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Jobs near Hayward, CA “All Jobs” Hayward, CA

Special Research Assistant Intern for the CEO - In Office or Remote

Business Unit: Office of the CEO

is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary. has been featured on the homepage of,,, The Wall Street Journal, and The New York Times. has been featured in more than 16 books, including the new Harvard Business Review Book, , Arianna Huffington’s book, and Laura Arrillaga-Anderson’s book . We have also been acknowledged five times on Great Nonprofits’ and are highlighted in of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the and monthly contributions on. To date, we have matched more than 20,000 volunteers and $31 million dollars’ worth of volunteer hours.

Job Summary 

As a Special Research Assistant Intern, you’ll have the opportunity to work on important, diverse research projects as needed by the Lead, Office of the CEO.  Topics may include inspirational research for blog writing, Operations, Marketing. Our work environment is fast-paced and entrepreneurial, in a family-oriented, small San Francisco office. Our entire team of 60+ is highly global, working out of 20 countries. Come work with us to achieve our vision “To Create A World Where Giving and Volunteering Are A Natural Part of Everyday Life!”®

Responsibilities 


  • Perform research on high net-worth potential and existing donors, foundations and corporations

  • Specific research on potential funders/donors using the Foundation Center as a primary resource

  • Research on journalists, universities, and celebrities to develop marketing partnerships

  • Perform research on Tech for Good companies

  • Research and provide astute software/upgrade recommendations

  • Research on Product Development Tools 

  • Research and update Event Planning 

  • Record all data in Salesforce

  • Record and update all spreadsheets

Qualifications 


  • Excellent written and verbal communication skills.

  • Meticulous attention to detail

  • Ability to thrive in a fast-paced, deadline-oriented environment.

  • Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.

Benefits


  • Gain experience at a unique social enterprise with global impact/exposure to global issues.

  • Attain benefits in WeWork coworking space. Located in the Financial District downtown across from the TransAmerica building, a prime location. This position is also available remotely.

  • With proven experience/positive attitude, may facilitate J-1, CPT, OPT visas

Duration and Location


  • Minimum 5-15 hours per week for 3 months.

  • Our office is located in the Financial District, San Francisco, in a WeWork coworking space.

  • Candidates can work out of our San Francisco office, in the United States or globally. We are highly globally focused with team members from more than 20 countries, including Russia, China, Japan,  the Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, Turkey, the Kurdish population, South Korea, the U.K., Brazil. 

To Apply:Email your resume, cover letter, 2 writing samples and a list of three references to with "Special Research Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please. is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.

Follow Us on Social Media:


  • ’s

  • on Facebook

  • Follow Us on Twitter: @ and @

  • Follow us on Instagram: @

  • Follow Us on Pinterest: @

  • CEO Pamela Hawley’s Blog:


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No previous experience or formal training is required. Mr. D's Music Club is all about having fun and exploring your creative side to discover new talents, try new things and meet new friends. 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 


  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:


    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics



  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:


  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure


  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to avery@streetsoccerusa.org & ricky@streetsoccerusa.org

 


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.


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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to JackMonroe213@gmail.com but not required.


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Job Description


We are looking for Administrative Assistant for our client in San Jose, CA (Remote till COVID)


Job Title: Administrative Assistant


Job Location: San Jose, CA (Remote till COVID)


Job Type: Contract


“United States Citizens and those authorized to work in the US for any employer are encouraged to apply. We are unable to sponsor visas at this time.”


Job Description:


Required (education and experience):



  • Minimum AA degree is preferred with 2-4 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.

  • Exceptional calendar management skills.

  • Exceptional communication skills, verbal and written.

  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

  • Exceptional professionalism, soft-skills, and being a team player.

  • High level of work ethics, integrity, confidentiality, and flexibility.

  • Advanced level Microsoft Office suite, Word, Excel, PowerPoint, Outlook, Project Google Drive).

  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

  • Strong key competencies skill Customer Focus, Approachability, Integrity, and Trust Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships.


Preferred (skills, experience, education):



  • Experience assisting Vice Presidents in a Hi-Tech industry.

  • Experience in a highly demanding fast-paced start-up environment.

  • Experience in working with a diverse multi-cultural environment.

  • Must be reliable and work independently.

  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines, and organizational structure.


Company Description

visit our career site to see all open positions @ http://jobs.cynetsystems.com


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Job Description


A Leading Investment Firm is seeking an Administrative Assistant/Project coordinator to join their team in San Francisco on a temp to perm basis! In this role, you will support the legal team with various legal and administrative projects. We are looking for diverse candidates, very adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.


