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“All Jobs” Los Angeles, CA
Jobs near Los Angeles, CA “All Jobs” Los Angeles, CA

Job Description


Seeking an Administrative /Personal assistant to support law firm partner and thriving practice. Full-time. At this time the position operates in a remote environment, with an anticipated return to the office following State of California reopen guidelines.

            Position supports partner and staff in a growing boutique law firm in business, contract and real estate law.   Tasks vary, large and small, to reinforce the day-to-day administration and overall “to-do” list of the managing Partner. The ideal candidate will have a good instinct on office workflows and organizing priorities. Personal assistant work may involve booking reservations, paying personal bills, organizing insurance policies and other personal matters as they might arise.

            Must have clear and patient voice skills to handle calls from potential clients, opposing counsel and vendors.  As there is phone work involved, excellent and professional command of the English language in a written and verbal capacity is required. Minimum 1-3 years’ work experience in a professional office environment.  Must have ability to learn new software and troubleshoot office equipment, DocuSign, Dropbox, Adobe Professional (Acrobat or DC), and electronic file maintenance.  Case management software experience a plus. You’ll need standard computer skills – Word, Excel and Outlook, with G Suite experience preferred. A detail-oriented work ethic is key.

            Must be able to handle multiple tasks simultaneously and be at ease with regular interruptions.  Must keep track of work tasks and monitor status. Must be able to manage multiple communications and correspondence (phone, voicemail, email, mail), responding when needed, bringing action items forward to appropriate individual’s attention without delay.  Must have good writing skills and ability to take on projects and complete them in a timely fashion. Personal assistant duties will vary, but some will have time-sensitive needs. Some experience with travel, hotel and car reservations is helpful.


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Job Description

We are searching for a talented and energetic Administrative and Personal Assistant in Redondo Beach, CA to support our client and his growing team. Are you an authentic caretaker who loves systems and checklists? Are you a decision-maker: assertive, intelligent, and highly adaptable with experience “managing-up” and able to keep their executive on time and on track? We are looking for a polished professional with 1-2 years of administrative experience - real estate experience is not required, however, if you have residential real estate experience and have supported others in this capacity it is a plus. 

About the Agent

This top-producing agent is passionate about real estate and pays close attention to all the details, ensuring clients get the experience they deserve. This agent blends their extensive real estate knowledge, professionalism, honesty, and integrity into their business to benefit buyers and sellers with high-class service. The company operates from a set of core values that dictate everything that they do. These values are reliability, creativity, focus, helpful, respect, trust, and quality. You couldn’t ask for a better employer. 


We Know You


You are a patient problem-solver who can hit the ground running. You are passionate, self-motivated, quick-thinking, flexible, and able to pivot when necessary. You are a skilled and thorough “doer” who maintains a professional appearance and demeanor. In addition to being hardworking and diligent, you pride yourself on your commitment to ethics and integrity. Communication is your forte and you have a knack for reading the room  - nothing gets by you. 


A Day in the Life


The ideal candidate plays an active role in keeping the agent on track. By paying attention to details and prioritizing responsibilities without direction, this person is able to ensure that the trains are always running on time. Our client seeks someone who will put the needs of their agents first, handling all communication with a polished etiquette and practiced finesse. 


Your duties will also include:


• Act as a gatekeeper; keep your executive free from distractions

• Provide a high-touch, “concierge-level” customer experience to clients

• Ensure meeting rooms are always client-ready, establish conference calls, prepare technology for presentations and communication

• Effectively communicate deadlines, multi-task, organize, and prioritize events, activities, and deliverables on a timely basis

• Proactively coordinate, assemble, and disseminate documents, as well as presentations and other materials required for meetings, creating spreadsheets, and running errands. 

• Manage your executive’s schedule and communication, ensuring that he is on time and prepared for every meeting

• Support team activities, group logistics, and staff morale

• Various research tasks as assigned

• You will also run both personal and business errands as needed 


Key Software Proficiency 


• Google Suite, Microsoft Outlook 

• Excel

• Online Calendar Platforms


The Details


Salary: $50,000 to $55,000 plus a bonus

Benefits: Paid time off, medical benefits, profit sharing for long term employees. 

Hours: Full-time, 8:30- 5:30 M-F, some flexibility on weekends via phone and email

Location: Redondo Beach, CA. 


You live within a 30-45 -minute commute to Redondo Beach, CA. 

You have daily access to a personal vehicle that you can drive for work-related tasks.

You have a driver’s license and you carry insurance. 


Candidates who reach out to the client directly will not be considered for the position. Pro R.E.A. Staffing looks forward to connecting with you! 


How to Apply


We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about next steps!


This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Company Description

At Pro R.E.A., we connect real estate businesses with like-minded professionals to create job placements that are the perfect job fit, culture fit, and goal fit for both the employer and the employee.

