Jobs near La Cañada Flintridge, CA

“All Jobs” La Cañada Flintridge, CA
Jobs near La Cañada Flintridge, CA “All Jobs” La Cañada Flintridge, CA

Judicate West is seeking a highly motivated and detail-oriented individual. A minimum of 2 years receptionist/front desk experience is preferred. We have an immediate opening in our West Los Angeles office. Duties include greeting clients and assisting with the check in process, answering multi-line phones, handling incoming mail, organizing the office, daily set up of conference rooms, catering set up and breakdown, as well as other general administrative support functions. This is an entry level position with growth opportunities available in the alternative dispute resolution profession.

*Benefits available after 90 days. 401K available after one year.

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LA.ADA Invites you to join our FEBRUARY CLASS OF 2020!

*Dental Office Training

*6 WEEK Program


*Job Placement OFFERED!

*Dental computer software DENTRIX training

*Begin earning $15-$22 the hour according to Indeed Employer Postings!

*Dental Insurances training

*Communication Skills

Class schedule is as follows:

Feb 24- April 2, 2020 Mon-Thurs 9am-2pm


2034 W. Washington Blvd Los Angeles 90018

For Enrollment & Tuition Info call/text Carla 626-734-1487


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XPOWER Manufacture Inc. is the fastest growing brand in the janitorial and sanitation, restoration, advertising equipment and pet-grooming industry. XPOWER designs, engineers and manufactures all of the equipment from conceptual ideas to world safety-certified consumer products: air movers, blowers, dehumidifiers, air scrubbers, pet dryers and more.

Also, XPOWER is a global corporation company. Our businesses have been established in Canada, Australia and Mexico. New India market is being fast built up. We are looking for a Office Assistant. Candidates should be able to demonstrate a knack for excellent oral and written communication skills in both English and Hindi, a good work ethic, and positive team player. This is a full-time job to be worked in office with regular hours.

Responsibilities (including, but not limited to):

• Manage the daily/weekly/monthly agenda and arrange new meetings/appointments with India team

• Prepare and disseminate correspondence, memos and forms

• File and update contact information of employees, customers, suppliers and external partners

• Support and facilitate the completion of regular reports

• Develop and maintain a filing system

• Document expenses and hand in reports

• Undertake occasional receptionist duties

Requirements (including, but not limited to):

• Excellent written and verbal communication skills in both English and Hindi

• Familiarity with office organization and optimization techniques

• High degree of multi-tasking and time management capability

• Integrity and professionalism

• Proficiency in MS Office

• Ability to work cross-departmentally to support overall company goals

• Light travel

Education and Experience:

• 2-year college education equivalent

• Proven at least 1-year work experience as a secretary or administrative assistant

Work Schedule: Monday through Friday, 8:00AM to 5:00PM

Office Location: City of Industry, California

Please submit resume in PDF or Word format, all other forms will not be considered.

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NOW HIRING! We are a fully licensed establishment seeking to find the perfect candidate to join our TEAM here at COOKIES MAYWOOD. We want hard working individuals that are ready to join a movement in this industry.

Some but not all of the responsibilities would include the following:

- Excellent customer service. WE expect a happy, energetic and inviting greeting towards every customer.

- Cashiering duties.

- Restocking inventory.

- Cleaning and organizing.

- Knowledge of the cannabis industry is preferred.

Please send your contact info. resume, and a head shot photo.

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A well-established Real Estate Company in the Palm area is seeking an administrator. This is a fast paced environment and candidates will be tested.


- Highly motivated

- Ability to Multi-Task

- Organized

- Quick Learner

- Sharp

- Detail Oriented

- Proactive

- Maintain high level of professionalism and confidentiality.

Must have the following requirements:

- Bachelor's Degree (preferred)

- Bi-lingual (English/Spanish) preferred

- Experience supporting a team of executives for 1+ years

- Excellent calendar management skills

- Strong knowledge of MS Office, including Word, Excel and Outlook

- Must be flexible and detail-oriented with the ability to multi-task, anticipate and prioritize well

- Must be able to perform duties accurately in a timely fashion

- High level of confidentiality regarding company information

- Dependable and punctual

- Solid references from previous employers

- Must be able to pass a thorough background check including drug, criminal and credit

The position will include yearly bonuses.

Post your resume on the body of the email with required salary.

Compensation commensurate with experience and qualifications.

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compensation: $28,500 PER YEAR + BONUSES

employment type: full-time

Compensation: $28,500 per year + bonuses

Employment type: FULL TIME

American Credit, a leading nationwide credit repair firm, located in the heart of the financial district in Santa Monica, is seeking one dynamic Executive Assistant to support our team of Relationship Managers.

Duties include:

* Sending packets of brochures and business cards to VIP referral partners

* Sending monthly email updates to VIP referral partners

* Calling referral partners with a status update on their enrolled clients

* Sending thank you letters and gift cards, flowers, etc.

* Setting recurring tasks through MS-Outlook and our CRM

* Calling referral partners and confirming receipt of correspondence

* Calling referral partners and verifying contact information

* Conducting credit report comparison reviews and emailing to clients & referral partners

Qualities we are seeking for this position:

- Must have 2+ years of verifiable experience as an executive assistant and/or CS rep.