 


What You’ll do:



  • Managing complex executive schedules and calendars

  • Directing incoming calls and correspondence

  • Drafting correspondence and producing meeting materials and presentations

  • Coordinating domestic and international travel

  • Processing expense reports and internal documents

  • Following through on special projects as they are assigned

  • Manage invoicing and project budgets


 


What you’ll have:



  • 2-4+ years of experience in high-level support, ideally within the legal or financial services industry

  • Background in legal or compliance is a plus

  • Bachelor’s degree preferred

  • Degree in English is a plus

  • Proficiency in MS Office

  • Excellent writing, communication, and interpersonal skills

  • Highly professional and articulate communication style

  • Great organizational skills and attention to detail

  • Proven capacity to handle sensitive information with discretion


 


Please submit your resume for immediate consideration!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


 


 


ADMINISTRATIVE ASSISTANT


Requires: Bilingual English/Spanish  


Location: Oakland, CA


 


Administrative Assistant to the K-8 School Administrators (Long Term Temporary)


We’re seeking to Hire an experienced Administrative Assistant to support the School Administrators at a K-8 Bilingual education private school. Need coverage for academic year 2020—now through Spring 2021.    


 


For experienced Administrative Assistant who would enjoy working in a school environment; shares values of bilingualism, educational excellence, diversity, international mindedness, and the cultivation of character and brings a positive attitude and professionalism.  


 


Main Responsibilities:


 



  • Assist Scheduling and Coordinate Substitute Teachers for Pre-K through 8.


  • Provide Administrative support, for 2 Directors, draft correspondence, meeting agendas, maintain calendars


  • Strong Proficiency using MS Office Word, Excel, Outlook


  • Schedule appointments and meetings.


  • Maintain  forms and other documents required by faculty / staff


  • Bilingual Spanish is required -needed for speaking proficiency and ability to translate documents into Spanish.


  • Create and maintain files, make copies, enter confidential data, and other clerical/admin tasks needed.


  • Organize and coordinate events as needed




  • Supports school events and tours.


  • Answer phones and email inquiries, respond to questions, communicate messages


  • Respond to emergency situations according to procedures


  • Assist with compliance with all health and safety protocols for children, staff and visitors


  • Covid Safety Compliance: requires Frequent Staff Covid testing- provided


  • Strong ability to maintain, promote and assist compliance with Covid Safety protocols


  • Must be able to work 8:00am -4:30 pm   Mon-Fri.


  • Must be currently eligible to work in the US 



Compensation: 


Hourly Pay Rate: From $ 21.00 /hr


Health, Dental, Vision Insurance offered. Paid Sick Leave .    


 


Quick Apply Link:   https://ceg.avionte.com/talent/apply/quickapply#/step/1  (please use a Word.doc format resume.) 


 



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Job Description


Program Assistant


Contract Opportunity


San Ramon, CA


 


***PLEASE NOTE: Due to COVID-19 this position will start as a ‘work from home’ position until company and local regulations allow project team to return to their office in San Ramon.


Summary:


  • The main function of a Program Assistant is to provide high-level administrative and program support by anticipating needs of managers, enabling and planning communication events, developing and executing global meetings and events by using collaboration tools such as video conference, Webex, recording meetings, distributing meeting pre-reads and post-meeting agreements and materials. Job will also include handling information requests and performing document management functions. Some duties include ordering equipment, or event materials and other duties as assigned.

Key Responsibilities:



  • Partnering with multiple managers to organize and coordinate events and other meetings, including all logistics and collaboration tools for global meetings.

  • Basic knowledge of business and management principles involved in strategic planning, resource allocation, and production methods.

  • Managing two Managers engagement needs

  • Perform general office duties such as ordering supplies, maintaining collaboration access sites, and performing basic bookkeeping work.

  • Prepare reports, emails, and other documents.

  • File and retrieve corporate documents, records, and reports.

