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Jobs near Lafayette, CA “All Jobs” Lafayette, CA

Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities

  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required

  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST

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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 

  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:

    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics

  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:

  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure

  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to &


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 

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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW


Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!



  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!



  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 

  • The Studio Staff:

    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies

The Requirements:

Studio Staff must be able to do the following:

  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:

  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required

  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:

  • Part-time

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Busy SF family of six seeking highly organized Family Assistant for home organization, logistics, errands, support with school-at-home, driving, planning, research, travel, etc. College degree required. 

Seeking a highly organized, take-the-initiative kind of person who is excited about working with a busy family and creating solutions for logistical issues and complications. 

To apply, please send a brief email (5 sentences max) explaining why this job description is a good fit for you. 


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.

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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to but not required.

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Job Description

Position Overview:
We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Ops/Systems within Global Patient Safety. The position will be based in Foster City, CA.

Key Responsibilities:
• Interface cross-functionally within the department and external parties to provide information and answer queries.
• Interface with a broad range of internal management and staff in the course of meeting a wide range of administrative needs.
• Attend meetings and accurately take minutes, capturing the essence of the discussion and note action items for follow-up.
• Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition.
• Anticipate and successfully arrange for needed resources in order to meet timelines
• Under manager’s direction, create draft reports, documents, presentations and templates using raw data.
• Coordinate large events which includes the planning, organizing and implementation of a number of event activities.
• Liaise with guests and speakers to assess needs and coordinate, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
• Assist with facilities space planning or office set-up.
• Assist in the orientation and onboarding of new staff.
• Act as a resource to other administrative assistants and cover if he/she is out of the office.
• Maintain manager’s calendar to schedule meetings; proactively reconcile scheduling conflicts; coordinate materials, equipment, and catering for conference room meetings; and distribute materials and welcome/escort guests.
• Coordinate travel arrangements for manager and other team members as necessary and prepare Concur travel and expense reports as needed.
• Manage contracts processing, including facilitating vendor contracts and forms, purchase orders and invoices .
• Assist with facilitation of the procurement of supplies for the department

Minimum Qualifications:
Knowledge, Skills and Abilities:
• Demonstrate effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills of technical documents
• Demonstrate high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
• Work under minimal supervision; proactive and anticipate future department needs and prepare accordingly
Specific Education and Experience Requirements
• Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
• Associates Degree or higher preferred

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Job Description

A Leading Investment Firm is seeking an Administrative Assistant/Project coordinator to join their team in San Francisco on a temp to perm basis! In this role, you will support the legal team with various legal and administrative projects. We are looking for diverse candidates, very adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.


What You’ll do:

  • Managing complex executive schedules and calendars

  • Directing incoming calls and correspondence

  • Drafting correspondence and producing meeting materials and presentations

  • Coordinating domestic and international travel

  • Processing expense reports and internal documents

  • Following through on special projects as they are assigned

  • Manage invoicing and project budgets


What you’ll have:

  • 2-4+ years of experience in high-level support, ideally within the legal or financial services industry

  • Background in legal or compliance is a plus

  • Bachelor’s degree preferred

  • Degree in English is a plus

  • Proficiency in MS Office

  • Excellent writing, communication, and interpersonal skills

  • Highly professional and articulate communication style

  • Great organizational skills and attention to detail

  • Proven capacity to handle sensitive information with discretion


Please submit your resume for immediate consideration!


You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

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Job Description





Requires: Bilingual English/Spanish  

Location: Oakland, CA


Administrative Assistant to the K-8 School Administrators (Long Term Temporary)

We’re seeking to Hire an experienced Administrative Assistant to support the School Administrators at a K-8 Bilingual education private school. Need coverage for academic year 2020—now through Spring 2021.    


For experienced Administrative Assistant who would enjoy working in a school environment; shares values of bilingualism, educational excellence, diversity, international mindedness, and the cultivation of character and brings a positive attitude and professionalism.  


Main Responsibilities:


  • Assist Scheduling and Coordinate Substitute Teachers for Pre-K through 8.

  • Provide Administrative support, for 2 Directors, draft correspondence, meeting agendas, maintain calendars

  • Strong Proficiency using MS Office Word, Excel, Outlook

  • Schedule appointments and meetings.

