Experiences and Skills:
Database and Administration Support:
Event Coordination and Staff Support
There will be occasional weekend events where you will need to staff an event table.
RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team. We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand. Applicants must be independent thinkers and problem solvers.
Studio Assistant responsibilities include:
This is a part time job; Hours available now are W,Th,Fr mornings 8:30 am-1:00 pm as well as Tuesday and Wednesday evenings. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes. We will contact only applicants who meet our criteria for an interview. For more information about our studio, check out www.rideoaklandcycling.com.
Job Title: Development Administrative Assistant
Location: Concord CA
Classification: Non-Exempt Regular Full Time with Benefits
Reports to: Office Manager
Annual Salary: $36,000 – $38,000
AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.
MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.
QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.
Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).
The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.
The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Lutheran Social Services is an Equal Opportunity Employer
Opticos Design, Inc.
Administrative Assistant, Finance .2 FTE (8 hrs)
About Opticos Design, Inc.
Opticos is a team of urban designers, architects, and strategists who help find new solutions to the most challenging housing and community issues of our time: How do we build walkable communities that support social, mental and physical health while improving resilience and promoting equity? How do we foster informed community conversation about local development and provide choice, attainability and affordability in the housing market? How do we help cities evolve, celebrating the existing character while avoiding unwanted gentrification? How do we encourage walkable communities in a car-centered culture?Opticos was founded in 2000 on the belief that walkable places are critical for healthy, resilient and equitable communities. Through that expertise, we introduced the concept of Missing Middle Housing, a transformative idea that highlights the need for diverse, affordable housing options in walkable urban places. In addition, we are leaders in the development of Form-Based Coding, zoning reform needed to make those walkable places a reality. Through our work, we are changing cities, communities and lives.We are a founding B Corporation, which means we have pledged to run our firm with a focus on social, environmental and economic responsibility: a triple bottom line. This commitment informs everything we do, from the projects we work on to the pencils we use to do the work. And we work hard to practice what we preach – shopping locally, living small and biking, walking or taking transit to work.If you are ready for the challenge to help us execute in a dynamic and experienced team, we’d like to talk to you!
Opticos Design is looking to hire a Finance Administrative Assistant at our downtown Berkeley office. We’re looking for someone with a passion for supporting a values-based company and culture, skilled in maintaining effective systems, and experience and enthusiasm in making it happen. The ideal candidate will be a dedicated team player and a great communicator who loves to engage with everyone and do what it takes to keep the business running smoothly. This position is for 8 hours a week, working on Tuesdays and Thursdays, with the possibility of working 4 hours from home.
Areas of Responsibility
YOU are eager to jump in and join a close team working in a driven environment.
YOU have a passion for helping people, and can communicate in a professional, clear and efficient manner.
YOU are a motivated self-starter who is comfortable working independently and collaborating at all levels of the organization.
Benefits and Perks
Interested? We’d like to learn more about YOU! send your resume to email@example.com
I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business.
This position is for someone that is looking to make some extra cash, available at periodic times (every week or so) for errands and tasks, works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary.
We have openings for HOURLY and LIVE-IN shifts in San Francisco, San Mateo, and Santa Clara counties.
PLEASE REACH OUT by phone call or text to 650-732-0690 to schedule an interview. We will return your message as soon as possible.
Team members choose to work with Sage for our compensation, development of dementia skills, and our team-based approach!
Responsibilities of the Personal Care Attendant include, but are not limited to, the following and are provided in accordance with the Plan of Care:
Sage Eldercare Solutions has been a premier agency since 2001. We have built a reputation for superior client service dedicated to offering wise eldercare solutions that promote quality of care and quality of life for older adults.
Job Type: Full-time
Salary: $20.00 to $22.00 /hour
This Job Is Ideal for Someone Who Is:
Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.
Title: Administrative Assistant Extraordinaire
Hours: 25-30 hours/week
Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm
Training Schedule: Varies
Melt is a scent-free environment. Thank you for abstaining from wearing fragrances here.
Promotion to Office Manager with outstanding performance as Administrative Assistant.
All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net Thank you.
Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values.
Benefits of Working at RDA
To Apply: Please send cover letter, resume, and three references to firstname.lastname@example.org with the subject line “Directors’ Assistant”. No phone calls please. RDA appreciates each application it receives, but due to the volume of responses for positions at RDA, only candidates who best fit the needs of the organization will be contacted.
Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable and inclusionary hiring practices. We strongly encourage applicants to apply from all cultural backgrounds, religions, sexual orientations, genders, and ages.
Cocoon Day Spa is expanding in Rockridge, Oakland and looking to add a dynamic, experienced and professional front desk member to our team. This position comes with the goal of eventually developing into a management role.
This is a part-time position that can eventually develop into a full-time position. Candidates must have flexible availability and open to working day, night and weekend shifts.
Excellent and uncompromising customer service experience with high-end, luxury hospitality clientele.
Flexibility in work schedule.
MUST be reliable.
Passionate, skilled and responsible individuals who enjoy a team-oriented work environment.
We are a very busy, fast-paced spa with a loyal clientele. The right candidate needs to be open to learning and advancing as we are looking for someone to grow and develop within the role. This is a fantastic opportunity for anyone looking for a career and long-term employment among an awesome team that is well established and constantly growing.
*Excellent pay, benefits and perks for the right candidate!
Please submit with cover letter and some information about your current position. Resume's without cover letters will not be considered.
Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.
The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.
Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.
The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!
Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.
As a Front Desk Professional, you will be expected to:
Woodhouse Perks include:
The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.
“If you love the beauty industry, you'll love working with us!”
Solé Salon and Spa located at the Bay Street Shopping center is currently hiring one full-time retail concierge coordinator.
We are an AVEDA lifestyle salon in search of a candidate with exceptional customer service to greet our retail and salon guests. We are looking for an individual who is comfortable with touch and will enjoy pampering our guests by offering a high-touch experience utilizing AVEDA's principles of retailing. Responsibilities include, but not limited to:
Point of Sale operations
Scheduling appointments for our guests in-house and/or on the telephone
Make-up consultation and application
AVEDA product recommendation and experience-based selling
Keeping retail area stocked, organized and immaculate
Managing weekly AVEDA ordering and delivery
End of Day closing procedures
Resolve challenges in an eloquent manner
Detail oriented that can handle administration tasks such as reporting, scheduling, reconciliations, office supply replenishment
Fashionable and enjoys changing hair and make-up
Friendly & charismatic
Assist in organizing new and creative ideas to attract customers
Train and assist the retail concierge team members
Cash management and account reconciliation
Must be able to work one full weekend day and occasionally both weekend days when retail concierge team members are on vacation
One year experience in a retail, salon or spa environment
Local area residents need only apply
$16.50 an hour with monthly retail bonus and performance bonus potential
The work schedule needing to be filled will be Wednesday through Saturday, rotating two additional Sundays a month.
We look forward to meeting you!
Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty.
Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees.
Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.
Reports to: Operations Manager.
Hours: Full and Part Time available, evening and weekend availability required.
Salary: $15-$18/hr, DOE
Position Summary Pacific School of Religion (PSR) is seeking an Administrative Coordinator to perform a wide range of duties to support the Office of Academic Affairs, Assistant Dean of Academic Affairs and Registrar, and the Vice President for Academic Affairs and Dean of the Faculty. These include serving as first point of contact for the office of Academic Affairs, managing the flow of visitors, answering and routing calls, guiding visitors to the appropriate parties, fielding interdepartmental communications, and performing office tasks, including answering emails, delivering or responding to mailings, and maintaining the highest level of discretion and confidentiality of student and faculty records. They will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in team planning and scheduling. To succeed as the Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, organized and possess excellent communication skills and be prepared to deal with a diverse and dynamic environment. Familiarity with academic semester schedules, and ability to learn student information systems are required. Applicants are strongly urged to visit our website to familiarize themselves with our institution at https://psr.edu/. Assistant to Assistant Dean of Academic Affairs and Registrar Essential duties and responsibilities include the following. Other job-related duties may be assigned. · Provide timely and professional response and support for student course registrations, SONIS inquiries and Moodle for students and faculty. · Process transcript requests, enrollment verifications, and billing statements. · Post and record student cash and check transactions to student accounts. · Become familiar with information systems at PSR: SONIS, Ellucian Colleague, Izenda, EvalauationKit and Moodle · Support Registrar in course scheduling – collect, review and submit Course Scheduling Information Forms. Post semester schedules. · Review and update sections of the Academic Catalog as needed. · Administer and collect student evaluations at end of semester. · Manage Title IX and SaVe Act trainings. · Work with Assistant Dean and Registrar as needed to post enrollment to the National Clearing House. · Assist students in scheduling appointments with the Assistant Dean and Registrar. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Assistant Dean and Registrar in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Assistant Dean and Registrar · Provide support for major projects: grades, graduation, diploma processing, etc. Assistant to the Vice President for Academic Affairs and Dean of the Faculty Essential duties and responsibilities include the following. Other job-related duties may be assigned. · Manage, calendar and track the Dean’s schedule. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts. · Plan, organize, coordinate, and direct office workflow in the office of the Vice President for Academic Affairs to ensure that timelines are met; coordinate and oversee projects as assigned by Vice President and Dean. · Receive, process, secure signatures, and appropriately route paperwork, including hiring documents, requisitions, and requests for payment, received by the Office of the Vice President. · Prepare agendas, meeting calendar and back-up materials; attend regular and special meetings, record and prepare minutes, distribute minutes and maintain official records of agendas and minutes. · Maintain accurate email lists (work with Endsight), onboard/offboard faculty and visiting scholars. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Vice President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Vice President and Dean. · Provide administrative support to the Dean (and Accreditation Liaison Officer) in preparation of required reports; review and disseminate information and resources; coordinate team visit (schedule, reservations, meals, supplies, computer access, etc.); serve as the liaison to the Evaluation Team during its visit. · Make comprehensive travel arrangements and prepare documentation for travel requests and reimbursements.
