Jobs near Lake Bluff, IL

“All Jobs” Lake Bluff, IL
Jobs near Lake Bluff, IL “All Jobs” Lake Bluff, IL

Administrative Assistant Job Description:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

 

Responsibilities:


  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Order office supplies

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Take dictation

  • Research and creates presentations

  • Generate reports

  • Handle multiple projects

  • Prepare and monitor invoices

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers

  • Write letters and emails on behalf of other office staff

  • Book conference calls, rooms, taxis, couriers, hotels etc.  

  • Cover the reception desk when required

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face enquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Manage staff appointments

  • Oversee and supervise the work of junior staff

  • Maintain up-to-date employee holiday records

  • Coordinate repairs to office equipment

  • Greet and assist visitors to the office

  • Photocopy and print out documents on behalf of other colleagues

Requirements:


  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • At least 7 years of experience in the field or in a related area

  • High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:


  • Reporting Skills

  • Administrative Writing Skills

  • Microsoft Office Skills

  • Analysis

  • Professionalism

  • Problem Solving

  • Supply Management

  • Inventory Control

  • Verbal Communication

  • Office Administration Procedures

  • Typing Skills

  • Attention to Detail

  • Accuracy

  • Multitask

  • Telephone Skills

  • Teamwork

  • Discretion and Judgment

  • Patience


See full job description

Job Description


Chalet has an Office Administrator position for your consideration. The main responsibilities are:



  • Customer Service – Receiving inbound calls from customers and prospective customers and assisting them with account, billing and service inquiries. Customer service is the highest priority in this position, and taking upwards of 50+ phone calls per day in the height of the season is commonplace.

  • Office Administration – Creating proposals for prospective customers, setting up contracts for new jobs, editing and entering work time tickets, preparing invoices, maintaining customer database, analyzing customer accounts, and taking customer payments.

  • Support of Staff – Creating written communications; troubleshooting questions involving customer job files; coordinating phone calls for professional staff; and general office support including pulling customer files, filing and creating check requests.


The ideal candidate will possess the following attributes:



  • Previous entry-level office experience where you provided general office support and/or telephone customer service is a plus. What is more important, though, is that you can demonstrate your ability and desire to work in an open-aired, busy, and interrupted office environment.

  • Extreme attention to detail and feel a strong sense of accomplishment after processing large volumes of paperwork.

  • A happy and friendly person with a team-minded demeanor who gladly has assisted both internal and external customers - someone who can convey a smile over the phone.

  • Trustworthy, confidential, accountable and reliable.

  • Proven abilities to balance and prioritize tasks – in our job it will be the ability to balance phone calls, assisting internal customers, managing day-to-day administrative functions, and being mindful of long term projects.


This is a full-time, year round position in our office. In line with our busy season, some Saturday hours are a team shared requirement of the position April through July. During our off season, 12 weeks of winter, the work schedule will be reduced to 4 days/32 hours per week. Full benefits package including medical, dental, life and disability insurances, paid time off, holidays, and 401(k) with match.


Company Description

Chalet is the premier source to landscape people's lives. Whether its through our landscape services, at our retail store, or with the plants that we locally grow ourselves. Chalet is family owned, and has been for 103 years! We grow plants, but more importantly, we grow people and relationships. Please consider joining the best!


See full job description

Job Description


We are seeking a full-time Office Assistant / Administrative Assistant to join our growing team! You will be an important part of our organization with various responsibilities including Clerical, New Customer Outreach, and Light Marketing.


Responsibilities:



  • Answering Phones / Monitoring Emails

  • Creating Invoices / Entering Bills and Payments Received

  • Collecting Past Due Accounts

  • Resolving Customer Inquiries

  • Assisting in Preparation of Tax Returns / Quarterly Filings

  • Other Responsibilities as Needed


Preferred Qualifications:



  • Experience with Microsoft Software Products: Word; Excel; PowerPoint

  • General Computer Knowledge

  • Experience in Customer Service

  • Familiarity with CRM Platforms / QuickBooks

  • Deadline and Detail-Oriented


Company Description

MedService Repair (“MSR”) is a fast growing company focused on hiring team members for a number of different positions. We have doubled the number of our employees in the past year and are looking for qualified people to join our team!

Our Company provides service for medical equipment and distributes medical products. We repair and refurbish endoscope reprocessors and other endoscope equipment. MSR specializes in selling products and equipment used in endoscope procedures and distributes a broad line of disposable endoscope products including filters, xenon lamps, biopsy forceps, and other supplies.


See full job description

Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Enter financial data into Quickbooks and church financial system

  • Prepare checks for vendors and staff


Qualifications:



  • Previous experience in financial office administration or other related fields 

  • Ability to prioritize and multitask

  • Excellent verbal communication and people skills

  • Well organized with strong attention to detail

  • ​Previous experience with Intuit Quickbooks software



See full job description

Job Description


Your primary responsibility will be to support the management and operations teams at SYLVER CONSULTING.




  • Job Title: Administrative Assistant


  • Location: Evanston, IL. 


  • Benefits: Base salary based on experience level, 401(K) matching program, healthcare stipend, 14 PTOs and EOY bonus.


Primary responsibilities fall within three core areas: personal assistant tasks, office/business manager tasks, and project-oriented tasks. Subtasks under each of these core areas may include, but are not exclusive to those listed below.


Personal assistant tasks



  • Manage calendars of top management and team when necessary. This includes managing schedules, coordinating meetings and appointments, both for business- and personal-related tasks.

  • Manage travel arrangements (booking travel and related logistics) for top management and team members, when necessary. This includes finding the best deals for air, hotel, and car rentals.

  • Organize and schedule staff meetings and events, such as Lunch and Learns and Celebrations.

  • Run errands. This may include minor personal tasks, as well as errands necessary to support the office.

  • Manage other logistical and administrative tasks, as needed/requested.


Office/business tasks



  • Answer incoming calls, filter them and route inquires to the appropriate person. This includes screening and prioritizing calls for top management. Ensure the voicemail and conference call systems are updated.