- Must type 45+ wpm (will be tested at interview)

- Must be skilled at using MS-Word, MS-Excel, MS-Outlook, CRM's (6+ on a scale of 1 - 10)

- The ability to flex and deal with ambiguity in a dynamic, fast-paced, high growth environment

- Must be able to multi-task and operate at a fast pace.

- Must be able to communicate professionally on the phone & by email.

- Ability to balance work independently and be able to respond effectively to competing priorities.

- Must be able to send and/or receive professional email correspondence.

- Must have reliable transportation.

- Possess a strong level of discretion and integrity to manage confidential information

- Demonstrate ability to organize, prioritize, meet deadlines, make decisions, and change course of action quickly

- Must be able to spot and correct problems without guidance.

- Exceptional communication skills, including writing emails, and verbal skills

- Ability to maintain composure under stressful conditions

- Detail oriented and excellent follow through

- Must be a pro-active team player.

- Must possess a positive attitude and a willingness to grow.

- Self-starter who can work well in an "all hands-on deck" environment

Previous employment at a mortgage or Real Estate office is a bonus.

Previous experience using Salesforce (CRM) is a bonus.

Starting pay is $28,500 per year + bonuses.

First 90-days is a probationary period. All bonuses kick in after probationary period is over. Bonuses amount to $3000 - $4000 per year depending on performance.


Elizabeth Melendez (EMAIL ONLY), and please include your resume.

We look forward to meeting you and having you on our team

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Hiring For: Office Assistant, part-time 24 hours/week

Company: Harbinger LA

Company Category: Interior Design

Position Category: Office/Admin

West Hollywood, California 90069

Job Description:

Handle organizational and clerical support tasks, including, but not limited to; organizing files, inputting data into the computer system, writing copy, analyzing accounting transactions, cross checking/referencing sets of information, problem solving any numerical discrepancies, maintaining office supply inventory, answering phone calls/taking messages, and ensuring smooth and effective daily operations of the office space.


· High school diploma or equivalent

· Ability to take direction

· Familiar with accounting activities

· Strong communication skills/strong multi-tasking skills

· Strong initiative and follow-through with the ability to creatively problem solve

· Highly organized and able to manage multiple projects while adhering to deadlines

· Ability to prioritize tasks as they come in

· Self-starter and motivated individual who is willing to learn and adjust

· Time management skills

· Proficient computer skills; specifically Microsoft Word, Excel (Studio Designer is a bonus)

About Harbinger:

Harbinger LA is an over 5000 sf retail location on famed La Cienega Blvd. The showroom currently represents over 40 lines of textiles, wallpaper, furniture, lighting, carpets and decorative arts including such well-known brand names as Merida Studio, Moore & Giles, Katie Ridder, Fromental Ltd, Idarica Gazzoni, Coleen & Company, Ferrick Mason, Hector Finch and John Stefanidis among others. Harbinger takes great pride that the showroom is one of LA’s most sought after design destinations.

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About us

L.A. Purification Products, Inc. has been in business since 1994 and has a A+ rating with the Better Business Bureau. We specialize in Hague Quality Water Systems that are 100% American made. They are the highest quality, most efficient and strongest warranted water systems in the world. Our dealership is expanding and we are looking for someone to work in a fun growing environment.

Job Summary

-Handle Inbound and outbound calls with prospective customers *These are Homeowners that will be calling you from direct mailers, Home Advisor, Angie's list, etc. Absolutely No unverified lists, No canvassing lists, No predictive dialer lists and NO selling*

-Set appointments for Sales Reps to perform a free water test and demonstration of our products.

-Document calls, keep track of follow ups and call to sets.

-Coordinate with sales reps and dispatch appointments.

-Training will be including.

Qualifications and skills

-Positive attitude

-Detail orientated

-Ability to multi-task.

-Learn and grow with the company

-The ability to work under pressure during a busy day, but also find ways to be productive during slow days

-Must be computer literate

-MUST be self motivated and LOVE to be on the phone

-One year in customer service a plus

-Must speak clear and proper English & Spanish!

-Must have reliable transportation


*Starting Hourly pay: $14.00 + commission (Which would average making $20 plus an hour)

*Commission: Paid on pay period following install

*Schedule: Monday-Thursday 11:30am-8:00pm, and Friday or Saturday would be alternating with another employee those hours are Friday 11:30am-8:00pm and Saturday 9:00am-4:00pm.

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A prestigious design firm is seeking adaptable, Office administrator/design Assistant to handle all aspects of administrative work plus expanding their brand. This is a phenomenal opportunity for someone looking to grow and learn from some of the best design studio in L.A. This job is centrally located in Los Angeles office.

