Jobs near Gardena, CA

“All Jobs” Gardena, CA
Jobs near Gardena, CA “All Jobs” Gardena, CA

Judicate West is seeking a highly motivated and detail-oriented individual. A minimum of 2 years receptionist/front desk experience is preferred. We have an immediate opening in our West Los Angeles office. Duties include greeting clients and assisting with the check in process, answering multi-line phones, handling incoming mail, organizing the office, daily set up of conference rooms, catering set up and breakdown, as well as other general administrative support functions. This is an entry level position with growth opportunities available in the alternative dispute resolution profession.

*Benefits available after 90 days. 401K available after one year.

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LA.ADA Invites you to join our FEBRUARY CLASS OF 2020!

*Dental Office Training

*6 WEEK Program


*Job Placement OFFERED!

*Dental computer software DENTRIX training

*Begin earning $15-$22 the hour according to Indeed Employer Postings!

*Dental Insurances training

*Communication Skills

Class schedule is as follows:

Feb 24- April 2, 2020 Mon-Thurs 9am-2pm


2034 W. Washington Blvd Los Angeles 90018

For Enrollment & Tuition Info call/text Carla 626-734-1487


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NOW HIRING! We are a fully licensed establishment seeking to find the perfect candidate to join our TEAM here at COOKIES MAYWOOD. We want hard working individuals that are ready to join a movement in this industry.

Some but not all of the responsibilities would include the following:

- Excellent customer service. WE expect a happy, energetic and inviting greeting towards every customer.

- Cashiering duties.

- Restocking inventory.

- Cleaning and organizing.

- Knowledge of the cannabis industry is preferred.

Please send your contact info. resume, and a head shot photo.

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A well-established Real Estate Company in the Palm area is seeking an administrator. This is a fast paced environment and candidates will be tested.


- Highly motivated

- Ability to Multi-Task

- Organized

- Quick Learner

- Sharp

- Detail Oriented

- Proactive

- Maintain high level of professionalism and confidentiality.

Must have the following requirements:

- Bachelor's Degree (preferred)

- Bi-lingual (English/Spanish) preferred

- Experience supporting a team of executives for 1+ years

- Excellent calendar management skills

- Strong knowledge of MS Office, including Word, Excel and Outlook

- Must be flexible and detail-oriented with the ability to multi-task, anticipate and prioritize well

- Must be able to perform duties accurately in a timely fashion

- High level of confidentiality regarding company information

- Dependable and punctual

- Solid references from previous employers

- Must be able to pass a thorough background check including drug, criminal and credit

The position will include yearly bonuses.

Post your resume on the body of the email with required salary.

Compensation commensurate with experience and qualifications.

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compensation: $28,500 PER YEAR + BONUSES

employment type: full-time

Compensation: $28,500 per year + bonuses

Employment type: FULL TIME

American Credit, a leading nationwide credit repair firm, located in the heart of the financial district in Santa Monica, is seeking one dynamic Executive Assistant to support our team of Relationship Managers.

Duties include:

* Sending packets of brochures and business cards to VIP referral partners

* Sending monthly email updates to VIP referral partners

* Calling referral partners with a status update on their enrolled clients

* Sending thank you letters and gift cards, flowers, etc.

* Setting recurring tasks through MS-Outlook and our CRM

* Calling referral partners and confirming receipt of correspondence

* Calling referral partners and verifying contact information

* Conducting credit report comparison reviews and emailing to clients & referral partners

Qualities we are seeking for this position:

- Must have 2+ years of verifiable experience as an executive assistant and/or CS rep.

- Must type 45+ wpm (will be tested at interview)

- Must be skilled at using MS-Word, MS-Excel, MS-Outlook, CRM's (6+ on a scale of 1 - 10)

- The ability to flex and deal with ambiguity in a dynamic, fast-paced, high growth environment

- Must be able to multi-task and operate at a fast pace.

- Must be able to communicate professionally on the phone & by email.

- Ability to balance work independently and be able to respond effectively to competing priorities.

- Must be able to send and/or receive professional email correspondence.

- Must have reliable transportation.

- Possess a strong level of discretion and integrity to manage confidential information

- Demonstrate ability to organize, prioritize, meet deadlines, make decisions, and change course of action quickly

- Must be able to spot and correct problems without guidance.

- Exceptional communication skills, including writing emails, and verbal skills

- Ability to maintain composure under stressful conditions

- Detail oriented and excellent follow through

- Must be a pro-active team player.

- Must possess a positive attitude and a willingness to grow.

- Self-starter who can work well in an "all hands-on deck" environment

Previous employment at a mortgage or Real Estate office is a bonus.

Previous experience using Salesforce (CRM) is a bonus.

Starting pay is $28,500 per year + bonuses.

First 90-days is a probationary period. All bonuses kick in after probationary period is over. Bonuses amount to $3000 - $4000 per year depending on performance.


Elizabeth Melendez (EMAIL ONLY), and please include your resume.

We look forward to meeting you and having you on our team

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Job Title: Administrative & Clerical Representative

Needed for Family-Owned Vocational School in Bellflower, CA  

Pay: Based on Experience!

Hours: Full-time; Flexible

Job Duties:

➢ Assistant to Bookkeeper - filing, organizing, matching credit cards, etc.

➢ Answer phones

➢ Responsible for greeting and assisting prospects and students

➢ Work with students and graduates files

➢ Available to represent the school at trade shows and meetings

➢ Varied clerical work

Qualifications for all positions:

➢ Computer Skills -- Microsoft Word; Microsoft Excel

➢ Professional Presentation/Appearance

➢ Compassionate/helpful attitude toward students

➢ Bilingual -- English & Spanish a plus

Contact: Please E-mail. DO NOT CALL OR FAX! Send resumes.

