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Jobs near La Cañada Flintridge, CA

“All Jobs” La Cañada Flintridge, CA
Jobs near La Cañada Flintridge, CA “All Jobs” La Cañada Flintridge, CA

Job Description


An opportunity exists for a SENIOR ADMINISTRATIVE ASSISTANT to join our team


The firm offers:


Team environment with an enjoyable working culture
Diverse range of clients
Growth opportunities
An attractive salary package based on experience.


DUTIES


The successful applicant will assist the Commercial Law team with


end to end file management
amending and collating client documents and letters
diary management
client liaison
billing
dictaphone typing
preparation of court documents
conducting searches
basic conveyancing
general legal secretarial tasks


IDEAL CANDIDATE


To be suitable for this position, the candidate will have in the areas of , together with a typing speed of not less than 60wpm. Additional experience in Commercial Law or Estate Administration would be advantageous.


 


 



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Job Description

 Architectural company in West Los Angeles area is looking for a full time Administrative Assistant to the company Principal. Successful candidate will assist the company principal in day by day tasks of the Architectural office. Education and experience in the field of Architecture, Construction or real estate is not required but preferred. Other college degree is also a plus. If you are a recent Architectural graduate, you will be given an opportunity to grow within the company and learn all aspects of the profession from the base. Knowledge of Microsoft Word and Excel is required. Knowledge of Photoshop, AutoCAD and Sketchup is preferred. Our company specializes in cutting edge modern homes, Multifamily and commercial development.


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Job Description


 


Job Title: Administrative Assistant


 Team: America Works of California



Purpose: We are currently recruiting dynamic individuals to join our team as an Administrative Assistant to manage the Front Desk and intake process duties at our California office
About America Works: Called “a company with a conscience,” America Works was founded in 1984 by social activist and entrepreneur, Peter Cove, who wanted to put his ideals about poverty and the American dream into practice.
Joined by Dr. Lee Bowes as the CEO, America Works has helped more than 800,000 individuals increase their self-sufficiency through gainful employment, including military veterans, welfare and SNAP recipients, young adults, the criminal justice involved, homeless, non-custodial parents, persons receiving disability, among others. America Works uses a blended model that includes work readiness training, vocational training, career placement, career advancement, and employment retention services.
America Works is a 100% Women-Owned Business. Our mission is to equip each individual who comes to our offices with the right tools so that they are able to provide for themselves and their loved ones. We believe the most effective approach in helping people out of poverty is by assisting them in finding meaningful employment. Our proven methods, services and experienced staff offer the right combination for success.
Join an incredible company of professionals who are passionate about embracing a sense of urgency, a strong work ethic, and accountability for a person becoming self-sufficient while learning how to
navigate job searches and employment opportunities; and securing meaningful employment. We select individuals who share our vision and are willing to put in the hard work
to achieve it!
This position will provide you with a sense of purpose, unique challenges, and enable you to
make a true impact on our business and the person’s life you are enhancing.



Duties and Responsibilities:
• Provides warm welcome as the initial point of contact for all participants, guests, and
vendors
• Manages multi-line phone system, screening and prioritizing calls
• Conducts outreach via phone, email, and mailings to participants enrolled in program
• Serve as a back-up case manager when the case manager is out of the office


• Assist with maintaining participant’s confidential files
• Receive, distribute, and reconcile assets daily
• Work on special projects, when needed



Requirements:
• BA or BS Degree a must
• Recent college grads are encouraged to apply
• Must be proficient in Microsoft Office and able to learn internal data management system quickly
• Detail oriented with exceptional organizational skills
• Strong oral and written communication skills
• Able to meet deadlines and have a high degree of flexibility to adapt to changing tasks and priorities • Possess strong customer service skills
• Must be willing to learn other roles and advance, if the opportunity presents itself


Benefits
• Medical, Dental, and Vision Insurance • Aflac Supplemental Insurance
• 401K
• Wonderful team
• Great work-life balance
• Important mission


 



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Job Description


Job Description:​



  • Operate and manage customer service account in WeChat and other platforms; proactively communicate with potential customers to complete first-round touch base; create WeChat group chat to connect customers with Leasing Consultants and track the leasing process.

  • Complete information and data recording, sorting and inputting; supervise the data accuracy of potential and current tenants; maintain and update worksheets such as sales tracker.

  • Communicate with colleagues effectively with a timely manner, draft and confirm lease contracts based on leasing cases, and send the final lease to tenants; sort and archive all documents including but not limited to contract, customer documentations, and screening reports.

  • Respond to emails from tenants and potential customers; answer phone calls, note issues, correspond issues in a professional manner and report them to different stakeholders to solve the problems.

  • Assist with administration works for the Property Management department, such as copying keys, checking & move-out process, and inspection.

  • Coordinate meeting rooms and initiate meeting minutes and other reports

  • Collect, sort, and archive other internal documents and deal with all paperwork; manage office logistics, packages, and supplies.

  • Support other tasks as assigned.


