Jobs near Lafayette, CA

“All Jobs” Lafayette, CA
Jobs near Lafayette, CA “All Jobs” Lafayette, CA

Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.


POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.


  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy

  • Ability to work well in teams and use direct communication to express needs and priorities with

  • Strong initiative and self-starter with follow-through

  • Attention to detail, especially in editing and proofreading

  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations

  • Punctual, reliable, accountable

  • Must have good people skills and a positive attitude when communicating about LSS and its work

  • Comfort and experience dealing with numbers and elementary math

  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)

  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.

  • Strong knowledge of Microsoft Office Suite

  • Bachelor’s degree, one year fund-raising experience or office experience preferred

  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace

  • Ability to travel within Bay Area and Sacramento

  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings

  • Successfully pass a Criminal background and DMV check

KEY DUTIES

Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications


  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic

  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program

  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration


  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations


  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services


  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.

  • Process gifts and grant payments, including bank deposits.

  • Coordinate with DA to ensure timely acknowledgement of gifts.

Fundraising


  • Assists as needed in planning, execute and track annual campaign 

General Administrative


  • Front desk reception duties

  • Prepare daily deposit logs

  • Maintain office filing for A/P & timesheets and other projects as needed

  • Matching checks with invoices and preparing checks for mailing

  • Pulling backup documentation for invoicing

  • Maintaining AB12 spreadsheet

  • Record in-kind gifts in tracking binder

  • Process mail daily and make post office runs

  • Maintain office supplies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer


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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


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Experiences and Skills: 


  1. A positive and compassionate approach to work 

  2. Flexible and able to work in a small, dynamic office environment 

  3. Strong problem solving and critical thinking skills 

  4. Collaborative/team player

  5. Strong attention to detail 

  6. Solid written and oral communication skills 

  7. Excellent phone etiquette 

  8. Valid California Driver License and clean driving record mandatory 

  9. Database experience mandatory [DonorSnap, Razor’s Edge, DonorPerfect, DonorView, etc.] 

  10. Development/fundraising experience preferred 

  11. Project/event management experience preferred 

  12. Graphic design software experience preferred†[InDesign, Photoshop, Canva etc.] 

Responsibilities:

Database and Administration Support: 


  1. Administrative Support (includes answering phone queries, office equipment support, use of MS Office Suite and Google Documents & Drive) 

  2. Accounting Support (Prepare accounting reports for bookkeeper) 

  3. Database Support (Process and enter donations into database, prepare and mail acknowledgement letters plus maintain database 

  4. Meeting Support (Create agendas and take meeting minutes) 

  5. Volunteers (recruit, orient, & manage)  

Event Coordination and Staff Support 


  1. Assist with preparations preparing for outreach and fundraising events (2 large-scale events in June & October and 5 smaller outreach events) 

  2. Project management including planning (Assist with development of event milestones and deliverables) & execution (measure success), Strong Problem-Solving Skills 

  3. Assist with fundraising and public advocacy campaigns  

Communications Support 


  1. Establish good working relationships with each of the 5 Meals on Wheels Programs 

  2. Create brochures and flyers newsletters, e-newsletters, and e-blasts 

  3. Assist with website maintenance and search engine optimization 

 

There will be occasional weekend events where you will need to staff an event table. 


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Opticos Design, Inc.

Administrative Assistant, Finance  .2 FTE (8 hrs) 

About Opticos Design, Inc.

Opticos is a team of urban designers, architects, and strategists who help find new solutions to the most challenging housing and community issues of our time: How do we build walkable communities that support social, mental and physical health while improving resilience and promoting equity? How do we foster informed community conversation about local development and provide choice, attainability and affordability in the housing market? How do we help cities evolve, celebrating the existing character while avoiding unwanted gentrification?  How do we encourage walkable communities in a car-centered culture?Opticos was founded in 2000 on the belief that walkable places are critical for healthy, resilient and equitable communities. Through that expertise, we introduced the concept of Missing Middle Housing, a transformative idea that highlights the need for diverse, affordable housing options in walkable urban places. In addition, we are leaders in the development of  Form-Based Coding, zoning reform needed to make those walkable places a reality. Through our work, we are changing cities, communities and lives.We are a founding B Corporation, which means we have pledged to run our firm with a focus on social, environmental and economic responsibility: a triple bottom line. This commitment informs everything we do, from the projects we work on to the pencils we use to do the work. And we work hard to practice what we preach – shopping locally, living small and biking, walking or taking transit to work.If you are ready for the challenge to help us execute in a dynamic and experienced team, we’d like to talk to you!

Essential Functions

Opticos Design is looking to hire a Finance Administrative Assistant at our downtown Berkeley office. We’re looking for someone with a passion for supporting a values-based company and culture, skilled in maintaining effective systems, and experience and enthusiasm in making it happen. The ideal candidate will be a dedicated team player and a great communicator who loves to engage with everyone and do what it takes to keep the business running smoothly. This position is for 8 hours a week, working on Tuesdays and Thursdays, with the possibility of working 4 hours from home. 

The Role

 Areas of Responsibility


  • Monitor accounts payable inbox and process new invoices for approval/payment

  • Track, record, import and maintain expenditure records with appropriate level of  detail and follow up with EE’s on missing documentation.

  • Various data entry tasks including entering payroll, credit card transactions, project data, etc into the appropriate databases

  • Accounts receivable follow up

  • Assist the Finance Manager in maintaining all financial transactions

  • Process, prepare and record invoices and vendor bills

  • Assist and support in preparing and maintaining accounts receivable and accounts payable records

  • Aid with tax preparation

Position Requirements


  • Two-year degree and a minimum of five years working in finance support role

  • Database Management (knowledge of how databases are structured and how they function)

  • Ability and willingness to learn new software programs such as Divvy and Airtable

  • Excellent computer skills, including Microsoft Office and Quickbooks online

  • Highly organized and detail oriented with the ability to be nimble and responsive

  • Exceptional interpersonal, written, and verbal communication skills; articulate and professional, yet approachable in corresponding within the company as well as with clients and vendors

  • Stellar work ethic and a demonstrated penchant for ownership and getting the job done

  • Positive attitude, service-oriented, self-motivated and ‘take-charge’ attributes

  • High EQ. Great attitude and sense of humor. Flexibility is key

About YOU

YOU are eager to jump in and join a close team working in a driven environment.

YOU have a passion for helping people, and can communicate in a professional, clear and efficient manner.

YOU are a motivated self-starter who is comfortable working independently and collaborating at all levels of the organization.

Benefits and Perks


  • Environmentally and socially conscious organization

  • Convenient location in downtown Berkeley close to public transportation

Interested? We’d like to learn more about YOU!  send your resume to careers@opticosdesign.com


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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 

REQUIREMENTS


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills


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Cocoon Day Spa is expanding in Rockridge, Oakland and looking to add a dynamic, experienced and professional front desk member to our team. This position comes with the goal of eventually developing into a management role.