This is a full time position. We offer good salary plus sale commissions


About the role:

As an Office administrator/design Assistant, you will be handling all the administrative needs the business. You will be working closely with the manager to organize and edit invoicing formats in a highly-detailed manner. Also tasks includes knowledge in design, photo editing and drafting


Duties include but are not limited to:

*Answering phones, greeting guests

*Sending/distributing mail


*Ordering supplies

*Document editing

*Presentation preparation

*Photo Editing



A successful candidate should have:

*A proactive, can-do attitude

*Excellent knowledge of Excel and comfort with "numbers"

*Ability to adapt easily to interruptions and prioritize a changing workload

*Love for Design

*Exceptional organizational skills


Preferred Skills:



*Auto CAD



*Social Media

*Office 365

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Job Title: Administrative & Clerical Representative

Needed for Family-Owned Vocational School in Bellflower, CA  

Pay: Based on Experience!

Hours: Full-time; Flexible

Job Duties:

➢ Assistant to Bookkeeper - filing, organizing, matching credit cards, etc.

➢ Answer phones

➢ Responsible for greeting and assisting prospects and students

➢ Work with students and graduates files

➢ Available to represent the school at trade shows and meetings

➢ Varied clerical work

Qualifications for all positions:

➢ Computer Skills -- Microsoft Word; Microsoft Excel

➢ Professional Presentation/Appearance

➢ Compassionate/helpful attitude toward students

➢ Bilingual -- English & Spanish a plus

Contact: Please E-mail. DO NOT CALL OR FAX! Send resumes.

E-mail  with subject line. . . "CIT ADM-CLERICAL JOB FEB 2020"

Resumes will be accepted through Monday, February 10th at 12pm noon.

Qualified applicants will be invited for an interview.

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This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career. Our offices are located in Port Washington, NY.


• Provide timely creation and distribution of marketing and sales reports as requested.

• Provide customer service and support to wholesale clients & sales team

• Create and distribute dealer information and marketing materials via email

• Manage multiple projects and clients simultaneously, keeping track of all deliverables and deadlines to ensure all client expectations are met, including daily communication and follow-up across various accounts

• Must be able to manage multiple projects and deadlines in fast paced office with a high level of attention to detail and organization

• Day-to-day general administrative tasks


• Entry Level - Will train the right candidate

• Associates or Bachelor's degree preferred

• Proficient in Microsoft Excel and Outlook

• Possess good organizational skills

• Excellent written and verbal communication skills

• Ability to multitask and work under deadlines

• Must be professional and have good job stability

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The ideal candidate will be able to work independently, be open to taking on extra office duties, and provide excellent customer service on behalf of the Corporate office. We are looking for a career-minded candidate who are willing to learn and grow with the company.

Job duties:

Answers incoming telephone calls, determines the purpose of the call, and forwards calls to appropriate personnel or department.

Retrieves messages from voice mail and forwards to appropriate personnel.

Takes and delivers messages or transfers calls to voice mail when appropriate personnel is unavailable.

Answers questions about the organization and provides callers with address, directions, and other information.

Welcomes on-site visitors to determine the nature of their business, and announces visitors to appropriate personnel.

Monitors visitor access and escort visitor as needed

Receives, sorts, and routes mail.

Monitor incoming faxes and route appropriately

Takes payments for services and products.

Responsible for managing office supplies, kitchen supplies, and conference room supplies on a weekly basis.


Strong verbal and written communications skills

The ideal candidate will satisfy the following requirements and qualifications:

Must be able to pass background and drug screen

Must be proficient on computer-based programs such as Microsoft Word and Excel

Must be able to meet physical demands: frequently use hands and finger to type.

Ability to multitask while staying organized

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Looking to hire experience front office receptionist. Person must be able to be familiar with private insurances, billing Medicare and Medical able to answer phone calls ,call patients, set up appointments, contact insurances and some sales required. Individual must be bilingual Spanish and English, the position is part time for now, but as our company grows we will consider full time position in future. Please contact Hope artificial Limb & Brace, LLC if you are interested for position call or email us .

Thank you

Mike Or Eddie

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Seeking an intelligent, bright, aggressive, reliable and energetic office worker.



Basic Office functions (Answering Phones, Fax, Email, Filling, etc.)

Basic Computer Skills (Word, Excel, Internet Searching, etc.)

Customer Service

Inventory Intake

Have good communication skills

Works well with fellow coworkers

Good Organization Skills

Shipping (FedEx, UPS, etc.)

Will occasionally be required to lift a max of 20 lb. packages.

PREFER someone with Internet or eBay Marketing skills.

Bilingual PLUS! (English/Spanish)

Please email your cover letter and resume


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I am looking for someone to share my suite space with on days that I don't work (Fridays, Saturdays, Sundays)

It is a once chair, private "luxury" studio that is located in the Salon Republic in the heart of Hollywood (right across from the Arclight). Looking for a stylist who is talented, trustworthy and neat. The space is equipped with a Bluetooth speaker for you to play music, Keurig coffee machine and a refrigerator stocked with beverages (including beer and wine) of which you and your clients would have access. Towel service is provided so clean towels will always be available and you are not responsible for washing them when the day is over. There is a large waiting/processing area right outside of the studio that your clients can comfortably relax in. There is break room with a microwave in the building, as well.