Requirement:



  • Bachelor’s degree or above is required; Major in Business Administration, Administration Management or Public Policy Administration is preferred

  • 1 year or above administration and office operation or related experience

  • Demonstrable competency with computers and office software (MS Word, MS Excel, etc.).

  • Basic data collection, processing, and analysis ability; have the sensitivity of number and be Detail-Oriented

  • Be self-motivated and demonstrate proactive participation

  • Excellent communication and written skills

  • Show patience and advanced customer-oriented recognition


Company Description

Tripalink, founded in 2016, is a product-and community-focused residential co-living company with a unique and integrated business model being a property operator and a real estate developer. Tripalink has entered 7 major cities in the US and is managing over 3000 bedspaces. In 2020, Tripalink will expand to 30 cities, operate over 10k bedspaces, and enrich millennials' lives with its coliving services on a larger scale.


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Job Description


Duties: 



  • Answer phones

  • Open mail

  • Take messages for attorney & staff 

  • Hours: 9:00 - 5:30 pm


Requirements: 



  • Must be bi-lingual (English & Spanish)

  • Knowledge of computers and multiple line switchboard

  • Experience in Workers' Compensation preferred


Company Description

Applicant's workers' compensation law firm.


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Job Description


SENIOR ADMINISTRATIVE ASSISTANT


ACCEPTING APPLICANTS IMMEDIATELY!


PrideStaff, a multi-year award winning national staffing firm, is seeking a Senior Administrative Assistant for a very well-established company in the Torrance area. We are looking for employees who have at least 7 years of experience, can learn different program applications quickly, is proficient in MS Office products, have great communication skills and displays a positive and “can do” attitude.


This is a temporary-to-hire full-time position.


Compensation Pay Rate (DOE): $18-$25/hr


Job responsibilities:



  • Provides excellent customer service at all times

  • Ensures thorough communication (both written and verbal) as needed

  • Provides assistance with other administrative assistants and staff

  • Facilitates follow-up on incoming requests, orders or questions

  • Other duties as necessary


Job Requirements:




  • 7 + years of Administration required. Executive Administration a PLUS.

  • Must have strong organizational and communication skills both written and verbal

  • Must be able to multi-task

  • Must be flexible and fully engaged to participate

  • Completion of High School or equivalence


APPLY NOW!


 


Company Description

PrideStaff is the only nationwide commercial staffing firm in the U.S. and Canada with over $100 million in annual revenue to earn Inavero’s prestigious Best of Staffing Diamond Award six years in a row highlighting exceptional client and talent service quality. PrideStaff was founded in the 1970s, has over 80 offices in North America and the headquarters is located in Fresno, CA. With over 40 years in the staffing business, PrideStaff provides the resources and expertise of a national firm but integrates the spirit, dedication and personal service of an owner operated entrepreneurial firm.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Develop and implement organized filing systems

  • Work with other departments in order to accomplish tasks

  • Perform other office tasks


Qualifications:



  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Microsoft Word, Excel, and Powerpoint experience



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Job Description


 


Purpose of the Job


 


The Administration Officer: 1) supports the Manager, Finance & Administration and performs a variety of accounts payable and bookkeeping duties, 2) provides administrative assistance to other departments including consumer marketing, trade marketing and public relations.


 


Dimensions


 


To provide effective support to the finance and administrative function across departments. The position will spend approximately 50% of time assisting the Manager, Finance & Administration and 50% of the time providing administrative support to other departments.


 


Internal Relationships


 


Reports to the Manager, Finance & Administration.


 


External Relations


 


The position assists the Manager, Finance & Administration and other departments as needed. External contact could include but are not limited to: suppliers and creditors; contractors; consultants; utilities companies. Assists as needed with reports and follow-up to Hong Kong head office.


 


Principal Accountabilities


 


· The position will work with the Manager, Finance and Administration in the following areas:


o Compile and check all monthly AP entries.


o Ensure staff expenses & PO submission are in compliance with documented


financial procedures/ polices.


o Works with Manager Finance & Administration to answer all head office


queries on monthly account returns.


o Maintains fixed assets register with periodic physical count.


o Other duties include ordering and maintenance of office supplies, assistance in office operations, answering outside phone and email questions.


 


· The position will work with the other departments as follows:


o Support the execution of tradeshows and events and liaison with vendors.


o Assist business teams on collateral/ stock management.


o Handle consumer and trade phone and email inquiries


o Conduct desktop research to compile data and analysis reports for business teams.


o Assist digital marketing team in reporting and analysis of performance metrics.


o Assist in preparation of presentation decks for business teams.


 


Requirements


 


· College Degree required.


· 2-3 years of proven bookkeeping and administrative experience.


· Reliable and honest.


· Proactive approach and ability to solve problems.


· Strong team player and people skills.


· Computer and technically savvy is a must, must be very proficient in Microsoft Office suite. of tools, especially Excel.


· Good time management skills, works well under pressure, and is an effective multi-tasker.


· Excellent oral and written communications skills.