This is a part-time position that can eventually develop into a full-time position. Candidates must have flexible availability and open to working day, night and weekend shifts.

_____________

JOB REQUIREMENTS:

Excellent and uncompromising customer service experience with high-end, luxury hospitality clientele.

Flexibility in work schedule.

MUST be reliable.

Passionate, skilled and responsible individuals who enjoy a team-oriented work environment.

We are a very busy, fast-paced spa with a loyal clientele. The right candidate needs to be open to learning and advancing as we are looking for someone to grow and develop within the role. This is a fantastic opportunity for anyone looking for a career and long-term employment among an awesome team that is well established and constantly growing.

*Excellent pay, benefits and perks for the right candidate!

Please submit with cover letter and some information about your current position. Resume's without cover letters will not be considered.


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Blades Co is currently looking for a full time Receptionist to join our team. Our mission is to supply impeccable grooming products and barber and foster total mental relaxation and well-being. Our ideal candidate would preferably have receptionist experience, excellent customer service skills, and can multi-task with ease.


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Want to see the role in action? Click Here! 

 

What is an Alfred? As an Alfred Home Manager, you are the heart of our service and the center of our business. Your mission: to care for your clients by delivering intuitive hospitality to their homes each week. Both a problem solver and a caretaker, you will become a trusted member of the household. 

 

About Our Company Hello Alfred is a hospitality and technology platform focused on building intuitive, personal help into the most important space in people’s lives: their home. As the only company in the world that customers trust with the keys to their homes, we’re building a world where people come first, hospitality is an everyday luxury, and it’s both easy and OK to ask for help in managing our busy lives. We believe in corporate responsibility, which means that we truly consider the second and third order consequences of our actions. Even if it takes longer, we always do the right thing.   

 

As an Alfred Home Manager, you will get to know your clients, anticipating their needs in order to make their lives better.  As an Alfred Home Manager, you can also think of yourself as:  



  • A Hands-On Hospitality Professional: Visiting many clients’ homes per day in order to:


    • Take care of common errands, such as picking up / dropping off dry cleaning, collecting prescriptions, and buying groceries

    • Handle special requests on demand, such as picking up your client’s favorite bottle of wine or expertly arranging flowers in a vase

    • Complete our signature twenty-minute Tidy-Up, similar to hotel-style turn down services: wiping down counters, organizing living space, making beds, doing light dishes, taking out trash and recycling, and more

    • Assist with logistics and quality assurance for in-home services provided by other vendors

    • Leave a handwritten note as a personal touch to inform the client what you were able to help them with this week and to suggest what they need next time




  • A Relationship Manager: Connecting the dots between vendors, clients, building partners, and teammates


  • A Brand Ambassador: Meeting new clients in your assigned residential building to articulate the Alfred service


  • An Anticipatory Sales Leader: Helping clients understand what they need through a deep understanding of their likes, dislikes, and routines.

Important Details Alfred Home Managers spend a significant portion of their work time in clients’ residences.  Alfred Home Managers can expect to work in a variety of home settings that reflect the lifestyle choices of Hello Alfred clients, including settings with pets.  Alfred Home Managers must travel in and around the communities in which clients live in a variety of weather conditions. Alfred Home Managers must be able to lift up to 30 pounds.   

 

Why Join Hello Alfred? We reward our exceptional Alfreds for the hard work they do every day:  



  • Good compensation – Alfreds are offered competitive hourly rates and are eligible for performance-based raises


  • Hourly full-time work and part-time - We pay hourly and offer a full-time and part-time schedule, and allow you to complete the day’s tasks in your own priority order


  • Benefits – We offer generous medical, dental and vision coverage and a 401K plan; we also provide a stipend to cover cell phone use and reimbursement for travel (depending on market)


  • Career paths –  opportunities to transition into Business Operations, Training and General Management


  • Industry-leading training – certifying you for success at Hello Alfred and the broader hospitality industry


  • Team –  you will get to work alongside a team of passionate, energetic people who are designing the future of hospitality

What You are Like  


  • Extremely trustworthy

  • Genuinely caring about a job done well

  • Detail-oriented and anticipatory in serving of  your clients

  • Consistently  improving yourself and the way things are done

  • Self-motivated and operating with a “no job too small” mentality

  • Personable during all face to face interactions 

  • Adaptable when things go wrong, considering it a fun challenge to solve

  • Able to  make sound decisions on behalf of our clients and also know when to stop and ask for help

  • Able to prioritize and multitask

What Else You’ll Need  


  •  2-3 years of relevant customer service experience

  • Comfort using a smartphone to manage your tasks and communicate

  • Ability to stand on your feet for extended periods of time, maneuver in small spaces, bend, and grip with your hands

  • Ability to lift up to 30 pounds

  • Comfort and ability to work in homes with pets, including dogs and cats

  • Be at least 21 years old

  • A valid driver’s license and vehicle to use during work

  • Auto insurance meeting or exceeding the state minimum


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We have openings for HOURLY and LIVE-IN shifts in San Francisco, San Mateo, and Santa Clara counties.

PLEASE REACH OUT by phone call or text to 650-732-0690 to schedule an interview. We will return your message as soon as possible.

Team members choose to work with Sage for our compensation, development of dementia skills, and our team-based approach!


  • Enjoy FULL BENEFITS including medical, vision and dental coverage available to every team member who works 30 hours or more a week!

  • Overcome every challenge together! BE A PART OF A TEAM THAT SUPPORTS YOU day or night, in person and on the phone. Gerontologists, nurses and social workers - as well as field supervisors - answer your questions and help you learn new ways to provide excellent care to clients.

  • Learn QUALITY OF LIFE ACTIVITIES(painting, music, paper crafts) from dedicated Hummingbird therapeutic activity specialists assigned to each and every home care client.

  • In addition we offer PAID ORIENTATION, PAID TRAINING for state licensing, WEEKLY PAY, direct deposit and flexible work schedules

Essential Duties

Responsibilities of the Personal Care Attendant include, but are not limited to, the following and are provided in accordance with the Plan of Care:


  • Provides home management to maintain a safe environment.

  • Assists and/or provides all aspects of personal care including bathing, dressing, oral hygiene, hair care, and shaving.

  • Encourages client to maintain independence.

  • Assists and supports clients with ambulation and transfers as needed.

  • Helps with specialized assistive devices; e.g. Hoyer lift, board, etc.

  • Assists with prescribed exercises and rehabilitation.

  • Assists with toileting as needed.

  • Prepares meals, planning and shopping for regular and specialized diets.

  • Assists with eating.

  • Observes and reports intake of fluids and food and frequency of elimination if indicated.

  • Assists with client’s laundry.

  • Assists with light housekeeping related only to the client. However, the PCA understands and agrees that any housekeeping should only relate to areas of the residence that the client uses, and that the PCA must spend less than 20% of his or her working time per shift on housekeeping related to the client.

  • Assists with medications that are self-administered.