  • Support business development activities of the organization:

    • Reaching out to client contacts to schedule calls/meetings/lunches

    • Supporting the vendor quote process when preparing project proposals



    • Researching both current and potential clients and industries to identify areas of opportunity/partnership

  • Conduct online research to provide sales personnel with background information in preparation for prospecting activities.

  • Support all social media activities related to the company (LinkedIn, Twitter, Facebook, etc.). For example, this may include updating and monitoring social media posts, interacting with other relevant social media accounts, and writing press releases.

  • Organize and file receipts, process expense reports, and handle other paperwork, while ensuring accuracy, confidentiality, and consistency of its organization.

  • Verify that actual project expenses fall within the tolerance of the estimated project expenses for projects completed.

  • Create post-project reports of time spent on the project vs. time estimated.

  • Help keep the office organized and running efficiently. This includes overseeing office supplies, making sure that all rooms and common areas are clean and neat, and making suggestions for behavioral improvements where appropriate.

  • Organize and coordinate both in-house and out of office events (workshops, conferences, etc.), which may include creating timelines and budgets, coordinating with vendors, and organizing catering.

  • Prepare annual retreat, inclusive of creating the retreat agenda, budget, etc.

  • Monitor industry journals and publications for material relevant to Sylver, as well as assist with distributing relevant material to clients.

  • After gaining experience with QuickBooks (accounting software), you may:


    • Organize and accurately enter receipts into the system;

    • Process and reconcile expenses and account transfers;

    • Update financial transaction spreadsheets (MS Excel);

    • Generate summary reports and statistics.


  • Extend exceptional and courteous customer service to all internal and external constituents of the company, including clients, contractors, partners, and work colleagues.

  • Respond to urgent problems and unexpected requests in a timely manner.

  • Maintain the highest level of discretion and confidentiality at all times.

  • Contribute to the company by offering ideas and suggestions for improving processes and/or services.

  • Performing other duties as required.


Project-oriented tasks



  • Provide a variety of administrative support for research services, including research participant recruitment activities thru our sister company, data collection and management. This may also include updating project and team calendars, managing recordings and transcriptions for projects, coding surveys, looking for images, proofreading, scheduling interviews and follow up reminders, etc.

  • Review administrative processes and procedures regarding research services and recommend changes.

  • Contribute to the projects by offering ideas and suggestions for improving processes and/or services.

  • Performing other duties as required.


Company Description

Sylver Consulting supports Fortune 500 and other globally focused organizations that are strongly motivated to find growth and operational improvements through innovation. Sylver delivers laser-focused clarity about the unmet wants and needs of its clients’ multi-faceted target audiences. It then translates these valuable insights into new growth platforms for its clients’ products, services, brands, and processes. Sylver combines a wide variety of qualitative and quantitative methodologies, user-centered design experience and design thinking strategies to arrive at actionable outcomes for its clients. The firm conducts research and worldwide innovation projects, with a team of stringently vetted research recruiters, ethnographers, interpreters/translators, moderators, central-location facilities, analysts, designers and other key players on the spectrum from insights to innovation success. Sylver maintains offices in the Chicago suburb of Evanston, Illinois in the U.S. and Brasilia in Brazil. For more information about Sylver Consulting, LLC, visit www.sylverconsulting.com Sylver Consulting, LLC is an Equal Opportunity Employer.


See full job description

Job Description


 JOB TITLE:              SENIOR ADMINISTRATIVE ASSISTANT to the DIRECTORS


 


 ABOUT GUNTNER:


Guntner U.S. LLC is part of Güntner Group, a global leader in heat transfer technology for Industrial and Commercial Refrigeration, process cooling and HVAC application.


Guntner U.S. first opened its doors in 2001 in order to be able to meet the special demands of the North American market. Currently, the headquarters is located in the Chicagoland area. The Güntner Group is the cross-brand holding company for the brands Güntner, JAEGGI Hybrid Technology, Basetec and Thermowave. The transfer of information and knowledge across all companies and the resulting synergies provide critical development drivers not only for the Group but also for the market.


GENERAL JOB DESCRIPTION:


In this position, you’re responsible for providing support to the Directors of Guntner US LLC. 


EXPERIENCE and REQUIREMENTS



  • Minimum of 5-Years-experience as an Senior Administrative Assistant is preferred.

  • Bilingual in Spanish is helpful

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with guests.

  • Daily invoicing

  • Maintain an organized filing system of paper and electronic documents.

  • Uphold a strict level of confidentiality.

  • Performs various clerical duties such as filing, copying and typing documents.

  • Process monthly Visa Reports

  • Advanced Microsoft Office skills, with an ability to become familiar with firm, specific programs and software.

  • Creates reports, charts and other presentation materials.

  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.

  • Friendly and professional demeanor.

  • ERP System Software (Baan preferred).

  • Strong detailed oriented and organizational skills.

  • Open and distribute all mail daily.

  • Coordinates all internal/external meetings.

  • 5+ Years of extensive Domestic & International travel arrangements, hotel accommodations and rental cars which will include itineraries is preferred.

  • Maintain Office Supplies.

  • Strong communication skills.

  • Order entry skills.

  • Some experience in Event Planning/Tradeshows

  • Being flexible and open to any additional tasks that the company requires after hours including phone calls from directors.

  • Concur Expenses (Preferred but not Required)

  • Salesforce (Preferred but not Required)


BENEFITS:


·         Health Insurance


·         Vision Insurance


·         Dental Insurance


·         401K Plan


·         Vacation


·         Sick Days


·         Holidays



See full job description

Job Description

A leading client located in Skokie, IL is seeking candidates to fill an immediate, direct hire, Sales Administrative Assistant position.