  • Maintain  forms and other documents required by faculty / staff

  • Bilingual Spanish is required -needed for speaking proficiency and ability to translate documents into Spanish.

  • Create and maintain files, make copies, enter confidential data, and other clerical/admin tasks needed.

  • Organize and coordinate events as needed

  • Supports school events and tours.

  • Answer phones and email inquiries, respond to questions, communicate messages

  • Respond to emergency situations according to procedures

  • Assist with compliance with all health and safety protocols for children, staff and visitors

  • Covid Safety Compliance: requires Frequent Staff Covid testing- provided

  • Strong ability to maintain, promote and assist compliance with Covid Safety protocols

  • Must be able to work 8:00am -4:30 pm   Mon-Fri.

  • Must be currently eligible to work in the US 


Hourly Pay Rate: From $ 21.00 /hr

Health, Dental, Vision Insurance offered. Paid Sick Leave .    


Quick Apply Link:  (please use a Word.doc format resume.) 


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Job Description

Program Assistant

Contract Opportunity

San Ramon, CA


***PLEASE NOTE: Due to COVID-19 this position will start as a ‘work from home’ position until company and local regulations allow project team to return to their office in San Ramon.


  • The main function of a Program Assistant is to provide high-level administrative and program support by anticipating needs of managers, enabling and planning communication events, developing and executing global meetings and events by using collaboration tools such as video conference, Webex, recording meetings, distributing meeting pre-reads and post-meeting agreements and materials. Job will also include handling information requests and performing document management functions. Some duties include ordering equipment, or event materials and other duties as assigned.

Key Responsibilities:

  • Partnering with multiple managers to organize and coordinate events and other meetings, including all logistics and collaboration tools for global meetings.

  • Basic knowledge of business and management principles involved in strategic planning, resource allocation, and production methods.

  • Managing two Managers engagement needs

  • Perform general office duties such as ordering supplies, maintaining collaboration access sites, and performing basic bookkeeping work.

  • Prepare reports, emails, and other documents.

  • File and retrieve corporate documents, records, and reports.

  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

  • Prepare agendas and make arrangements for project and other meetings

  • On boarding/Off boarding

  • Provide reporting support for operational metrics

Key Qualifications:

  • 8-10 years’ Program Assistant experience required – experience supporting Enterprise Programs/ PMO

  • Microsoft Office Suite experience required: e-Mail, Calendar, Video Conference call bridges, Proficient Excel skills- All basic functions

  • SharePoint Administration Skills: Can manage site accesses, create simple libraries and lists

  • Proficient PowerPoint skills: Create slides with graphs, diagrams, pictures, text

  • Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills

  • Ability to work independently and manage one’s time

  • Ability to keep information organized and confidential

  • High School diploma or GED

Preferred Qualifications:

  • Proficient Excel skills and Graphing ability

  • Information technology, SAP, or other ERP project experience

  • Advanced SharePoint skills: Can create a custom SharePoint Form

  • Can use more advanced SharePoint features such as Column Lookups and ‘Send To’ without explanation

  • Previous experience working/supporting a large company environment

  • Understanding of corporate bureaucracies and complexities

  • Education: Associate Degree or higher, preferred

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Job Description


The administrative assistant will report directly to the upper management and assists in all general office needs. The administrative assistant will increase operational efficiency and company profitability by timely and accurately processing of daily billing invoices, and entry of checks/receivables and accounts payables. The administrative assistant will assist in all aspects of company business including, IT interface, phone management system and sales reporting and other general administrative duties assigned by upper management.

Job Duties & Responsibilities:  


·                 Process vendor invoices and payments

·                 Process customer invoices and payments

·                 Manage collection process of delinquent customer accounts 

·                 Maintain and manage filing system for vendors and customers

·                 Resolve disputes with customer base as they relate to receivables and risk management

·                 Keep office organized and stocked with necessary supplies 

·                 Manages phone system and transfer of calls to appropriate personnel

·                 Schedules appointments and plans events for the company

·                 Receives stock into inventory

·                 Keeper and organizer of monthly binder and month end books

·                 Keeper and organizer of hard copies of customer purchase orders

·                 Assist upper management with purchasing duties and in keeping track of overseas shipments