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Job Description


Job Title: Administrative Assistant

 Team: America Works of California

Purpose: We are currently recruiting dynamic individuals to join our team as an Administrative Assistant to manage the Front Desk and intake process duties at our California office
About America Works: Called “a company with a conscience,” America Works was founded in 1984 by social activist and entrepreneur, Peter Cove, who wanted to put his ideals about poverty and the American dream into practice.
Joined by Dr. Lee Bowes as the CEO, America Works has helped more than 800,000 individuals increase their self-sufficiency through gainful employment, including military veterans, welfare and SNAP recipients, young adults, the criminal justice involved, homeless, non-custodial parents, persons receiving disability, among others. America Works uses a blended model that includes work readiness training, vocational training, career placement, career advancement, and employment retention services.
America Works is a 100% Women-Owned Business. Our mission is to equip each individual who comes to our offices with the right tools so that they are able to provide for themselves and their loved ones. We believe the most effective approach in helping people out of poverty is by assisting them in finding meaningful employment. Our proven methods, services and experienced staff offer the right combination for success.
Join an incredible company of professionals who are passionate about embracing a sense of urgency, a strong work ethic, and accountability for a person becoming self-sufficient while learning how to
navigate job searches and employment opportunities; and securing meaningful employment. We select individuals who share our vision and are willing to put in the hard work
to achieve it!
This position will provide you with a sense of purpose, unique challenges, and enable you to
make a true impact on our business and the person’s life you are enhancing.

Duties and Responsibilities:
• Provides warm welcome as the initial point of contact for all participants, guests, and
• Manages multi-line phone system, screening and prioritizing calls
• Conducts outreach via phone, email, and mailings to participants enrolled in program
• Serve as a back-up case manager when the case manager is out of the office

• Assist with maintaining participant’s confidential files
• Receive, distribute, and reconcile assets daily
• Work on special projects, when needed

• BA or BS Degree a must
• Recent college grads are encouraged to apply
• Must be proficient in Microsoft Office and able to learn internal data management system quickly
• Detail oriented with exceptional organizational skills
• Strong oral and written communication skills
• Able to meet deadlines and have a high degree of flexibility to adapt to changing tasks and priorities • Possess strong customer service skills
• Must be willing to learn other roles and advance, if the opportunity presents itself

• Medical, Dental, and Vision Insurance • Aflac Supplemental Insurance
• 401K
• Wonderful team
• Great work-life balance
• Important mission


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Job Description

Job Description:​

  • Operate and manage customer service account in WeChat and other platforms; proactively communicate with potential customers to complete first-round touch base; create WeChat group chat to connect customers with Leasing Consultants and track the leasing process.

  • Complete information and data recording, sorting and inputting; supervise the data accuracy of potential and current tenants; maintain and update worksheets such as sales tracker.

  • Communicate with colleagues effectively with a timely manner, draft and confirm lease contracts based on leasing cases, and send the final lease to tenants; sort and archive all documents including but not limited to contract, customer documentations, and screening reports.

  • Respond to emails from tenants and potential customers; answer phone calls, note issues, correspond issues in a professional manner and report them to different stakeholders to solve the problems.

  • Assist with administration works for the Property Management department, such as copying keys, checking & move-out process, and inspection.

  • Coordinate meeting rooms and initiate meeting minutes and other reports

  • Collect, sort, and archive other internal documents and deal with all paperwork; manage office logistics, packages, and supplies.

  • Support other tasks as assigned.


  • Bachelor’s degree or above is required; Major in Business Administration, Administration Management or Public Policy Administration is preferred

  • 1 year or above administration and office operation or related experience

  • Demonstrable competency with computers and office software (MS Word, MS Excel, etc.).

  • Basic data collection, processing, and analysis ability; have the sensitivity of number and be Detail-Oriented

  • Be self-motivated and demonstrate proactive participation

  • Excellent communication and written skills

  • Show patience and advanced customer-oriented recognition

Company Description

Tripalink, founded in 2016, is a product-and community-focused residential co-living company with a unique and integrated business model being a property operator and a real estate developer. Tripalink has entered 7 major cities in the US and is managing over 3000 bedspaces. In 2020, Tripalink will expand to 30 cities, operate over 10k bedspaces, and enrich millennials' lives with its coliving services on a larger scale.

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Job Description

Microsoft Word & Microsoft Excel. Organizing and maintaining files. Willing to travel.

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Job Description


  • Answer phones

  • Open mail

  • Take messages for attorney & staff 

  • Hours: 9:00 - 5:30 pm


  • Must be bi-lingual (English & Spanish)

  • Knowledge of computers and multiple line switchboard

  • Experience in Workers' Compensation preferred

Company Description

Applicant's workers' compensation law firm.

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Job Description



PrideStaff, a multi-year award winning national staffing firm, is seeking a Senior Administrative Assistant for a very well-established company in the Torrance area. We are looking for employees who have at least 7 years of experience, can learn different program applications quickly, is proficient in MS Office products, have great communication skills and displays a positive and “can do” attitude.

This is a temporary-to-hire full-time position.

Compensation Pay Rate (DOE): $18-$25/hr

Job responsibilities:

  • Provides excellent customer service at all times

  • Ensures thorough communication (both written and verbal) as needed

  • Provides assistance with other administrative assistants and staff

  • Facilitates follow-up on incoming requests, orders or questions

  • Other duties as necessary

Job Requirements:

  • 7 + years of Administration required. Executive Administration a PLUS.