  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

  • Prepare agendas and make arrangements for project and other meetings

  • On boarding/Off boarding

  • Provide reporting support for operational metrics


Key Qualifications:



  • 8-10 years’ Program Assistant experience required – experience supporting Enterprise Programs/ PMO

  • Microsoft Office Suite experience required: e-Mail, Calendar, Video Conference call bridges, Proficient Excel skills- All basic functions

  • SharePoint Administration Skills: Can manage site accesses, create simple libraries and lists

  • Proficient PowerPoint skills: Create slides with graphs, diagrams, pictures, text

  • Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills

  • Ability to work independently and manage one’s time

  • Ability to keep information organized and confidential

  • High School diploma or GED


Preferred Qualifications:



  • Proficient Excel skills and Graphing ability

  • Information technology, SAP, or other ERP project experience

  • Advanced SharePoint skills: Can create a custom SharePoint Form

  • Can use more advanced SharePoint features such as Column Lookups and ‘Send To’ without explanation

  • Previous experience working/supporting a large company environment

  • Understanding of corporate bureaucracies and complexities

  • Education: Associate Degree or higher, preferred



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Job Description


Administrative Assistant Job Summary:
Covelo Group is seeking administrative professionals for a long-term position in Palo Alto! This role is a full-time position where you may be responsible for a wide range of duties varying from recording simple patient demographic information to verifying insurance eligibility in support of a major Bay Area medical center. This position is a great opportunity for experienced Medical Admin professionals as well as those just interested in getting their foot in the door. We're offering a career launch-pad with one of the top medical centers in the nation! With that in mind, this position will be challenging at times. So if you're ready to take the first step, we're ready to show you the right direction!

Some day-to-day details to expect:



  • Full-time, Monday-Friday schedule.

  • Interview patients to collect basic demographic information and financial/insurance data.

  • Schedule patient visits and perform follow-up confirmation calls.

  • Transfer calls and emails to the correct departments.

  • Enter authorization and insurance verification into the digital records system.

  • Perform other administrative or data entry duties as required.


What we are looking for:



  • Experience with data entry, administrative assistance, or other related experience in healthcare.

  • Experience with EPIC Systems EMR software a plus.

  • Ability to operate basic office machinery and navigate a computer proficiently.

  • Basic knowledge of medical terminology.


Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top hospital systems across the nation to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity; that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


ADMINISTRATIVE ASSISTANT, COMMERCIAL REAL ESTATE


Palo Alto, CA


 


Overview


The Administrative Assistant will assist with the required activities for the execution of real estate sale contracts. They will primarily assist with procuring and disseminating documents and due diligence in a manner that will achieve high-quality, productive and efficient results. They will execute and coordinate these activities with the other team members of the brokerage team and clients.


Qualifications




  • Licensure/certification/registration: California Real Estate Salesperson preferred, but not required.


  • Education: Bachelor's degree required, or related experience.


  • Additional skills required: Extremely detailed oriented. Ability to perform assignments with a high degree of accuracy, and with extraordinary attention to details and critical schedules. Strong verbal and written communication skills. Proficient in computer skills with Word, Excel, PowerPoint, Outlook. Ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment.


  • Additional skills preferred: Experience with preparation and modification of legal agreements. Salesforce or other CRM. Adobe InDesign experience strongly preferred.


Responsibilities


1. Assist in maintaining, and auditing active deal files -- contracts, amendments, due diligence, disclosures, reports, etc. to ensure accuracy of all information, and delivery in a timely manner. Keep appropriate team members informed on the progress of the deal and deal files.


2. Assist in review of transaction documents/paperwork/forms for completeness, accuracy and adherence to local laws and company standards.


3. Schedule and/or coordinate accurate and timely meetings/communication with external contacts such as vendors, closing agents, staff from other real estate brokerages, service personnel, and property managers.


4. Assist in coordinating the transactions to close while seeing that Client Satisfaction is top priority.


5. Assist the lead analyst with market research and Salesforce database maintenance.


6. Assist the lead marketing coordinator with administrative tasks related to Adobe InDesign projects.


Compensation


Commensurate with experience. $20-30/HR


Benefits


Health, Dental, Vision, Life, Commuter, 401K


 


Company Description

Levin Johnston is a division of Marcus & Millichap, specializing in multi-family and net leased investment sales in the firm’s founding Palo Alto office. Levin Johnston exclusively represents buyers and sellers of investment properties throughout the country with a concentration on the Bay Area. Adam Levin, and Robert Johnston the team’s Managing Directors, were honored in 2019 as top Multi-Family agents in the firm by Marcus & Millichap, and as Power Brokers by Co-Star. With more than 30 years of combined experience in the real estate industry and over 600 successfully closed investment real estate transactions valued over $3 Billion, Levin Johnston has established itself as the leading Bay Area apartment brokerage team.

To learn more about Levin Johnston, please visit www.levinjohnston.com


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Job Description


Receptionist / Admin Job Description                                                                



  • Opening and/or closing of lobby.


  • Checking in guests and contacting host.