There is staff at the front desk to greet your clients as they arrive and guide them to you. There is also a store on site with color and supplies that you can purchase on an as needed basis (cheaper than Cosmoprof). I provide a locked cupboard to keep your color and supplies in so you do not have to carry them back and forth. There is street parking, as well as a parking garage right next to the entrance of Salon Republic that we validate the parking (2 hours for $3). The studio is located in a heavy foot traffic area.

This is a great opportunity for stylists that are looking to make their own hours or those that are working on building their name and clientele. You would be responsible for bringing in your own clientele, although I may send some clients your way as I do have overflow and clients that prefer weekends.

$75/ day

$200 for Friday-Sunday


6370 Sunset Blvd

Los Angeles, CA 90028

Please TEXT (440)371-1555 with questions or to set up a time to view the studio.

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Administrative Assistant - Entry Level Position / Career Advancement in the Insurance Industry

Knight Insurance Services Inc. is pleased to offer an opportunity for the right candidate who has an interest in the insurance industry.

This entry level position for Knight Insurance Services Inc. is responsible for overall front office activities, including, but not limited to:

• Maintaining and ordering kitchen and general supplies; including coffee, paper goods, etc.

• Answering phones and disseminating calls

• Greeting visitors

• Serving as backup/as needed for mail processing; including opening, distributing, and organizing

• Update various spreadsheet data

• Download various insurance carrier policy data

• Manage reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image

• Manage conference room reservations and organize all aspects of meetings

• Provide general administrative assistance

The ideal candidate should have an interest in education as they will have the opportunity to learn aspects within the Commercial Lines, Personal Lines, and Employee Benefits departments. Responsibilities within the company will be added to this entry level position with continued learning, experience, and growth with an opportunity for a career in the insurance industry.

Must be reliable, punctual, organized, and demonstrate ability to juggle multiple priorities in a busy office environment. Excellent interpersonal skills, pleasant phone manner, typing ability (data entry), and familiarity with Word, Excel, and Outlook are required.

Please contact Kimbra Fossen: (818) 662-4217

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Los Angeles Glass Company. looking for an individual with GLASS INDUSTRY, DISPATCHING TECHS, PLACING ORDERS and CUSTOMER SERVICE EXPERIENCE, strong leadership and communication skills.

GLASS EXPERIENCE IS A MUST. MENTION THIS ON YOUR EMAIL HEADING.ust have the ability to multi-task, be self-motivated, detail oriented.


Responsibilities include, but are not limited to:

-Placing orders for glass

  • Supervising Glass Glaziers.

  • Scheduling service calls & appointments

  • Handling customer service

  • Office duties

  • Data entry skills


We will monitor frequently to hire.

TEXT only.


Base pay depends on sales experience/ glass knowledge.

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Job Description


$17 - $20 an hour- DOE

Part time- Administrative Assistant (Customer Care)

Space-Age Alloys, company is seeking for a qualified Administrative Assistant who has experience in Administrative duties for minimum 2-3 years.

Office Location: Gardena, CA


Salary: $17-20/ hour-depends on experience

Direct Hire/ Non-exempt

Title: Administrative Assistant / Customer Care

Business Hour: Monday to Thursday - 9:00AM-5:00PM (32 hours per week)


The Administrative Assistant will support the Customer Care / Logistics department in meeting their goals by providing excellent customer service for internal and external personnel. The Logistics Assistant is responsible for all administrative duties of the Logistics department and overseeing all aspects of the warehouse shipping process for all orders placed.

Role Qualifications:

  • Coordinate overall administrative activities for the Logistics Department

  • Assist with finding the most cost-effective and efficient means of transporting material to and from customer.

  • Must partner with the sales team to provide customers with service as outlined in the department’s policies and procedures

  • Must address customer issues and ensure effective and long-term problem resolution

  • Performing any other duties assigned.

Essential Duties and Responsibilities:

  • Process all sales / purchase orders and shipping/delivery documents in a timely manner.

  • Set up new customers and vendors.

  • Act as liaison in dealing with trucking companies, branch offices, customers, distribution centers and our factory/shipping to see all the products get delivered smoothly.

  • Find the most cost-effective and efficient means of transporting product to and from customers.

  • Collaborate with other departments to integrate logistics with business system and processes, such as customer sales, order management, accounting, and shipping.

  • Ensure carrier compliance with company policies and procedures for product transit and delivery.


  • Process and track all the invoices from carriers.

  • Track sales per customer, create sales reports weekly, monthly base.

  • Assist with reconciliation of credit card statements.

  • Act as a central point of Credit memo, deduct from sales to finalize sales numbers.

  • Research and resolve any delivery problems.

  • Verify invoices/sales numbers.

  • Maintain Customer Files

  • Other related duties and tasks.

Skill Requirements

  • High School diploma or GED

  • 2+ years of Administrative Assistant experience is a must

  • Intermediate level working experience with Excel

  • Must be strong in data entry and numbers

  • Experience in routing and/or dispatching preferred but entry level is welcome is Admin experience.