  • Must have strong organizational and communication skills both written and verbal

  • Must be able to multi-task

  • Must be flexible and fully engaged to participate

  • Completion of High School or equivalence



Company Description

PrideStaff is the only nationwide commercial staffing firm in the U.S. and Canada with over $100 million in annual revenue to earn Inavero’s prestigious Best of Staffing Diamond Award six years in a row highlighting exceptional client and talent service quality. PrideStaff was founded in the 1970s, has over 80 offices in North America and the headquarters is located in Fresno, CA. With over 40 years in the staffing business, PrideStaff provides the resources and expertise of a national firm but integrates the spirit, dedication and personal service of an owner operated entrepreneurial firm.

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Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Develop and implement organized filing systems

  • Work with other departments in order to accomplish tasks

  • Perform other office tasks


  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Microsoft Word, Excel, and Powerpoint experience

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Job Description


Title: Review & Mail Clerk


Work Location :  GLENDALE, California 91203

Needed Date09/21/2020

End Date03/20/2021


 Assignment Detail


Type of Service General-Administrative


Pay Rate- $15.00/hour

Primary duties include answering phones, distributing mail, filing, and greeting visitors.

Proficient General Office Clerks will also assist other staff with overflow work, including word processing, data entry, and Internet research tasks.

Copies and collates documents, sends faxes and performs similar office tasks.

Supports sales and office staff and acts as an assistant on various tasks

                 Assists with special projects and duties as assigned.


Mandatory: Must have the ability to organize and prioritize numerous tasks and complete them under various time constraints; o Principles, practices and procedures of an office environment; o Ability to use the telephone in a professional and courteous manner; o Assemble, sort, and/or distribute documents, supplies, and/or materials/items; o Deal with people in a manner which shows sensitivity, tact, and professionalism; follow written and/or oral instructions; o Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; o Establish, organize and/or maintain files; operate office equipment knowledge in Microsoft application (i.e. Word, Excel, Access, PowerPoint)

Company Description

Della Infotech Inc is in staffing business for five years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.

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Job Description


Purpose of the Job


The Administration Officer: 1) supports the Manager, Finance & Administration and performs a variety of accounts payable and bookkeeping duties, 2) provides administrative assistance to other departments including consumer marketing, trade marketing and public relations.




To provide effective support to the finance and administrative function across departments. The position will spend approximately 50% of time assisting the Manager, Finance & Administration and 50% of the time providing administrative support to other departments.


Internal Relationships


Reports to the Manager, Finance & Administration.


External Relations


The position assists the Manager, Finance & Administration and other departments as needed. External contact could include but are not limited to: suppliers and creditors; contractors; consultants; utilities companies. Assists as needed with reports and follow-up to Hong Kong head office.


Principal Accountabilities


· The position will work with the Manager, Finance and Administration in the following areas:

o Compile and check all monthly AP entries.

o Ensure staff expenses & PO submission are in compliance with documented

financial procedures/ polices.

o Works with Manager Finance & Administration to answer all head office

queries on monthly account returns.

o Maintains fixed assets register with periodic physical count.

o Other duties include ordering and maintenance of office supplies, assistance in office operations, answering outside phone and email questions.


· The position will work with the other departments as follows:

o Support the execution of tradeshows and events and liaison with vendors.

o Assist business teams on collateral/ stock management.

o Handle consumer and trade phone and email inquiries

o Conduct desktop research to compile data and analysis reports for business teams.

o Assist digital marketing team in reporting and analysis of performance metrics.

o Assist in preparation of presentation decks for business teams.




· College Degree required.

· 2-3 years of proven bookkeeping and administrative experience.

· Reliable and honest.

· Proactive approach and ability to solve problems.

· Strong team player and people skills.

· Computer and technically savvy is a must, must be very proficient in Microsoft Office suite. of tools, especially Excel.

· Good time management skills, works well under pressure, and is an effective multi-tasker.

· Excellent oral and written communications skills.

· Having experience supporting network server (hardware, operating systems, and applications), Microsoft (operating system and application) is a plus but not required.


Company Description

Leading International Tourism Organization – Los Angeles, CA

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Job Description

We are looking for eager and passionate professionals to join our client company's non-profit healthcare organization. The ideal candidate will have a passion for serving others and enjoy administrative work. In this role you will help support managers within the organization with a variety of administrative tasks that support the back office operations of the non-profit. This is a temporary position that could also lead into full time


Candidates must have strong MS OFFICE skills, excellent written and verbal communications skills, and a desire to learn! We are looking for individuals who can work independently but also within a team environment. You must have experience doing projects and detailed reports on excel. Tenacity and a strong work-ethic are keys to success with this role. Candidates also must be willing to work overtime as needed. Some inter-city travel may be required on occasion to go to different branch locations.

This is not an entry-level role. We are looking for candidates that have some experience working in a fast-paced office environment. We are looking for candidates with at least 2-5 years of administrative experience either during college or after. Bachelor's degree is required. Bilingual is highly preferred. Pay is commensurate with experience.


If you are passionate about being a part of an organization that gives back and are qualified in the areas above, please apply right away. This is a great opportunity to work for an amazing organization.


Company Description

ProStaff Search is a specialized staffing firm in Long Beach, CA dedicated to providing the best service and results through our teamwork, knowledge of the marketplace and commitment to our clients and candidates. We specialize in Accounting, Finance, Hr and Administrative positions, both temporary and full time.

We are a women owned business founded with over 20 years of experience. Our innovative spirit is strengthened because of our long term relationships, ethics, loyalty and outreach.