Preferred Qualifications · 2+ years general administrative experience, or equivalent combination of experience and college level education · Strong attention to detail, organization, flexibility, and resourcefulness. · Ability to work at a rapid pace, ability to communicate clearly, and prioritize conflicting needs. · Ability to handle matters expeditiously, proactively, often with deadline pressures. · Exceptional oral and written communication skills with the ability to effectively support and serve a diverse population. · Advanced knowledge of Microsoft Suite with emphasis in Word and Excel, internet browsers and email usage. 4 · Have experience with Student Information Systems (SONIS preferred) and Learning Management Systems (Moodle preferred). · Familiarity with the academic enterprise within a graduate educational institution and demonstrated knowledge of key issues, concepts, trends, and policies in higher education.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Vision – close vision and ability to adjust focus for word processing · Hearing – ability to hear verbal communications and to carry on telephone conversations · Clear Speech – ability to communicate clearly to others as essential part of job function · Lifting/Carrying – occasional lifting and carrying of files and printed material up to 25 pounds · Pushing/Pulling – ability to push/pull desk and filing cabinet drawers · Sitting – ability to sit for long periods at computer and during meetings · Reaching – ability to reach above shoulder, below shoulder and at arms’ length · Manual Dexterity – ability to manipulate a computer keyboard and paperwork/files The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is indoors. Frequent face-to-face contact with staff, students, faculty and visitors. The noise level in the work environment is quiet. No extreme temperatures are present in the work environment. Including, but not limited to: Phone, personal computer, printer, fax machine, calculator, photocopiers, and shredder. If you are independent yet collaborative, have a phenomenal appreciation for details and an advanced understanding of what's required to create a diverse and inclusive work environment, this position may be the right career opportunity for you!
Excellent benefits v Health, vision, and dental v Generous vacation and holidays v 37-hour workweek
Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful.
Below is a summary of requirements:
● Education: Community college degree (minimum)
● Strong computer skills, including expert knowledge of Microsoft Office and Excel
● Organized, very detail-oriented and able to prioritize tasks
● Ability to learn new tasks and concepts quickly and comprehensively
● Proven ability to work independently with minimal supervision in a quiet environment
● Excellent work ethic
● Excellent communication skills, including written and oral
● General administrative support experience (filing, making copies)
● Customer service experience
● Friendly, professional and responsible
● Ability to speak a language other than English a plus
Starting pay rate: $17/hour
Hours per week: 10 – 20 hours, to be determined (flexible availability preferred)
If interested, please submit a current resume and contact information to email@example.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position.
Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.
Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland
Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you!
Job Responsibilities range from, but are not limited to:
- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office
*Your Skills and Experience:*
-Warm, friendly, grounded and professional demeanor. -Ability to work independently and be self-motivated. -A quick, adaptive learner with attention to detail. -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must. -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.
You are detailed-oriented, resourceful, reliable. One year minimum experience in customer service and admin work is required. Insurance billing, medical office experience would be helpful, though not necessary. Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side. Preference given to long term candidates.
Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.
Please send your resume as a PDF file. Only PDF files will be opened.
Construction Company is looking for an experienced Secretary to work between 20-40 hours per week Monday-Friday in our Richmond office.