  • Strong analytical and critical thinking skills

  • Must be goal oriented and able to work independently without supervision

  • Strong analytical and communication skills

Job Type: Full-time

Salary: $17.00 to $20.00 /hour


  • Excel: 2 years (Required)

  • Administrative Assistant: 2 years (Required)


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Job Description

 Do you have proven experience as an executive assistant or other high-level relevant administrative support experience? We have an immediate opening for an Administrative Support Specialist.


50% - Monthly Incentive Calculations

  • Delivers summary reports to appropriate executives for approval and coordinates with Payroll for payments timely.

  • Collects and downloads data for monthly sales data for loan production, net deposit growth, insurance sales, checking penetration, bundle checking, credit card penetration, etc., for branch offices the Loan Phone Center, Web Loan Center, and Real Estate Loan Officers.

  • Calculates and prepares sales incentive reports for various incentive positions.

  • Reviews validate and post corrections to the daily loan, deposit, insurance sales results and other sales tracking data.

  • Researches questions raised from frontline staff on input errors in the sales tracking database.

  • Provides responses and appropriate documentation based on research findings to all involved parties.

  • Edits the sales tracking data as needed to ensure the integrity and accuracy of production reporting.

  • Manages retail banking sales tracking databases and calculates sales incentives, including validating data/reporting accuracy, troubleshooting, testing system changes, and enhancements, uploading data from various sources.

  • Ability to research and respond to exception requests and working with Programming and external vendors.

  • Produces a variety of reports and manages ad hoc requests.

  • Organizes sales recognition events.

  • Assists the SVP-Retail Banking & Loan Center, and, to a lesser degree, other senior management.

  • Backs up the Executive Administrative Coordinator and Executive Assistant as needed.

  • 50% - Administrative Support

  • Tests and validates programming changes on systems utilized by the division.

  • Assists with researching and producing routine or ad-hoc reports and presentations.

  • Handle sales tracking system which includes testing, adjusting resources and building out dashboards and reports.

  • Primary participant for any projects within the division, including vendor management, analysis, testing, and implementation.

  • May assist senior management with meeting coordination and associated logistics, including booking conference rooms, preparing meeting agendas, arranging meals/refreshments and providing guest reception.


  • (Education, Experience, Knowledge, Skills & Ability)

  • Minimum of two years in data analysis, integrating data from multiple sources, and report design and development

  • Demonstrated ability to ensure the confidentiality of sensitive information

  • Works well in a deadline-driven environment

  • Ability to handle multiple and competing priorities; willing and able to quickly learn and take on new assignments

  • Strong working knowledge of the Microsoft Suite (Word, Excel & Outlook), including advance Excel abilities (e.g. Pivot Tables and Vlookup)

  • Experience with Data Warehouse/Business Intelligence software a plus

  • Project management experience


  • Bachelor’s degree preferred

  • Working knowledge of the Symitar system, deposit products, consumer and real estate lending processes and products a plus

Company Description

At Amtec, we care about you and your career. Since 1959, we have changed the lives of thousands of people for the better - people just like you. It is our goal to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer. Whether you want a contract assignment, a temp-to-perm job, or a regular full-time position, we are here to be your partner throughout your whole career.

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Job Description

F/T Medical Assistant position available for Experienced Medical Assistant who can multi-task and rotate between Front and Back Office.
Our medical office is seeking well qualified; detail oriented Medical Assistant who possess the follow qualities:
-excellent interactions with patients
-able to take patient medical histories
-detail oriented
-good communicator
-focus on patient care
-able to work with multiple MDs; RN and PAs
-ability to work in a fast pace environment
-ability to travel between local offices
-professional attitude
-team attitude

Company Description

Our office seeks to find the best RN with initiative to provide excellent patient care.
We have multiple offices in the local SOCA area.
Work with multiple MDs in surgical setting with the state of the art medical facilities
Excellent opportunity for qualified candidate

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Job Description

 The  Administrative Assistant III Supports one or more mid to senior-level managers. Performs more complex administrative activities including managing projects, compose letters and reports, edit presentations and recommend or make purchase decisions. Prepares schedules, provides assignments. Also prepares payroll and organize employee files.


Typing score required on Resume Min. 40 WPM

Excel Score on Resume (No minimal Noted)

Attention to Detail, Quick learner adaptability

Strong written and verbal communication Skills

Computer skills MS Office 

Company Description

HireCare specializes in offering hospitals and health care facilities permanent staffing solutions and to job seekers long term temp-to-hire employment opportunities.

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Job Description

About Comfort Keepers

Celebrating their 20 year anniversary in 2018, Comfort Keepers of West Los Angeles is one of the world’s leading providers of In Home Care to those in need. Our carefully handpicked caregivers provide everything from meal preparation, transportation, companion care, all the way to personal care to our clients. We are one big family at Comfort Keepers, where everyone takes care of each other. We strive to ensure that everyone in our family receives the most thorough attention to all of their in-home needs. Above all, our goal is to bring JOY to all of the seniors who we help every single day!

Job Summary:

Under the general supervision of the General Manager/Owner, is responsible for accurately scheduling of qualified caregivers based on all new and current clients. Will also need to perform clerical duties that revolve around managing and distributing information within the office, caregivers and clients. 


High School diploma or GED and two years related experience and/or training; or equivalent combination of education and experience.  At least two years experience in a business office environment. 