  • Works closely with Home Care Director to create meaningful activities.

  • Closely follows care plan provided by Home Care Director and conducts activity program on a daily basis.

  • Communicates with Home Care Director when art or personal care supplies are needed.

  • Observes and monitors the client’s condition, notifying Care Management staff of any significant change in client’s status.

  • Provides documentation as needed (daily log entries, time sheets, etc.) and attends necessary training.

  • Complies with Sage Eldercare’s Policies and Procedures and all applicable laws and regulations.

  • Perform other duties as assigned consistent with the terms of the Summary of Job responsibilities and related to client’s independent living where the client cannot perform such duties due to the client’s health or age limitations.

Sage Eldercare Solutions has been a premier agency since 2001. We have built a reputation for superior client service dedicated to offering wise eldercare solutions that promote quality of care and quality of life for older adults.

 

 

Job Type: Full-time

Salary: $20.00 to $22.00 /hour

Experience:


  • working 1 on 1 in client homes through homecare agency: 2 years (Preferred)

Application Question:


  • Are you able to drive to client homes in San Francisco, San Mateo and Santa Clara counties?

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • High stress tolerance -- thrives in a high-pressure environment


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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 


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  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


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Company Description

The focus of Zipongo is Eating Well Made Simple. We provide Foodsmart population health (FoodSmart population nutrition analytics & FoodsMart ad-free buying with options ranging from Amazon & Sun Basket to GrubHub & Compass Cafes), Telenutrition, and Foodscripts (health plans subsidize food) disease reversal programs to hundreds of employers and 5 of the 7 largest health plans in the US.

Job Description

Zipongo is looking for a dynamic and creative individual to support the CEO and Management Team as an Executive Assistant. You will be the glue to hold everything together - from calendaring, travel and office management, to marketing, event management and sales operations, you will participate in confidential and high priority efforts to support Zipongo's goals. We are looking for an EA who has a natural passion for learning and culture development, enjoys taking on new tasks and projects, and who excels at being mindful of details and key business development relationships in an energetic healthcare market.

You will:


  • Provide core administrative support to our CEO and supplemental support to our COO and CFO

  • Maintain sensitive and complex calendars, domestic and international travel, requiring coordination with both internal and external executives, partners, and EAs.

  • Be the CEO's right hand by attending important meetings, occasionally requiring travel for key events, and being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.

  • Manage projects simultaneously, identifying gaps and taking ownership of projects; compiling and preparing material and agendas for team meetings, such as all-hands presentations and events. The EA will also be a valued member of the Marketing and Sales team, helping to drive lead generation vis-à-vis the relationships of the CEO, your own research efforts and relationships with key market partners.

  • Develop an understanding of the team and field requests from members, as well as internal and external contacts, making a point to be available and approachable.

  • Maintain relationships and strong communication with collaborators to help support team programs and goals.

Qualifications


  • Bachelor’s degree; public health, nutrition and marketing experience a plus

  • At least 3 years’ experience effectively supporting a senior executive in a public health or healthcare setting

  • Excellent project/time management skills

  • Ability to multitask and prioritize daily workload

  • Proficiency with Google Apps (Calendar, Gmail, etc) Microsoft Excel, PowerPoint and Word

  • Comfort with Salesforce/ CRM tools, and sales and marketing research and outreach

  • Strong experiencing calendaring, setting agendas and managing effective meeting flow, and organizing travel

  • Excellent oral and written communication skills

  • Ability to communicate clearly/concisely with internal and external people, build strong relationships with external assistants and collaborators and internal team members, and work well with all levels of management.

Additional Information

 

All your information will be kept confidential according to EEO guidelines.


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DonorsChoose.org engages the public in public schools by giving people a simple, accountable, and personal way to address educational inequity. In this , board member Stephen Colbert tells the organization's story.

Since its launch in 2000, more than 3.1 million "citizen philanthropists" have donated to classroom projects on DonorsChoose.org, channeling books, field trips, technology, and other resources to more than 27 million students in public schools, overwhelmingly from low-income households. Along the way, the organization helped to pioneer the field of crowdfunding and continues to , even as we experience our yet!

Through its and culture, DonorsChoose.org earned recognition as the 2017 #1 "Best Nonprofit to Work For" by the Nonprofit Times.

Our Team:The People Operations team promotes a culture where our colleagues are appreciated, can thrive, and achieve outstanding results on behalf of our teachers and students. We provide consistently high-quality, efficient, and user-focused HR, IT, and Facilities services, and lead the thinking around how to motivate and retain our amazing team.

We are looking for friendly, enthusiastic teammates to provide exceptional assistance to our growing community. If you are motivated by our mission and get a thrill from helping people, we want to hear from you!

You will:


  • Maintain a high-functioning office which includes: overseeing office supply orders and inventory, kitchen refreshments, furniture, equipment, and stocking items. 

  • Greet guests, distribute mail and packages, and respond to office requests from staff members.

  • Work autonomously to design and develop self-serve standard operating procedures for staff, contributing to building office culture, and making sure staff are supported. 

  • Partner with our New York based IT team to troubleshoot basic phone, data, and other IT issues in our SF office as they arise.

  • Assist with office events: scheduling, setting up, and taking down.

  • Support the Office Experience Manager (based in NY) with projects, including creating services and processes to improve staff office experience.

  • Communicate with building management and coordinate work as needed.

  • Coordinate staff birthday acknowledgements, anniversary gifts, and other appreciation initiatives.

  • Join the DonorsChoose social committee to help plan and execute social gatherings for the SF office.

  • Support the People Operations Team with projects, as needed.

You are:


  • Friendly, confident, and eager to deliver on internal customer service. You are passionate about completing daily tasks that keep the office running so staff can complete their work efficiently and successfully. 

  • Strategically minded; you are constantly thinking of creative solutions to improve workplace processes.

  • Detail-oriented in coordinating schedules, meetings, and tracking dates. 

  • A problem-solver who is praised for your attention to detail. You live for organization. You find it satisfying to put things into a system - both data on a computer and physical inventory. 

  • Action-oriented; you have no problem checking off items from your to-do list and are ready to help others when they need it without being directed to do so. You have experience working on projects with little supervision.

  • Tech savvy and thrive in an online environment; You’re comfortable learning new programs and tools quickly and easily. The idea of a fast-paced startup-like environment excites you. 

  • An excellent written and oral communicator; you have excellent interpersonal skills.

The Extras:We value office culture, professional development, and fun. We’re an energetic team that loves what we do and values gratitude. Our office has an open floor plan which supports collaboration and teamwork. 

The Details: 


  • Hours: 20-25 hours/week

  • Days and hours to be determined based on company need, some flexibility is required

  • Commitment: You are able to commit to the role for at least 6 months, and preferably longer than that 

  • Location: San Francisco, CA

  • Compensation: $17/hour based on skills and experience

  • Min. Experience: One year of comparable experience; College degree preferred but not required

To Apply

You may apply online here: https://grnh.se/828bd1db2. Please submit your resume, and a cover letter addressed to Shanique Parris, Office Experience Manager. 