·                 Other projects and responsibilities as assigned by President or CEO


Skills & Qualifications:

  • Clear and effective communication skills

  • Professionalism demeanor and energetic phone voice

  • Knowledge of Microsoft Office Suite (Word, Excel, Outlook) and data entry skills

  • Education:        Bachelor's degree in Business preferred

  • Experience:      Minimum 1-2 years in similar position


Compensation & Benefits:


·         Pay commensurate with experience

·         Raises commensurate with growth

·         Medical and Dental insurance coverage

·         Paid holidays & vacation

Company Description

About the company: PIB is an industrial distributor with 25+ years serving the bearing industry. We specialize in high-precision, miniature and spindle bearings, offering our global customer base the highest level of quality for the greatest value.

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Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Schedule: Mon, Wed., and Fri; 8-5 pm


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields

  • Previous experience in a leasing office is a plus

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Experience using MS Suite

  • Experience using Yardi is a plus

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Job Description

Job Title: Administrative Assistant III (Pay Rate $22.95/Hr)

Duration: 2 Months (8:00am to 5:00pm) Mon- Fri

Location:  OAKLAND CA 94621

Job Description:

 The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.
Job Duties - Some examples of the job duties may include:

  • The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.

  • May supervise or give work direction to lower level clerical personnel.

  • May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.

  • May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.

  • May plan and coordinate meeting arrangements including travel and lodging and process expense reports.

  • May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.

  • May review, prioritize and determine actions for all incoming correspondence and mail.

  • May order office supplies and equipment; organize and maintain department filing systems and other records.

  • May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.

  • May assist with monitoring and approving departmental expenditures, department budget and account records.

  • May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.

  • May compose documents; maintain relevant databases; update departmental websites and related records.

  • May be exposed to confidential information and handle confidential matters.

  • May research, analyze and summarize data for reports independently and assist with large project coordination.

  • May maintain calendars for management.

Job Requirements:

  • High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.

  • Excellent listening, oral, verbal and written communication skills required.

  • Ability to exercise discretion and independent judgment within understood policies and procedures preferred.

  • Experience with standard report generation; office administrative practices and procedures required.

  • Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.

  • Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.

  • Good attention to detail skills and the ability to multitask preferred.

  • Good organizational, problem solving and time management skills a plus and preferred.

  • Must be able to work in a seated position for the duration of the workday preferred.

  • Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.

  • Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

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Job Description

In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.

Job Responsibilities:

  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.

  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience

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Job Description

A Rapidly growing Biotech Company in Foster City is seeking a highly motivated Administrative Assistant to join their team! In this role, you will handle a wide range of support functions in a dynamic, growing environment. You will oversee daily administrative tasks, as well as support internal teams on a variety of projects. We are looking for a dedicated individual with a high level of professionalism and the ability to adapt to a constantly evolving environment.





· Coordinate functional administrative activities for clinical development

· Organizes and schedules meetings (including web conferences / teleconferences)

· Mange complex calendars and schedule conference calls/meetings

· Coordinate travel arrangements for managers and team members as needed

· Plan and execute logistics for executive meetings – room set up, catering, agendas, etc.

· Draft, type, and proofread important documents, presentations, and reports

· Process/track payment of invoices and manage purchase orders

· Support the interview process by creating agendas, managing schedules and travel arrangements, and collecting assessment forms

· Communicate with external vendor executives to arrange meetings

· Maintain/update department files and track data using a variety of software

· Communicate with external organizations to coordinate department specific activates





· Bachelor’s degree required

· 3+ years or administrative and/or project support experience

· Knowledge of the biotech/pharmaceutical industry is a plus

· Skilled in MS Office; familiarity with other software such as Concur, Zoom, WebEx, Sharepoint is a plus

· Excellent written, verbal, and interpersonal communication skills

· Comfortable working independently with little oversight

· Adaptable and comfortable working in a constantly evolving environment

· Extremely self-motivated and organized

· Ability to handle confidential information in a discreet manner

· Professional, can-do attitude


You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.



Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

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Job Description


We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.


  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.


  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others.

Join our growing team. Apply today!

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Job Description

Temp to Perm Receptionist Admin Assistant needed.

Our Client's team is smart, dedicated, open minded, fun, and composed of the rigging industry's best talent. They offer the highest quality rigging products in the country. 