Requires proficiency in word processing and computer skills (Office, Excel, Power Point). 

Must possess above average human relations, customer service, and emotional intelligence. Critical to have excellent communication, interpersonal and organizational skills.  Must be able to work under time pressures, prioritize, and manage multiple demands simultaneously.  Excellent telephone etiquette and communication skills are necessary.


Essential Functions:

  • Schedules shifts and hours by matching caregiver qualifications and availability to clients needs and personality.

  • Communicates new assignments and/or schedule changes to caregivers and clients.

  • Processes incoming mail.  Answers routine correspondence.  Prepares outgoing mail.  Files correspondence and other records.

  • Establish initial and maintain client and employee records

  • Assists in client and caregiver scheduling and matching based upon caregiver’s experience and personality. Interact with clients and caregivers on the phone and email.

  • Helps to ensure all new employees are hired in accordance with human resource and state of California guidelines.

  • Follows all office communication and documentation protocols to ensure excellent service to clients, staff, potential and inactive clients including, Google Calendar and ClearCare.

  • Ensure a platinum experience for every client despite the challenging nature of many situations. Provides transparent communication to all clients for any status updates, and ensures that the office is updated regarding any client updates.

  • Follow up with clients and caregivers about the level of service they received

  • Processes either manually or via computer, the data necessary to initiate accurate payroll and billing processes.

  • Participates in on-call rotation as assigned. 

  • Participates in client case conferences as requested by immediate supervisor.

  • May assist with the input, verification, and release of billing and payroll information as well as the assembly of data for financial reporting purposes.

  • Works with Care Coordinator to assist in resolution of caregiver issues



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Job Description

Boutique Intellectual Property Litigation Law Firm in Century City is seeking an organized, motivated individual to perform various administrative functions. Excellent work atmosphere. Opportunities for growth and learning.


  • Perform administrative tasks such as answering phones, filing, scanning, copying, taking inventory of office supplies, ordering supplies, running various errands.

  • Prepare conference room for client meetings and/or depositions.

  • Organize supplies and files.

  • Calendaring.

  • Perform secretarial tasks such as entering time in billing system.

  • Create expense reports for attorneys.

  • Provide other litigation support such as indexing case documents, preparing binders for court hearings, client meetings, depositions and cite checking.

  • Proofread and edit legal motions, client correspondence and other documents.



  • Bachelor's degree with top academic credentials

  • Attention to detail and superb organizational and time-management skills

  • Positive attitude and great demeanor

  • Desire to be trained as a litigation secretary

  • Proficiency with Microsoft Word, Excel and Outlook


Preferred, but not required:

  • Foreign language proficiency

  • Technical or science background

Please send cover letter, college transcripts with your resume

Company Description

Ruttenberg IP Law, A Professional Corporation, is a boutique intellectual property law firm based in Century City that focuses primarily on patent litigation matters and other areas of intellectual property and counseling. Founded by Guy Ruttenberg who brings with him over thirteen years of experience working for a top international law firm, Ruttenberg IP Law is committed to providing our clients with personalized and professional legal services. At Ruttenberg IP Law, we offer the expertise of a large firm while providing the personal services of a small firm. Our lean staff enables us to maximize efficiency while minimizing cost to our clients. Ruttenberg IP Law serves a diverse set of clients including small startups and large Fortune 500 companies across a broad range of industries. With a wide range of litigation experience, Ruttenberg IP Law is ideally suited to defend our clients and enforce their intellectually property rights. At Ruttenberg IP Law, we have extensive experience handling trans-border matters and working with multi-national clients, particularly in Asia and Israel. Attorneys at the Firm have forged strong relationships in Asia by working with some of the most prestigious law firms in China and Japan. Our Firm’s experience with U.S. patent litigation, as well as our knowledge of Israeli business culture, enable us to add strategic value to our clients’ cases in those areas of the world. The Firm goes beyond borders by offering comprehensive solutions to intellectual property issues in a variety of international businesses and legal cultures.

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Job Description

Busy Family Practice Office in Covina has an opening for a medical administrative assistant position. We are looking for a highly motivated & detailed individual to join our team. Must have good customer service skills, be reliable, and enjoy helping people. One year of experience in a medical office is required. Duties include insurance verification, medical records, basic EHR (minimum typing speed of 45 wmp), use of tracking spreadsheets, following up on patient A/R, some interaction with patients, and some personal assistant duties (errands to bank, shopping for supplies, etc.)  We can be somewhat flexible with hours, part-time or full-time, Monday – Friday only.  Benefits available with a full-time position.


·       Bilingual English & Spanish

·       Knowledge of medical insurances and how they work

·       Some college

Salary: $12.00 to $15.00 /hour to start, depending on experience.  Immediate growth potential is available.


·       High school graduate

·       Medical office experience (1 year Required)

·       Minimum Typing Speed of 45 wpm

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Job Description

 Administrative Assistant

Currently seeking a Full Time Administrative Assistant for a fast paced property management company, located in Culver City.