DUTIES & RESPONSIBILITIES:
- Receive incoming emails from customers and vendors regarding specific projects awaiting approval
- Provide additional sales administrative support to the Sales Representatives as requested
- Manage projects from beginning to end as needed

Salary/Benefits:
-$35,000 - $40,000 per year
-Direct Hire - 33-40 hours/week
-Great Benefits Available

Responsibilities:
*

Working hours: 8:00 AM - 4:00 PM

Skills:
SKILLS & QUALIFICATIONS:
- High School Diploma or GED required; Bachelor's preferred
- Previous sales support experience required
- Comfortable working in a fast paced environment

After submitting your resume, please feel free to follow up with Patrick Kozyra via email at patrick.kozyra@randstadusa.com

Education:
High School

Experience:
Experienced

Qualifications:
*

*

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.


See full job description

Job Description


Advanced Sprinkler Systems, Inc., an irrigation contractor based in Highland Park, is seeking an Administrative Assistant to facilitate work performed throughout the Chicago metropolitan area.  Ideal candidate is a self-starter, energetic and detail-oriented to work with three other office professionals. 


Essential functions include:  Answer phones, schedule service calls, general office clerical


Qualifications:  Experience in Quickbooks, Word and Excel;  Excellent communication skills;  Minimum 10 years work experience


Benefits: Health insurance, 401k


Company Description

We are the leading irrigation company in the Chicago area. For the past 24 years we have been installing and servicing irrigation systems for sophisticated residential landscapes throughout the metropolitan area. Our commitment to the highest possible service and the best system design and installation has allowed us to enjoy an excellent reputation in our field.


See full job description

Job Description


 


Family owned business is currently in need of an experienced Administrative Assistant. Work for a long standing and progressive company who strives to offer the best customer service to all patrons. The Administrative Assistant will be the liaison between company and customer, assist with light bookkeeping duties, and other projects as assigned.


Responsibilities
-Answer all incoming phone calls and email inquiries
-Assist with some bookkeeping responsibilities through the usage of QuickBooks program
-Set up catalog and sample freight deliveries to customers
-Order office supplies
-Light office cleaning
-Assist with any projects as assigned


Requirements
-High School Diploma or GED
-2 yrs minimum of related work experience
-MS Office proficiency
-Knowledge of QuickBooks program
-Excellent oral and written communication skills
-Detail oriented, self-motivated, and ability to work in a fast paced environment


FT
Monday through Friday
8 am to 5 pm
Starting $15/hr and up DOE


Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Express Employment Professionals puts people to work. The company employed a record 500,002 people in 2015. Our long-term goal is to put a million people to work annually. Founded in 1983, Express more than 750 franchise locations worldwide.


See full job description

Job Description


Long Term Position


Pay Range: $25-29/hour


The Sr. Administrative Assistant will be providing executive level support within a medical device company. Key functions will include calendar management, travel coordination, expense reporting, event planning and additional administrative functions.


 


Qualifications



  • High School Diploma required. Degree is a plus.

  • 3-6+ years of relevant experience is preferred.

  • Experience with Microsoft Office.

  • Ability to perform calendar management functions within MS Outlook.

  • Familiarity with Concur is a plus.

  • Experience managing / coordinating travel arrangements.

  • Experience partaking in event coordination tasks is a plus.

  • Should possess a “can do” attitude, be detail oriented and reliable.


Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field


See full job description

Job Description


Our client, a Commercial Electrical Contractor, is seeking an Administrative Assistant/AP to join their team!- 40-42K/Year


This company offers OUTSTANDING benefits including, COMPANY PAID health/dental/vision insurance, 401(k), 16 days of PTO and paid holidays.


Location: Elk Grove Village


Responsibilities:



  • Full AP responsibilities including: entering invoices, cost coding, balance statements, cutting checks, etc.

  • Must be familiar with Sales and Use Tax reports

  • Back up for payroll

  • Full Admin duties including, answering phones, filing, greeting all staff and clients that enter the office.

  • Be able to work in a fast-paced environment.


Qualifications:



  • Need to be an expert in Microsoft Excel/ Word/ Outlook

  • Deadline-oriented

  • Able to multitask and pay attention to detail

  • MUST Have AT LEAST 1 year working for a construction company in a similar role.



See full job description

Job Description


Temp-to-Hire opportunity


  • Great career path into HR.

Shift:



  • Traditional hours are 8 a.m.-5 p.m Monday-Friday. 

  • Some days might require you to stay past 5 p.m. for a shipment or truck delivery if needed.


We are looking for a candidate to work in a dual role. 


Administrative Duties:


  • Supporting manufacturing operations.

    • Running reports

    • Printing our labels and postage

    • Helping to support the leadership at the facility.

    • Oversees and keeps records of shipping and receiving


    • Sorting


    • Labeling


    • RF Scanner


    • Data entry


    • Able to run reports


    • Additional duties as assigned.




HR Duties: 



  • Operate with utmost confidentiality to help with the following: 

  • Collect time cards, updated attendance, PTO tracking document and any disciplinary action to employee files. 


Job Requirements: 



  • Must pass 5-panel drug test 

  • Non-slip resistant shoes are needed.


Great opportunity to learn and help with Open Enrollment and Benefits and take on more HR Responsibilities.


Company Description

We are a full-service staffing agency specializing in Clerical & Industrial recruitment. We have been providing exceptional services since 1997 to Chicago & Northwest Indiana area. Our mission is to match top talent with great offices, never losing sight of our values and ASPIRE to do better for you.


See full job description

Job Description


IMT, a division of Helm Tool, is looking for an Administrative Assistant to join our plastics molding plant located in our Schaumburg facility.


Summary of Position: The role of the Administrative Assistant is to provide support to the Operations and Sales Teams by managing the office efficiently through organization, clear communication, and attention to detail.


RESPONSIBILITIES


· Provide daily administrative support and handle administrative requests and queries from senior managers.


· Collecting and reconciling daily work hours from the manufacturing floor employees.


· Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.


· Answering and directing phone calls to relevant staff.


· Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.


· Take the lead and control certain special projects and area wide initiatives.


· Processing and directing mail and incoming packages or deliveries.


· Anticipate the needs of others in order to ensure their seamless and positive experience.