A Final Note

The DonorsChoose.org team works toward a nation where students in every community have the resources needed for an excellent education. To do this, we hire and support a diverse team of the best and the brightest talent available. We are an organization increasingly representative of the varied races and ethnicities, genders and sexual orientations, religious and political beliefs, and abilities that comprise our nation. DonorsChoose focuses on attracting, retaining, and advancing diverse talent because it makes us more effective, high-performing, creative, and resilient.If you are passionate about our mission, highly skilled in your field, and looking for a place where you can bring all of yourself to work, we want you.


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The Opportunity 

Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values. 

What You'll Achieve in Your First Year


  • Maintain   appointment schedules by planning and scheduling meetings, conferences, and   teleconferences § Manage   email and voicemail as requested

  • Coordinate   meetings and client events including venue and refreshment arrangements,   incentive purchasing and tracking, and perform note taking duties.

  • Support and coordinate logistics with RDA project staff 

  • Communicate and maintain working relationship with client agency   staff

  • Coordinate project team travel with Operations team        

  • Support   office activities including but not limited to ensuring cleanliness and   troubleshooting office equipment 

  • Work with   the Executive and Operations team members to execute special projects and   staff wide events 

  • Assist with   research projects and prepare reports as needed 

  • Manage   expense report preparation and submission, and invoice tracking            

About You  


  • Ability  to   work independently and in a team 

  • Exceptional verbal and written communication   skills 

  • Excellent attention to detail 

  • Computer skills including   competency with Word, Excel, PowerPoint 

  • A   bachelor’s degree, experience may   replace education 

  • Minimum   of 3-5 years’ work experience as an Executive Assistant 

  • Experience working   with culturally and ethnically diverse communities

Benefits of Working at RDA 


  • Dynamic and collaborative workplace  

  • Family-friendly environment with   flexible schedules 

  • Paid vacation and sick leave 

  • 100% RDA sponsored insurance 

  • 401k, with RDA discretionary match   after 2 years  

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses       

To Apply: Please   send cover letter, resume, and three references to careers@resourcedevelopment.net with the subject line “Directors’ Assistant”. No phone calls please.   RDA appreciates each application it receives, but due to the volume of   responses for positions at RDA, only candidates who best fit the needs of the   organization will be contacted.    

Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable   and inclusionary hiring practices. We strongly encourage applicants to apply   from all cultural backgrounds, religions, sexual orientations, genders, and ages.       


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RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. 

Studio Assistant/Barista responsibilities include:


  • Providing excellent customer service to clients.

  • Greeting and checking in clients.

  • Opening and closing the studio.

  • Orienting new students to the studio.

  • Maintaining the RIDE aesthetic by providing studio maintenance.

  • Making smoothies/coffee at RIDE Bar, our in-house smoothie bar. 

  • Retail.

  • Assisting with special events.

This is a part time job; Hours available now are W,Th,Fr mornings 8:30 am-1:00 pm. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes. We will contact only applicants who meet our criteria for an interview. For more information about our studio, check out www.rideoaklandcycling.com


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The Grove Inn, a bed and breakfast inn located one block away from Alamo Square, is looking to expand their team!

Your responsibilities

Guest check-in/check-out.

Minor cleaning and laundry tasks throughout the day.

Setup and hosting of our continental breakfast when on morning shift.

Attending to our guests’s needs, including new reservations, booking modifications, etc.

Requirements

English fluency (written and spoken).

Friendly and helpful demeanor, both in person as well as in e-mails and on phone.

“Can-do” and competent work attitude.

Pro-active, anticipatory work ethic.

Working knowledge of San Francisco and bay area in general: Transportation options, special events, things to do, restaurants/bars/cafés.

Business-casual attire.

Nice-to-haves (but not required)

Prior hospitality experience and/or currently enrollment in hospitality/hospitality-adjacent studies.

Knowledge of, and experience with, cultures from around the world.

Foreign language knowledge a huge plus!

Compensation

Starting salary $18/h during training (first month), up to $23/h after training month.

IMPORTANT

Respond to this advert with a ***cover letter AND fully complete and up-to-date resume*** in PDF format.

Job applications lacking a cover letter and/or resume cannot be considered.


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Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty. 

Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees. 

SALES & CUSTOMER SERVICE REPRESENTATIVE

Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.

Reports to: Operations Manager.

Hours: Full and Part Time available, evening and weekend availability required.

Salary: $15-$18/hr, DOE

CORE RESPONSIBILITIES


  • Directs a smooth and efficient flow at the front desk during busy check-ins.

  • Actively promotes and sells memberships, workshops, trainings and retail offerings.

  • Educates guests about the details of our offerings and products.

  • Works with MindBody Online for all bookings and transactions, with a high degree of accuracy.

  • Compassionately holds boundaries and enforces Namaste policies.

  • Executes daily maintenance tasks, upholding a clean, safe, organized and aesthetically pleasing studio and retail space.

  • Supports management and leadership teams by communicating and providing feedback regarding the needs of the space.

REQUIREMENTS


  • Minimum 1 year commitment.

  • Strong sales and customer service skills.

  • Ability to problem solve and take initiative.

  • Strong organizational skills, ability to prioritize.

  • Willing to work in varying shifts and extended store hours.

  • Works effectively within a team as well as independently.

  • Familiar with Namaste studios and key offerings.

  • Strong computer skills; previous experience with MindBody Online a plus.

  • Knowledge of yoga and wellness industry.


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Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:


  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:


  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.


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Seeking a stylish, friendly, trustworthy professional with outstanding customer service skills to join our healthy concept salon! We are a 100% non-toxic nail bar putting a fresh spin on the traditional nail salon experience. We are experienced small business owners passionate about clean beauty and building community. You will gain valuable experience in seeing first-hand how to operate a small business, planning and executing events and creating partnerships with brands and engaging our community.

We are located in the bustling Mid-Market neighborhood of San Francisco, centrally located in between tech offices and high-end residential apartments and walking distance from MUNI, City Hall, restaurants and coffee shops. As our Front Desk Coordinator, you will be responsible for creating and maintaining a welcoming atmosphere and a unique guest experience.

Job Responsibilities


  • Greet and check guests in and out

  • Recommend and schedule treatments/services

  • Maximize scheduling for time efficiency and profitability

  • Answer phones, return calls and respond to emails

  • Educate guests on our product lines and upsell when appropriate

  • Provide assistance and support to owners and technicians

  • Take pictures and post to salon social media platforms

  • Run reports from online booking system, help strategize ways to improve sales

  • Assist in taking inventory and re-ordering

  • Assist in booking and operations of private events

Qualifications


  • Proven experience as an outstanding receptionist

  • Exceptional customer service skills in person, over email and phone

  • Time-management and organizational skills

  • High energy and detail-oriented

  • Knowledge of salon/spa management software

  • Minimum 1 year experience in a Salon/Spa environment

We offer a positive and clean work environment, competitive salary, and potential for growth in our company. If this sounds like a role for you, send us your resume and why you would be a fit for The Nail Hall!