We strive to create growth and opportunity for our candidates, and provide excellence of service and loyalty to our clients. Through our resources and experience we are able to unite, connect and cultivate partnerships while giving back to our community.

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Job Description

A medical clinic in downtown Los Angeles has multiple openings for various administrative positions.  All positions require candidates to be bilingual in Spanish however no medical experience is required.  The responsibilities can include:

  • Provides timely and accurate information to patients and customers who call on the telephone to request information.

  • Duties include pre-certifying with insurance companies, filing, scheduling, communicating with other members of the healthcare team, and maintaining records using the Electronic Health Record system. Greets patients and families when they arrive.

  • Verifies all pertinent demographic information that is required including data used for regulatory compliance.

  • Collects co-pay and verifies correct insurance information at each visit.

  • Under direct supervision, assembles and maintains complete medical records according to established procedures.

  • Files and retrieves patient records; prepares new files; may open and distribute mail.

  • Organizes and evaluates patient medical records.

  • Reviews medical records for accuracy and completeness.

  • Responsible for filing and retrieving medical records.

  • Process referrals for insured and uninsured patients utilizing system for insured patients and the system for uninsured patients.

  • Process referrals with private insurances HMO and PPO.

  • Verify patient insurance status whether patient have insurance or not.

  • If patient is insured, check eligibility to determine specialist’s resource. If patient is uninsured, chose public resource.

  • Refer for in-house service for uninsured patient.

  • Upon approval for referral request, notice to patient appropriately such as phone and mail. Send necessary document to specialist by fax.

  • Responsible for a monthly report to measure productivity.

  • Other duties as assigned.

We are willing to consider any candidates with some Administrative/Clerical experience who are bilingual in Spanish! 

Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Job Description

We are a large, super busy, and fast paced tax accounting firm in Glendale, CA seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Duties & Responsibilities:

  • Plan and schedule appointments

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other administrative office tasks

Requirements & Qualifications:

  • Previous experience in office administration, accounting, CPA industries

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

Company Description

Since 1971, Robert Hall & Associates has built a track record helping individuals and businesses of all sizes with day-to-day accounting and tax issues. With over 4 decades of professional tax experience, we can identify a number of deductions to help you save on individual and business taxes. Our mission is to provide clients with innovative, yet practical solutions that will improve profitability, anticipate needs, and provide our clients with the highest level of customer service.

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Job Description

Administrative Assistant/Office Manager w/ Marketing Knowledge

Meetings & Calendaring

  • Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings when needed; includes arranging for any catering and document distribution

  • Prioritize calendar items on behalf of team and CEO, informing them of meeting changes and keeping them on schedule throughout the day

  • Schedule internal meetings and conference space as necessary, establishing protocol

Daily & On-Going

  • Answer phones, screen calls, and take messages as appropriate

  • Heavy collaboration with coworkers and external clients in arranging meetings and events

  • Manage spreadsheets, tracking documents, and related projects (advanced Excel knowledge is required)

  • Source and print meeting or call related documents in timely manner prior to meeting commencement for respective participants

  • Maintain document filing electronically and hard copy files in organized, timely manner

  • Register team members for conferences and networking events in a timely manner

  • Coordinate various mailings (USPS and FedEx) on an as-needed basis

  • Ad hoc projects as assigned

  • Event assisting duties


  • Implement and manage marketing and advertising campaigns across channels, including direct mail, email, PR, web, digital advertising, and industry publications

  • Prepare marketing and advertising strategies, plans, and objectives

  • Collect, analyze, and summarize marketing results, and use to improve campaigns

  • Generate written content for different channels, such as newsletter articles, social media posts, blog posts, etc.

  • Research competitive products by identifying and evaluating product characteristics, market share, pricing, and advertising

  • Coordinate with other departments to facilitate interdepartmental communication and projects

  • Accomplish organizational goals by accepting ownership for new and different requests; explore opportunities to add value

Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Job Description

South Bay Allergy & Asthma is currently seeking an experienced Front Office (Administrative) Medical Assistant to become part of our team! You will be a key player managing the schedule, registering new patients, and handling administrative tasks to keep the practice running smoothly.

Requirements & skills:

  • Must be courteous and friendly with a professional demeanor.

  • Must be reliable with a positive outlook and a cooperative team player.

  • Must have excellent oral and written communication skills including professional email etiquette.

  • Must have excellent customer service and relationship-building skills.

  • Must be well organized, efficient, detail-oriented, and able to prioritize and multi-task.

  • Must be tech-savvy, have good computer skills and experience with EMR.

  • Must be able to provide professional references.

  • Must be flexible and adaptable as the practice navigates changes brought on by the COVID-19 pandemic.

  • Must have at least 2 years of experience in a medical front office setting.

  • Must have a solid understanding of insurance benefits and able to explain deductibles, copays, and coinsurance in an easy to understand manner.

Job Duties

  • Manage busy phones and voicemail while creating a great first impression: must sound pleasant, knowledgeable, and represent the practice with a professional demeanor.

  • Manage scheduling email accounts and online requests.

  • Register and schedule new patients.

  • Schedule with a high level of accuracy and attention to detail.

  • Verify insurance coverage and educate patients regarding their insurance benefits.

  • Check patients in and out in a friendly and efficient manner.

  • Handle all administrative tasks: scanning, copying, mailing, etc.

  • Assist with billing tasks, as requested: posting patient and insurance payments.