E-mail  with subject line. . . "CIT ADM-CLERICAL JOB FEB 2020"

Resumes will be accepted through Monday, February 10th at 12pm noon.

Qualified applicants will be invited for an interview.

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A prestigious design firm is seeking adaptable, Office administrator/design Assistant to handle all aspects of administrative work plus expanding their brand. This is a phenomenal opportunity for someone looking to grow and learn from some of the best design studio in L.A. This job is centrally located in Los Angeles office.

This is a full time position. We offer good salary plus sale commissions


About the role:

As an Office administrator/design Assistant, you will be handling all the administrative needs the business. You will be working closely with the manager to organize and edit invoicing formats in a highly-detailed manner. Also tasks includes knowledge in design, photo editing and drafting


Duties include but are not limited to:

*Answering phones, greeting guests

*Sending/distributing mail


*Ordering supplies

*Document editing

*Presentation preparation

*Photo Editing



A successful candidate should have:

*A proactive, can-do attitude

*Excellent knowledge of Excel and comfort with "numbers"

*Ability to adapt easily to interruptions and prioritize a changing workload

*Love for Design

*Exceptional organizational skills


Preferred Skills:



*Auto CAD



*Social Media

*Office 365

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This is a great opportunity for an ambitious, responsible and detail-oriented self-starter with a strong passion for continuous learning and professional development, as this position will provide the basic foundation and necessary skill-set for a great career. Our offices are located in Port Washington, NY.


• Provide timely creation and distribution of marketing and sales reports as requested.

• Provide customer service and support to wholesale clients & sales team

• Create and distribute dealer information and marketing materials via email

• Manage multiple projects and clients simultaneously, keeping track of all deliverables and deadlines to ensure all client expectations are met, including daily communication and follow-up across various accounts

• Must be able to manage multiple projects and deadlines in fast paced office with a high level of attention to detail and organization

• Day-to-day general administrative tasks


• Entry Level - Will train the right candidate

• Associates or Bachelor's degree preferred

• Proficient in Microsoft Excel and Outlook

• Possess good organizational skills

• Excellent written and verbal communication skills

• Ability to multitask and work under deadlines

• Must be professional and have good job stability

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About us

L.A. Purification Products, Inc. has been in business since 1994 and has a A+ rating with the Better Business Bureau. We specialize in Hague Quality Water Systems that are 100% American made. They are the highest quality, most efficient and strongest warranted water systems in the world. Our dealership is expanding and we are looking for someone to work in a fun growing environment.

Job Summary

-Handle Inbound and outbound calls with prospective customers *These are Homeowners that will be calling you from direct mailers, Home Advisor, Angie's list, etc. Absolutely No unverified lists, No canvassing lists, No predictive dialer lists and NO selling*

-Set appointments for Sales Reps to perform a free water test and demonstration of our products.

-Document calls, keep track of follow ups and call to sets.

-Coordinate with sales reps and dispatch appointments.

-Training will be including.

Qualifications and skills

-Positive attitude

-Detail orientated

-Ability to multi-task.

-Learn and grow with the company

-The ability to work under pressure during a busy day, but also find ways to be productive during slow days

-Must be computer literate

-MUST be self motivated and LOVE to be on the phone

-One year in customer service a plus

-Must speak clear and proper English & Spanish!

-Must have reliable transportation


*Starting Hourly pay: $14.00 + commission (Which would average making $20 plus an hour)

*Commission: Paid on pay period following install

*Schedule: Monday-Thursday 11:30am-8:00pm, and Friday or Saturday would be alternating with another employee those hours are Friday 11:30am-8:00pm and Saturday 9:00am-4:00pm.

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Hiring For: Office Assistant, part-time 24 hours/week

Company: Harbinger LA

Company Category: Interior Design

Position Category: Office/Admin

West Hollywood, California 90069

Job Description:

Handle organizational and clerical support tasks, including, but not limited to; organizing files, inputting data into the computer system, writing copy, analyzing accounting transactions, cross checking/referencing sets of information, problem solving any numerical discrepancies, maintaining office supply inventory, answering phone calls/taking messages, and ensuring smooth and effective daily operations of the office space.


· High school diploma or equivalent

· Ability to take direction

· Familiar with accounting activities

· Strong communication skills/strong multi-tasking skills

· Strong initiative and follow-through with the ability to creatively problem solve

· Highly organized and able to manage multiple projects while adhering to deadlines

· Ability to prioritize tasks as they come in

· Self-starter and motivated individual who is willing to learn and adjust

· Time management skills

· Proficient computer skills; specifically Microsoft Word, Excel (Studio Designer is a bonus)

About Harbinger:

Harbinger LA is an over 5000 sf retail location on famed La Cienega Blvd. The showroom currently represents over 40 lines of textiles, wallpaper, furniture, lighting, carpets and decorative arts including such well-known brand names as Merida Studio, Moore & Giles, Katie Ridder, Fromental Ltd, Idarica Gazzoni, Coleen & Company, Ferrick Mason, Hector Finch and John Stefanidis among others. Harbinger takes great pride that the showroom is one of LA’s most sought after design destinations.

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The ideal candidate will be able to work independently, be open to taking on extra office duties, and provide excellent customer service on behalf of the Corporate office. We are looking for a career-minded candidate who are willing to learn and grow with the company.

Job duties:

Answers incoming telephone calls, determines the purpose of the call, and forwards calls to appropriate personnel or department.

Retrieves messages from voice mail and forwards to appropriate personnel.

Takes and delivers messages or transfers calls to voice mail when appropriate personnel is unavailable.