Primary job responsibilities and requirements include (but are not limited to):

Coordination of residential division training schedules
Assist residential department and COO in various tasks
Set up accounts and audit utilities
Internet savvy
Punctual and dependable
Responsible for updating and maintaining various spreadsheets
Responsible for updating and maintaining online advertising
Assist with various projects as assigned
Must have intermediate to advanced proficiency with Microsoft Office and Outlook
Excellent written and oral communication skills
Highly organized, self-starter and must be able to meet demanding deadlines
Ability to interact with site-staff, corporate staff, vendors, residents and owners
Must have an eye for detail

Position is Full Time and available immediately. Send your resume today!

Benefits include:
Hourly pay of $15 DOE
Medical, Dental and Vision Insurance

Company Description

Property Management Associates (PMA) is a full service Property Management Company located in Los Angeles, California. PMA has been in business for over 25 years. We specialize in commercial and multifamily property management. This, combined with our professional property management services, makes PMA one of the largest property management companies in Southern California.

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Job Description

In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.

Job Responsibilities:

  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.

  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience

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Job Description

Larry Flynt’s Lucky Lady Casino is currently seeking a bright, reliable, highly motivated Administrative Assistant to work with a close-knit team of professionals - providing administrative support including a variety of clerical tasks and general administrative duties as assigned.

The casino is a luxurious facility with Monte Carlo-style décor, located in the city of Gardena. The casino matches the plushest Las Vegas casinos, offering full-service cuisine and attentive service that compares to the finest hotels. The 55,000-square foot, $50 million facility is open 24 hours a day; 365 days a year specializing in classic card games, with more than 80 tables ranging from Black Jack and Texas Hold ’em to California Games such as Pai Gow Poker, Baccarat, Pai Gow Tiles and more. It has long been home to the largest seed progressive poker jackpots in the State of California.


·         Provide administrative assistance; data entry, filing, photocopying, scanning, preparing documents for shipment, mail delivery, etc.

·         Prepare and modify documents including correspondence, reports, drafts, memos and emails as required.

·         Maintain a positive attitude and maintain a high level of professionalism at all times.

·         Maintain positive communications with all team members, clients and other outside resources.

·         Assist with corporate events as needed.

·         Exceptional customer service skills when answering the phone & in person, including internal departments and outside customers.

·         Provide backup support for the facilities department.

·         Coordinate all aspects of setting up meetings, as requested, including conference call bridging, reserving conference room, technical needs, etc.

·         Coordinate meals when required for meetings or business dinners.

·         Assist other operational department managers with administrative tasks as needed.


o   Previous Administrative support experience required.

o   Ability to maintain confidentiality is a must.

o   Organized & able to multi-task and shift priorities quickly.

o   Strong interpersonal skills and ability to build positive working relationships.

o   Excellent attention to detail, must be accurate.

o   Excellent follow up skills and ability to keep management informed of progress on projects.

o   Solid computer skills including Excel, Word, Outlook, PowerPoint.

o   Exemplary telephone manners.

o   Team player

o   Bilingual Spanish/Chines a BIG plus (to the front of the line!)


·         High School graduate or GED required.

·         Must have had previous experience in administrative capacity.


·         Gardena Work Permit (must be able to obtain)


·         Excellent oral and written communication skills.

·         Ability to express ideas clearly and succinctly in letters, memos and reports.

·         Able to read, write, and speak English proficiently.

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job, employees are held accountable for all duties of this job.

As part of Larry Flynt's Lucky Lady Casino’s standard employment process, candidate’s employment is contingent on a negative drug test and a clear background check. Background checks are conducted by Gardena Police Department for $125, paid for by the applicant and may include: prior employment verification, social security trace, criminal background check and motor vehicles records (where required for position), etc.

Larry Flynt's Lucky Lady Casino is an Equal Employment Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.


Company Description

The casino is a luxurious facility with Monte Carlo-style décor, located in the city of Gardena. The casino matches the plushest Las Vegas casinos, offering full-service cuisine and attentive service that compares to the finest hotels. The 55,000-square foot, $50 million facility is open 24 hours a day; 365 days a year specializing in classic card games, with more than 80 tables ranging from Black Jack and Texas Hold ’em to California Games such as Pai Gow Poker, Baccarat, Pai Gow Tiles and more. It has long been home to the largest seed progressive poker jackpots in the State of California.

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Job Description

Athos Insurance Services is a full-service Sports & Entertainment insurance agency and commercial insurance brokerage. Athos is committed to consistently exceeding the insurance needs of our clients and partners. Specializing in entertainment, recreation, and sports insurance, Athos Insurance Services creates unique programs that unite affordability and accessibility with quality coverage and unsurpassed service. Athos prides itself on being highly responsive and available to clients for consultation and professional advice. We become business partners, so we can all succeed in what we each do best.

Position Summary:

The Administrative Assistant will assist Account Managers, Account Executives, Underwriters and Producers (Sales Team) in servicing client needs pertaining to marketing, customer service, policy management, claims, processing and administration, and sales. This is an entry level position and has tremendous growth potential.