· Having experience supporting network server (hardware, operating systems, and applications), Microsoft (operating system and application) is a plus but not required.


 


Company Description

Leading International Tourism Organization – Los Angeles, CA


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Job Description


We are looking for eager and passionate professionals to join our client company's non-profit healthcare organization. The ideal candidate will have a passion for serving others and enjoy administrative work. In this role you will help support managers within the organization with a variety of administrative tasks that support the back office operations of the non-profit. This is a temporary position that could also lead into full time


Qualifications:


Candidates must have strong MS OFFICE skills, excellent written and verbal communications skills, and a desire to learn! We are looking for individuals who can work independently but also within a team environment. You must have experience doing projects and detailed reports on excel. Tenacity and a strong work-ethic are keys to success with this role. Candidates also must be willing to work overtime as needed. Some inter-city travel may be required on occasion to go to different branch locations.


This is not an entry-level role. We are looking for candidates that have some experience working in a fast-paced office environment. We are looking for candidates with at least 2-5 years of administrative experience either during college or after. Bachelor's degree is required. Bilingual is highly preferred. Pay is commensurate with experience.


 


If you are passionate about being a part of an organization that gives back and are qualified in the areas above, please apply right away. This is a great opportunity to work for an amazing organization.


 


Company Description

ProStaff Search is a specialized staffing firm in Long Beach, CA dedicated to providing the best service and results through our teamwork, knowledge of the marketplace and commitment to our clients and candidates. We specialize in Accounting, Finance, Hr and Administrative positions, both temporary and full time.

We are a women owned business founded with over 20 years of experience. Our innovative spirit is strengthened because of our long term relationships, ethics, loyalty and outreach.

We strive to create growth and opportunity for our candidates, and provide excellence of service and loyalty to our clients. Through our resources and experience we are able to unite, connect and cultivate partnerships while giving back to our community.


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Job Description


A medical clinic in downtown Los Angeles has multiple openings for various administrative positions.  All positions require candidates to be bilingual in Spanish however no medical experience is required.  The responsibilities can include:



  • Provides timely and accurate information to patients and customers who call on the telephone to request information.

  • Duties include pre-certifying with insurance companies, filing, scheduling, communicating with other members of the healthcare team, and maintaining records using the Electronic Health Record system. Greets patients and families when they arrive.

  • Verifies all pertinent demographic information that is required including data used for regulatory compliance.

  • Collects co-pay and verifies correct insurance information at each visit.

  • Under direct supervision, assembles and maintains complete medical records according to established procedures.

  • Files and retrieves patient records; prepares new files; may open and distribute mail.

  • Organizes and evaluates patient medical records.

  • Reviews medical records for accuracy and completeness.

  • Responsible for filing and retrieving medical records.

  • Process referrals for insured and uninsured patients utilizing system for insured patients and the system for uninsured patients.

  • Process referrals with private insurances HMO and PPO.

  • Verify patient insurance status whether patient have insurance or not.

  • If patient is insured, check eligibility to determine specialist’s resource. If patient is uninsured, chose public resource.

  • Refer for in-house service for uninsured patient.

  • Upon approval for referral request, notice to patient appropriately such as phone and mail. Send necessary document to specialist by fax.

  • Responsible for a monthly report to measure productivity.

  • Other duties as assigned.


We are willing to consider any candidates with some Administrative/Clerical experience who are bilingual in Spanish! 


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description


We are a large, super busy, and fast paced tax accounting firm in Glendale, CA seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Duties & Responsibilities:



  • Plan and schedule appointments

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other administrative office tasks


Requirements & Qualifications:



  • Previous experience in office administration, accounting, CPA industries

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

Since 1971, Robert Hall & Associates has built a track record helping individuals and businesses of all sizes with day-to-day accounting and tax issues. With over 4 decades of professional tax experience, we can identify a number of deductions to help you save on individual and business taxes. Our mission is to provide clients with innovative, yet practical solutions that will improve profitability, anticipate needs, and provide our clients with the highest level of customer service.


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Job Description


Administrative Assistant/Office Manager w/ Marketing Knowledge


Meetings & Calendaring



  • Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings when needed; includes arranging for any catering and document distribution

  • Prioritize calendar items on behalf of team and CEO, informing them of meeting changes and keeping them on schedule throughout the day

  • Schedule internal meetings and conference space as necessary, establishing protocol


Daily & On-Going



  • Answer phones, screen calls, and take messages as appropriate

  • Heavy collaboration with coworkers and external clients in arranging meetings and events

  • Manage spreadsheets, tracking documents, and related projects (advanced Excel knowledge is required)

  • Source and print meeting or call related documents in timely manner prior to meeting commencement for respective participants

  • Maintain document filing electronically and hard copy files in organized, timely manner

  • Register team members for conferences and networking events in a timely manner

  • Coordinate various mailings (USPS and FedEx) on an as-needed basis

  • Ad hoc projects as assigned

  • Event assisting duties


Marketing



  • Implement and manage marketing and advertising campaigns across channels, including direct mail, email, PR, web, digital advertising, and industry publications

  • Prepare marketing and advertising strategies, plans, and objectives

  • Collect, analyze, and summarize marketing results, and use to improve campaigns

  • Generate written content for different channels, such as newsletter articles, social media posts, blog posts, etc.