Job Types: Full-time, Part-time

Salary: $16.00 to $17.00 /hour

Experience:


  • customer service: 1 year (Required)

  • Salon Software: 1 year (Preferred)

  • Receptionist: 1 year (Required)

Education:


  • High school or equivalent (Required)

Application Question:


  • Why do you want to work at The Nail Hall?

Additional Compensation:


  • Store Discounts

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 30-39

Setting:


  • Other

This Company Describes Its Culture as:


  • Detail-oriented -- quality and precision-focused

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

Schedule:


  • Monday to Friday

  • Weekends required

  • 10 hour shift


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“If you love the beauty industry, you'll love working with us!”    

Solé Salon and Spa located at the Bay Street Shopping center is currently hiring one full-time retail concierge coordinator.

We are an AVEDA lifestyle salon in search of a candidate with exceptional customer service to greet our retail and salon guests. We are looking for an individual who is comfortable with touch and will enjoy pampering our guests by offering a high-touch experience utilizing AVEDA's principles of retailing. Responsibilities include, but not limited to:

Point of Sale operations

Scheduling appointments for our guests in-house and/or on the telephone

Make-up consultation and application

AVEDA product recommendation and experience-based selling

Keeping retail area stocked, organized and immaculate

Managing weekly AVEDA ordering and delivery

End of Day closing procedures

Resolve challenges in an eloquent manner

Detail oriented that can handle administration tasks such as reporting, scheduling, reconciliations, office supply replenishment

Fashionable and enjoys changing hair and make-up

Friendly & charismatic

Self motivated

Assist in organizing new and creative ideas to attract customers

Train and assist the retail concierge team members

Cash management and account reconciliation

Must be able to work one full weekend day and occasionally both weekend days when retail concierge team members are on vacation

One year experience in a retail, salon or spa environment

Local area residents need only apply

$16.50 an hour with monthly retail bonus and performance bonus potential

The work schedule needing to be filled will be Wednesday through Saturday, rotating two additional Sundays a month.

We look forward to meeting you! 


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COMPENSATION $23.69/hour+ Full Benefits

PROGRAM 832 Folsom, 8th Floor, San Francisco, CA 94107

REPORTS TO Office Manager

WORK SCHEDULE Monday-Friday, 9:00am – 5:30pm

STATUS Full-Time

CLASSIFICATION Non-Exempt

Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Over the last 30+ years, Hamilton Families has become one of the most recognized leaders addressing the rising homelessness challenges in the U.S. With 1 in 30 students in the San Francisco Unified School District experiencing homelessness, Hamilton Families (HF) is leading the City’s efforts to end family homelessness and beginning to develop a regional strategy. Using data to drive our efforts, we focus on impact and long-term solutions to tackle this seemingly intractable problem. We are implementing a plan to significantly reduce family homelessness in San Francisco by 2020, and in recent years have partnered with organizations such as the Giants, Google, Salesforce, Twitter, Airbnb, government officials and the wider Bay Area community.

Hamilton Families’ work is rooted in a whole-family approach, providing supportive services to children and their parents to alleviate the trauma associated with homelessness and provide the tools and resources necessary to ensure long term financial stability. This methodology addresses the needs of parents and children to ensure that families heal and rebuild their lives together. This dynamic approach helps to break the cycle of poverty and homelessness by promoting the well-being of all of the individuals with whom they work.

The Administrative Assistant performs a variety of administrative and program support activities for the Housing Solutions and Real Estate Department as well as other administrative departments within HF. This position requires a detail-oriented, highly organized person with strong interpersonal, administrative, and computer skills. The Administrative Assistant regularly performs tasks including managing office systems, drafting correspondence, assisting staff and participants in the office, and supporting operational projects for the agency. This position is located out of our office at 1000 Broadway in Oakland.

Primary Duties and Responsibilities

• Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

• Oversee calendars and schedules on behalf of organization leadership.

• Assist/Plan/Support appointments, reservations and coordination for program team outings as well as agency all-staff events.

• Support and attend leadership and team meetings as well as participate in trainings and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

• Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

• Participate in program and organization decision making. Work with leadership to implement decisions.

• Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

• Conduct reception in the office, including directing phone calls, collecting and distributing incoming mail to staff; coordinate deliveries to and from administrative offices. Welcoming guests, and assisting participants.

• Perform office management duties including purchasing and maintaining office supplies, equipment, inventory of office keys inventory for company vehicles, staff badges and door key as well as the overall organization of the office.

• Implement and direct new office systems and environmental needs, as needed.

• Provide a wide variety of skilled administrative support for the Housing Solutions Director, Real Estate Director, Director of Strategic Initiatives, Director of Administration, Chief of Staff and other senior level staff.

• Act as a liaison between Hamilton Families staff and building management, IT support, and other contractors.

• Support monthly receipts and billing processes for high-level staff and projects, providing budgetary support as needed.

• Manage petty cash and submit monthly expenditures report to the fiscal department.

• Maintain clear records and communication with our Fiscal Department.

• Assist with various internal onboarding processes.

• Facilitate coordination between the various Hamilton Families offices, distribute program and organization communications as appropriate.

• Manage transportation systems for staff travel, including Clipper cards, HF vehicles, and BART cards for participants, etc.

Support the development department with various task

• Other duties as assigned.

Qualifications, Skills and Abilities

• Bachelor’s degree preferred. Two years previous experience in an office management and administrative setting.

• Positive, helpful, and professional attitude.

• Excellent organizational skills and ability to self-motivate; able to address multiple priorities and meet deadlines with a positive attitude and problem-solving approach.

• Excellent written and verbal communication skills; proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel, etc.).

• Essential functions of the position require use of a telephone, working at a standard computer terminal, and the ability to follow reasonable ergonomic recommendations, sit for long periods, stand, reach, bend, lift, and carry up to 40 pounds.

• Criminal background check, fingerprint imaging, and tuberculosis (TB) clearance required post-offer.

• Valid CADL and DMV report; able and willing to travel locally as needed required.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off: HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term Benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

• To submit an application, please click apply above or below.

• Please attach your résumé and a brief letter of interest.

• No faxes or phone calls.

• Hamilton Families is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance., we will consider for employment qualified applicants who arrest and conviction records.   


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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Do you have a passion for working with people, excellent organizational skills, and an interest in architecture? Do you like to keep things running smoothly and make sure everyone is taken care of? We’re looking for someone with 2+ years professional experience to help keep our creative office running smoothly and propelling forward. We’d love to meet you!

 

About us: William Duff Architects is a dynamic, growing architecture firm, comprised of bright, creative, motivated people. Founded in 1998, WDA has built a national, award-winning reputation in residential, retail, restaurant, and commercial projects. We offer competitive salaries, full benefits, a transit-friendly workplace, and opportunities for professional growth.