Essential Duties & Responsibilities:

  • Provides administrative support relating to customer service inquiries via phone and email, requiring interactions with clients, carriers and/or agents;

· Provides support to the underwriting and sales team, including processing invoices for payments and following up with payments;

· Analyzes administrative problems and make recommendations for changes and/or improvements;

· Processes policies, certificates, and related policy documents - including checking for accuracy.

· Policy checking upon receipt from insurance carrier

· Data Entry of policy and activity information into all internal agency management systems, including billing systems.

· Analyzes procedural information and follows up for correct information as needed to move forward with processing policies

· Understands and deals effectively with clients at all levels, using both verbal and written communication;

· Communicate with mangers about inconsistencies, system issues, trends and other material matters

· Answers phone calls


Additional Considerations:


Required Qualifications:

  • Bachelor’s Degree or currently pursuing/candidate for Bachelor’s Degree

  • Professional work ethic with strong organizational skills

  • Excellent time management skills and ability to multi-task and prioritize work

  • Proven customer service experience

  • Focused and detail oriented

  • Quick learner who works well in a small, fast-paced team environment

  • Positive attitude and considerate of others

  • Excellent written and verbal communication skills with customers, insurance carriers, and internal peers and managers

  • Punctual

  • Dependable

  • Responsible

  • Proficient in Microsoft Office, Outlook and the internet


Work Traits:


U.S. Eligibility Requirements:

  • Interested candidates must submit a cover letter and resume/CV online to be considered

  • Must be 18 years of age or older

  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation

  • Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Athos Insurance hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Athos Insurance Services will require proof of work authorization

  • Must be willing to execute Athos Insurance Services’ Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure

Athos believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, color, sexual orientation, religion, sex, age, veteran status, disability, national origin, or any other legally protected status. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination.



Company Description

Athos Insurance Services is a full-service Sports & Entertainment insurance agency and commercial insurance brokerage. Athos is committed to consistently exceeding the insurance needs of our clients and partners. Specializing in entertainment, recreation, and sports insurance, Athos Insurance Services creates unique programs that unite affordability and accessibility with quality coverage and unsurpassed service. Athos prides itself on being highly responsive and available to clients for consultation and professional advice. We become business partners, so we can all succeed in what we each do best.

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Job Description

We are seeking an Administrative Construction Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks
    • Invoicing, Change Order Processing (we will train you if you don't have experience)


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • MS Excel

  • Construction Background a plus

  • CMIC Knowledge a plus

Company Description

Hy-Max Building Corp

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Job Description

 Administration Assistant Job Summary

Responsible for receiving, verifying and entering information into computer system; creating, preparing and submitting various reports; receiving and responding to customer and location telephone calls; reconciling billing information; verifying and assigning account numbers.

Responsibilities/Essential Functions 

• Receive, verify and enter information into computer system 
• Generate and review reports for accuracy 
• Compile, organize and prepare various reports and forward to appropriate personnel 
• Create and maintain files 
• Reconcile billing reports, billing invoices and various other information 
• Receive and respond to incoming calls from customers and locations 
• Verify and assign proper account numbers 
• Perform related responsibilities as required or assigned 

Required Education/Experience 
• High School Diploma or Equivalent 
• At least 1 to 2 years experience in data processing or related field 
• Valid Driver's license as required by state Required Qualifications 
• Ability to type 40 w.p.m. 
• Ability to answer questions on telephone quickly and accurately 
• Knowledge of general mathematical procedures and accounting principles 
• Skill and proficiency in the use of personal computer software programs including word processing and spreadsheet applications 
• Ability to pay close attention to detail 
• Good organization skills
• Ability to operate 10-key 
• Good oral and written communication skills 


Ability to comply with the company's attendance policy


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Job Description


Day-to-Day Responsibilities/Workload

Provide admin support which includes preparing agendas, coordinating and arranging meetings, preparing travel arrangements, maintaining calendars, etc. Position will assist in coordinating departmental off-site meetings with other team members. Candidate will support various managers and is able to handle a busy desk. Candidate will ensure follow up on action items and will prepare documents, meeting minutes, and other materials using MS Word, OneNote, Excel and other office products. Will also be responsible ordering departmental supplies and resources. Coordinate signature approvals for purchase orders and processing invoices.

Required Skills/Attributes

Must be proficient in Office 365 tools (e.g., Outlook, Word, OneNote, SharePoint, etc.). Must be able to work with multiple deadlines and be able to multi-task effectively. Strong communication skills and very organized.

Company Description

MIDCOM is an innovative provider of IT, Technical, Engineering and Professional Services. For over 37 years, our diverse and expert service, talent, and advanced technologies have allowed us and our partners to win, deliver, and complete mission critical programs and initiatives within the Aerospace and Defense Sector.

MIDCOM has current long standing national contracts with the major Aerospace, Defense, High Technology and Cyber Security agencies and Prime Contractors. Aerospace has been the primary focus of MIDCOM’s business for over 37 years and we have an in depth understanding of the skill sets, experience, and controls needed to operate in this industry with unparalleled success. Our employees work with us over the years and through changing economies because we treat them fairly and with respect.

Midcom is proud to become a Cenergy company. To learn more about Cenergy, please visit

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