This position will manage the day to day of the office.
We are looking for someone who is friendly, detail oriented, and possesses a professional and polite phone voice.
Hourly wage is based on experience. We value and encourage excellence in our employees.
The ideal job candidate will have expertise in the following areas:
Excellent spelling and grammar skills
Excellent phone and customer service skills
Ability to multi-task in a fast-pace environment
Intermediate to advanced skills with Microsoft Word and Microsoft Outlook
Intermediate to advanced skills with internet
QuickBooks accounting software (experience preferred, but not required)
Experience working in a construction office is a bonus, but not required.
Job duties include answering phone calls, assisting clients and general contractor with scheduling appointments, preparing estimates and proposals to e-mail, scheduling roofing and construction work and filing. Duties will also include invoicing and some work with accounts receivables.
Neurobehavioral Systems, Inc. is a small company in downtown Berkeley that produces specialized software for neuroscience research and medical applications.We are seeking a highly organized and responsible office manager who will manage the day-to-day operations of our organization and keep things running smoothly. This position requires you to work independently with little supervision on a wide range of tasks. The position is approximately half time.
Compensation and Benefits
Job Type: Part-Time, 20-29 hours weekly, Monday-Friday
Live, work and study in a community that works to benefit others.
Gain non-profit work experience in an all-volunteer setting, while working to save the endangered culture of Tibet.
Tibetan Aid Project is a 501(c)3 non-profit organization formed to preserve and support the Tibetan culture and spiritual heritage for the Tibetan people and for the benefit of humanity. One of our most significant projects has been the printing and shipping of more than 5 million books in the Tibetan language and freely distributing them to Tibetan monks, nuns and lay people in exile throughout the Himalayan region.
We have openings for people with the following skills/interests:
-Development & Events Coordinator
-Marketing & Communications Coordinator
-Grant writer-Seamstress for Prayer Flags
-Social Media Manager
This Work Study Program provides healthy, vegetarian meals, a private or shared room in a community setting, a small stipend and is located at the Nyingma Institute in the Berkeley hills next to UC Berkeley. Free classes on meditation, Kum Nye, Tibetan yoga, Tibetan language, Tibetan Buddhism and other classes are available. You need not be Buddhist, so long as you are open to working and living in a Buddhist community. All levels of experience are welcome.
Volunteers 9:00 am - 5:00 pm, Monday - Friday and Saturdays from 9:00 am - 1:00 pm. A minimum commitment of six months is required. The Buddhist tradition has always emphasized community, the Sangha, one of the three foundations of the path.
If these questions inspire you, we invite you to explore them in an immediate, embodied way by participating in Tibetan Aid Project’s Work Study Program.
For More information contact:firstname.lastname@example.org
Wong, Chang & Yang, LLP, a busy, high-caseload boutique litigation firm is searching for an English AND Mandarin speaking Front Desk Receptionist. Applicants must be self-motivated, friendly and welcoming, quick on their feet, and able to multi-task in a fast-paced office environment. Your primary duties include:
**Position REQUIRES fluency in Mandarin AND English, Cantonese a plus.**
Applicants who do not meet the above criteria will not be considered. No recruiters.
1. High school diploma or equivalent education.
2. 3 Years related experience or equivalent combination of education and experience.
3. Proficiency in Microsoft Word, spreadsheets and data entry required.
4. Must be a team player and committed to working in a quality environment.
5. Ability to type a minimum of 50 WPM Accurately.
6. Demonstrates exceptional customer service skills.
7. Excellent verbal and written communications skills required.
8. Perform sensitive and confidential tasks.
9. Assist with scheduling and organizing project activities including meetings, training, etc.
Position: Operations & Maintenance Administrative Assistant II
Location: Livermore, CA
Duration: 12+ month(s)
1. High school diploma or equivalent education. 2. Three years related experience or equivalent combination of education and experience. 3. Proficiency in Microsoft Word, spreadsheets and data entry required. 4. Must be a team player and committed to working in a quality environment. 5. Ability to type a minimum of 50 w.p.m. accurately. 6. Demonstrates exceptional customer service skills. 7. Excellent verbal and written communications skills required. 8. Perform sensitive and confidential tasks. 9. Assist with scheduling and organizing project activities including meetings, training, etc.
Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Workers Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).