 

Practice: Overhead

Reports to: Director of Operations

Manages: Interns, when present

 

WDA Benefits Package:

• Competitive salaries 

• Health, dental, vision & life insurance 

• 401K retirement plan 

• Bonuses 

• Profit Sharing (401k)

• Paid Time Off 

• Professional development support

• In-house mentorship 

• Quarterly office outings

• Summer hours

• Weekly happy hours

• In-house bicycle parking

• Retail discount program

 

Major Responsibilities: 


  1. Assists Director of Operations in maintaining a supportive, fun, comfortable, safe and efficient office environment.

  2. Supports Director of Operations and management team.

  3. Tracks expenses and income transactions. Communicates with staff to obtain appropriate information for bookkeeping needs. Maintains bookkeeping data entry in accounting and tracking software. 

  4. Tracks, prepares and sends out timely bill payments.

  5. Manages the office calendar and scheduling for the Managing Principal.

  6. Schedules and coordinates vendor meetings. 

  7. Supports client and internal meetings with scheduling, preparation and clean-up. 

  8. Plans and executes internal staff events and outings such as quarterly staff outings, team building events, intermittent lunches and happy hours.

  9. Greets office visitors, answers phones, and responds to general office emails and inquiries.

  10. Manages office opening and closing procedures. 

  11. Manages office supplies inventory. Facilitates ordering of supplies, office snacks, catering, messenger and other services.

  12. Runs light errands and distributes office mail.

  13. Tidies communal office areas. Performs simple repairs and maintenance as needed. Coordinates with office vendors to keep office facilities in great shape.  

  14. Supports marketing team with office mailings.

  15. Supports smooth flow of information with office intranet updates.

  16. Organizes, maintains and updates material library. Logs updated samples and keeps library tidy. 

  17. Supports weekly staff meetings and updates staffing hours.

  18. Supports recruiting efforts by posting job listings, scheduling interviews and corresponding with candidates.

  19. Facilitates new employee orientation.

  20. Supports technical staff as needed: scans drawings, compiles meeting booklets, updates documents, runs light errands and others. 

  21. Coordinate and execute special projects as they occur. 

 

Education and Experience: 2+ years of work experience or a recent graduate. Bachelor’s degree (B.A.) with a major or focus in Business Administration, Communications, Hospitality or Design preferred. AEC experience a plus but not required.

 

Other Job Requirements: 


  • Warm, friendly and easy to work with.

  • Have a positive, professional and can-do attitude. 

  • Ability to work well in a team environment.

  • Strong writing, verbal, and organizational skills.

  • Strong attention to detail and follow through on tasks.

  • Ability to think creatively, work efficiently, prioritize and plan ahead,    and juggle multiple tasks at once.

  • Ability to pivot and accommodate last minute changes in daily responsibilities.

  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)

 

Please submit the following in PDF form by email to careers@wdarch.com (not to exceed 4MB), and include the job title in the subject line: 


  • Resume 

  • A cover letter articulating why you could be a good fit at WDA, and a bit about your personal inspirations and aspirations 

  • How you heard about WDA

 

No drop-in visits or phone calls, please.  WDA is an Affirmative Action and Equal Opportunity Employer 

(AA/EOE). 

 

 


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Program Assistant – Bayview, SF

Renaissance seeks an energetic, detail-oriented Program Assistant to join our Bayview team, located in San Francisco, CA.  Our ideal new colleague engages enthusiastically with clients and the public, takes pride in the work that we do, and is passionate about economic development through entrepreneurship.  They will support smooth administration of our programs and services for the Bayview and southeast San Francisco communities.JOB TITLE: Program Assistant, full-time, non-exempt

REPORTS TO: Renaissance Bayview Center Director

LOCATION: Bayview, San Francisco, CA


  • Support the administration of multiple programs and services on- and off-site, including but not be limited to: class scheduling & registration, and other administrative aspects for program success;

  • Assist in creating and preparing various types of marketing content and material for social media distribution, press release, classes and workshops and funding opportunities (e.g. website content, flyers, fact sheets etc.);

  • Maintain program and community resource calendars both online and in the office.

  • Process invoices from consultants, vendors and other service providers.

  • Provide occasional evening support for classes, workshops, and events

  • Be informed about Renaissance programs and services, staff and event schedules, to provide information and assistance to clients, donors, community partners, and other staff.

  • Collect and input client program data to monitor program success and address grant requirements.

  • Assist in monthly, quarterly and annual program reports and data collection

  • Provide regular program progress reports, including snap shots of year to date activity.

  • Serve as the point of contact for tenants in our incubator program and facilitate maintenance, appliance and equipment repairs, coordinating with Facilities and Operations team colleagues in Renaissance SoMa location.

  • Process tenant payments and monitor and maintain account balances, coordinating with Renaissance Finance team in Renaissance SoMa location.

  • Field client inquiries, registrations for programs, and direct building guests and visitors

  • Detail-oriented, creative thinker with effective project administration skills

  • Self-starter, with the ability to take initiative and perform a variety of assignments

  • Proficiency with Microsoft Office (MS Word, Outlook and Excel), and various social media

  • Experience in marketing and outreach

  • Demonstrated passion for working in diverse communities; Strong background or interest in community development and entrepreneurship

  • Data collection and analysis experience and appreciation

  • Experience in small event organization – workshops, classes, graduations – to ensure smooth activities.

  • Spanish speaking preferred but not required

  • Bachelor’s Degree or equivalent experience

This full-time, non-exempt position includes a competitive salary ($45,000 – $50,000 annually) based on experience with benefits that include medical and dental insurance, 401K, paid time off, and holidays.

Please send cover letter and resume attn: Marcus Tartt, Renaissance Bayview Center Director, to jobs@rencenter.org.  Please note “Bayview Program Assistant” in the subject line of your email.  No telephone calls or personal inquiries please.

Renaissance believes in the dignity and rights of all persons. We consider all qualified applicants for employment and complies with the San Francisco Fair Chance Ordinance in addressing arrest and conviction records in hiring decisions.  Renaissance is an equal opportunity employer committed to diversity and inclusiveness with respect to age, AIDS/HIV status, ancestry, color, creed, disability, domestic partner status, ethnicity, gender identity (transgender status), marital status, medical condition, national origin, race, religion, sexual orientation, physical abilities, height and weight, and veteran status. Renaissance Entrepreneurship Center (Renaissance) is a 501(c)3 not-for-profit social impact organization. We have been building better communities for 34 years by helping to bring thousands of small businesses to market, transforming the lives of their owners and creating sustainable jobs, economic vitality, and vibrant neighborhoods. Renaissance operates four program centers and multiple off-site programs throughout the San Francisco Bay Area; this person will join the Renaissance Bayview team.


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Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful. 

