRATIVE ASSISTANT
REPORTS TO: CHIEF COMPLIANCE OFFICER
VIP Community Services, an important anchor in the Bronx community serving adults with serious substance use addictions, is seeking a Health Care Compliance Specialist to join the Compliance Department. The Compliance Department is an integral part of VIP’s mission and operations. VIP Community Services is committed to providing its clients with high quality and caring services pursuant to the highest ethical and legal standards. The Compliance Department was developed to ensure these standards. The department’s mission is to help support VIP’s direct care and support programs by developing and facilitating processes and systems that ensure compliance with all health care compliance regulatory standards.
The Administrative Assistant will report to the Chief Compliance Officer (CCO). This position will also work closely with VIP’s residential and supportive housing, outpatient, health homes, health services, mental health, and substance use programs.
SPECIFIC DUTIES AND TASKS: include but are not limited to the following:
General Office Duties:
Specific Compliance Assistance Duties:
o Process all incoming and outgoing medical records requests for outside providers/entities and all in house requests for discharged medical records, manage tracking logs
o Process all medical records subpoenas with Chief Compliance Officer’s approval
o Assist in the management of the agency’s chart retention and destruction process
EDUCATIONAL/TRAINING REQUIRED (List all that is required to achieve this position):
Our legal team is committed to providing each client with quality counsel, innovative solutions and personalized service. Founded in 2000, the firm offers the legal expertise of its 100-plus attorneys, who have accumulated experience and problem-solving skills over decades of practice.
We are a vibrant, busy and growing full-service law firm and looking to increase to its talented ranks of professional staff by adding an Administrative Assistant with a demonstrated interest and experience of 5+ years in an administrative role.
This role will provide administrative support assisting the Matrimonial Department (divorce litigation attorney) and located in downtown Brooklyn.
Knowledge, Skills & Attributes
We are looking for an experienced Administrative Assistant in our Avenel, NJ office. We are a Special Inspection and Materials Testing Facility and are in need of someone with the following skills:
This is a fast paced, high pressure environment and the right person will be willing to learn new tasks and take on additional duties without prompting, As our company is in a very specialized industry it is difficult to find someone with experience in our specific field. I am looking for someone who can adapt to our particular office environment and can use their skill set to its maximum potential. Salary commensurate with experience/skill set.
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Construction Company Looking for Office Assistant/Manager. Previous experience with Construction Company is preferable. Local Jersey City Resident or Commutable distance is preferable.
Provide high-level administrative support and general office management. Conduct research, prepare proposals and reports, handle information requests, and perform clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. Train and supervise lower-level clerical staff.
A-1 Affordable Construction is seeking an Permit Coordinator to join our team !
A-1 Affordable Construction is a well established chimney, roofing, gutters, and masonry company serving all areas of New Jersey, parts of PA & NY. We have been in business 25 years and are expanding in multiple areas. We are seeking qualified candidates that are able to perform well in a fast paced environment while remaining confident and professional. Our permit department is responsible for filing and tracking all permits, scheduling inspections, and handling all customer service related issues within this department . Each town has their own requirements and guidelines for this process that must be followed. attention to detail is very important.
We are seeking a Bilingual Medical Administrative Assistant For Hospital to join our team! You will perform clerical and administrative for a busy Respiratory department.
Applicants must be fluent in both English and Spanish. This is a patient- facing role.
Immediate hire, all qualified applicants will be contacted.
We are partnering with a local organization on their search for an Administrative Assistant! The Administrative Assistant will be responsible for general administrative tasks and various project as assigned. The ideal Administrative Assistant should have excellent communication skills and attention to detail.
We are Union City's leading automotive dealership and take pride in our exceptional customer service and quality. We are seeking an Administrative Assistant Office Manager to join our team! In addition to clerical and administrative duties, we are looking for a candidate that is professional and has exceptional customer relations skills.
The position will be direct Executive Assistant to the Dealership's owner. We request the candidate has following functions in order to drive company success.
Part Time Administrative assistant needed for Executive Manager/Staffing Recruiter.
Monday through Friday 9-3:30pm
Must be personable, professional, detail oriented, meet all deadlines, run errands on a daily basis as needed, complete administrative, marketing projects. Speak with clients on the phone, connect with candidates, maintain the calendar.
Must be able to start immediately. If interested email resume.