  • Research competitive products by identifying and evaluating product characteristics, market share, pricing, and advertising

  • Coordinate with other departments to facilitate interdepartmental communication and projects

  • Accomplish organizational goals by accepting ownership for new and different requests; explore opportunities to add value


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description


DCI Development Group, a high-end home remodeling, construction and design firm is looking for a top notch production coordinator and administrative assistant to work with three Partners at the company.  


 


We are a fully integrated home remodeling, construction and design firm that focuses on high-end remodels and new construction for residential homes and properties in the greater Los Angeles area. We provide end-to-end services and solutions for all home improvement, remodeling and construction projects. 


 


Our work and continued success is defined by client service, satisfaction, and end results. We place a premium on execution, craft, aesthetics, and integrity, for all projects — no matter the size or scale. 


 


Production Coordinator / Administrative Assistant to Three Partners 


 


Job Specifics are as Follows:


 



  • Required professional demeanor, excellent organizational skills with calendars and rolling calls, typing skills, superb phone manner, and strong mathematical aptitude.


  •  Ability to work both independently, assertively, and as a self-starter and as part of a cohesive team.


  • Excellent interpersonal ability to interact effectively with internal employees as well as customers, vendors and subcontractors.


  • The candidate MUST have experience using CRM SaaS and be able to integrate and learn the likes of Pipedrive, CoConstruct, Houzz, and Salesforce.


  • Apply for permits and work with town if a variance is needed.


  • Solid technology skills as well as accuracy in Microsoft Excel, Word, and Outlook.


  • Bookkeeping abilities, budgeting, as well as accounting understanding a must. 


  • Filling out permits, variances etc. to obtain approval paperwork from town for our customers.


  • Someone who thrives and works well  under pressure.


  • The ideal candidate must have a minimum of 3-5 years experience in the Office Management Field. 


  • Thorough understanding of scope of work for remodeling and new build projects or an aptitude to learn quickly.


  • Management of ordering and purchasing of rough and finish materials.


  • Managing contracts, change orders, invoices, and budget tracking and payroll throughout the lifecycle of each project.


  • Maintain approved list of subcontractors


  • Review subcontractor contracts and ensure companies liabilities are protected.


  • Work with Partners to create/maintain project calendars/gantt charts


  • Serve as second set of eyes for company Partners and Project Managers in vetting bids, purchase orders, and orders of material to achieve high accuracy as per scope, plans, and job walk


  • Review of project Daily Site Checklists for all jobs


  • Produce and Organize all necessary documentation, such as signed contracts, vendor purchases, and product selections from the client by developing a tracking system to validate the integrity of all contributing parties


  • Confer with other departments to determine progress of work and completion dates.


  • Review and communicate production status reports.


  • Thorough understanding of scope of work for remodeling and new build projects or an aptitude to learn quickly.


  • Management of ordering and purchasing of rough and finish materials.


  • Managing contracts, change orders, invoices, and budget tracking and payroll throughout the lifecycle of each project


  • Maintain approved list of subcontractors


  • Review subcontractor contracts and ensure companies liabilities are protected.



Looking to no later than 9/18/2020.


Compensation based upon past experience.


401(K), and quarterly bonuses.


Full-time employment.


Must be Los Angeles based and will not be working remotely, but out of our offices.


We recognize the value of a quality work atmosphere combined with quality people to create a win-win situation for both employee and employer.


Opportunity to grow within the company quickly with proven aptitude and demonstration of command of the role you are fulfilling


Applicants must have a minimum of 3-5 years of experience in this role and position or in a role outside the industry with transferable skills.


Bachelor of Arts Degree or Associate's Degree preferred. 


To apply for the position, please email resume and cover letter, with at least two professional references and LinkedIn profile shall you have one to: Nathan@DCI-Development.com 



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Job Description


Commercial insurance broker seeking highly motivated individual. Will provide training.


Primary duties include:


· Assist in answering phones.


· Sending out marketing material.


· Assist account managers and process certificate of insurance.


· Assist in submitting insurance application to markets.


· Support producer with customer service to clients.


Qualifications


· 1 year insurance experience preferred.


· Extremely motivated, with excellent organizational skills.


· Strong desire to learn.


· Excellent communication skills, both oral and written, to communicate effectively.


email resumes to: andy@manaleins.com



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Job Description


We are seeking a Waiting List Coordinator for a role at Alpha Property Management's Los Angeles office. Alpha Property Management manages approximately 2500 units of conventional and affordable multifamily housing throughout California. 