Below is a summary of requirements: 

● Education: Community college degree (minimum) 

● Strong computer skills, including expert knowledge of Microsoft Office and Excel 

● Organized, very detail-oriented and able to prioritize tasks 

● Ability to learn new tasks and concepts quickly and comprehensively 

● Proven ability to work independently with minimal supervision in a quiet environment 

● Excellent work ethic 

● Excellent communication skills, including written and oral 

● General administrative support experience (filing, making copies) 

● Customer service experience 

● Friendly, professional and responsible 

● Ability to speak a language other than English a plus 

Starting pay rate: $17/hour 

Hours per week: 10 – 20 hours, to be determined (flexible availability preferred) 

If interested, please submit a current resume and contact information to raposition@humintell.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position. 

Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.


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Office Administrator

Berkeley, CA

We’re looking for a resourceful and motivated Office Administrator for our fast-paced Berkeley office. As the Office Administrator, you will help organize and coordinate the daily operations for our Berkeley Headquarters and our other remote offices. In this role, you’ll be responsible for supporting the team in three key areas; reception, office and facilities management, and executive support. We are looking for candidates with experience in creating and maintaining an excellent work environment, that helps foster an efficient, engaging employee experience for our prized Ripplers, and a partner to our executives who can help them manage their day-to-day activities.

Responsibilities


  • Be first point of contact and provide support to all vendors, visitors and guests

  • Oversee the snack and office supply programs by ensuring items are fully stocked and that monthly costs are within budget

  • Maintain cleanliness of the office


    • Kitchen Duties: Empty dishwasher, stock refrigerator, clean counters, service coffee machine, receive and put away grocery deliveries

    • Conference Rooms: Organize, tidy, dust, and prepare for upcoming meetings, cleaning whiteboards, restocking supplies

    • Common Spaces: Organize, stock office supplies, and tidy



  • Organize office operations and procedures; identify opportunities to streamline and improve office practices and implement new approaches

  • Organize and plan company events such as lunches, happy hours, holiday parties, and off-sites

  • Uphold Ripple values by and ensuring they are reflected in our office operations environment

  • Assist with new hire logistics and onboarding all new Ripplers

  • Support People Operations with offboarding logistics for departing Ripplers

  • Partner with People Operations to uphold and revise office policies as necessary

  • Schedule company meetings and coordinate agendas

  • Manage the front desk and our front desk cover calendar

  • Coordinate with IT department in asset management and information management practices

  • Manage relationships and work orders with vendors, service providers and property management.

  • Develop and implement a preventative facility maintenance schedule.

  • Develop and ensure Ripple’s safety and security practices are in compliance with necessary health and safety standards

  • Oversee all facilities maintenance, repairs and renovation projects

  • Manage Ripple Leadership Team’s schedules, calendars and appointments

  • Coordinate all Board Meetings and Calls

  • Support Leadership Team with administrative tasks

  • Assist with Travel

  • Prepare and manage expense reports for Leadership Team

  • Partner with People Ops team on ad hoc projects and events

Qualifications


  • Self-starter, strong work ethic, ability to work without supervision as well as under direct supervision and have the ability to be trusted to work independently

  • Proven office management, administrative and executive assistant experience

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Willingness to step up and help out wherever needed

  • College Degree preferred, 3-5 years’ experience working in a similar or related role

  • Proficient in G-Suite and Microsoft Office (Word, Excel, Outlook, PowerPoint)

  • Job may involve lifting up to 35 lbs

  • This position involves walking, standing, bending and lifting


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Position Summary Pacific School of Religion (PSR) is seeking an Administrative Coordinator to perform a wide range of duties to support the Office of Academic Affairs, Assistant Dean of Academic Affairs and Registrar, and the Vice President for Academic Affairs and Dean of the Faculty. These include serving as first point of contact for the office of Academic Affairs, managing the flow of visitors, answering and routing calls, guiding visitors to the appropriate parties, fielding interdepartmental communications, and performing office tasks, including answering emails, delivering or responding to mailings, and maintaining the highest level of discretion and confidentiality of student and faculty records. They will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in team planning and scheduling. To succeed as the Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, organized and possess excellent communication skills and be prepared to deal with a diverse and dynamic environment. Familiarity with academic semester schedules, and ability to learn student information systems are required. Applicants are strongly urged to visit our website to familiarize themselves with our institution at https://psr.edu/.   Assistant to Assistant Dean of Academic Affairs and Registrar  Essential duties and responsibilities include the following. Other job-related duties may be assigned. · Provide timely and professional response and support for student course registrations, SONIS inquiries and Moodle for students and faculty.  · Process transcript requests, enrollment verifications, and billing statements. · Post and record student cash and check transactions to student accounts. · Become familiar with information systems at PSR: SONIS, Ellucian Colleague, Izenda, EvalauationKit and Moodle · Support Registrar in course scheduling – collect, review and submit Course Scheduling Information Forms. Post semester schedules. · Review and update sections of the Academic Catalog as needed.  · Administer and collect student evaluations at end of semester. · Manage Title IX and SaVe Act trainings. · Work with Assistant Dean and Registrar as needed to post enrollment to the National Clearing House. · Assist students in scheduling appointments with the Assistant Dean and Registrar. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Assistant Dean and Registrar in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Assistant Dean and Registrar · Provide support for major projects: grades, graduation, diploma processing, etc.   Assistant to the Vice President for Academic Affairs and Dean of the Faculty Essential duties and responsibilities include the following. Other job-related duties may be assigned.  · Manage, calendar and track the Dean’s schedule. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts. · Plan, organize, coordinate, and direct office workflow in the office of the Vice President for Academic Affairs to ensure that timelines are met; coordinate and oversee projects as assigned by Vice President and Dean. · Receive, process, secure signatures, and appropriately route paperwork, including hiring documents, requisitions, and requests for payment, received by the Office of the Vice President. · Prepare agendas, meeting calendar and back-up materials; attend regular and special meetings, record and prepare minutes, distribute minutes and maintain official records of agendas and minutes. · Maintain accurate email lists (work with Endsight), onboard/offboard faculty and visiting scholars. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Vice President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Vice President and Dean. · Provide administrative support to the Dean (and Accreditation Liaison Officer) in preparation of required reports; review and disseminate information and resources; coordinate team visit (schedule, reservations, meals, supplies, computer access, etc.); serve as the liaison to the Evaluation Team during its visit. · Make comprehensive travel arrangements and prepare documentation for travel requests and reimbursements.  