Answers questions about the organization and provides callers with address, directions, and other information.

Welcomes on-site visitors to determine the nature of their business, and announces visitors to appropriate personnel.

Monitors visitor access and escort visitor as needed

Receives, sorts, and routes mail.

Monitor incoming faxes and route appropriately

Takes payments for services and products.

Responsible for managing office supplies, kitchen supplies, and conference room supplies on a weekly basis.


Strong verbal and written communications skills

The ideal candidate will satisfy the following requirements and qualifications:

Must be able to pass background and drug screen

Must be proficient on computer-based programs such as Microsoft Word and Excel

Must be able to meet physical demands: frequently use hands and finger to type.

Ability to multitask while staying organized

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Looking to hire experience front office receptionist. Person must be able to be familiar with private insurances, billing Medicare and Medical able to answer phone calls ,call patients, set up appointments, contact insurances and some sales required. Individual must be bilingual Spanish and English, the position is part time for now, but as our company grows we will consider full time position in future. Please contact Hope artificial Limb & Brace, LLC if you are interested for position call or email us .

Thank you

Mike Or Eddie

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I am looking for someone to share my suite space with on days that I don't work (Fridays, Saturdays, Sundays)

It is a once chair, private "luxury" studio that is located in the Salon Republic in the heart of Hollywood (right across from the Arclight). Looking for a stylist who is talented, trustworthy and neat. The space is equipped with a Bluetooth speaker for you to play music, Keurig coffee machine and a refrigerator stocked with beverages (including beer and wine) of which you and your clients would have access. Towel service is provided so clean towels will always be available and you are not responsible for washing them when the day is over. There is a large waiting/processing area right outside of the studio that your clients can comfortably relax in. There is break room with a microwave in the building, as well.

There is staff at the front desk to greet your clients as they arrive and guide them to you. There is also a store on site with color and supplies that you can purchase on an as needed basis (cheaper than Cosmoprof). I provide a locked cupboard to keep your color and supplies in so you do not have to carry them back and forth. There is street parking, as well as a parking garage right next to the entrance of Salon Republic that we validate the parking (2 hours for $3). The studio is located in a heavy foot traffic area.

This is a great opportunity for stylists that are looking to make their own hours or those that are working on building their name and clientele. You would be responsible for bringing in your own clientele, although I may send some clients your way as I do have overflow and clients that prefer weekends.

$75/ day

$200 for Friday-Sunday


6370 Sunset Blvd

Los Angeles, CA 90028

Please TEXT (440)371-1555 with questions or to set up a time to view the studio.

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Administrative Assistant - Entry Level Position / Career Advancement in the Insurance Industry

Knight Insurance Services Inc. is pleased to offer an opportunity for the right candidate who has an interest in the insurance industry.

This entry level position for Knight Insurance Services Inc. is responsible for overall front office activities, including, but not limited to:

• Maintaining and ordering kitchen and general supplies; including coffee, paper goods, etc.

• Answering phones and disseminating calls

• Greeting visitors

• Serving as backup/as needed for mail processing; including opening, distributing, and organizing

• Update various spreadsheet data

• Download various insurance carrier policy data

• Manage reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image

• Manage conference room reservations and organize all aspects of meetings

• Provide general administrative assistance

The ideal candidate should have an interest in education as they will have the opportunity to learn aspects within the Commercial Lines, Personal Lines, and Employee Benefits departments. Responsibilities within the company will be added to this entry level position with continued learning, experience, and growth with an opportunity for a career in the insurance industry.

Must be reliable, punctual, organized, and demonstrate ability to juggle multiple priorities in a busy office environment. Excellent interpersonal skills, pleasant phone manner, typing ability (data entry), and familiarity with Word, Excel, and Outlook are required.

Please contact Kimbra Fossen: (818) 662-4217

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Los Angeles Glass Company. looking for an individual with GLASS INDUSTRY, DISPATCHING TECHS, PLACING ORDERS and CUSTOMER SERVICE EXPERIENCE, strong leadership and communication skills.

GLASS EXPERIENCE IS A MUST. MENTION THIS ON YOUR EMAIL HEADING.ust have the ability to multi-task, be self-motivated, detail oriented.


Responsibilities include, but are not limited to:

-Placing orders for glass

  • Supervising Glass Glaziers.

  • Scheduling service calls & appointments

  • Handling customer service

  • Office duties

  • Data entry skills


We will monitor frequently to hire.

TEXT only.


Base pay depends on sales experience/ glass knowledge.

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Nick's on 2nd is holding open interviews for employment opportunities to friendly, well groomed, professional, outgoing, and highly motivated individuals who are looking to challenge themselves and advance in our fast-paced, team-oriented restaurant.

Individuals who can provide stellar hospitality to our guests and thrive in our polished style of service are encouraged to apply. Candidates must be flexible with availability. Do not apply on-line, please apply in person during the times listed below.

Apply in business professional attire Monday through Friday between 2 pm and 5 pm at the following location:

Nick's on 2nd

4901 E 2nd St

Long Beach, CA 90803

✔ Greeters: Excellent customer service and communication skills, phone and computer skills are essential. Must be comfortable in a fast paced environment. $15.00 + tips

•Medical, Dental, Vision benefits available

•Employer-sponsored 401k

•Employee meal discounts

In order to expedite the application process, a link to our employment application is provided below, an online application should be completed prior to interview.


All offers of employment with Nick's are contingent upon a satisfactory verification check. CA Food Handlers card required prior to employment. *Do not apply online for hourly positions, must apply in person.

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Job Description


$17 - $20 an hour- DOE

Part time- Administrative Assistant (Customer Care)

Space-Age Alloys, company is seeking for a qualified Administrative Assistant who has experience in Administrative duties for minimum 2-3 years.