Suitable candidates should have the following experience:

  • Answering incoming calls from the main line in a professional and courteous manner.

  • Strong, confident, courteous and professional presence in person and over the phone.

  • A strong work ethic and highly motivated

  • Excellent Written/Verbal communication skills

  • Team Player,  positive can-do attitude

  • Proficiency with Microsoft Office, Excel and Outlook.

  • Ability to multi-task, prioritize and manage time effectively.

  • Must be able to work well independently AND with others.

  • 1- 3  years of Administrative Assistant and Receptionist experience.

  • Administrative experience such as but not limited to: filing, mailing, and faxing

  • Willing to perform various other clerical duties as necessary

  • All candidates must be able to successfully pass a pre-employment exam drug screening and background check.

About our Client:

Our Client is a source for the highest quality wire rope, wire rope slings wire rope assemblies, Twin-Path® high performance fiber slings, chains and rigging products in the country. 

For over fifty years, they have been supplying the finest quality rigging products to California, Arizona, Nevada and Washington State. In 2003 they received ISO 9001:2000 Registration. This certification exemplifies the Group’s commitment to excellence in all aspects of manufacturing, sales and service.

Our testing facilities are capable of testing wire rope slings, Twin-Path® slings, and braided wire rope slings to capacities over 600 tons. Fall protection is a very important aspect of our rigging business as we supply harnesses, lanyards, lifelines and all types of tie-off hardware and shock absorbers for all applications.

This job is a temp or evaluation to permanent position. You will be employed through Express Employment Professionals while on assignment with our client. Our client will evaluate you and your performance to determine if they would like you to permanently join their team. The temporary/evaluation period is 720 hours.



Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Founded in 1983, Express annually employs more than 566,000 people across over 800 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.

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Job Description

We are seeking an Admin Assistant to become an integral part of our team! New Image Landscape is growing rapidly in all of our six Northern California locations and is currently looking to hire for an entry level/college graduate position for our Fremont Headquarters. New Image is a great company to work since it started in 1996 and continues to provide opportunities to be well paid with great advancement potential in all our locations. Healthcare benefits and performance based incentives are available with this exciting young leader in Commercial Landscape Management.

Join a rapidly growing green industry company where new positions and opportunities are opening up with excellent potential for career advancement. We offer an extensive hands-on training program to prepare you for a career in project management . No experience necessary, we are looking for enthusiastic people to join our energetic team so as to accommodate our expansion and new growth all over the San Francisco Bay Area and Northern California.


  • High School / College Diploma

  • Detail Oriented/Stong Communication

  • Proficient in Microsoft Office/Computer Skills


  • BIG PLUS: Spanish Language / Bilingual

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Job Description

Uomo European Menswear, one of the San Francisco Bay Area’s most prestigious luxury Italian menswear boutiques has an immediate opening for a full-time Retail Administrative Assistant. The ideal candidate must be personable, computer savvy (Mac preferred, proficient in Excel) and possess great people skills. This is a demanding position that requires an exceptionally organized person who functions well in a busy retail environment.
Responsibilities include:
• Provide administrative assistance and sales support to the Sales Associates and Manager.
• Process sales invoices with great energy and attitude
• Process special orders, online orders, and shipments
• Process and intake incoming seasonal merchandise
• Monitor and process garment alterations
• Communicate with customers, vendors, and merchant partners
• Maintain and update client databases
• Actively participate in local and digital marketing efforts
• Inventory control and light cleaning duties
• Performs additional duties and projects as assigned.

Retail Administrative Assistant Job Requirements:
• 1 year of experience (luxury retail environment a plus)
• Computer Knowledge or ability to learn quickly
• Personable and professional attitude reflective of our commitment to our customers and high-end clientele
• This is a full-time position and must be available to work 35-40 hours, 5 days of the week. Work hours coincide with store hours, Monday-Saturday 9:30-6:30pm.

This is a great opportunity for those with an entrepreneurial spirit who would enjoy a career in fashion, buying, and luxury retail. Uomo has been in business for 30 years in the Union Square area of San Francisco. Uomo is a luxury boutique that carries exclusive and high-end menswear brands from across Italy and has maintained an excellent reputation for catering to fashionable gentlemen from around the Bay Area and beyond.
Salary Negotiable upon experience. Please apply in person or email your resume in order to schedule an interview.