Mechanical contractor located Glendale Queens is looking for a construction Administrative Assistant. The ideal candidate will be a self-starter, have strong interpersonal skills and excellent organizational skills. Construction experience is a must. The new employee will work directly with the owners and projects teams to coordinate and expedite construction projects. Responsibilities will include general administrative duties, insurance requirements and secretarial requirements. Microsoft office suite skills is a requirement. Experience with Viewpoint Spectrum is a plus.
Salary commensurate with experience
Prestigious Real Estate Management Company is seeking an administrative assistant to support maintenance staff. Duties will include but are not limited to clerical work, faxing, typing, handling phone calls, data entry, taking complaints/repairs, experience with work order processing a must. In addition, applicant will be required to help with tenant related issues and problem solving. Candidate must be bilingual.
We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!
As a valued SERVPRO® Franchise employee, you will have the opportunity to learn and grow.
We are an online e-commerce retailer that is expanding rapidly. We need an office assistant to help grow our business. Looking to hire someone that will start with basic tasks and transition into a managerial position with an appropriate pay raise soon after that. We are hiring immediately. No experience necessary. You will have paid training.
Must be adept and full knowledge of working with computers, internet, Excel, Word, etc...along with some basic office management.
Our business is currently seeing a lot of growth which makes this a great time to join before things start to take off.
Low stress environment, casual attire, flexible hours
Please e-mail your resume and PLEASE MAKE SURE
- You have your current address
- Your Current phone number
- Your Email
- The transportation you would be using to come to work (not having a car will not disqualify a candidate whatsoever)
- and If you are applying for a full time or part time position
Hourly paid based on experience and room to grow very fast once you are ready to take on a managerial position
Our client company, a very successful and rapidly-growing pharmaceuticals manufacturer, is looking for an Administrative Assistant for its Paramus-area office. This is a higher-level administrative assistant role concerned with the leadership team. The Admin Assistant will be responsible for several things, including;
To be considered for an interview, candidates must have:
Our client company offers strong pay with incredible benefits, including 5 weeks of vacation and fully-covered medical insurance.
Highly motivated, extremely organized individual to handle all administrative aspects of a very busy service business. Must be bi-lingual (English/Spanish). Good computer skills required. Superior customer service skills needed due to heavy client contact. Dispatching and monitoring of service technicians will also be part of your job. Must have strong analytical skills, ability to prioritize, a proven ability to work in a fast paced environment while managing multiple tasks simultaneously, strong communication skills both verbal and written. Full time position available immediately. Experienced applicants only apply. If interested, please submit a resume and references. In your reply, specify 3 major characteristics that distinguish you from the other applicants. Some overtime may be required.
· Ensures compliance with organization policies/procedures and regulatory agencies
· Effective utilization of personnel, materials, space and equipment
· Effective customer service.
· Interprets and applies company policies/procedures.
· Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses
· Represents the organizational unit on administrative matters.
· Other responsibilities as assigned
Leverage Group is a rapidly expanding start up company specializing in real estate sales and financing. We are seeking a Full-Time Administrative Assistant for a top-producing residential real estate team in New Jersey. We are looking for a bright individual interested in joining a growing real estate brokerage team. Potential candidates should have a professional demeanor, strong written, verbal, and math skills as well as good phone etiquette. The ability to multi-task, while maintaining attention to detail is essential in this position. Knowledge of real estate and the transactional closing process is a plus.
Administrative Assistant Responsibilities:
• Posting to the Multiple Listing Service
• Working with both buyers and sellers
• Supporting the sales team
• Coordinating closings and ensuring a smooth transaction
• Updating CRM and following transactions thought process
• Marketing Listing via. social media and other marketing platforms.
• Bachelor's degree or Associates degree preferred
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Google platforms
• Excellent communication skills
• Strong organizational and problem-solving skills
• Desire to be on a team of positive, success-minded individuals
• Real estate license is a plus
• Bi - lingual is a plus (spanish)
• Must be willing to drive to nearby properties
*Both team and individual bonuses based on performance*
Position: Clerical Assistant
Duration: 3 Months + Extension
Location: New York, NY 10001
7 hours a day
Shift 9 a.m. to 5 p.m.
Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions.
50 keystrokes per minute, Microsoft Office knowledge intermediate level.
Interpersonal skills, both verbal and written. Excellent customer service skills.
Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians and staff. Ability to interact with patients all day.
High School Diploma/ GED; Prior medical office experience and knowledge of medical terminology preferred.