Office Location: Gardena, CA


Salary: $17-20/ hour-depends on experience

Direct Hire/ Non-exempt

Title: Administrative Assistant / Customer Care

Business Hour: Monday to Thursday - 9:00AM-5:00PM (32 hours per week)


The Administrative Assistant will support the Customer Care / Logistics department in meeting their goals by providing excellent customer service for internal and external personnel. The Logistics Assistant is responsible for all administrative duties of the Logistics department and overseeing all aspects of the warehouse shipping process for all orders placed.

Role Qualifications:

  • Coordinate overall administrative activities for the Logistics Department

  • Assist with finding the most cost-effective and efficient means of transporting material to and from customer.

  • Must partner with the sales team to provide customers with service as outlined in the department’s policies and procedures

  • Must address customer issues and ensure effective and long-term problem resolution

  • Performing any other duties assigned.

Essential Duties and Responsibilities:

  • Process all sales / purchase orders and shipping/delivery documents in a timely manner.

  • Set up new customers and vendors.

  • Act as liaison in dealing with trucking companies, branch offices, customers, distribution centers and our factory/shipping to see all the products get delivered smoothly.

  • Find the most cost-effective and efficient means of transporting product to and from customers.

  • Collaborate with other departments to integrate logistics with business system and processes, such as customer sales, order management, accounting, and shipping.

  • Ensure carrier compliance with company policies and procedures for product transit and delivery.


  • Process and track all the invoices from carriers.

  • Track sales per customer, create sales reports weekly, monthly base.

  • Assist with reconciliation of credit card statements.

  • Act as a central point of Credit memo, deduct from sales to finalize sales numbers.

  • Research and resolve any delivery problems.

  • Verify invoices/sales numbers.

  • Maintain Customer Files

  • Other related duties and tasks.

Skill Requirements

  • High School diploma or GED

  • 2+ years of Administrative Assistant experience is a must

  • Intermediate level working experience with Excel

  • Must be strong in data entry and numbers

  • Experience in routing and/or dispatching preferred but entry level is welcome is Admin experience.

  • Strong analytical and critical thinking skills

  • Must be goal oriented and able to work independently without supervision

  • Strong analytical and communication skills

Job Type: Full-time

Salary: $17.00 to $20.00 /hour


  • Excel: 2 years (Required)

  • Administrative Assistant: 2 years (Required)


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Job Description

This position reports to the Business Administrator and includes the following responsibilities:

  • Serve as primary assistant to the Church Business Administrator.

  • Development and maintain a high level of proficiency in using the Church Membership System and exporting and importing data bases

  • Work with Business Administration to oversee payroll and HR functions. 

  • Prepare ongoing demographic reports of membership, volunteers and outreach activities

  • Maintain Church Calendar; including scheduling of ministry meetings/events and posting events on church website calendar and other social media; Manage the event scheduling and work with Business Administrator to coordinate the use of the Church Campus facilities

  • Provide communication to staff through memos and voicemail as needed

  • Assist in maintaining equipment inventory, campus office placement, phone settings, and security access database

  • Ensuring weekly church bulletins and other special service bulletins or programs are produced.

  • Help in inputting membership weekly giving envelopes

  • Coordinate the volunteer receptionist duties, including the screening and routing of incoming calls and visitors to the Church; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors

  • Provide Office coverage when the Executive Assistant to the Pastor is absent or unavailable

  • Monitor and maintain office supplies

  • Assist in maintaining budget information for the department

  • Assist in maintaining all Campus Operations files

Company Description

Center of Hope is a non-denomination church that has had a long history of meeting the spiritual and social service needs of the residents of Inglewood and its surrounding communities. The Church is experiencing significant growth under its leadership team and is expanding its focus to have a national and world impact. Go to for more information.

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Job Description

LA Testing/EMSL Analytical, Inc., one of the largest environmental testing firms in the United States, is currently seeking a Full Time Administrative Assistant for its Huntington Beach, CA location. This is a support position to the entire laboratory, including the office manager, laboratory department managers and analysts. Looking for a detailed oriented individual responsible for data input and client interaction. Good telephone and computer skills. Self-motivating and multi-tasking abilities desired.

Responsibilities include but are not limited to:
Receive environmental samples and enter Chain of Custody into LIMS system.
Accept shipping and handling items received by the laboratory from clients- will train
Review paperwork for all incoming samples to ensure completeness and correctness.
Inspect samples to ensure sample integrity is retained and that the packaging is not compromised.
Distribute samples to analysts once logged into LIMS system.
Make sure all samples are placed in the proper storage area to await analysis.
Generate analytical reports and enter data produced by analysts into the computer system for the production of the final, client ready report. Reports are generated in the priority in which the department managers and/or office manager assigns them.
Ensure the final report is prepared within the required time frame and that the results are reported to the client in a timely manner.
Mail reports and invoices to clients.
Create and file final reports and invoices.
Create new job/projects using proprietary database software.
Answer high volume phone calls and interface with clients.
Assist with customer service client questions via phone and e-mail.
Act as a liaison between clients and laboratory staff.
Clerical duties such as answering phones, filing, faxing, assisting clients, scanning, and mailing as necessary.

High School Degree or equivalent.
Excellent Customer Service Skills- Customer Service Experience is a plus.
Science Background is desirable i.e.: science education background or laboratory experience.
Must have excellent computer skills.
Must be proficient in MS Office especially Excel and typing.
Must have excellent communication skills with the ability to interact professionally with clientele.
Willing and able to work in a fast-paced environment and multi-task.
Must be able to prioritize work assignments.
Must be organized and have attention to detail.
Must be able to stand and sit for various lengths of time.
Must be able to lift a minimum of 25 pounds

Available Shift:
Tuesday to Saturday: Tuesday to Friday 8:30 a.m. to 5:00 p.m. and Saturday 9:00 a.m. to 5:30 p.m., extra hours and/or weekend work may be needed depending on business needs.