Company Description

Uomo San Francisco has been in business for 31 years, we are leading Men's Boutique in San Francisco Bay area.

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Job Description

Administrative/Design Assistant

A fine sewing workroom based in the Mission District of San Francisco is seeking an organized, detail oriented, efficient, and outgoing Design Assistant /Office Administrator to assist in the day to day operations of our company.  

About our Company:  We have been in the industry for 30+ years and set the standard for high end drapery workrooms in San Francisco.   We specialize in production of fine soft furnishings including but not limited to window coverings, pillows, and bedding.  We work predominantly with designers to fabricate high end custom items for their clients.    

About the Position:   The design industry is all about the details!  The candidate must be extremely detail oriented, confident, and have a strong work ethic!  The Office Administrator/Design Assistant must be proficient in all Microsoft Office applications and familiar with QuickBooks.   We are looking for someone comfortable in a small company environment with the internal drive and disciplined work ethic to handle a diverse set of responsibilities.  It is essential that the candidate it a team player. It will be important to be able to prioritize office needs quickly, execute them with accuracy, and do it all efficiently.

Administrative / Design Assistant Responsibilities include:

·       Administrative duties for soft furnishing fabrication including estimating, ordering materials, creating purchase orders, tracking orders, scheduling installations, and invoicing.  

·       Assist in writing up work orders for fabrication

·       Interface with designers on a daily basis to confirm/finalize production details

·       Typical office procedures such as answering phones, ordering supplies,  scheduling meetings, as well as using scanner and fax machines

·       Provide administrative support for management 

·       Receive and check in Fabrics/Trims/Hardware to be used in design projects

·       Update office Spreadsheets and Logs 

·       Assist Principals in design projects including shopping for fabrics, organizing fabric samples, approving CFA’s etc.


We look forward to hearing from you!  

Please send resume & cover letter in pdf format for consideration to  . 


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Job Description


2+ Months Contract 100% Remote​

This role will be supporting VP and Sr. VP


Top Skills:

  • Calendar Management

  • Meeting Management

  • Notes from Meetings

  • Follow Up on Action Items from Meetings



  • Manages and maintains calendars. Schedules, plans, and coordinates events and meetings onsite and offsite, including research and preparation of meeting materials.

  • Coordinates meeting logistics including location and rates. Ensures meeting attendees have appropriate information including directions and maps.

  • Prepares agendas, takes notes and distributes meeting minutes and presentations. May track action items and communicate status.

  • Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards.

  • Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may travel with executive.

  • Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature.

  • Manages information flow within and outside of division or business unit. May serve as liaison between corporate office(s) by disseminating key communication pieces and distributing materials.


  • Maintains confidential material related to employees and company operations. Coordinates new hire processing. Tracks and records performance on division or business unit goals. May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews.

  • May manage executive’s email accounts, including monitoring email and responding on behalf of executive when appropriate.

  • Prioritizes emails for follow up by executive. May direct emails to other parties for response. Monitors phones and voicemail systems and answers or re-directs calls. Pro-actively escalates issues that need manager’s immediate attention.

  • May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on databases to synthesize and generate reports.

  • Tracks executive expenses and generates expense reports. Monitors purchasing software system notifications and approves on behalf of executive if appropriate.

  • Works with Accounts Payable in order to ensure department bills are paid in a timely manner. May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management. May manage budget and departmental costs, including reclassifications as necessary.

  • Drafts letters, memos and emails. Responsible for general office administration tasks such as filing, copying, collating/stapling, etc. May work with Facilities department to coordinate space planning for division or business unit.

  • Creates presentations and maintains organization charts. May be responsible for maintaining and updating websites, including building or redesigning pages.

Company Description

Applicantz is an AI-powered recruitment platform. Our advanced intelligence eliminates extended recruitment cycles by continually moving human intelligence to machines.

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Job Description

Administrative Assistant Position

We are looking for a reliable Administrative Assistant. They will undertake administrative tasks, ensuring the rest of the project staff has adequate support to work efficiently.