 


REQUIREMENTS


· High school diploma or general education degree (GED) required.


· 2-3 years of clerical, secretarial, or office experience.


· Proficient computer skills, including Microsoft Office.


· Strong verbal and written communication skills.


· Comfortable with routinely shifting demands.


· High degree of attention to detail.


· Data entry experience.


· Excellent time management skills and the ability to prioritize work.


· Working knowledge of general office equipment.


· Desire to be proactive and create a positive experience for others.


 


Bonus


· Spanish Speaking


 


 


Please send your resume to: Careers@HelmTool.com



See full job description

Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Strong computer skills

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

We recognize each client as an individual with different needs and priorities. This is the part of the business we find so exciting — helping each one of our clients create a better future for themselves and their families.


See full job description

Job Description


This position is for an Administrative Assistant with accounts payable experience. Position will be from mid-February to mid-May.


Summary of Position: The role of the Administrative Assistant is to provide support to the Tenant Services Accounting, Operations and Sales Teams by managing the office efficiently through organization, clear communication, and attention to detail.


Location of this position is at a commercial property based in downtown Chicago


Functional Responsibilities:


• Assist in maintaining efficient tenant relations, and ensuring tenant satisfaction.


• Make sure phone coverage is available and executed professionally at all times


• Enter Angus TR work orders for Tenants requests when necessary.


• Route work orders to the respective staff to provide the tenants the services requested.


• Follow-up on tenant requests by emailing Sales Account Executives, Supervisors and/or placing radio calls to the Fore-Person to assist when needed.


• Notify Supervisors of any reoccurring tenant issues or significant problems.


• Maintain daily Cleaners Absentee Log and distribute list to Supervisors to arrange proper coverage.


• Assist Payroll team in daily and monthly operations.


• Maintain and update Temporary Employee Contact list.


. • Assist Accounting team in daily and monthly operations.


• Issue purchase order numbers and process invoices for all office overhead expenses.


• Send out arrears report monthly


• Prepare and distribute stacking plan changes on a monthly basis for all cleaning entities.


• Assist in arrears collection process by calling delinquent account contacts and mailing legal notices.


• Match monthly statements with Work Order back up (include additional back-up when necessary) and mail or distribute to Fore-people for delivery.


• Upload all Tenant Contracts and changes to TS Docs. Ensure uploads are accessible within a reasonable time.


• Keep all vendor contracts up to date and easily accessible on the Share Drive


• Assist with budgeting by summarizing stacking plans for all entities and providing office expense projections


• Provide administrative support to ensure smooth Cleaning Services department operations.


• Oversee all office files—organize, label and file when needed; Collect old files, log them in the Nova Storage Detail tracking sheet and send off to Records Management for storage.


• Distribute all incoming mail accordingly


• Update Administrative Assistant SOP’s, files and documents in the share drive for easy temporary coverage access.


• Responsible for ordering and stocking office and kitchen supplies.


• Maintain and distribute current Office Contact and emergency number lists.


• Coordinate office events such as holidays and /or staff celebrations; place weekly and meeting breakfast/lunch orders.


• Assist office staff members on projects as needed.


• Maintain current office equipment inventory i.e. computers, printers, etc.


• Make arrangements for office equipment repairs such as telephone lines, computers, printers, as well as office maintenance for any plumbing, engineering issue.


• Manage conference room bookings


• Recording Secretary: Preparing minutes for monthly Building Workplace Safety Committee Meeting.


• Maintain manual office staff days-off log and reconcile with Leave Management quarterly.


Qualifications: • 2-3 years of relevant administrative experience in a professional environment; maintenance and hospitality experience a plus • Highly proficient in Word, PowerPoint, Excel and Outlook


• Excellent written and verbal communication skills


• Flexible, tactful and patient, especially under pressure


• Strong attention to detail as well as solid organization/time management skills


 


Company Description

BG Talent, a Brand of BG Staffing, Inc. (NYSE American: BGSF), provides temporary staffing for Commercial Real Estate positions from Engineers to Administrators.

To learn more about our services visit www.bg-talent.com


See full job description

Job Description


Snelling Staffing Services is currently hiring for an Administrative Assistant in Arlington Heights, IL. This is a temporary to permanent position for a fast-paced psychologist office supporting multiple doctors. The Administrative Assistant will be responsible for providing day-to-day administrative support.


Schedule of the Administrative Assistant: Monday-Friday 9:00 AM to 5:30 PM


Pay: $15 an hour


 


Essential Duties and Responsibilities of the Administrative Assistant:



  • Phones/Reception


  • Organized and responsible


  • Scheduling and coordinating 6 doctors calendars


  • Scheduling and canceling appointments


  • Running co-pays and Insurance verification




  • Provide excellent customer service


  • Assist with special projects as needed



Requirements of the Administrative Assistant:



  • Assertive, team player, who’s willing to learn, with a can do attitude


  • Ability to communicate with a variety of people


  • Ability to work under pressure


  • Exceptional verbal, written, and interpersonal communication


  • Proactive, Self-Starter, and independent thinker


  • Strong organizational skills and attention to detail



Benefits:



  • Benefits-In-A-Card Insurance

  • 401K options

  • • Weekly Electronic Pay


 


Associates interested in the Administrative Assistant position please apply directly or call 847-640-6618 for immediate consideration.


Company Description

Snelling will take time to personally interview you in order to understand your personality and needs. We understand that people thrive in supportive, motivating and challenging work environments. Let us be your partner in finding the right opportunity. With our 65 years of recruiting experience, Snelling is dedicated to providing the direction and resources that you need to succeed. Our team is here to help guide you through the process of finding your next right-fit job opportunity.