  • Assist management with administrative projects as requested.

If you are looking for an employment opportunity where your contribution to a high functioning team is appreciated and can effect a positive difference, then South Bay Allergy & Asthma may be a great fit for you. The practice offers competitive compensation dependent on experience, education, and merit; paid sick days, vacation days, and holidays, as well as profit sharing and 401k. Apply today and please include an email telling us a bit about yourself and how you may be a good fit a South Bay Allergy & Asthma.

Company Description

South Bay Allergy & Asthma Associates has been helping patients and families overcome allergy and asthma in the South Bay for over 25 years. At the heart of our practice is a friendly, positive, dynamic team of professionals dedicated to improving the lives of others. We take a patient-centered approach, where a patient's goals come first. We listen closely, test intelligently, and custom tailor a treatment plan to fit each patient. We strive to provide a pleasant working environment where everyone's contribution to our patients' success is acknowledged and rewarded.

If you would like to be part of a high functioning team working in a pleasant environment where your efforts and contributions are appreciated and rewarded, please forward your resume along with a short cover letter telling us a bit about yourself and why you would like to work with us.

To learn more about our practice visit us at:

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Job Description

DCI Development Group, a high-end home remodeling, construction and design firm is looking for a top notch production coordinator and administrative assistant to work with three Partners at the company.  


We are a fully integrated home remodeling, construction and design firm that focuses on high-end remodels and new construction for residential homes and properties in the greater Los Angeles area. We provide end-to-end services and solutions for all home improvement, remodeling and construction projects. 


Our work and continued success is defined by client service, satisfaction, and end results. We place a premium on execution, craft, aesthetics, and integrity, for all projects — no matter the size or scale. 


Production Coordinator / Administrative Assistant to Three Partners 


Job Specifics are as Follows:


  • Required professional demeanor, excellent organizational skills with calendars and rolling calls, typing skills, superb phone manner, and strong mathematical aptitude.

  •  Ability to work both independently, assertively, and as a self-starter and as part of a cohesive team.

  • Excellent interpersonal ability to interact effectively with internal employees as well as customers, vendors and subcontractors.

  • The candidate MUST have experience using CRM SaaS and be able to integrate and learn the likes of Pipedrive, CoConstruct, Houzz, and Salesforce.

  • Apply for permits and work with town if a variance is needed.

  • Solid technology skills as well as accuracy in Microsoft Excel, Word, and Outlook.

  • Bookkeeping abilities, budgeting, as well as accounting understanding a must. 

  • Filling out permits, variances etc. to obtain approval paperwork from town for our customers.

  • Someone who thrives and works well  under pressure.

  • The ideal candidate must have a minimum of 3-5 years experience in the Office Management Field. 

  • Thorough understanding of scope of work for remodeling and new build projects or an aptitude to learn quickly.

  • Management of ordering and purchasing of rough and finish materials.

  • Managing contracts, change orders, invoices, and budget tracking and payroll throughout the lifecycle of each project.

  • Maintain approved list of subcontractors

  • Review subcontractor contracts and ensure companies liabilities are protected.

  • Work with Partners to create/maintain project calendars/gantt charts

  • Serve as second set of eyes for company Partners and Project Managers in vetting bids, purchase orders, and orders of material to achieve high accuracy as per scope, plans, and job walk

  • Review of project Daily Site Checklists for all jobs

  • Produce and Organize all necessary documentation, such as signed contracts, vendor purchases, and product selections from the client by developing a tracking system to validate the integrity of all contributing parties

  • Confer with other departments to determine progress of work and completion dates.

  • Review and communicate production status reports.

  • Thorough understanding of scope of work for remodeling and new build projects or an aptitude to learn quickly.

  • Management of ordering and purchasing of rough and finish materials.

  • Managing contracts, change orders, invoices, and budget tracking and payroll throughout the lifecycle of each project

  • Maintain approved list of subcontractors

  • Review subcontractor contracts and ensure companies liabilities are protected.

Looking to no later than 9/18/2020.

Compensation based upon past experience.

401(K), and quarterly bonuses.

Full-time employment.

Must be Los Angeles based and will not be working remotely, but out of our offices.

We recognize the value of a quality work atmosphere combined with quality people to create a win-win situation for both employee and employer.

Opportunity to grow within the company quickly with proven aptitude and demonstration of command of the role you are fulfilling

Applicants must have a minimum of 3-5 years of experience in this role and position or in a role outside the industry with transferable skills.

Bachelor of Arts Degree or Associate's Degree preferred. 

To apply for the position, please email resume and cover letter, with at least two professional references and LinkedIn profile shall you have one to: 

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Job Description

  • Minimum of 3 years experience in an administrative assistant position. Experience in extreme multi-tasking and prioritization a must.

  • Proficiency in MS Office Suite, Outlook, and general PC knowledge.

  • Basic knowledge of accounting/bookkeeping and customer service. Excellent written & verbal communication skills.

    Responsibilities include but are not limited to:

  • Assisting the management team in day-to-day general office duties.

  • Creating service work orders, monitoring, updating, and closing via CMMS system (CAFM/QFM).

  • Maintain relationships and direct communication with customers and/or tenants within the building regarding open service work orders.

  • Handling customer/ contract disputes as needed. Responding to on demand service work orders and dispatching to building engineers and/or janitorial staff as needed and following up through completion.