The tasks of the administrative assistant range from filing, data entry, document control, union and non-union construction payroll, accounts payable, and other administrative duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Responsibilities include but not limited to:

• Candidates must have excellent written and oral communication skills

• Candidates must be detail-oriented with strong computer skills (Microsoft Word, Excel, Adobe Acrobat. Explorer contract manager, Heavy Job/ HCSS, Nice Touch, LCPTracker, FileZilla)

• Candidates must have a clean driving record and be able to pass a drug test

• Willing to travel to job site locations

• Commitment to excellence and high standards. Ability to properly handle confidential information

• Ability to research appropriate laws that affect the accounting work

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow

• Strong interpersonal skills

• Ability to understand and follow written and verbal instructions

• Good judgment with the ability to make timely and sound decisions

• Versatility, flexibility, and a willingness to work with constantly changing priorities

• Acute attention to deadlines

• Maintain files and logs so they remain updated and easily accessible for our document control system

• Review and enter payroll for union personnel

• Process accounts payable

• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

• Take minutes of meetings

• Assist in office management and organization procedures

• Monitor stocks of office supplies (paper clips, stationery etc.)

• Process orientation and on-boarding of union new hires and terminations for union staff

• Assist with human resources, compliance, safety, and other regulatory needs

• Perform other office duties as assigned

• Prepare extra work bills in Nice Touch program


• Proven experience as administrative assistant or other similar position

• Basic accounting

• Working knowledge of office devices and processes

• Proficient in MS Office

• Excellent communication skills

• Very good organizational and multi-tasking abilities

• High school diploma (business degree or similar degree preferred but not required)

• 2 years’ experience in the construction industry required

Brosamer & Wall offers excellent competitive salaries, full medical, dental, vision, short- and long-term disability, including 401K. If you are looking to work with a well-established secure company, one that specializes in difficult and unique construction opportunities, look no further. We are looking for individuals who are committed to business excellence and who want to excel and advance their career.

The position is open immediately.

An Equal Opportunity Employer


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Job Description


Company Overview

Evolve Manufacturing Technologies Inc. is a contract manufacturer that offers innovative end-to-end manufacturing services. With a talented and diverse team of manufacturing professionals and strong core values, Evolve provides the momentum and expertise customers are looking for.

Job Description SUMMARY:

To oversee the provision administrative and office services to company offices. Requires communication skills equivalent to a high school diploma in addition to completion of advanced administrative training. Must have excellent word processing skills and the ability to take information from rough notes and/ or dictation to a final product. Ability to coordinate the efforts of a variety of clerical nonexempt employees. Requires a minimum of three years office administrative experience including. Works on problems of moderate scope and complexity. Exercises judgment within defined procedures and practices to determine appropriate action. Works under general supervision in areas of responsibility. Work is subject to periodic checks and reviews. Contacts are regular with supervisory, management and executive personnel. Work normally requires minimal physical effort.



  • Ensures that reception, telephone, office machine, mail delivery and other basic  office services are available to company employees.

  • Maintains complex data bases.

  • Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.

  • Schedules, plans and coordinates meetings and travel arrangements.

  • Assembles information, prepares reports, manuals, agenda, and correspondence .   Plans layout of complex reports and statistical tables.

  • Follows up with other departments to ensure that requests are carried out and information is coordinated.

  • Interfaces with office supplies and services vendors.

    Education and / or experience:

    High School Diploma / 3 years of office administrative experience.


Evolve Manufacturing is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job Description

Long Term Position

Pay Range: $34-38.85/hour


The Sr. Administrative Assistant will be providing executive level support within a medical device company. Key functions will include calendar management, travel coordination, expense reporting, event planning and additional administrative functions.



  • High School Diploma required. Degree is a plus.

  • 3-6+ years of relevant experience is preferred.

  • Experience with Microsoft Office.

  • Ability to perform calendar management functions within MS Outlook.

  • Familiarity with Concur is a plus.

  • Ability to process Visas / Passports and related paperwork for travel purposes is a plus.

  • Experience partaking in event coordination tasks is a plus.

  • Should possess a “can do” attitude, be detail oriented and reliable.

Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field

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Job Description

We are seeking an administrative assistant for our dental practice in SOMA. We are a boutique practice that provides excellent dentistry and great customer service to our patients. We are looking for a candidate who is friendly, detail oriented and is ready to grow with our wonderful team. This position can be a full or part time. We offer a competitive compensation with a full benefit package.