For consideration, all candidates must apply through our company website:

LA Testing Careers Center Website:

LA Testing offers a wide array of analytical testing services to support environmental investigations focused on asbestos, mold & bacteria (microbiology), lead paint, indoor air quality, and industrial hygiene applications.

Our unmatched capacity coupled with a companywide focus on customer satisfaction makes no project too large or too small. Our corporate research and development capabilities allow us to bring new methodologies on line quickly to meet new industry challenges and client needs.

We are committed to providing reliable, defensible data in a standardized and user-friendly format. Rapid turnaround and competitive prices make the dependable results you get that much more valuable.

LA Testing...delivering unmatched quality!

LA Testing/EMSL Offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay, and a flexible spending account.

To find out more information about LA Testing please visit our web site at

EOE including Veterans and Disabled.

Company Description

As the nation's leading environmental testing firm, EMSL's network of nationwide laboratories has been providing quality analytical services since 1981. We offer a wide array of analytical testing services to support environmental investigations focused on asbestos, microbiology, lead paint, environmental chemistry, indoor air quality, industrial hygiene and food testing. Additionally, we also provide materials testing, characterization, and forensic laboratory services for a wide range of commercial, industrial, regulatory, and law enforcement clients.

EMSL Analytical, Inc. is a stable and growing company that offers the opportunity to cross train, advance within, and become a part of a close knit team. EMSL laboratories are throughout the U.S. and international with laboratory locations in Canada.

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Job Description

 As a member of the Administration Department, the Administrative Assistant (AA) will provide efficient and timely support of the office operations to enhance the work of the organization. This position serves as the first point of contact for visitors, tenants and/or persons seeking housing. The AA will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks. In addition, they will assist the Property Management Department with copying, scanning and distributing Housing Authority of the City of Los Angeles (HACLA) notices and tracking monthly payments, inspections, and abatements. They will answer emails, process and distribute mail, requisition of supplies, receive, submit and track trouble reports; as well as additional clerical duties as assigned by the Office Manager.

Essential Duties 

  • Provide general clerical office support for staff members which includes typing, filing, and creation of correspondence.

  • Professionally administer all incoming calls and transfer to appropriate personnel. 

  • Greet and direct visitors to the appropriate parties and provide housing information to visitors.

  • Maintain voicemail systems; such as directory and greetings.

  • Assists in the ordering, receiving, stocking and distribution of office supplies.

  • Maintain and routes mail including coordination of pick-up and delivery of express mail services.

  • Ensure that the community office areas are well-maintained and organized.

  •  Assist with set-up and clean-up for meetings and luncheons.

  • Process checks in the absence of the Office Manager.

  • Track vendor invoices.

  • Trouble shoot on non-functional office equipment.

  • Serve as liaison with Building and Parking Management.

  • Conduct and maintain inventory for the main office and satellite offices.

  • Copy, scan and distribute HACLA notices to appropriate staff.

  • Track monthly subsidy payments, inspections and abatements.

  • Update Asset Management Directory. 

  • Attention to detail.

  • Other duties as assigned.

Company Description

A Community of Friends (ACOF) is a nonprofit affordable housing development corporation founded in 1988 with the goal of developing housing for individuals and families with special needs. Its mission is to end homelessness through the provision of quality permanent supportive housing for people with mental illness. ACOF's values are Dignity, Excellence, and Community.

A Community of Friends is an Equal Employment and Affirmative Action Employer F/M/Disability/Vet/Sexual Orientation/Gender Identity

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Job Description

The Administrative Assistant provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of administrative duties and skilled tasks that may include preparing reports, conducting research, and collecting data.


  • Provides high-level administrative support to an assigned executive or director-level employee.

  • Collects requested data and information from various sources including email and other correspondence, and other documents; prepares summaries of findings and/or other related written correspondence as requested.

  • May conduct research (within skills and expertise) to assist with projects or inquiries.

  • Coordinates and schedules meetings and appointments.

  • Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.

  • When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.

  • Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.

  • Obtains approval from leadership for travel requests and expenses that exceed established limits.

  • Advises travelers of and assists with any need for specialized travel documents such as visas or passports.

  • Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.

  • Processes reimbursements for travel expenses.

  • Prepares agendas and schedules for meetings, conferences, and other assigned events.

  • Responds to and resolves administrative inquiries and questions.

  • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

  • Welcomes and directs visitors and clients, as support to the front office role.

  • Answers and transfers phone calls, screening when necessary.

  • Performs other general clerical and administrative duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.

  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Detail-oriented and professional.

  • Exceptional communication skills. 

  • Extremely proficient with Microsoft Office Suite.

  • Basic understanding of office equipment.

  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.

  • Ability to work independently and reliably.

  • Flexible and adaptable in various situations and when interacting with many different personalities.

  • Ability to organize and prioritize tasks including delegation of tasks when appropriate.

Education and Experience:

  • Bachelor’s degree or experience in related field preferred.

  • Two to five years of experience in a related role required.

Company Description

Disruptive Technology Advisers (“DTA”) is a boutique merchant bank that invests in late stage technology companies across the consumer and enterprise sectors on behalf of sovereign funds, endowments, mutual funds, hedge funds, and family offices. Most of DTA's value-add resides in its ability to help companies scale globally, particularly to regions including Asia, Europe and the Middle East. DTA intentionally operates with discretion, invests passively and in amounts that typically range between $25M - $150M in both primary and secondary transactions.