  • Answering multiline switchboard to transfer calls and direct sales calls.


  • Reserving conference rooms via Outlook calendar.


  • Sorting and distributing mail.  


  • Utilizing overhead paging system.


  • Cleaning and stocking of coffee stations.


  • Office supply inventory, ordering, and stocking.


  • Business card management.


  • Issuing, activating and deactivating security badges.


  • Occasional filing, scanning


  • Occasional production of signage (flyers, nameplates, etc.).



  • Spreadsheet management (applicant, employment, and miscellaneous tracking).



  • Miscellaneous projects as requested by Human Resources, Sales and Marketing departments.


  • Travel -  Air, hotel, rental cars, passport, visa


  • Scheduling Meetings


  • Back up duties for Exec Admin as needed  



Program experience in Microsoft Outlook, Word, Excel, and PowerPoint preferred.



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Job Description


In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.


Job Responsibilities:



  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.


  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


Qualifications:



  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience



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Job Description


A Rapidly growing Biotech Company in Foster City is seeking a highly motivated Administrative Assistant to join their team! In this role, you will handle a wide range of support functions in a dynamic, growing environment. You will oversee daily administrative tasks, as well as support internal teams on a variety of projects. We are looking for a dedicated individual with a high level of professionalism and the ability to adapt to a constantly evolving environment.


 


 


Responsibilities:


 


· Coordinate functional administrative activities for clinical development


· Organizes and schedules meetings (including web conferences / teleconferences)


· Mange complex calendars and schedule conference calls/meetings


· Coordinate travel arrangements for managers and team members as needed


· Plan and execute logistics for executive meetings – room set up, catering, agendas, etc.


· Draft, type, and proofread important documents, presentations, and reports


· Process/track payment of invoices and manage purchase orders


· Support the interview process by creating agendas, managing schedules and travel arrangements, and collecting assessment forms


· Communicate with external vendor executives to arrange meetings


· Maintain/update department files and track data using a variety of software


· Communicate with external organizations to coordinate department specific activates


 


 


Requirements:


 


· Bachelor’s degree required


· 3+ years or administrative and/or project support experience


· Knowledge of the biotech/pharmaceutical industry is a plus


· Skilled in MS Office; familiarity with other software such as Concur, Zoom, WebEx, Sharepoint is a plus


· Excellent written, verbal, and interpersonal communication skills


· Comfortable working independently with little oversight


· Adaptable and comfortable working in a constantly evolving environment


· Extremely self-motivated and organized


· Ability to handle confidential information in a discreet manner


· Professional, can-do attitude


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


 


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.


Responsibilities:


Manage incoming and outgoing correspondence, including billing and bill payment.


Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.


Open and maintain client files and information databases.


Handle interface with vendors and manage office supplies.


Meet and communicate with clients and client advisors and assist with trust funding.


Handle court and county recorder filings.


Qualifications:


2-4 years of experience in all aspects of office administration and document production.


Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.


 



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Job Description


 Administrative Assistant


Computer literate, Word, Excel, Outlook, Internet.  Work with Cash and Daily Cash Reports.  Available for some weekends.


Compensation dependent on previous experience.


Contact Rita Sauter, 408-859-2227



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Job Description


 


We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.


To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.


Responsibilities:



  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.


Requirements:



  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others.


Join our growing team. Apply today!



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Job Description


 


One of our long time venture capital client is looking to hire a paraprofessional to join the company.  This person will report to the CFO and be responsible for supporting various administrative, reporting, and operational tasks related to accounting & finance.  This company has an excellent history, strong leadership, and been one of the premier VC firms in the Bay Area investing in the hottest start-ups in the industry. The company provides excellent benefits, bonus program, profit sharing, and a collaborative environment where learning and growing is well received. 


This position will remain remote due to COVID-19 for the foreseeable future. 


 


 


Highlights of Responsibilities:



  • Support CFO and Managing Directors with financial, accounting, and tax related administrative duties

  • Help prepare accounting and tax files and organize in corporate folders

  • Copy tax returns for filing and deliver to post office; be conscious of sensitive financial information

  • Prepare and send reports to executives and partners (i.e Quarterly Letters, Distribution Notices, Financial Reports, and other pertinent correspondence)

  • Schedule meetings and coordinate with Accounting and Finance team

  • Notorize documents as needed by Managing Directors and CFO

  • Offer office administration support and project assistance


 


Qualifications:



  • Must have a Notary Public Certification

  • 3+ years of experience providing administration and operational support to finance, accounting, and tax services groups

  • Excellent communication skills

  • Ability to protect confidentiality of sensitive financial information


Company Description

Pinpoint Talent is a specialized staffing firm in the Bay Area whose goal is to put the best people in the best places. Our specialty is Accounting, Finance, and HR professionals on a temporary and direct-hire basis.