Position Summary


Under the direct supervision of the Leasing and Compliance Specialist, and following prescribed department, office and firm procedures, the Waiting List Assistant is responsible for supporting the Leasing and Compliance Specialist with 4350.3 Procedures outlined by HUD, assisting with and conducting Annual Contracts (Re-certifications) and Interims. The Waiting List Assistant is expected to maintain all tenant files as outlined by HUD and Company standards. Above all, the Waiting List Assistant must fulfill the needs of the Company in a manner which is consistent with the Company's Core Values.


Responsibilities/Duties



  • Annual Contract (Re-certifications)

  • Maintain tenant files

  • Review reports

  • Process Move outs

  • Review tenant statements (receipts) for managers

  • Interact with tenants

  • Interims (adjustments in between the year)

  • Inform tenant of all rent changes

  • Retrieve and return tenant telephone calls

  • Conduct file review prior to Management and Compliance Review

  • Additional duties as assigned


Knowledge, Skills and Competencies



  • Good listening and verbal communication skills

  • Must have excellent customer service skills

  • Must be computer literate in Word, Excel, Outlook and Yardi


Minimum Qualifications/ Education and Experience



  • High School Diploma or equivalent.

  • Prior project based Section 8 and Tax Credit property management experience a PLUS! Competitive benefits: Medical, Dental, Vision, Life and 401k


We offer a flexible benefits package including:



  • Health Insurance

    • 100% employer sponsored Health Insurance coverage with options to buy up or add dependent's at your sole cost

    • 100% Dental and Vision coverage for yourself and your dependents

    • 100% employer sponsored Life and AD&D insurance with options to buy up



  • 401K plan with a 4% matching contribution

  • Time off Benefits: Paid Vacation, Sick and Floating Holidays


Company Description

Alpha Management Company, based in Los Angeles, owns and/or manages over 5,000 units of affordable and conventional multi-family housing throughout the country. In addition to the Property Management division, the company also has Development, Construction and Hospitality divisions with approximately 600 employees. The company is currently in a growth phase with an emphasis on the Development and addition of new low-income housing units to its portfolio.


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Job Description


OJ Professional Services is a very busy office providing professional services to a majority Latino community. Looking for 1-2 administrative assistants with experience in customer service, particularly in an office environment.


Duties include answering phone calls, greeting clients, reviewing emails, drafting letters, and general office administrative duties.


Applicants Must:



  • Be fluent in English and Spanish

  • Type 45+ words per minute

  • Have experience working in a bilingual office environment

  • Be a quick thinker with the ability to multi-task


Full-time applicants are preferred, however we can work with a qualified part-time applicant.


Company Description

OJ Professional Services provides tax preparation and immigration consultant services to our surrounding communities. We take great pride in our customer service which has allowed our company to grow year after year. We go the extra mile to assist each client and expect the same work ethic and customer service in any potential applicant.

Tax preparation and immigration consulting are two industries that will not be going away soon! Get your foot in the door and gain valuable experience in these industries! We are not looking for temporary candidates, but the right candidates who strive to grow within our company. Apply today!


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Job Description


JOB DESCRIPTION:


Top Real Estate Agent in Beverly Hills looking for a Real Estate/Executive Assistant. This is an amazing opportunity to get hands-on with a variety of projects and work within a fun group of professionals.


RESPONSIBILITIES/DUTIES:


Provide support to manage marketing initiatives from development to execution. Demonstrate ability to think creatively and provide solid rationale for recommendations.


1. Implement assigned projects within time constraints.


2. Work with outside vendors such as graphic designers, and print shops.


3. Maintain an easy workflow


4. Develop and manage all listing, & prospecting packages.


5. Organize the office


7. Assist with administrative and real estate related office work such as answering phones, setting up appointments, attending photo shoots, hold open house events, organize open house signs, adding and editing new listings on various real estate sites, preparing homes for sale.


8. Manage inventory and re-ordering of promotional items and collateral.


9. Assist to plan and execute corporate events.


10. Organize workflow and office


11. Provide up-to date information to our marketing division for our: newsletter, property postcards and brochures, corporate website, social media, campaign content, collateral and manuals.


12. Maintain schedules, deadlines and project status for each transaction/listing


13. Assist Client Relation Managers and owner as needed


14. Assist with the escrow process.


15. Other duties as assigned.


PROFESSIONAL EXPERIENCE/ QUALIFICATIONS:


1. Advanced Google Suite knowledge


2. Knowledge of The MLS, Zip Forms, and DocuSign


3. Calendar Management Experience


4. Experience with database management.


5. Excellent written and verbal communication skills.


6. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).


7. Must be creative; be able to meet tight deadlines and a team player.


8. Familiar with maintaining a brand.


9. Strong understanding reputation management (Yelp, Apt Ratings) Social Media, YouTube, and Google+.


10. Familiar with photography and photo retouching.


11. Focused and detail oriented; great organizational skills both digital and paper files.


12. Works well under pressure, takes direction well and thrives in a fast-paced environment.


13. Welcomes the need to multi-task and prioritize multiple projects.


14. Must have own transportation.


ACADEMIC QUALIFICATIONS (MINIMUM REQUIREMENTS):


Minimum 2 years real estate experience


Bachelor's Degree


Compensation: DOE


 



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Job Description


Overview: Harrington Group, CPAs, LLP is seeking an Administrative Assistant to join our Firm. Successful candidates will demonstrate strong proofreading, analytical, communication and attention to detail skills; experience working at an accounting firm, law firm or similar professional service organization is preferred.