See full job description

Job Description


 


Executive Administrative Assistant


About the Role


 


To perform a variety of responsible, confidential, and complex administrative and secretarial duties for the Executives of the assigned area



• Perform routine duties independently, setting priorities and scheduling own work in accordance with the schedules of assigned executive


• Coordinate day to day operations for the assigned executive 


• Coordinate domestic and international travel arrangements as needed


• Maintain executive calendar and meeting schedule


• Organize meetings and activities as needed


• Compose and type memos, summaries, recaps, newsletters, etc. as directed


• Maintain and update executive’s files on a weekly basis


• Maintain existing reports and manuals


• Assist in special projects as directed


• Publish company updates/information as directed


• Act as liaison between all other corporate/field personnel and assigned executive


• Review/monitor expense reports of executive’s direct reports


• Order and maintain department supplies and equipment


• Maintain an aesthetically attractive executive office area


About You


 


• 3 - 5 years executive administrative assistant experience


• Ability to handle multiple interruptions and adjustments to priorities throughout the day


• Strong organizational and follow-up skills


• Excellent oral and written communication skills


• Proficiency with Microsoft Office


• High School Diploma or GED Required


Company Description

We look for talented people who share our values of courage, respect, positive attitude, collaboration, recognition, energy and that special “sparkle” that sets them apart from the crowd. Take a look at all that we offer, and discover if Claire’s is the perfect fit for you!

There’s a lot that goes on behind the scenes at Claire’s to make sure things are running smoothly. The Corporate Support team ensures Claire’s is always ready to hit the stage in perfect form—the show can’t go on without them! Take a look and discover the many opportunities available across our Corporate offices.


See full job description

Job Description


**MUST BE** Highly Organized, Great Customer Service, Sales Experience, Great Understanding of Social Media and Have A Passion For Fitness. 20 to 28 hours a week with opportunity for growth.


Fit Body Boot Camp is a female client based Group Personal Training company and will soon be opening in Schaumburg, IL. We are seeking a dynamic, highly motivated and experienced Administrative Assistant.


*The Candidate must be extremely organized, detail oriented and be able to follow directions. We are looking for someone who can think creatively and can take an active role in improving and building our client experience.


*The Candidate must be able to work both alone with little to no supervision and in a busy environment working on projects with the Owner/Manager.


This position requires a self-starter and a positive team player who has the ability to think creatively. Our team likes to have fun and create a positive environment however, this position commands a serious attitude in all aspects of the job and multiple tasks. Numerous tasks are time sensitive.


*The Candidate must be organized enough to maintain progress on long-term projects while working with the urgent tasks that come up, not overlooking the regular duties that are daily assigned


*The Candidate must be self-disciplined and driven to work at a fast paced environment and have amazing customer service skills.


*We are looking for a long term business relationship and for someone that can grow with the company. As well as someone who truly helps improve the business from creative thinking, problem solving and improvement of systems, the Admin Assistant can have more potential for more income.


*Qualified individuals must have:- Computer proficiency in Word, Excel, PowerPoint, Google Docs and other Office software- Ability to type accurately- Administrative Assistant certification or training a plus- Experience with Social Media a plus-


*The Candidate must represent company in a professional and courteous manner both over the phone and in person .


*Fitness studio is a Drug Free Workplace and the Candidate must be able to pass a drug test.


*The Candidate must pass a criminal background check and credit check. We ask that you review this page thoroughly so you know what the Owner/Manager is looking for before you apply for this position.


Please do not call for an interview, applications will only be accepted by resume submission through email.


Company Description

You will join a team of Fire Breathing Dragons working together to provide our clients the best 30 minutes of their day. We are looking for the best to join our experienced team. Our main focus for this position is someone with great personal training skills, someone who can work with clients of all ages, and modify exercises for clients easily.


See full job description

Job Description


Position Overview: Individual in this position has the primary responsibility to perform various administrative functions within company’s Quality Department.


Primary Job Responsibilities:



  • Assist in the control, distribution and maintenance of quality databases and documentation including non-conformances/corrective action reports, test matrices and test methods.


  • Complete and archive client surveys and scorecards, tracking client ratings for data analysis/comparison.


  • Maintain company’s physical and electronic specification and approval databases, interfacing with customers and Web Content Manager as necessary.


  • Provide Aerospace Prime and Customer audit support by preparing, assisting, and following up on affiliated requirements.


  • Administrate company’s access rights and the utilization of Prime Customer Databases and Portals.




  • Generate reports and consolidate data for various Company KPI’s, ultimately establishing deliverables for management review with a focus on department trend analysis.


  • Perform contract review of customer flow-down and processing requirements for final verification of compliance.




  • Review company's general procedures, techniques, test methods, test matrices and customer specific requirements for accuracy prior to scanning for document retention.


  • Review, upload and control the integrity of technical information within company’s ERP system.


  • Provide phone coverage and email support for any Quality related issues and general inquires as required.


  • Coordinate and schedule customer audits as necessary administrating the Company’s events and visits calendar.


  • Provide cross functional support for other departments and various company initiatives.


  • Take part in applicable on-going training sessions and continuous process improvement programs.



Requirements and Qualifications:



  • Must be a Quality focused, detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.


  • Ability to prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.


  • Must possess advanced computer skills with a comprehensive understanding of company’s archiving software (Docstar), Microsoft Office applications and company’s internal custom production software system.


  • Develop and maintain a technically proficient and thorough understanding of company’s Quality System, general procedures and applicable industry standard specifications as related to document control



Minimum Job Requirements:



  • Individual must have some level of experience in an administrative, document control, data entry, data analytics or contract review position, preferably in a manufacturing, or aerospace environment.


  • Knowledge of GD&T/ blueprint reading is preferred.


  • College degree required or relevant work history in one of the areas listed above.


  • Hours: Approximately 7 a.m. - 4 p.m., some overtime required.


  • Pay Range: $20-22 depending on qualifications. Please Specify wage/salary requirements when applying



As a permanent, full-time employee, benefits include:



  • Annual performance and compensation review, with eligibility for annual bonuses


  • 401(k) plan with employer matching and profit sharing


  • Premium health insurance as well as supplemental vision and dental insurance plans


  • Company paid and supplemental life insurance and AD&D


  • Company paid holidays and personal paid time-off accrual


  • Please do not hesitate to ask for additional details on any of our benefits & policies



 


Company Description

Synergy Recruiting brings together the expertise and resources of today’s respected professionals. With over 20 years experience, we partner with great companies, providing professional and technical talent suited specifically for their need.