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Job Description


The Position: Customer Service/Office Assistant

Our company is actively looking for a highly motivated individual to fulfill our customer service/office assistant position. The customer service/office assistant will perform basic duties for our company (please see below for responsibilities). Experience is not required but preferred. Our company will provide training. The individual just needs to be motivated and open-minded to learn. We are flexible with scheduling. Our store hours are from 11 am to 7 pm.

Main Responsibilities (but not limited to):

-Phone calls (answering phone calls and calling customers in regards to their inquiries and orders)

-Emails (Respond to emails, messages and questions from customers and vendors)

-Data entry (input data accurately into our data system)

-Returns/exchanges (process returns and exchanges for our customers)


-Basic computer skills

-Great communication and customer service skills

-Attention to detail & highly self-motivated

Hours per week: 20 to 30

Compensation: $11 - $12 / hr

At our company, our management team believes in self-motivation and self-sufficiency. Our company will provide training as along as the applicant is willing to learn!

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Job Description

About Us

Our mission at Kara Health is to provide great patient care, a great patient experience, and be invaluable assets to our partners in healthcare.

Founded in 2017, Kara Health is a technology and healthcare services startup. We partner with health plans, health systems, physician organizations, and other ecosystem providers looking to better control quality, experience, and cost for the sickest and most expensive populations of patients.

With our breakthrough proprietary technology that augments patient care delivery in a population health model, we have been able to achieve massive scale and cost savings for our partners.

Kara Health is now looking to hire a dedicated Field Sales Support Team in order to foster growth and improve our footprint within the communities we serve.

Eventually, Kara Health will be a global company as the core problem we solve is global in nature -- the vast majority of healthcare costs are disproportionately distributed across a small percentage of individuals and during the final year(s) of life.

The Role

We are looking to hire ambitious, driven and enthusiastic people to join our Field Sales Support Team at Kara Health. In this role, you will be working directly with our Director of Community Relations to assist in getting prospective physician offices and their respective qualifying patients on service with us.


  • Perform outreach (telephone, email, direct mailer, etc.) to inform prospective patients about our services and benefits.

  • Schedule initial evaluation visits for our Nurses.

  • Ensure that scheduled visits successfully make it through the funnel; from visit scheduled to visit completed by our nurses.

  • Utilize our CRM software, scripts and tools appropriately to ensure tracking of all call outcomes and evaluation visits.

  • Ensure that lead stages are appropriately updated with new information obtained from call outcomes.

  • Perform pre-qualification calls to prospective physician offices and set appointments for the Field Sales team.

  • Manage incoming referrals from the Field Sales team and follow the appropriate workflow to get all prospective patients scheduled for evaluations.

  • Assist in building marketing materials and 

Our Ideal Candidate Will:

  • Have previous experience in a customer support role. 

  • Have previous experience with sales (ideally in an outbound call center setting) 

  • Have a bachelor's degree OR have previous experience in a healthcare setting.

  • Be able to multitask and manage time effectively.

  • Have experience with telephonic outreach.

  • Ability to handle multiple inbound and outbound calls.

  • Have customer focus and the ability to adapt to different personality types.

  • Be motivated, confident and persistent.

  • Have proficiency with computers and familiarity with CRMs (Salesforce experience preferred) as well as Microsoft Office and Google Suite.

  • Be able to create positive impressions and effectively communicate our services to prospective patients.

  • Be dependable and trustworthy.



Company Description

Our mission at Kara Health is to provide great patient care, a great patient experience, and be invaluable assets to our partners in healthcare.
Founded in 2017, Kara Health is a technology and healthcare services startup. We partner with health plans, health systems, physician organizations, and other ecosystem providers looking to better control quality, experience, and cost for the sickest and most expensive populations of patients.
With our breakthrough proprietary technology that augments patient care delivery in a population health model, we have been able to achieve massive scale and cost savings for our partners.
Kara Health is now looking to hire a tea of Patient Engagement Specialists in order to foster growth and improve our footprint within the communities we serve.
Eventually, Kara Health will be a global company as the core problem we solve is global in nature -- the vast majority of healthcare costs are disproportionately distributed across a small percentage of individuals and during the final year(s) of life.

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Job Description

Seeking two amazing assistants with strong organizational skills, office experience, charming and sparkling personalities, positivity and unstoppability. Owner states: "We are a hard working crew of creative and fun loving people who enjoy spoiling our fabulous clients and exceeding their expectations. And if you have a great sense of humor-then we love you already. This is a lot to ask, but this is also an amazing job. We basically sell fun. If this is you, we can't wait to meet you.

Company Description

We are the company that invented "Specialty Balloons" and were one of the first to create large scale balloon sculptures.

We currently decorate 30-40 events a weekend. Our culture is energetic, fast paced, fresh, fun and creative.

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Job Description



  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Order office supplies

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Take dictation

  • Research and creates presentations

  • Generate reports

  • Handle multiple projects

  • Prepare and monitor invoices

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers

  • Write letters and emails on behalf of other office staff

  • Book conference calls, rooms, taxis, couriers, hotels etc.