Responsibilities: Primary responsibilities of this position will be to provide administrative support to our Audit and Tax departments. Support includes proofreading a variety of financial statements, forms, and letters for grammatical and numerical errors; assembling and processing financial statements and related correspondence; preparing excel charts and benchmarking information; preparing statistical/informational reports;  preparing certain form letters; and, processing and mailing audit confirmations.  The Administrative Assistant may also work directly with the Firm’s Partners or Firm Administrator on special projects, as needed.


Qualifications:


1.       Must be thorough and detail oriented; ability to ensure content is error-free


2.       Ability to use 10-key or calculator to efficiently determine numerical accuracy of information


3.       Proficient in Microsoft Products and Adobe


4.       Ability to manage time effectively and efficiently. Initiates follow-up action and meets deadlines in a fast-paced environment   


5.       Strong organizational skills with the ability to multi-task


6.       Ability to work effectively and collaboratively in a team environment as well as independently


7.       Must possess excellent written and verbal communication skills


 


Work Experience:


1-3 years’ experience in professional service firm, with demonstrated proofreading experience


Education:


High school diploma or equivalent. Associates Degree preferred.


 


 


Company Description

Harrington Group, Certified Public Accountants, LLP is a public accounting and consulting firm with offices in the Los Angeles and San Francisco Bay areas. We provide auditing, accounting, management consulting, and tax services solely to nonprofit organizations, since 1994.For more information about our firm, please see our website www.npocpas.com.


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Job Description

 Microsoft Word & Microsoft Excel. Organizing and maintaining files. Willing to travel.


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Job Description


Seeking happy, friendly receptionist, outstanding customer service skills.


- The primary responsibilities of the position entail answering phone, emails and reports when appropriate for staff. Assist callers with any questions or comments; direct calls to appropriate team members, resolve calls when possible and professional manner.


- Performs general administrative duties as assigned by supervisor.


- Able to multi-task as well as willing to assist in various projects as needed.


- Reliable, motivated, and detail oriented.


- Candidate must possess impeccable oral and written communications abilities and strong interpersonal skills.


- Greets and receive clients, visitors, maintaining a friendly attitude and offering assistance and guidance as needed.


- Maintain office organization, assist in stocking kitchen, and office supplies.


- Monitoring conference rooms, maintain daily facility schedule.


- Excellent organization skills and ability to efficiently handle multiple projects in a fast-paced environment are imperative.



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Job Description


 


Description


Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. No instruction on routine work, general instructions on new projects.


 


Essential Functions:


•         Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.


•         Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.


•         Takes minutes.


•         May perform desktop publishing.


•         Uses a variety of software to compose letters/prepares reports for executive/manager review.


•         Maintains confidential department files and records.


•         Maintains manager/executives’ calendar; arranges meetings, conferences and travel itineraries.


•         Screen’s telephone calls/visitors refer to appropriate staff member.


•         Interprets policies and procedures in response to inquiries.


•         May provide information to top level management, Board Members. etc.


•         Reviews/screens manager/executives mail, researches issues and provides recommendations.


•         May provide training/direction to other non-exempt personnel.


 


Basic Qualifications:


•         Minimum three (3) years of secretarial/administrative or comparable experience.


•         2-year degree required; 4-year degree preferred.


 


Additional Requirements:


•         Advanced writing, reading and arithmetic skills required.


•         Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.


•         Strong customer service skills required to communicate effectively with all levels of management internal/external.


•         Initiative and analytical ability to research and prepare reports.


•         Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).


•         Proficiency in MS Word & MS Excel must be demonstrated through testing.


•         Word processing speed: 40 wpm required.


Must be able to work in a Labor/Management Partnership environment.


Company Description

RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada. For nearly two decades, RemX has specialized in the recruitment of office support, finance and accounting, contact center, information technology and engineering professionals. Using its proven "Exact Match" methodology, RemX matches qualified talent with the right job opportunities on a temporary, contract, contract-to-hire and direct hire basis.


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Job Description


Now hiring for a Part-Time Billing Admin! (20 hours weekly)


We are looking for a positive, fast-moving and task oriented administrative assistant to support us with medical billing through office ally, quickbooks reconciling and management of ADP payroll and Staff onboarding. Preferred schedule shifts would be 9:30am until 1:30pm during the weekdays (Monday-Friday). Possibility of increased hours if there is a good fit. Must have experience with medical billing and understand the language of claims as will be expected to communicate with insurance companies on our behalf to ensure claims are submitted correctly and our practice is paid. Must be comfortable with using technology, and have experience with Quickbooks to be able to reconcile payments/monies and be able to run reports in the ADP, Office Ally and Quickbooks systems. 


Company Description

We love what we do!