Preferred Qualifications    · 2+ years general administrative experience, or equivalent combination of experience and college level education   · Strong attention to detail, organization, flexibility, and resourcefulness.   · Ability to work at a rapid pace, ability to communicate clearly, and prioritize conflicting needs.   · Ability to handle matters expeditiously, proactively, often with deadline pressures.   · Exceptional oral and written communication skills with the ability to effectively support and serve a diverse population.   · Advanced knowledge of Microsoft Suite with emphasis in Word and Excel, internet browsers and email usage. 4  · Have experience with Student Information Systems (SONIS preferred) and Learning Management Systems (Moodle preferred).   · Familiarity with the academic enterprise within a graduate educational institution and demonstrated knowledge of key issues, concepts, trends, and policies in higher education.   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  · Vision – close vision and ability to adjust focus for word processing · Hearing – ability to hear verbal communications and to carry on telephone conversations · Clear Speech – ability to communicate clearly to others as essential part of job function · Lifting/Carrying – occasional lifting and carrying of files and printed material up to 25 pounds · Pushing/Pulling – ability to push/pull desk and filing cabinet drawers · Sitting – ability to sit for long periods at computer and during meetings · Reaching – ability to reach above shoulder, below shoulder and at arms’ length · Manual Dexterity – ability to manipulate a computer keyboard and paperwork/files    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is indoors. Frequent face-to-face contact with staff, students, faculty and visitors. The noise level in the work environment is quiet. No extreme temperatures are present in the work environment. Including, but not limited to: Phone, personal computer, printer, fax machine, calculator, photocopiers, and shredder.   If you are independent yet collaborative, have a phenomenal appreciation for details and an advanced understanding of what's required to create a diverse and inclusive work environment, this position may be the right career opportunity for you!   

 Excellent benefits v Health, vision, and dental v Generous vacation and holidays v 37-hour workweek  


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Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland

Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you! 

Job Responsibilities range from, but are not limited to: 

- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment  - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office

*Your Skills and Experience:*

-Warm, friendly, grounded and professional demeanor.  -Ability to work independently and be self-motivated.  -A quick, adaptive learner with attention to detail.  -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must.  -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.  

You are detailed-oriented, resourceful, reliable.  One year minimum experience in customer service and admin work is required.  Insurance billing, medical office experience would be helpful, though not necessary.  Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side.  Preference given to long term candidates.  

Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.

Please send your resume as a PDF file. Only PDF files will be opened.  


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Are you a skilled Receptionist who believes in lending your skills to end hunger? If so, consider being a Part-Time Receptionist for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Part-Time Receptionist to help support the front desk of our San Francisco office. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

The SF - Marin Food Bank’s mission is to end hunger in San Francisco and Marin. We are seeking a receptionist in our San Francisco office who is responsible for creating a professional and welcoming environment for all staff, guests and volunteers that have contact with the SF-Marin Food Bank. She/he will also provide administrative support to various departments.

ESSENTIAL FUNCTIONS AND BASIC DUTIES


  • Provide excellent customer service by cordially greeting staff, guests and volunteers as they approach the reception area, address guests by name whenever possible, and acknowledge departures.

  • Answer phone calls on a multi-line Cisco phone system; respond to inquiries, concerns, suggestions, and complaints in a friendly, polite and professional manner; transfer calls and direct inquiries, concerns, etc. to appropriate department or individual within the organization.

  • Maintain the neatness and security of the lobby, mail and office services area; lock/unlock lobby doors at beginning and end of shift; close security gate at the end of the business day.

  • Distribute incoming faxes to appropriate parties; distribute and coordinate package pick-ups.

  • Provide administrative support, including preparation of organizational binders, mailings, file preparation, special projects, etc. Order office and kitchen supplies; keep office supply cabinets stocked and organized.

  • Maintain and update front desk procedural binder, Food Bank Org chart and phone list.

  • Accept food and financial donations at front desk and process accordingly

  • Work in conjunction with the Sr. Office & Facilities Coordinator to maintain and help staff with all front office equipment.

  • Reliable attendance is essential.

  • Other duties as assigned.

PERFORMANCE MEASUREMENTS


  • Appropriate policies and procedures are maintained and updated on a yearly basis

QUALIFICATIONS


  • High school (or equivalent) required, with a minimum of one-year of professional experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Previous administrative work experience; non-profit organization a plus.

  • Strong interpersonal and verbal communication skills.

  • Outstanding phone and customer service skills that incorporate a cooperative and friendly attitude.

  • Ability to work independently with minimal supervision.

  • Strong interpersonal skills with ability to work and interact well with individuals from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Ability to appropriately prioritize and manage workload in accordance to specific job description requirements and multi-departmental needs.

  • Bi-lingual Spanish or Cantonese a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills.

LANGUAGE ABILITY: Fluency in English.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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Description

Neurobehavioral Systems, Inc. is a small company in downtown Berkeley that produces specialized software for neuroscience research and medical applications.We are seeking a highly organized and responsible office manager who will manage the day-to-day operations of our organization and keep things running smoothly. This position requires you to work independently with little supervision on a wide range of tasks. The position is approximately half time.

Responsibilities


  • Bookkeeping, report generation, payroll administration

  • Sales support and vendor relations

  • Bill paying, filing, and general office management

  • Scheduling meetings, trade shows, and other events

  • Assisting with technical support

Qualifications


  • AA, BA or BS degree preferred

  • Three years prior experience in a managerial position, including duties similar to those described above

  • Proficient computer skills and technical knowledge of various types of office equipment/software

  • Proficient accounting knowledge/experience (experience with QuickBooks preferred)

  • Excellent verbal and written communication skills

Compensation and Benefits


  • $20 – $25/hour commensurate with experience and qualifications

  • Benefits include paid holidays, vacation, sick days, retirement, and health care

Job Type: Part-Time, 20-29 hours weekly, Monday-Friday 


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Construction Company is looking for an experienced Secretary to work between 20-40 hours per week Monday-Friday in our Richmond office. 

This position will manage the day to day of the office.

 

We are looking for someone who is friendly, detail oriented, and possesses a professional and polite phone voice. 

Hourly wage is based on experience. We value and encourage excellence in our employees.

 

The ideal job candidate will have expertise in the following areas:

 

  Excellent spelling and grammar skills

  Excellent phone and customer service skills

  Ability to multi-task in a fast-pace environment

  Intermediate to advanced skills with Microsoft Word and Microsoft Outlook 

  Intermediate to advanced skills with internet

  QuickBooks accounting software (experience preferred, but not required)

 

Experience working in a construction office is a bonus, but not required. 

 

Job duties include answering phone calls, assisting clients and general contractor with scheduling appointments, preparing estimates and proposals to e-mail, scheduling roofing and construction work and filing. Duties will also include invoicing and some work with accounts receivables. 

 


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QUA The Spa at SOMA Grand is looking to bring an experienced front receptionist to our team. The ideal candidate is flexible, committed to providing excellent service to our guests, has a positive attitude with calm and professional phone presence.

About the opportunity:

• Front receptionist (Full-time, Part-time)

• Generous discounts on our professional services and products

• Stable and fun work environment

Ideal candidate:

• Flexible

• Committed to providing excellent service to our guests

• Has a positive attitude

• Calm and professional phone presence

• Spa experience is a plus but not required

Responsibilities includes:

• General reception

• Appointment scheduling

• Checkout clients

• Schedule: Tuesday - Friday and Saturday or Sunday

We are looking for candidates with a great personality and experience to grow with QUA. Please email your resume or text 415-686-2839 to learn more about the opportunities at QUA Spa.


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