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Job Description

We are seeking an Human Resources Administrative Assistant to join our team! You will perform clerical and human resources administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and meetings

  • Greet and assist onsite guests

  • Develop and implement organized filing systems

  • Perform all other office related tasks

  • Supports Human Resources processes by collecting and managing all data, conducting orientation, maintaining records and information.

  • Being involved in the recruiting, hiring process. 


  • Previous experience in office administration or other human resources related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

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Job Description

BGI Construction is looking to fill the role of an administrative assistant position with experience in the construction industry.

We are looking for someone who can fulfill the following tasks:

  • Sorting mail, answering phones, taking messages and following up with owners and customers

  • Organize meetings, arrange travel, manage records and monitor expenses

  • Responsible for coordinating activities, such as workshops and meetings, off the job site

  • Training and supervising other clerical staff

  • Deadlines are important to this position, so administrative assistants need to be good at prioritizing tasks to make sure that multiple deadlines are met

  • Knowledge of current office practices and software, specifically Microsoft Word, Excel, Adobe Acrobat, Textura, and Quickbooks

  • Essential bookkeeping, invoice contractors and suppliers


  1. Keen decision-making skills

  2. Interpersonal communication skills, both written and verbal

  3. They need to be team players


Company Description

We believe in hiring exceptional people that will facilitate our experience and growth in the construction industry. Our focus is in the following markets:

1. Healthcare
2. Education
3. Transportation

Sample of current projects:

1. Housing in San Francisco ( Hope 6 - Affordable Housing)
2. Senior Housing in San Francisco (Affordable Housing)
3. Transportation - Transbay
4. Education - K-12

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Job Description

Accounting Admin

Position Advertisement

New Image Landscape is seeking an Accounting Admin to start as soon as possible! This is an entry-level position responsible for managing the flow & organization of the accounts payable and accounts receivable systems. This is a fantastic position for those looking to gain valuable experience in an office setting. Students, recent graduates, or those simply looking to get a jump-start on their professional accounting career are highly encouraged to apply.

This is a full-time, 40 hour per week position, M-F. Typical working hours are 8AM – 5PM, but some flexibility for an earlier start (7AM – 4PM) may be considered.

The hiring process will include a brief phone interview and an initial in-person interview, plus a simple skills test at our Fremont headquarters. Select candidates will be invited for a follow-up practical test, which will take approximately four hours to complete.


· Analysis & data entry of a high volume of accounts payable invoices

· Management, organization, & filing of purchase orders, invoices, & packing slips

· Research & investigation of incomplete or unclear AP and AR paperwork as necessary

· Reconciliation of account statements

· Answer telephone calls; speak on the phone with vendors when necessary

· Other special tasks as assigned

Required skills:

· Very high attention to detail (essential)

· Great organizational skills (essential)

· Must be willing & flexible to learn new tasks (essential)

· Ability to meet tight deadlines (essential)

· Excellent problem-solving skills (essential)

· Typing speed minimum 50WPM

· Minimum 1 year experience in a customer service position (any industry)

· Basic understanding of MS Office programs (Word, Excel, & Outlook)

· Math proficiency (addition, subtraction, multiplication & division)

· Knowledge of general filing procedures

· Great communication & time management skills

· Ability to work well within a team, as well as independently

· Fluent in the English language (Spanish a plus, but not required)

Desirable (not required) attributes:

· Coursework in business, accounting, or a similar field

· Possession of an Associate degree or higher in business or accounting

· Experience in an office setting or another entry-level accounting role

· 3.0 or higher GPA (welcome to submit transcripts along with resume)

Please submit your resume as well as any other optional supporting documents (letters of recommendation, transcripts, etc) with your application. We are looking to fill this position quickly, so don’t hesitate and miss out on this excellent opportunity!

Please Note: This is a general job posting. Exact responsibilities and duties will be explained throughout the training process. This post does not constitute a contract, commitment or promise of any kind. We reserve the right to change, add, delete, upgrade or downgrade the position as dictated by business necessity at any time with or without notice.

New Image Landscape Company is an Equal Opportunity Employer and a Drug-Free Workplace.

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