Some benefits include EAP services and local discounts. This is a W2 position.


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Job Description


We are a growing, private company that operates numerous restaurants. Our corporate office is located in Glendale, CA. We are looking for an Administrative Assistant to join our organization. This is a temporary position. This position will be responsible for critical administrative functions.

Essential Responsibilities:


·         Keep office organized


·         Data entry


·         Sort and prepare office mailings


·         Verify employment


·         Assist with payroll


·         Handle lunch for the office


·         Answer phones, take messages, greet visitors


·         Scan documents


·         Assist in any other daily office needs as necessary


Qualifications:


·         2 years’ experience working in an administrative role in an office environment


·         Exhibit a high degree of professionalism and confidentiality


·         Ability to identify and solve problems and think analytically


·         Advanced written and verbal communication skills


·         Ability to prioritize and start & complete tasks in a timely manner


·         Advanced knowledge of MS Office Excel and Word


·         Exceptional organizational and planning skills with acute attention to detail


·         Commitment to excellence in service, performance, and execution



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Job Description


Administrative Assistant position available in Monrovia, CA.


Position Summary:


Under the general supervision of the Human Resources (HR) Manager, the Human Resources (HR) Administrative Assistant, will provide clerical and administrative support to the Human Resources and Payroll/Accounting Departments. The HR Administrative Assistant duties will include but not limited to: scanning and filing, word processing and data entry, compiling and updating departmental records and systems, responding to general inquires, conducting new hire orientation, and tracking time and attendance. The HR Administrative Assistant will practice complete discretion and safeguarding of confidential information.


Essential Functions:



  • Track daily time and attendance for all non-exempt (hourly) employees.

  • Run daily time and attendance reports.

  • Send notifications to employee and/or employee’s lead/supervisor regarding missing clock in/out punches.

  • Follow up as needed.

  • Collect time edit forms and enter into electronic time and attendance system.

  • File forms according.

  • Data entry and data compiling as required/requested.

  • Scan and file all HR, Payroll, Accounting and other required department documents into the company electronic filing system.

  • Assist in maintaining accurate electronic systems and files by updating and entering data in a timely manner.

  • Prepare new hire documentation.

  • Conduct new hire orientation with new employees, review paperwork, enter information into electronic HR/Payroll system and file in a timely manner.

  • Assist HR Manager with Safety Program.

  • Assist HR Manager with quarterly company meetings and other company events.

  • Book catering for event.

  • Coordinate set up for event with other departments and/or outside source.


Other duties as required for events.



  • Prepare benefit packets.

  • Conduct benefit meeting with eligible employees.

  • Follow with eligible employees to return paperwork.

  • Enter information into required benefit systems.

  • Scan and file.


On payroll weeks:



  • Sort payroll checks and time sheets and distribute to department leads/supervisors.

  • Track the return of signed time sheets.

  • Send follow up emails on non-return time sheets.

  • Scan and file into electronic filing system.

  • Assist HR Manager as needed.

  • Assist Accounting Manager with projects as needed.

  • Special projects as required/requested.

  • May be asked to assist with other department projects on a as needed basis.


Skills, Knowledge, Training and Education:



  • This is an entry level position, 1-year experience in an administrative role, is strongly preferred.

  • High school diploma is required.

  • Some college is preferred.

  • Willing to learn and attend Human Resources seminars and/or webinar training.

  • Experience with a HRIS system a plus, but not required. Will be willing to train.

  • Excellent verbal and written communication, as well as presentation skills.

  • Must have satisfactory experience in Microsoft Office: Word, Excel, PowerPoint, Outlook.

  • Strong planning, organization, and strategic thinking skills.

  • The ability to demonstrate a positive employer-employee relationship and promote a high level of employee morale and motivation.

  • Punctual and reliable is a must.

  • Able to maintain strict confidentiality and operate with extreme discretion.


 


Company Description

As a women/minority owned staffing company, we currently are certified with the following organizations: SBA 8(a), Southern California Minority Business Development Council, Metropolitan Water District of Southern California, Women Business Entity, Minority Business Entity, and as a Disadvantaged Business Entity.


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Job Description


Express Employment of North Los Angeles is currently recruiting for a wide range of administrative roles (receptionist, accounts payable, accounts receivable, data entry clerks, bookkeeping, customer service, sales support, sales assistant). If you have experience in an office setting then this is the perfect opportunity for you!

Responsibilities:
• Assisting customers via phone and email
• Updating customer/client database as needed
• Professionalism and great presentation skills required
• Schedule appointments and events
• Greet and assist onsite guests
• Perform all other administrative tasks as assigned



Qualifications:
• Previous experience in an office setting
• Bilingual is a PLUS!!!!
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Punctuality is a MUST!!!!

Skills Required:
• Familiarity with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Quickbooks experience is a PLUS
• Ability to type 45+ WPM

Schedule: Mon-Fri, 8:00AM to 5:00PM


Hourly Pay: Depending on experience

Are you "SERIOUS" about wanting to work?? If you have experience in any of these areas, enjoy this type of environment and you're ready to say "YES" when we call you ....you need to call us right away! Always remember that when going for a job interview to dress appropriately..."you only get one chance to make a first impression...first impressions are the lasting impressions".