  • Cover the reception desk when required

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face enquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Manage staff appointments

  • Oversee and supervise the work of junior staff

  • Maintain up-to-date employee holiday records

  • Coordinate repairs to office equipment

  • Greet and assist visitors to the office

  • Photocopy and print out documents on behalf of other colleagues


  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • At least 7 years of experience in the field or in a related area

  • High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiencies:

  • Reporting Skills

  • Administrative Writing Skills

  • Microsoft Office Skills

  • Analysis

  • Professionalism

  • Problem Solving

  • Supply Management

  • Inventory Control

  • Verbal Communication

  • Office Administration Procedures

  • Typing Skills

  • Attention to Detail

  • Accuracy

  • Multitask

  • Telephone Skills

  • Teamwork

  • Discretion and Judgment

  • Patience


Company Description

Vocational Counseling Services

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Job Description

As an Administrative Assistant on a high performing Residential Real Estate team, you will provide administrative, operational and marketing support to the principal agent(s) and team.

  • You will be tasked with building operational systems, implementing administrative processes, and managing end-to-end business operations, overseeing all core social, marketing and real estate activities.

  • You have impeccable follow through and have exceptional communication skills, specifically verbal and written etiquette.

Focused, energetic and driven, you must be hungry to achieve your professional goals, all in the name of supporting and driving your team and Brokerage to success.

  • Being organized and having high attention to detail is imperative - you must be able to navigate between competing priorities and constantly think of ways to streamline the workflow of the team.

  • Technologically savvy, creative eye, able to create innovative social content and creating current + modern marketing campaigns for the team.

Responsibilities & Duties:


  • Create personalized listing campaign unique to each new listing, for example:

    • Schedule and coordinate photography, aerial photos, lifestyle video

    • Create advertising schedule: MLS Brokers Caravan, LA Times, DE corporate ad(s) available, Wall Street Journal, etc

    • Design and send email campaign

    • Order property sign installation

    • Social media posts

    • Property Website, TAB website, Knight Frank and all syndicated websites

    • Just listed/Just Sold postcards

    • Track budget

    • Open houses

    • Events – help coordinate

  • Work closely with Listings team to create ways to improve client experience and communication

  • Coordinate Weekly printed ads (just listed, just reduced) and opens with staff and TAB agents – this includes individual ads and inventory ads

  • Daily social media posting across all platforms for 4 accounts to include Real Estate business, tv-show content, speaking, book, podcast, youtube channel, personal, etc.

  • Make any necessary edits to current listings – extensions, price changes, etc

  • Check marketing email for leads, forward to team and make sure they are handled.

  • Develop, place, and oversee the implementation of marketing campaigns in print, digital, social media, and other outlets

  • Create and establish templates and bespoke presentation materials, flyers, brochures, print ads, mailing campaigns etc. to support the brand and company goals.

  • Manage all open marketing projects

  • Supervise marketing staff and manage all vendor

  • Respond to emails from team members, take requests for marketing projects and prioritize accordingly.

  • Check voicemail and reach out to potential leads.

  • Field calls/ texts from CEO for time sensitive tasks – sending links to clients, scheduling showings, providing listing information

  • Send daily recap of day and projected schedule for the following day


  • Check TheMLS account for upcoming expiring listings and communicate with team.

  • Update Company website to reflect accurate - sold/new listings

  • Design and schedule weekly newsletter featuring relevant feature (i.e. new restaurant, interior design, local event, etc), showcase new listings, price reduction and open houses to be sent weekly on Friday.

  • Touch base with team to discuss pipeline listings.

  • Design and order listing brochures for end of week delivery

  • Design and order postcards

  • Withdrawn/Expired listings weekly follow up

  • Create listing presentations as requested

  • Coordinate and assist with ad designs weekly

    • Send email to team for ad requests.

    • Reserve ad space on Smartsheets

    • Work with DE Marketing to design and submit LAT and TheMLS ads

    • Present ad via email, text and print to Company Executives (3) for approval

  • Assist with open house schedule
    • Find open house sitter if necessary

  • Each Friday, Send weekly advertising/marketing updates to sellers

  • Track and submit marketing expenses weekly and monthly

  • Assist with potential podcast, youtube channel, MDLLA and book needs (i.e. scheduling filming for above, scheduling talent, promoting of any and all of the above through various media outlets and platforms)

  • Handle and coordinate media requests and generate new media opportunities with PR department


  • Maintain and strengthen brand identity and awareness

  • Manage all aspects of Marketing including design, development, executing, and budgeting

  • Organize all marketing expenses - photo, video, print invoices for quarterly submittal
    • Work with the CEO to set and manage budgets including overall marketing spend, individual property budgets, and special projects

  • Plan & execute special events

  • Create and maintain relationships with vendors including photographers, videographers, print shops, creative agencies, web developers, PR, and brokerage marketing staff

  • Update listing presentation as needed

  • Update withdrawn/expired presentation as needed

  • Update CEO speaking presentation as needed

  • CRM – assist in growing and establishing CRM/database

Qualifications & Skills:

  • 2-3 years of experience in Marketing or related field

  • Knowledge of Adobe Illustrator, InDesign, Photoshop, and other Adobe Creative Suite applications

  • Proficiency in Microsoft Word, Excel, and Outlook, Mailchimp, Google Drive, Dropbox

  • Excellent copywriting as well as written and verbal communication skills

  • Strong attention to detail including proof-reading and grammatical skill

  • Proven ability to solve problems and find creative solutions

  • Ability to handle high-pressure, fast-paced and deadline-oriented environment

  • Exceptional interpersonal skills

  • Ability to juggle multiple responsibilities and changing priorities within a high stakes environment

  • Real estate experience is desired but not required

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Job Description


Administrative Assistant


Ajilon is currently seeking an Administrative Assistant with 2 or more years of experience for a full-time job at an exciting entertainment company in Beverly Hills, CA. This is a contract-to-hire role that offers the opportunity to work with a growing and dynamic organization within the film and media industry.


This role entails providing complete administrative support to internal departments while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize clerical tasks, stay organized in a fast-paced environment, and communicate clearly as they will play a major part in the success of the office. If you are looking for a new and exciting place to work – apply online today!