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Job Description


We are seeking an Admin Assistant to become an integral part of our team! New Image Landscape is growing rapidly in all of our six Northern California locations and is currently looking to hire for an entry level/college graduate position for our Fremont Headquarters. New Image is a great company to work since it started in 1996 and continues to provide opportunities to be well paid with great advancement potential in all our locations. Healthcare benefits and performance based incentives are available with this exciting young leader in Commercial Landscape Management.


Join a rapidly growing green industry company where new positions and opportunities are opening up with excellent potential for career advancement. We offer an extensive hands-on training program to prepare you for a career in project management . No experience necessary, we are looking for enthusiastic people to join our energetic team so as to accommodate our expansion and new growth all over the San Francisco Bay Area and Northern California.


Qualifications:



  • High School / College Diploma

  • Detail Oriented/Stong Communication

  • Proficient in Microsoft Office/Computer Skills


 


  • BIG PLUS: Spanish Language / Bilingual


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Job Description


We are looking for candidates that can meet the following criteria:


- Review and report daily inventory adjustments and changes.


- Prepare monthly and annual summaries related to inventory/sales accuracy.


- Ability to prioritize and multi-task.


- Excellent communication skills: spoken and written.


- Strong computer skills, proficient in Microsoft Office.


- Bilingual is a plus.


 



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Job Description

Uomo European Menswear, one of the San Francisco Bay Area’s most prestigious luxury Italian menswear boutiques has an immediate opening for a full-time Retail Administrative Assistant. The ideal candidate must be personable, computer savvy (Mac preferred, proficient in Excel) and possess great people skills. This is a demanding position that requires an exceptionally organized person who functions well in a busy retail environment.
Responsibilities include:
• Provide administrative assistance and sales support to the Sales Associates and Manager.
• Process sales invoices with great energy and attitude
• Process special orders, online orders, and shipments
• Process and intake incoming seasonal merchandise
• Monitor and process garment alterations
• Communicate with customers, vendors, and merchant partners
• Maintain and update client databases
• Actively participate in local and digital marketing efforts
• Inventory control and light cleaning duties
• Performs additional duties and projects as assigned.

Retail Administrative Assistant Job Requirements:
• 1 year of experience (luxury retail environment a plus)
• Computer Knowledge or ability to learn quickly
• Personable and professional attitude reflective of our commitment to our customers and high-end clientele
• This is a full-time position and must be available to work 35-40 hours, 5 days of the week. Work hours coincide with store hours, Monday-Saturday 9:30-6:30pm.

This is a great opportunity for those with an entrepreneurial spirit who would enjoy a career in fashion, buying, and luxury retail. Uomo has been in business for 30 years in the Union Square area of San Francisco. Uomo is a luxury boutique that carries exclusive and high-end menswear brands from across Italy and has maintained an excellent reputation for catering to fashionable gentlemen from around the Bay Area and beyond.
Salary Negotiable upon experience. Please apply in person or email your resume in order to schedule an interview.

Company Description

Uomo San Francisco has been in business for 31 years, we are leading Men's Boutique in San Francisco Bay area.


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Job Description


Responsibilities:



  • Assist with scheduling/calendaring

  • Prepare and edit correspondence

  • Assist with filing contracts and other documents

  • Communicate client’s needs to vendors

  • Answer phone and email inquiries

  • Assist with billing

  • Work on special projects as needed


Requirements:



  • Good communication skills, verbal and written

  • Good interpersonal skills are a must

  • Exceptional organizational, time management and prioritization skills

  • Must be self-motivated, driven and have a great work ethic

  • Proficient in Microsoft Excel, Word, and Outlook

  • Proficient in QuickBooks


Company Description

SVS Group Inc. is a company that focuses on getting skilled individuals into a position that can develop into something long-term and permanent placement.


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Job Description


Exciting Opportunity! We are seeking a mid-level Administrative Assistant to join our team! You will provide administrative support to the department and organization.