 


Company Description

Join the largest privately held staffing firm on your employment search! Our positions vary from permanent, temporary, contract, and evaluation hire. We offer a variety of exciting opportunities in manufacturing, accounting, technical, and other professional fields. To view some of our current opportunities, visit https://www.expresspros.com.

Express provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

***We will consider for employment all qualified applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance***


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Job Description


 


Receptionists needed in the San Fernando Valley, Burbank and Glendale area!


 


We are looking for a stellar receptionist to manage and help our team! We are a company that manages high end marketing products for companies of all types!


 


Job Duties:


·• Answering telephones, direct calls, and provide general information to callers


• Availability to work a schedule of 8:00AM – 5:00PM


• Impeccable oral and written communication abilities and strong interpersonal skills


• Outstanding customer service skills


• Excellent organization skills and ability to efficiently handle multiple projects in a fast-paced environment


• Demonstrated reliability and a “can do” attitude


• Proactive in identifying and solving problems a plus


• Proficiency in MS Office


 


Pay: $15.00-$18.00 hour! DOE


 


Don’t miss this opportunity – apply online at www.expresspros.com and submit to Glendale office or send resume with “Receptionist/Admin” in the subject line!



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Job Description


 


We’re seeking bright, talented, creative people with passion to join our growing team—the kind of people who see opportunity in the face of challenge and who enjoy a fast-paced, team-centered work environment. If you are energetic, quick, have strong communication skills, great at multi-tasking, and can demonstrate the skills necessary to thrive in a fast-paced, challenging environment, we’d like to hear from you.


Position: Part-Time Executive Administrative Assistant to Chief of Staff & 3-Star Michelin Chef


Location: Los Angeles area


Salary: $15- $18 per/hour


 


Responsibilities:


- Assisting on the day to day operations


- Perform General administrative and clerical functions


- Communicate with business partners, clients and vendors


- Organize files, maintain contacts


- Manage daily scheduling


- Assist with various projects


- Compile and prepare reports and presentations as needed


- Coordinate meetings and events


- Book and arrange travel


- Assist with various projects


- Prepare Expense reports


- Perform all other related duties as required


 


Qualifications:


- Associate or Bachelor Degree required, strong GPA


- Must be extremely resourceful with a can-do attitude that thrives in a fast paced environment


- Handle confidential and sensitive information with discretion


- Ability to meet new challenges with an open mind and an optimistic response


- Excellent organization and communication skills, professional but friendly image and demeanor


- Very detail-oriented, highly organized and able to multitask


- Strong computer skills


- Proactive, problem-solving and analytical thinking skills


- Demonstrates ability to prioritize and manage multiple assignments



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Job Description


We are in immediate need of a Administrative Assistant to work for a footwear company located in South El Monte, CA. The position starts at $15/hr and has a schedule of Monday thru Friday: 8:30am to 5:00pm.


Job Duties:


· Answer inbound phone calls, answering inquiries or passing them to the appropriate person


· Interact with customers on the phone and via email


· Process online requests received from owners, property managers and tenants


· Troubleshoot issues with tenants, knowing when to escalate to management


· Assign and manage work orders to vendors, including follow-up on existing work orders


· Handle incoming emails quickly and efficiently


Qualifications:


· Must pass a post-offer background and drug test


· Experience with inbound/outbound calls


· Excellent computer skills and typing skills (40WPM)- must know MS Office (Word, Excel, PPT)


· Excellent written and verbal communication skills, with attention to detail


· Other duties as may be assigned


Company Description

Staffing Solutions goal is to consistently provide our clients with value-added service which will enable them to achieve the highest level of success and profitability.

Our executive staff members have over twenty years of experience leading the industry's premier staffing organizations. Our broad expertise encompasses;

LIGHT INDUSTRIAL
CLERICAL
PROFESSIONAL
PAYROLLING SERVICES
DIRECT HIRES


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Job Description

F/T Medical Assistant position available for Experienced Medical Assistant who can multi-task and rotate between Front and Back Office.
Our medical office is seeking well qualified; detail oriented Medical Assistant who possess the follow qualities:
-excellent interactions with patients
-able to take patient medical histories
-detail oriented
-good communicator
-focus on patient care
-able to work with multiple MDs; RN and PAs
-ability to work in a fast pace environment
-ability to travel between local offices
-professional attitude
-team attitude
EXCELLENT SALARY AVAILABLE FOR QUALIFIED CANDIDATE

Company Description

Our office seeks to find the best RN with initiative to provide excellent patient care.
We have multiple offices in the local SOCA area.
Work with multiple MDs in surgical setting with the state of the art medical facilities
Excellent opportunity for qualified candidate


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Job Description


In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.


Job Responsibilities:



  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.


  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


Qualifications:



  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience



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