PRINCIPLE DUTIES: 1. Type various forms of correspondence, forms and reports from records, rough drafts or various sources. 2. Post information to records and logs. Perform simple account balancing and reconciling. 3. Organize and maintain various filing systems. 4. Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information. 5. Operate office equipment including typewriter, computer, facsimile and copy machine. 6. Proofread work for errors and make corrections as needed. 7. Create and maintain CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system. 8. Perform other duties necessary to provide general administrative support to the O&M team.
How you will do it:
What you will do
The qualified candidate will be integral in the continued success and growth of the district's service department possess high energy level, strong administrative skills with emphasis on organizational abilities, interpersonal communications, and customer service skills. The candidate will perform a variety of customer service/dispatching and administrative duties required to receive, screen, record, prioritize, assign, and close customer requests for technical service support and life safety systems inspections.
How you will do it
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
We are seeking a smart, savvy, experienced Administrative Assistant to join our rapidly growing company. You will perform clerical and administrative functions in order to drive company success.
To Apply: Qualified applicants are asked to complete our Culture Index Survey to help us better identify your strengths. You can access the survey by clicking on the URL link noted. Inside the survey, be sure to complete ALL of the applicant information questions and upload your resume.
Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures. Duties performed may include typing, file organization, and maintenance, operation of office equipment, answering the telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on-site Workers Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).
Nybll is the Bay Area’s leading performance food service for professional athletes and tech giants alike. With kitchens in Oakland and Los Angeles, Nybll is quickly growing and leading the way in healthy catering.
We are seeking a self-starting Full Time Administrative Assistant with a focus Accounts Receivable and Human Resources to work at our brand new headquarters in Oakland. You should be reliable, with an outgoing personality and believe that a job description is just a starting point to what you will do with your day. Experience with QuickBooks and Bilingual in English/Spanish is required.
Responsibilities include but not limited to:
Nybll offers health insurance, 401K, vacation, sick pay, free meals and a fun family environment.
Ascot Staffing has a customer in Oakland by Lake Merritt, who needs a Temporary Administrative Assistant to help calendar for several busy managers. There will also be other administrative duties including meeting planning, word and data processing and various ad-hoc projects.
This is a temporary assignment with an immediate start pending the passing of a criminal background check and drug screen. The assignment is estimated to last 2-3 months. The hours of work are Monday - Friday, 8:00 AM to 5:00 PM.
Entry-Level Patient Coordinator Job Summary:
Covelo Group is seeking an Administrative Assistant for a full-time, contract-to-hire position with a major hospital in San Francisco, CA. As a Covelo Practice Coordinator, you can expect competitive weekly pay, comprehensive benefits, and a great opportunity to work in one of the leading medical centers in the country. No prior experience necessary!
What we’re looking for:
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records
Big Joe Handing System is an Industrial Forklift and Pallet Rack Company looking for an experienced Administrative Assistant/Client Service individual.
Looking for a talented and skillful Administrative Assistant/Client Service for a very busy office atmosphere. This position is for someone who likes to multitask and is very organized and client focused. The right candidate will provide excellent Administrative/Client Service support to multiple departments. Time, project and customer service management experience is a plus. We are looking for someone who is tech savvy, with high level of customer service experience a plus and solid proficiency in MS Word and Excel is mandatory. This position tends to be a great starter position into other opportunities within the company.
This position requires ongoing interaction with the clients, with client related sales team, and with management. Excellent client service etiquette, self-motivated, effective verbal, written communication skills. Presentation skills and timely follow up are a must with professional phone etiquette.
Duties and Responsibilities
· Has worked with C-level executives and collaborative teams regarding the status of executive tasks
· Can arrange calendar schedules for important meetings, site visits, and events
· Arranges travel accommodations for the executives and important members of the committee
· Assists with preparing materials needed for board meetings
· Present in performances, events, and conferences
· Can examine and complete financial or expense reports from Directors
· Can analyze company or event-related expenses
· Can track program budgets and do the necessary reconciliation
· Can send important communications to internal and external channels
· Can prepare and keep a detailed database or electronic file needed by the company
· Has 3-5 years of related experience
· Has knowledge with payroll systems or database
· Has knowledge with financial reports
· Proficient with Microsoft Office Suite
· Experience with a corporate, university, law firm, or CPA firm is a plus
In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.
Looking to find a position that provides training and employee development? Have amazing communication and people skills that you want to use on the job?? Then this job could be YOURS!! Highly reputable Bay Area commercial property development and management company is looking to add to their Oakland team. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position provides promotion to the next level of an Assistant Manager.