  • Procurement processing, including requesting proposals (office supplies, mechanical parts, etc.) creating purchase orders, and submitting invoices for processing and maintain tracking.

  • Updating and Maintaining Projects and Contracts via Job Design, including change orders, releasing equipment, filing


Company Description

Applicantz is an AI-powered recruitment platform. Our advanced intelligence eliminates extended recruitment cycles by continually moving human intelligence to machines.

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Job Description

 Architectural company in West Los Angeles area is looking for a full time Administrative Assistant to the company Principal. Successful candidate will assist the company principal in day by day tasks of the Architectural office. Education and experience in the field of Architecture, Construction or real estate is not required but preferred. Other college degree is also a plus. If you are a recent Architectural graduate, you will be given an opportunity to grow within the company and learn all aspects of the profession from the base. Knowledge of Microsoft Word and Excel is required. Knowledge of Photoshop, AutoCAD and Sketchup is preferred. Our company specializes in cutting edge modern homes, Multifamily and commercial development.

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Job Description

Commercial insurance broker seeking highly motivated individual. Will provide training.

Primary duties include:

· Assist in answering phones.

· Sending out marketing material.

· Assist account managers and process certificate of insurance.

· Assist in submitting insurance application to markets.

· Support producer with customer service to clients.


· 1 year insurance experience preferred.

· Extremely motivated, with excellent organizational skills.

· Strong desire to learn.

· Excellent communication skills, both oral and written, to communicate effectively.

email resumes to:

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Job Description

We are seeking a Waiting List Coordinator for a role at Alpha Property Management's Los Angeles office. Alpha Property Management manages approximately 2500 units of conventional and affordable multifamily housing throughout California. 

Position Summary

Under the direct supervision of the Leasing and Compliance Specialist, and following prescribed department, office and firm procedures, the Waiting List Assistant is responsible for supporting the Leasing and Compliance Specialist with 4350.3 Procedures outlined by HUD, assisting with and conducting Annual Contracts (Re-certifications) and Interims. The Waiting List Assistant is expected to maintain all tenant files as outlined by HUD and Company standards. Above all, the Waiting List Assistant must fulfill the needs of the Company in a manner which is consistent with the Company's Core Values.


  • Annual Contract (Re-certifications)

  • Maintain tenant files

  • Review reports

  • Process Move outs

  • Review tenant statements (receipts) for managers

  • Interact with tenants

  • Interims (adjustments in between the year)

  • Inform tenant of all rent changes

  • Retrieve and return tenant telephone calls

  • Conduct file review prior to Management and Compliance Review

  • Additional duties as assigned

Knowledge, Skills and Competencies

  • Good listening and verbal communication skills

  • Must have excellent customer service skills

  • Must be computer literate in Word, Excel, Outlook and Yardi

Minimum Qualifications/ Education and Experience

  • High School Diploma or equivalent.

  • Prior project based Section 8 and Tax Credit property management experience a PLUS! Competitive benefits: Medical, Dental, Vision, Life and 401k

We offer a flexible benefits package including:

  • Health Insurance

    • 100% employer sponsored Health Insurance coverage with options to buy up or add dependent's at your sole cost

    • 100% Dental and Vision coverage for yourself and your dependents

    • 100% employer sponsored Life and AD&D insurance with options to buy up

  • 401K plan with a 4% matching contribution

  • Time off Benefits: Paid Vacation, Sick and Floating Holidays

Company Description

Alpha Management Company, based in Los Angeles, owns and/or manages over 5,000 units of affordable and conventional multi-family housing throughout the country. In addition to the Property Management division, the company also has Development, Construction and Hospitality divisions with approximately 600 employees. The company is currently in a growth phase with an emphasis on the Development and addition of new low-income housing units to its portfolio.

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Job Description

Crimsafe North America, a wholesale manufacturer of security window and door screens in La Mirada, has an immediate need for an administrative assistant seeking a fun working atmosphere with a growing, entrepreneurial company.  You must have a great phone voice, with excellent communication and follow-up skills.  We’re looking for motivated, outgoing individuals to join us in this excellent opportunity. Working in a supportive team environment, you would have the opportunity to be an important member of the Crimsafe team. Enjoy growth potential when you apply your talents with us!

This position performs routine clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.


  1. Use computers for various applications, such as database management or word processing.

  2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

  3. Create, maintain, and enter information into databases.

  4. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.

  5. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

  6. Maintain scheduling and event calendars.

  7. Complete forms in accordance with company procedures.

  8. Performs other administrative tasks and special projects as assigned.


  • Knowledge of basic office skills

  • Detail oriented

  • Outstanding follow-up skills

  • Clear verbal and written communication skills

  • Strong at developing relationships

  • Proficient in Word, Excel and data entry

  • Loves to have fun at work

  • High energy

  • Ability to multitask and be a team player

  • Ability to work to deadline

  • Attendance/punctuality is critical

REQUISITE EDUCATION:      High school.