See full job description

Job Description


We are a busy accounting office for a multi-property getaway spa looking for a focused administrative assistant for reception and operations. You should be eager to learn, willing to develop professionally, and reliable.


Experience Requirements:


·       Telephone skills


·       MS skills with Excel and Word


Soft Skills:


·       Dependable, punctual


·       Able to proofread and check your own work


·       Organized, professional


Job Type:


·       Part-Time, 25 hours a week


Required Education:


·       High school or equivalent


 


The hours are Monday through Friday, from 10:30 AM to 3:30 PM.


Compensation commensurate with Experience. Paid weekly, check or direct deposit.




See full job description

Job Description


Fast growing family business, based in the northern Illinois suburbs, operating within the commodity brokerage industry is looking for an organized, fast thinking and focused Accounting & Administrative Assistant to join our team, full time.


This is an exciting and fast-paced environment that will challenge and reward ambitious candidates.


Summary:


Candidate will assist current employees with their existing responsibilities related to accounts payable/receivable, reconciliation, account setups, inventories, invoice distribution, logistics, scheduling, as well as, working closely with company executives on projects and organization. Candidate will have birds-eye view of company accounts, operations and finances. Candidate will also be responsible for managing and organizing paperwork related to each transaction into the company’s data management system. Candidate may also assist with other administrative responsibilities and coverage for team members.

The main function of the Assistant is to work with current employees, learn their positions, provide necessary backup to our accounting staff and provide solutions and improvements to our expanding business.


Responsibilities:



  • Work closely with company principals on a daily basis to assist in creating, scheduling and executing orders

  • Provide administrative assistance to the management team

  • Assist with all Accounts Receivable/Payables

  • Assist with Reconcile Accounts

  • Account set-ups

  • Assist with state and Federal taxes

  • Assist with Inventory Management

  • Requesting, uploading and entering data/BOL/invoices/weight reports/other to the company’s data management system.

  • Manage purchase and sales orders

  • Investigate invoices and resolve through appropriate staff and/or vendor

  • Produce monthly reports and account analysis as needed

  • Keep accurate records in accordance with company standards

  • Proactively identify problems and swiftly implement the appropriate solution.

  • Reaching out to customers, vendors, partners and carriers to see what their immediate needs are/will be

  • Proactively Maintain vendor files; respond to vendor inquiries regarding invoices and resolve invoice discrepancies

  • Maintaining up-to-date detailed account information including rates, backup files, changes to account, etc.

  • Complete Special projects and other requested office tasks ​


What you’ll bring:



  • Minimum 2-5 years’ experience in an accounting or administrative environment or Bachelor/Associates Degree in Business, Accounting, Finance or related field preferred.

  • Excellent Quickbook or related bookkeeping software skills

  • Excellent interpersonal, negotiation, and relationship-building skills.

  • Proficient in using the Microsoft Office software platform.
    • Word, Excel and Outlook/email


  • Ability to accurately and efficiently enter data and work with detailed transactional information

  • Self-driven and motivated, goal-oriented, and able to work independently and effectively.

  • Desire to provide original thinking and creativity.

  • Ability to meet challenges with resourcefulness.

  • Ability to multi-task, prioritize, be efficient with time.

  • Ability to think on your feet and perform under stress.


 


 


 


 



See full job description

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Answer and direct phone calls, AR and Office Inventory Management


See full job description

Job Description


Major Pharmaceutical seeking a Sr Administrative Assistant to join their Bannockburn, IL team! You will perform clerical and administrative functions in order to drive company success.


1 Year Contract - Responsibilities:



  • Draft correspondences and other formal documents to support the Legal Counsel Department

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Coordinate travel arrangements

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform database administration

  • Vendor management

  • Heavy Scheduling


Qualifications:



  • 7yrs Previous experience in high level office administration

  • Associates Degree

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Ability to work full time, on-site


**1 Year Contract**


Company Description

Synectics is one of the nation's foremost consulting firms, working with a client base that includes some of the leading institutions and Fortune 500 corporations in the United States. We seek to bring the most highly qualified professionals to assignments that they will find challenging and fulfilling. We also seek to justify our clients’ expectations that every Synectics consultant will bring the highest possible effort to their endeavors every day. Our success has depended on our consistent ability to achieve both of these goals.

Synectics serves an extremely diverse client base which represents an equally diverse range of industries and institutions. The technologies we support have always been responsive to this extremely broad spectrum. In order to fully engage with this continually changing commercial and technological landscape, our employees must draw on their own varying interests, skills and backgrounds. This insight, reflected in our daily practices, has always been our fundamental strength as a company, and it continues to serve us well in all our efforts.


See full job description

Job Description


 


ABC Plumbing, Sewer, Heating, Cooling & Electric is looking for an ambitious, Detail oriented, Executive Administrative Assistant who has excellent verbal and written communication skills with the drive to get the job done. You will be working directly with our CEO and Executive team to provide a variety of support functions.


Who We Are


We keep on growing because we only hire the best, and our customers love us for it. We’ve been at this a long time here in Chicagoland area. You’ve probably seen our trucks and our ads. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and education. How it feels to have customers rave about you and demand that you’re the only company that works in their home. People often come to us looking for a job. They stay with us because they find a fulfilling career, room to grow, and opportunities to excel.


                                                               Actually, we're a pretty awesome company!


Executive Assistant Job Summary


We are looking for an Executive Assistant to support our Executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodations, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an Executive Assistant in the past.


RESPONSIBILITIES INCLUDE:



  • Organize, develop and plan meetings and agendas

  • Filing and retrieving corporate records, documents, and reports.

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

  • Helping prepare for meetings, setting up rooms, order lunches, breakfast etc.

  • Accurately recording minutes/notes from meetings.

  • Greeting visitors and deciding if they should be able to meet with executives.