· Calendar management and scheduling

· Meeting and event coordination

· Data entry, file management and clerical support

· Mail duties and assisting other departments as needed

· Maintain office documents using Microsoft Word, Excel and Outlook

· Perform other tasks and functions as assigned to provide support to other team members and internal departments




· Experience working in a corporate environment

· College degree preferred

· Ability to work independently and as part of a team

· Personable, proactive, and able to work in a fast-paced environment




· Strong attention to detail

· Ability to effectively multitask

· Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook




· 2 – 4 years of recent Administrative experience in a corporate environment




$15.00 - $20.00 USD per hour


Work Hours:


8:00am – 5:00pm, 40 hours per week


To learn more about this administrative job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the Ajilon website.



Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit

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Job Description

 Architectural company in West Los Angeles area is looking for a full time Administrative Assistant to the company Principal. Successful candidate will assist the company principal in day by day tasks of the Architectural office. Education and experience in the field of Architecture, Construction or real estate is not required but preferred. Other college degree is also a plus. If you are a recent Architectural graduate, you will be given an opportunity to grow within the company and learn all aspects of the profession from the base. Knowledge of Microsoft Word and Excel is required. Knowledge of Photoshop, AutoCAD and Sketchup is preferred. Our company specializes in cutting edge modern homes, Multifamily and commercial development.

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Job Description

We are looking for eager and passionate professionals to join our client company's non-profit healthcare organization. We are looking for candidates who have a passion for serving others and have experience doing administrative work. In this role you will help support managers in the corporate office with a variety of administrative tasks that support the operations of the organization .


Candidates must have strong MS OFFICE skills, excellent written and verbal communications skills, and a desire to learn! We are looking for individuals who can work independently but also within a team environment. Tenacity and a strong work-ethic are keys to success with this role. Candidates also must be willing to work overtime as needed. Some inter-city travel may be required as well on occasion.

This is not an entry-level role. We are looking for candidates that have some experience working in a fast-paced office environment. We are looking for candidates with at least 2-5 years of administrative experience either during college or after. Bachelor's degree is required. Bilingual is highly preferred.


If you are passionate about being a part of an organization that gives back and are qualified in the areas above, please apply right away. This is a great opportunity to work for an amazing organization.


Company Description

ProStaff Search is a specialized staffing firm in Long Beach, CA dedicated to providing the best service and results through our teamwork, knowledge of the marketplace and commitment to our clients and candidates. We specialize in Accounting, Finance, Hr and Administrative positions, both temporary and full time.

We are a women owned business founded with over 20 years of experience. Our innovative spirit is strengthened because of our long term relationships, ethics, loyalty and outreach.

We strive to create growth and opportunity for our candidates, and provide excellence of service and loyalty to our clients. Through our resources and experience we are able to unite, connect and cultivate partnerships while giving back to our community.

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Job Description


Polaris Property Management is looking for a full-time Administrative Assistant provide administrative support to our Property Management department.

The Administrative Assistant will primarily assist our Director of Property Management, but will have the opportunity to work with our other departments on an as needed basis. The candidate we seek is bright, articulate, efficient, and trustworthy. He/she will be looking for a stable, positive and team-oriented work environment where they can put down their roots!

Main Responsibilities:

  • Assist Director of Property Management with day to day operations including, but not limited to:

    • scheduling

    • creating reports

    • taking accurate meeting minutes

    • scanning and filing

    • staff follow up

    • email correspondence

    • lease audits

  • Additional responsibilities:

    • Backup receptionist including answering phones, sorting and sending out mail/packages, and answering the door

    • Perform routine administrative office support duties

    • Generate reports and presentations

    • Scanning and filing

    • Other duties as assigned


  • Education: Bachelor's Degree required

  • Experience: 1-3 years of experience working in an administrative role

  • Experience working in a multifamily property management firm

  • Strong working knowledge of MS Office (Word, Excel, PowerPoint and Outlook)

Company Description

Polaris Property Management (MWest Holdings in-house property management company) is a dynamic property management company that manages real estate primarily in California. We are dedicated to delivering exemplary service in a quality environment. Our goal is to be the apartment home, office, or retail provider of choice- a goal we attain through our residents and employees. We understand that by supporting our employees with a dynamic work environment, ongoing training, performance-based recognition and opportunities for professional growth, our business will continually succeed.
Polaris Property Management offers an outstanding total compensation package that includes:

An extremely competitive base salary
Employee HMO medical insurance premium paid 100% by the company (dependent coverage is available with the option to add dependent coverage with an employee contribution based on the selected plan and number of dependents covered).
Option of adding dental and vision insurance at group rates
Vacation and personal days
A generous holiday schedule that includes the week off between Christmas and New Years Day
Flexible Spending Accounts (Section 125 Plan)

To learn more about the firm, please visit our website at: &

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Job Description

Professional Search Group (PSG) is seeking an energetic, Administrative Assistant Receptionist to join our team! You will be responsible for a variety of administrative functions including welcoming customers at the front desk! Come join a high energy team focused on achieving results and providing excellent customer service. We are currently scheduling interviews for candidates with a personal drive to learn and grow in their career!


  • Assist with all aspects of administrative management

  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized office systems

  • Coordinate and resolve day-to-day administrative and operational issues

  • Manage tasks and deliverables independently


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Excellent organizational and customer service skills


  • Intermediate to Advanced MS Office skills

  • 2+years of Administrative support experience

  • Bachelor’s degree a plus

For immediate consideration, please apply to Professional Search Group (PSG) today!

Gail Lyons

Recruitment Manager

Direct: 562.378.0035


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