REQUISITE EXPERIENCE:   Minimum of 1 years inside sales / account management experience


  • “Whatever-it-takes” attitude

  • Analytical and forward thinking

  • Excellent communicator

  • Entrepreneurial spirit

  • Pro-active problem solver

  • Superior time management and organizational skills

  • Ability to handle multiple projects

  • Proven interpersonal verbal communications and writing skills required

  • Demonstrated ability to operate and utilize CSR computer programs as well as general business software including MS Word, Excel, and Outlook email



Company Description

Crimsafe North America offers aesthetically appealing security and hurricane protection screens and doors fabricated with a 304 grade hi-tensile stainless steel woven mesh. This mesh is secured within a structural grade aluminum frame using an internationally patented screw clamp design. These products have increased in demand every year as crime continues to increase and homeowners become increasingly concerned with safety and storm protection. Crimsafe is expanding and looking to add Dealers and Licensed Fabricators throughout North America.

Unlike traditional wrought iron security doors, burglar bars or hurricane shutters, Crimsafe Security Screens are stylishly designed to complement any décor. More importantly, Crimsafe security screens and doors are knife resistant, bash resistant, pry resistant, corrosion resistant and nearly impenetrable. Crimsafe offers the ultimate in design flexibility; offering a full line of hinged doors, sliding doors, sliding window screens, fixed window screens, Safe-S-Cape® (emergency exits), bi-fold doors, bi-fold windows, and patio enclosures.

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Job Description

Hello, we are a successful Financial Company in the Los Angeles / Beverly Hills area looking for an Administrative Assistant.

This is a full-time position that will work on-site at our Beverly Hills office.

We are seeking an Administrative Assistant to join our team! You will perform administrative functions to support our Financial services team and our clients.


  • Prepare materials to support our team members

  • Pull data from various sources into once comprehensive report

  • Coordinate the approval of reports and documents

  • Own task end-to-end until completion

  • Draft correspondences and other formal documents

  • Plan and schedule appointments and meetings

  • Perform all other office-related tasks


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

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Job Description


Top Real Estate Agent in Beverly Hills looking for a Real Estate/Executive Assistant. This is an amazing opportunity to get hands-on with a variety of projects and work within a fun group of professionals.


Provide support to manage marketing initiatives from development to execution. Demonstrate ability to think creatively and provide solid rationale for recommendations.

1. Implement assigned projects within time constraints.

2. Work with outside vendors such as graphic designers, and print shops.

3. Maintain an easy workflow

4. Develop and manage all listing, & prospecting packages.

5. Organize the office

7. Assist with administrative and real estate related office work such as answering phones, setting up appointments, attending photo shoots, hold open house events, organize open house signs, adding and editing new listings on various real estate sites, preparing homes for sale.

8. Manage inventory and re-ordering of promotional items and collateral.

9. Assist to plan and execute corporate events.

10. Organize workflow and office

11. Provide up-to date information to our marketing division for our: newsletter, property postcards and brochures, corporate website, social media, campaign content, collateral and manuals.

12. Maintain schedules, deadlines and project status for each transaction/listing

13. Assist Client Relation Managers and owner as needed

14. Assist with the escrow process.

15. Other duties as assigned.


1. Advanced Google Suite knowledge

2. Knowledge of The MLS, Zip Forms, and DocuSign

3. Calendar Management Experience

4. Experience with database management.

5. Excellent written and verbal communication skills.

6. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).

7. Must be creative; be able to meet tight deadlines and a team player.

8. Familiar with maintaining a brand.

9. Strong understanding reputation management (Yelp, Apt Ratings) Social Media, YouTube, and Google+.

10. Familiar with photography and photo retouching.

11. Focused and detail oriented; great organizational skills both digital and paper files.

12. Works well under pressure, takes direction well and thrives in a fast-paced environment.

13. Welcomes the need to multi-task and prioritize multiple projects.

14. Must have own transportation.


Minimum 2 years real estate experience

Bachelor's Degree

Compensation: DOE


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Job Description



  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Order office supplies

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Take dictation

  • Research and creates presentations

  • Generate reports

  • Handle multiple projects

  • Prepare and monitor invoices

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers

  • Write letters and emails on behalf of other office staff

  • Book conference calls, rooms, taxis, couriers, hotels etc.

  • Cover the reception desk when required

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face enquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Manage staff appointments

  • Oversee and supervise the work of junior staff

  • Maintain up-to-date employee holiday records

  • Coordinate repairs to office equipment

  • Greet and assist visitors to the office

  • Photocopy and print out documents on behalf of other colleagues


  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • At least 7 years of experience in the field or in a related area

  • High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:

  • Reporting Skills

  • Administrative Writing Skills

  • Microsoft Office Skills

  • Analysis

  • Professionalism

  • Problem Solving

  • Supply Management

  • Inventory Control

  • Verbal Communication

  • Office Administration Procedures

  • Typing Skills

  • Attention to Detail

  • Accuracy

  • Multitask

  • Telephone Skills

  • Teamwork

  • Discretion and Judgment

  • Patience


Company Description

Vocational Counseling Services

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Job Description

F/T Medical Assistant position available for Experienced Medical Assistant who can multi-task and rotate between Front and Back Office.
Our medical office is seeking well qualified; detail oriented Medical Assistant who possess the follow qualities:
-excellent interactions with patients
-able to take patient medical histories
-detail oriented
-good communicator
-focus on patient care
-able to work with multiple MDs; RN and PAs
-ability to work in a fast pace environment
-ability to travel between local offices
-professional attitude
-team attitude

Company Description

Our office seeks to find the best RN with initiative to provide excellent patient care.
We have multiple offices in the local SOCA area.
Work with multiple MDs in surgical setting with the state of the art medical facilities
Excellent opportunity for qualified candidate

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Job Description



Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. No instruction on routine work, general instructions on new projects.