  • Using various software, including word processing, spreadsheets, databases, and presentation software.

  • Reading and analyzing incoming memos, submissions, and distributing them as needed.

  • Making travel arrangements and reservations

  • Performing office duties that include ordering supplies and managing a records database.

  • Provide general administrative support

  • Other projects or task given by the Executive Staff.


Requirements:



  • Minimum proven 5-7 years’ experience supporting a CEO or high level Executive

  • In-depth understanding of entire MS Office suite.

  • Bachelor’s Degree (Business Administration preferred).

  • Flexibility and openness in both hours available for work and also the type of projects that the Executive team may ask to take on.

  • Ability to handle highly confidential information with the utmost discretion.

  • Ability to organize a daily workload by priorities.

  • Must be extremely organized and attention to detail is a MUST.

  • Must be able to work independently with minimal supervision

  • Must be able to meet deadlines in a fast-paced quickly changing environment.

  • A proactive approach to problem-solving with strong decision-making skills.

  • Professional level verbal and written communications skills.

  • Able to type a minimum of 65 wpm.


WE OFFER:



  • Medical & Dental

  • Profit sharing

  • Company family events throughout the year

  • Great work culture and environment

  • Opportunities for growth


This is a great opportunity for an experienced administrative professional to further their career within a well-respected, family owned and operated organization.


EEO/AA Employer/Vet/Disabled


Apply today and consider it done!


Company Description

ABC Plumbing | Sewer | Heating | Cooling | Electric is a service and installation company which has been in business for over 65 years and still family owned and operated now by the third generation! ABC was ranked one of the best plumbing, sewer, heating, cooling & electric companies to work for in the Midwest. We continue to serve with the highest dedication to our customers and we continue to be highly regarded as one of the premier Residential Service companies around. As we continue to grow, we are looking for the highest quality customer focused Talent to join our ABC Team. Therefore, if you would like to advance your career, receive continued company paid training, as well as work beside other professionals, ABC is the company for you!


See full job description

Job Description


Excellent opportunity for the right person to join and help bring local appliance store to the next level. We are looking for a skilled person to provide financial, administrative and clerical services. A/R duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments. This position would also provide support to managers, other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Duties /Responsibilities
 Preparing waivers
 Emailing invoices and statement
 Resolving billing errors
 Calling on past due accounts
 Preparing monthly sales tax
 Daily cash register balancing
 Generating reports detailing A/R status
 Performing day to day financial reports
 Performing clerical & administrative tasks as assigned
 Screening phone calls and routing callers to the appropriate party

Skills and Qualification
 Excellent organizational skills and attention to detail
 Experience in A/R and customer collation
 Skilled in using Microsoft Office software
 Ability to calculate, post and manage accounting figures and financial records
 Understanding of basic accounting principles, fair credit practices & collection regulations
 Customer service orientation and negotiation skills


See full job description

Job Description


SURESTAFF is currently seeking a bilingual (English-Spanish) Administrative Assistant to support several departments in our corporate office in Itasca, IL.


If you are a self-starter with a strong attention to detail, apply today!


 


What you will be doing:


The Administrative Assistant will be responsible for administrative support of day-to-day office operations which include:



  • Provide administrative assistance to the HR Manager including communication memos, updating data, maintaining department files, generating reports and supporting HR projects

  • Handle office tasks and provide administrative support to various departments including Risk Management, Operations, Accounting and Payroll

  • Monitor Form I-9 compliance for 18 branch offices, including being the subject matter expert for branch office inquiries (this will be 60% of the job)

  • Process e-Verify requests for 18 branch offices

  • Audit EEO information in the payroll system

  • Assist with administration of health plan open-enrollment process and maintain ACA compliance

  • Run and upload SecureChoice retirement plan reports

  • Assist CFO with accounts payable duties such as logging and paying company invoices on time

  • Create and maintain employee Outlook email addresses and passwords

  • Respond to employee phone complaints and provide the appropriate resources to address the issues in question

  • Translate discrimination/harassment investigation notes from Spanish to English

  • Maintain employee acknowledgement records

  • Update and distribute company phone list and other employee lists

  • Run payroll when needed as a back-up

  • Maintain high standards of confidentiality of all employee records and information

  • Conduct general administrative needs such as filing, copying, laminating, scanning and e-mailing

  • Professionally answer phone calls and direct calls accordingly

  • Occasional travel to branch offices

  • Other duties may be assigned


 


What you will need:



  • At least 2 years of office work experience

  • High school diploma

  • Bilingual (English-Spanish)

  • Knowledge of the Form I-9 process

  • Proficient in Microsoft Office with database management skills

  • Excellent interpersonal and communication (written and verbal) skills

  • Excellent attention to detail and strong organizational skills

  • Positive attitude, team oriented, & ability to work independently

  • Able to exhibit a high level of confidentiality


 


What’s in it for you?



  • Medical insurance

  • Voluntary dental insurance

  • Voluntary vision insurance

  • Paid Employee Assistance Program

  • Paid Life insurance

  • Paid short and long-term disability insurance

  • 401(k) retirement plan

  • Paid holidays

  • Paid vacation

  • Business casual work environment


 


If you want to be part of a growing organization, send your resume to:


HR@sure-staff.com


 


SURESTAFF, Inc. is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, color, religion, gender, national origin, age, disability or genetics, marital status, veteran status, mental or physical disability, sexual orientation and/or any other characteristic protected by law. In addition to federal law requirements, SURESTAFF Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


 


Company Description

SURESTAFF, Inc., Chicagoland's leader in light industrial staffing and one of Crain’s Chicago’s Largest Private Companies in 2019, is a privately owned, full service staffing firm founded in 1998. The firm has become one of the premier staffing companies in the Chicagoland area with 18 current branch locations. The company has earned the respect of clients and candidates as well as holding a high retention rate for internal staff. The partnerships established with clients and candidates are the key to the company’s success. The SURESTAFF team is dedicated to giving excellent service customized to the client’s specific situation. Visit us at www.sure-staff.com


See full job description

Job Description


Coating Manufacturer in Elk Grove Village is seeking Administrative Assistant for their Coating Department.