Responsibilities:



  • Handle communication with customers

  • Coordinate and participate in recruitment events

  • Assist with set up and administration of classes

  • Schedule, coordinate and execute job applicants' recruitment process

  • Coordinate applicants' job placement

  • Manage inventory in accordance with the budget

  • Coordinate department related events

  • Attend events (travel includes up to overnight)

  • Coordinate communication (written & electronic)

  • Assist with special projects

  • Arrange conference calls and meetings

  • Provide support to team


Qualifications:



  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills and time management skills

  • Ability to prioritize and multitask

  • Strong attention to detail

  • Ability to maintain a high level of accuracy in preparing and entering information

  • Analytical and problem-solving skills

  • This is a customer-facing role. Must have a professional and helpful demeanor

  • Exceptional written and verbal communication skills are required

  • Computer Skills: Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

  • Equipment Operation: Knowledge of common office equipment including but not limited to, copiers, mail machines, and fax machines

  • Travel is required and includes up to overnight


Employee will be required to take a pre-employment assessment test.


Must be able to work at least 8 hours per day and 40 hours per week. Additional shifts may be required including evening, weekend, and overtime. Able to sit at a desk for up to 8 hours per day. Able to drive in a car for up to 8 hours per day. Lifting up to 20 lbs. Must be able to be insured on company's vehicle insurance policy.


ABC Northern California Chapter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Company Description

Nonprofit trade association dedicated to serving merit shop construction professionals throughout Northern California. Our signature services include 5 State and Federally approved apprenticeship programs. At ABC NorCal, we are passionate about what we do. We believe that the work of our employees directly influences our members’ success and reputation, as well as, our association’s future prosperity.


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Job Description


We are seeking an Accounting & Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. This role will be supporting the Accounting Manager and Office in general, performing administrative clerical support. Working on tasks that are highly confidential and complex in nature where considerable judgement and initiative are required in resolving problems and making recommendations


Responsibilities:



  • Receive payments

  • Verify and reconcile invoices

  • Charge expenses to accounts and cost centers by analyzing invoices and recording entries

  • Verify vendor accounts by reconciling monthly statements

  • Post customer payments by recording checks and credit card transactions

  • Post Invoices

  • Perform other office tasks such as filing, answering telephones, and handling routine correspondence


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

JPA Landscape and Construction has been in business since 1981, providing landscape maintenance services to the San Francisco Bay Area. Not only does JPA Landscape offer traditional landscape services, such as mowing, edging, trimming and watering, we also provide sustainable irrigation installation and maintenance, insect and pest control, exterior building maintenance and construction, as well as seasonal color changes.

JPA Landscape and Construction is not just your average landscape company. We are passionate about water conservation and we pride ourselves on our knowledge and optimization of the latest SMART controllers. Ask about our water audit and irrigation inspections for comprehensive landscape management.

JPA Landscape and Construction is impacting every corner of the region. With five locations in the Bay Area, we have a skilled staff that is trained and certified to consult, install, and maintain a landscape that is not only beautiful, but suitable to its climatic environment. JPA Landscape and Construction creates satisfied clients through customer service, high standards, and an unparalleled level of expertise in landscape maintenance.


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Job Description


OPEN POSITION: 
Medical Administrative Assistant - Community Health Clinic



SCHEDULE: 
- Full-Time
- Monday to Friday
- 8:30am to 5:00pm



COMPENSATION: 
- $22 per Hour
- Health/Dental/Vision Insurance (100% employer paid)
- YMCA Membership
- Transit Benefit Program



LOCATION: 
Palo Alto, California



COMPANY PROFILE:
This community health clinic operates with a small, dedicated staff, bringing a full scope of primary care services to local residents.  They are excited to welcome a new Medical Administrative Assistant to their team.



POSITION DESCRIPTION: 
The practice has generally low patient volume and the new Medical Administrative Assistant will work at a comfortable pace, providing a high level of customer service to both staff and patients.


Specific duties include, but are not limited to:


- answering phone calls
- making follow-up phone calls
- general office work (filing, inventory, etc.)
- troubleshooting and maintenance of EHR (Epic)


The Medical Administrative Assistant will work closely with providers and other staff members, being heavily involved in office operations.



REQUIREMENTS:
- at least 1 year of administrative experience in a medical office
- knowledge of the Epic EHR system
- CPR or BLS certification a plus



HOW TO APPLY:
To apply for this position, please send your resume to Paul Summers at paul@chsrecruiting.com or call (773) 870-5069.


Please visit www.chsrecruiting.com/jobs for a full listing of available positions at CHS Recruiting.


Company Description

At CHS Recruiting, we are proud to bring our recruitment expertise to job seekers and hiring managers across the country. Our philosophy is "candidates first" and we work with our applicants through every step of the process, from the initial resume review through contract negotiation.


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