Essential Functions:

•         Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.

•         Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.

•         Takes minutes.

•         May perform desktop publishing.

•         Uses a variety of software to compose letters/prepares reports for executive/manager review.

•         Maintains confidential department files and records.

•         Maintains manager/executives’ calendar; arranges meetings, conferences and travel itineraries.

•         Screen’s telephone calls/visitors refer to appropriate staff member.

•         Interprets policies and procedures in response to inquiries.

•         May provide information to top level management, Board Members. etc.

•         Reviews/screens manager/executives mail, researches issues and provides recommendations.

•         May provide training/direction to other non-exempt personnel.


Basic Qualifications:

•         Minimum three (3) years of secretarial/administrative or comparable experience.

•         2-year degree required; 4-year degree preferred.


Additional Requirements:

•         Advanced writing, reading and arithmetic skills required.

•         Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.

•         Strong customer service skills required to communicate effectively with all levels of management internal/external.

•         Initiative and analytical ability to research and prepare reports.

•         Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).

•         Proficiency in MS Word & MS Excel must be demonstrated through testing.

•         Word processing speed: 40 wpm required.

Must be able to work in a Labor/Management Partnership environment.

Company Description

RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada. For nearly two decades, RemX has specialized in the recruitment of office support, finance and accounting, contact center, information technology and engineering professionals. Using its proven "Exact Match" methodology, RemX matches qualified talent with the right job opportunities on a temporary, contract, contract-to-hire and direct hire basis.

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Job Description

Overview: Harrington Group, CPAs, LLP is seeking an Administrative Assistant to join our Firm. Successful candidates will demonstrate strong proofreading, analytical, communication and attention to detail skills; experience working at an accounting firm, law firm or similar professional service organization is preferred.

Responsibilities: Primary responsibilities of this position will be to provide administrative support to our Audit and Tax departments. Support includes proofreading a variety of financial statements, forms, and letters for grammatical and numerical errors; assembling and processing financial statements and related correspondence; preparing excel charts and benchmarking information; preparing statistical/informational reports;  preparing certain form letters; and, processing and mailing audit confirmations.  The Administrative Assistant may also work directly with the Firm’s Partners or Firm Administrator on special projects, as needed.


1.       Must be thorough and detail oriented; ability to ensure content is error-free

2.       Ability to use 10-key or calculator to efficiently determine numerical accuracy of information

3.       Proficient in Microsoft Products and Adobe

4.       Ability to manage time effectively and efficiently. Initiates follow-up action and meets deadlines in a fast-paced environment   

5.       Strong organizational skills with the ability to multi-task

6.       Ability to work effectively and collaboratively in a team environment as well as independently

7.       Must possess excellent written and verbal communication skills


Work Experience:

1-3 years’ experience in professional service firm, with demonstrated proofreading experience


High school diploma or equivalent. Associates Degree preferred.



Company Description

Harrington Group, Certified Public Accountants, LLP is a public accounting and consulting firm with offices in the Los Angeles and San Francisco Bay areas. We provide auditing, accounting, management consulting, and tax services solely to nonprofit organizations, since 1994.For more information about our firm, please see our website

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Job Description

 Microsoft Word & Microsoft Excel. Organizing and maintaining files. Willing to travel.

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Job Description

Seeking happy, friendly receptionist, outstanding customer service skills.

- The primary responsibilities of the position entail answering phone, emails and reports when appropriate for staff. Assist callers with any questions or comments; direct calls to appropriate team members, resolve calls when possible and professional manner.

- Performs general administrative duties as assigned by supervisor.

- Able to multi-task as well as willing to assist in various projects as needed.

- Reliable, motivated, and detail oriented.

- Candidate must possess impeccable oral and written communications abilities and strong interpersonal skills.

- Greets and receive clients, visitors, maintaining a friendly attitude and offering assistance and guidance as needed.

- Maintain office organization, assist in stocking kitchen, and office supplies.

- Monitoring conference rooms, maintain daily facility schedule.

- Excellent organization skills and ability to efficiently handle multiple projects in a fast-paced environment are imperative.

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Job Description

Regular Full-time (Monday-Friday, 8:30 a.m. - 5:30 p.m.) 

Leading Law firm specializing in International Trade, Business, and Intellectual Property has an immediate opening for an Administrative Assistant. The position will be located in Orange County. 



  • Bilingual – English & Korean  

  • Bachelor's degree 

  • Ability to multitask and strong communication skills (Both written and verbal) 

  • Proficient in MS Office – Word, Excel, and PowerPoint 

  • Accounting experience preferred 

  • Detail-oriented 

  • Strong time-management skills 

  • Strong proofreading skills  


Position Overview 

Duties primarily include office administration, case filing and organization, research, billing and invoicing clients, data entry, and answering phone lines. We are seeking a candidate who is highly detail-oriented, punctual and reliable, has a good attitude and a willingness to acquire new skills and maintains a high degree of professionalism. This candidate must have the ability to organize and prioritize multiple simultaneous projects.  



  • Medical 

  • Paid Holidays 

  • Paid Vacation 

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