Position Overview: The Coatings Administrative Assistant will help facilitate manufacturer's high standards of quality, turnaround, and continuous improvement by performing a wide range of administrative tasks. This position will primarily assist in the completion of Coatings contract review while scheduling orders and assisting with inventory management.


Primary Job Responsibilities:


• Provide administrative support to the department, including general and project-based tasks.


•Utilize a detailed level of contract review and customer flow down requirements to verify the accuracy of information needed for work order processing.


• Identify, input, and sequence processes and customer specific requirements in the creation of work orders and techniques to be used in the coating application process.


•Qualify order lead-time and due dates against quoted and historical information, company's standards, and customer requirements.


• Communicate proactively with Customer Service and Account Managers regarding order status.


•Assess and schedule jobs based on priority to ensure on time delivery.


•Ensure adequate inventory is available by utilizing and managing the inventory control system and spreadsheet.


•Collaborate with various departments to troubleshoot and obtain clarification on open orders as needed.


•Perform final document review prior to parts and/or paperwork moving back for certification.


•Verify company's holds required approvals towards specifications and revisions specified on the contract.


•Provide cross-functional support to various personnel such as stocked inventory consumables, Customer Service planners, and other matters pertaining to day-to-day throughput.


•Support the department through various projects and initiatives such as capacity improvements, implementations, trend analysis, etc.


•Participate in applicable ongoing training sessions, continuous process improvement initiatives, periodic testing, and performance evaluations.


Knowledge, Skills, Abilities:


• A detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.


•Develop proficiency with company’s archiving and internal production software.


•Prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.


•Develop and maintain a technically proficient and thorough understanding of company’s processing capabilities, quality system, general procedures, and applicable industry standard specifications.


Minimum Job Requirements:


•Experience with document control, data entry, contract review, and administrative support functions preferred.


•PC literate with a comprehensive understanding of Microsoft Office applications.


•High school diploma or equivalent required; college degree or some coursework preferred.


•Bilingual in Spanish a plus.


Reports To: The Coatings Administrative Assistant reports to the Coatings Management Team.


Hours: 7:00 AM to 3:30 PM with some overtime work as required.


Compensation: $15-$17/hour depending on experience and qualifications.


Benefits:



  • 401(k) plan with employer matching

  • Medical Insurance (Health, Dental, Vision)

  • Life Insurance, AD&D

  • Paid Holidays & Paid Time-Off Accrual


Company Description

Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.


See full job description

Job Description


We have an immediate need for an Administrative Assistant.


TEMP TO PERM


DUTIES AND RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO:


- Supporting Executive Administrative assistant in performing personal and corporate duties for CEO



  • Typing correspondence and reports, coordinating meetings

  • Must have QuickBooks Accounting experience

  • Managing corporate and personal bank accounts

  • Performing administrative duties and special projects as assigned

  • Handling Confidential personal and corporate files


 


The above description does not include other occasional work assignments not mentioned above.


 


REQUIREMENTS:


 


  • Excellent verbal and written communication skills

 


  • Pleasant, courteous telephone manner

 


  • Ability to be flexible with working hours

 


  • Exercise of diplomacy in all facets of the job

 


  • Knowledge of general accounting principles

 


- Ability to handle personal information with complete confidentiality


 


- Strong organizational skills, ability to handle multiple projects


 


  • Strong multitasking skills and ability to work fast paced at times

- PC skills, proficiency with Word, Excel, Quickbooks, Internet Explorer


 


Company Description

KenBrook Staffing Inc is a Nationwide Premier Recruiting and Staffing Firm
Our Mission is to become the leading specialty staffing firm in the United States by designing customized staffing models that fully serve our clients, our associates, and our communities and to realize consistent growth and increased market share by always delivering what we promise.


See full job description

Job Description


We are paving construction company that is in Gurnee, IL and serve the Northshore region and southern Wisconsin. We are in need of a long term assistant to help with answering phones, responding to emails, and various general clerical responsibilities. We require strong qualities in:



  • Adept in Technology

  • Communication Skills

  • Organizational Skills

  • Time Management Skills

  • Dependability and Reliability

  • Confidentiality

  • Customer or Client Service Orientation

  • Strategic Planning

  • Resourcefulness

  • Detail-Oriented

  • Anticipates Needs

  • Bilingual a Plus!


Company Description

Fast growing pavements construction company that seeks to serve customers and employees with best possible experience while working with us. We are a fast paced environment where quick learning and flexibility are a must. We seek to serve our customers with great attitudes and transparency with both our services rendered and our products. We have high expectations of our brand and seek committed individuals that enjoy a challenging environment.


See full job description

Job Description


 


The Sales Administrative Assistant will be responsible for ensuring an exceptional sales & client experience. In this role, you will ensure the internal and external sales teams and customers goals are met and receive the best service possible. In addition, you should be adept at building credibility, possess a strong work ethic, positive attitude, and the ability to be flexible with daily tasks assigned.


Responsibilities


· Operate as the lead point of contact for any and all matters specific to customer accounts and communicate with sales representatives on updates as needed


· Receive and process customer EDI and/or manual orders in accordance with company policy and procedures, while screening information for accuracy and completeness


· Answer incoming sales calls from customers and providing the answers to their questions directly, or routing the question to the appropriate sales representative to have resolved


· Follow up on purchase orders submitted with order confirmations sent to customers


· Track customers’ orders and provide shipment status


Knowledge, Skills & Abilities


· Demonstrated ability to interact in a constructive, positive and patient manner with sales team and customers


· 5 plus years’ experience with Manufacturer Sales Rep experience preferred


· Advanced knowledge in Excel, Word, and PowerPoint


· Organization and attention to detail a must


· Experience with Ace Hardware Corporate Programs & Procedures



See full job description
Previous 1
Filters
Receive Administrative Assistant jobs in Washington, DC in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy