Jobs near Concord, CA

“All Jobs” Concord, CA
Jobs near Concord, CA “All Jobs” Concord, CA

Experiences and Skills: 


  1. A positive and compassionate approach to work 

  2. Flexible and able to work in a small, dynamic office environment 

  3. Strong problem solving and critical thinking skills 

  4. Collaborative/team player

  5. Strong attention to detail 

  6. Solid written and oral communication skills 

  7. Excellent phone etiquette 

  8. Valid California Driver License and clean driving record mandatory 

  9. Database experience mandatory [DonorSnap, Razor’s Edge, DonorPerfect, DonorView, etc.] 

  10. Development/fundraising experience preferred 

  11. Project/event management experience preferred 

  12. Graphic design software experience preferred†[InDesign, Photoshop, Canva etc.] 

Responsibilities:

Database and Administration Support: 


  1. Administrative Support (includes answering phone queries, office equipment support, use of MS Office Suite and Google Documents & Drive) 

  2. Accounting Support (Prepare accounting reports for bookkeeper) 

  3. Database Support (Process and enter donations into database, prepare and mail acknowledgement letters plus maintain database 

  4. Meeting Support (Create agendas and take meeting minutes) 

  5. Volunteers (recruit, orient, & manage)  

Event Coordination and Staff Support 


  1. Assist with preparations preparing for outreach and fundraising events (2 large-scale events in June & October and 5 smaller outreach events) 

  2. Project management including planning (Assist with development of event milestones and deliverables) & execution (measure success), Strong Problem-Solving Skills 

  3. Assist with fundraising and public advocacy campaigns  

Communications Support 


  1. Establish good working relationships with each of the 5 Meals on Wheels Programs 

  2. Create brochures and flyers newsletters, e-newsletters, and e-blasts 

  3. Assist with website maintenance and search engine optimization 

 

There will be occasional weekend events where you will need to staff an event table. 


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RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. 

Studio Assistant responsibilities include:


  • Providing excellent customer service to clients.

  • Greeting and checking in clients.

  • Opening and closing the studio.

  • Orienting new students to the studio.

  • Maintaining the RIDE aesthetic by providing studio maintenance.

  • Making smoothies/coffee at RIDE Bar, our in-house smoothie bar. 

  • Retail.

  • Assisting with special events.

This is a part time job; Hours available now are W,Th,Fr mornings 8:30 am-1:00 pm as well as Tuesday and Wednesday evenings. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes. We will contact only applicants who meet our criteria for an interview. For more information about our studio, check out www.rideoaklandcycling.com


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Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.


POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.


  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy

  • Ability to work well in teams and use direct communication to express needs and priorities with

  • Strong initiative and self-starter with follow-through

  • Attention to detail, especially in editing and proofreading

  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations

  • Punctual, reliable, accountable

  • Must have good people skills and a positive attitude when communicating about LSS and its work

  • Comfort and experience dealing with numbers and elementary math

  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)

  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.

  • Strong knowledge of Microsoft Office Suite

  • Bachelor’s degree, one year fund-raising experience or office experience preferred

  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace

  • Ability to travel within Bay Area and Sacramento

  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings

  • Successfully pass a Criminal background and DMV check

KEY DUTIES

Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications


  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic

  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program

  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration


  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations


  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services


  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.

  • Process gifts and grant payments, including bank deposits.

  • Coordinate with DA to ensure timely acknowledgement of gifts.

Fundraising


  • Assists as needed in planning, execute and track annual campaign 

General Administrative


  • Front desk reception duties

  • Prepare daily deposit logs

  • Maintain office filing for A/P & timesheets and other projects as needed

  • Matching checks with invoices and preparing checks for mailing

  • Pulling backup documentation for invoicing

  • Maintaining AB12 spreadsheet

  • Record in-kind gifts in tracking binder

  • Process mail daily and make post office runs

  • Maintain office supplies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer


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Opticos Design, Inc.

Administrative Assistant, Finance  .2 FTE (8 hrs) 

About Opticos Design, Inc.

Opticos is a team of urban designers, architects, and strategists who help find new solutions to the most challenging housing and community issues of our time: How do we build walkable communities that support social, mental and physical health while improving resilience and promoting equity? How do we foster informed community conversation about local development and provide choice, attainability and affordability in the housing market? How do we help cities evolve, celebrating the existing character while avoiding unwanted gentrification?  How do we encourage walkable communities in a car-centered culture?Opticos was founded in 2000 on the belief that walkable places are critical for healthy, resilient and equitable communities. Through that expertise, we introduced the concept of Missing Middle Housing, a transformative idea that highlights the need for diverse, affordable housing options in walkable urban places. In addition, we are leaders in the development of  Form-Based Coding, zoning reform needed to make those walkable places a reality. Through our work, we are changing cities, communities and lives.We are a founding B Corporation, which means we have pledged to run our firm with a focus on social, environmental and economic responsibility: a triple bottom line. This commitment informs everything we do, from the projects we work on to the pencils we use to do the work. And we work hard to practice what we preach – shopping locally, living small and biking, walking or taking transit to work.If you are ready for the challenge to help us execute in a dynamic and experienced team, we’d like to talk to you!

Essential Functions

Opticos Design is looking to hire a Finance Administrative Assistant at our downtown Berkeley office. We’re looking for someone with a passion for supporting a values-based company and culture, skilled in maintaining effective systems, and experience and enthusiasm in making it happen. The ideal candidate will be a dedicated team player and a great communicator who loves to engage with everyone and do what it takes to keep the business running smoothly. This position is for 8 hours a week, working on Tuesdays and Thursdays, with the possibility of working 4 hours from home. 

The Role

 Areas of Responsibility


  • Monitor accounts payable inbox and process new invoices for approval/payment

  • Track, record, import and maintain expenditure records with appropriate level of  detail and follow up with EE’s on missing documentation.

  • Various data entry tasks including entering payroll, credit card transactions, project data, etc into the appropriate databases

  • Accounts receivable follow up

  • Assist the Finance Manager in maintaining all financial transactions

  • Process, prepare and record invoices and vendor bills

  • Assist and support in preparing and maintaining accounts receivable and accounts payable records

  • Aid with tax preparation

Position Requirements


  • Two-year degree and a minimum of five years working in finance support role

  • Database Management (knowledge of how databases are structured and how they function)

  • Ability and willingness to learn new software programs such as Divvy and Airtable

  • Excellent computer skills, including Microsoft Office and Quickbooks online

  • Highly organized and detail oriented with the ability to be nimble and responsive

  • Exceptional interpersonal, written, and verbal communication skills; articulate and professional, yet approachable in corresponding within the company as well as with clients and vendors

  • Stellar work ethic and a demonstrated penchant for ownership and getting the job done

  • Positive attitude, service-oriented, self-motivated and ‘take-charge’ attributes

  • High EQ. Great attitude and sense of humor. Flexibility is key

About YOU

YOU are eager to jump in and join a close team working in a driven environment.

YOU have a passion for helping people, and can communicate in a professional, clear and efficient manner.

YOU are a motivated self-starter who is comfortable working independently and collaborating at all levels of the organization.

Benefits and Perks


  • Environmentally and socially conscious organization

  • Convenient location in downtown Berkeley close to public transportation

Interested? We’d like to learn more about YOU!  send your resume to careers@opticosdesign.com


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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 

REQUIREMENTS


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills


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We have openings for HOURLY and LIVE-IN shifts in San Francisco, San Mateo, and Santa Clara counties.

PLEASE REACH OUT by phone call or text to 650-732-0690 to schedule an interview. We will return your message as soon as possible.

Team members choose to work with Sage for our compensation, development of dementia skills, and our team-based approach!


  • Enjoy FULL BENEFITS including medical, vision and dental coverage available to every team member who works 30 hours or more a week!

  • Overcome every challenge together! BE A PART OF A TEAM THAT SUPPORTS YOU day or night, in person and on the phone. Gerontologists, nurses and social workers - as well as field supervisors - answer your questions and help you learn new ways to provide excellent care to clients.

  • Learn QUALITY OF LIFE ACTIVITIES(painting, music, paper crafts) from dedicated Hummingbird therapeutic activity specialists assigned to each and every home care client.

  • In addition we offer PAID ORIENTATION, PAID TRAINING for state licensing, WEEKLY PAY, direct deposit and flexible work schedules

Essential Duties

Responsibilities of the Personal Care Attendant include, but are not limited to, the following and are provided in accordance with the Plan of Care:


  • Provides home management to maintain a safe environment.

  • Assists and/or provides all aspects of personal care including bathing, dressing, oral hygiene, hair care, and shaving.

  • Encourages client to maintain independence.

  • Assists and supports clients with ambulation and transfers as needed.

  • Helps with specialized assistive devices; e.g. Hoyer lift, board, etc.

  • Assists with prescribed exercises and rehabilitation.

  • Assists with toileting as needed.

  • Prepares meals, planning and shopping for regular and specialized diets.

  • Assists with eating.

  • Observes and reports intake of fluids and food and frequency of elimination if indicated.

  • Assists with client’s laundry.

  • Assists with light housekeeping related only to the client. However, the PCA understands and agrees that any housekeeping should only relate to areas of the residence that the client uses, and that the PCA must spend less than 20% of his or her working time per shift on housekeeping related to the client.

  • Assists with medications that are self-administered.

  • Works closely with Home Care Director to create meaningful activities.

  • Closely follows care plan provided by Home Care Director and conducts activity program on a daily basis.

  • Communicates with Home Care Director when art or personal care supplies are needed.

  • Observes and monitors the client’s condition, notifying Care Management staff of any significant change in client’s status.

  • Provides documentation as needed (daily log entries, time sheets, etc.) and attends necessary training.

  • Complies with Sage Eldercare’s Policies and Procedures and all applicable laws and regulations.

  • Perform other duties as assigned consistent with the terms of the Summary of Job responsibilities and related to client’s independent living where the client cannot perform such duties due to the client’s health or age limitations.

Sage Eldercare Solutions has been a premier agency since 2001. We have built a reputation for superior client service dedicated to offering wise eldercare solutions that promote quality of care and quality of life for older adults.

 

 

Job Type: Full-time

Salary: $20.00 to $22.00 /hour

Experience:


  • working 1 on 1 in client homes through homecare agency: 2 years (Preferred)

Application Question:


  • Are you able to drive to client homes in San Francisco, San Mateo and Santa Clara counties?

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • High stress tolerance -- thrives in a high-pressure environment


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  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


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The Opportunity 

Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values. 

What You'll Achieve in Your First Year


  • Maintain   appointment schedules by planning and scheduling meetings, conferences, and   teleconferences § Manage   email and voicemail as requested

  • Coordinate   meetings and client events including venue and refreshment arrangements,   incentive purchasing and tracking, and perform note taking duties.

  • Support and coordinate logistics with RDA project staff 

  • Communicate and maintain working relationship with client agency   staff

  • Coordinate project team travel with Operations team        

  • Support   office activities including but not limited to ensuring cleanliness and   troubleshooting office equipment 

  • Work with   the Executive and Operations team members to execute special projects and   staff wide events 

  • Assist with   research projects and prepare reports as needed 

  • Manage   expense report preparation and submission, and invoice tracking            

About You  


  • Ability  to   work independently and in a team 

  • Exceptional verbal and written communication   skills 

  • Excellent attention to detail 

  • Computer skills including   competency with Word, Excel, PowerPoint 

  • A   bachelor’s degree, experience may   replace education 

  • Minimum   of 3-5 years’ work experience as an Executive Assistant 

  • Experience working   with culturally and ethnically diverse communities

Benefits of Working at RDA 


  • Dynamic and collaborative workplace  

  • Family-friendly environment with   flexible schedules 

  • Paid vacation and sick leave 

  • 100% RDA sponsored insurance 

  • 401k, with RDA discretionary match   after 2 years  

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses       

To Apply: Please   send cover letter, resume, and three references to careers@resourcedevelopment.net with the subject line “Directors’ Assistant”. No phone calls please.   RDA appreciates each application it receives, but due to the volume of   responses for positions at RDA, only candidates who best fit the needs of the   organization will be contacted.    

Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable   and inclusionary hiring practices. We strongly encourage applicants to apply   from all cultural backgrounds, religions, sexual orientations, genders, and ages.       


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Cocoon Day Spa is expanding in Rockridge, Oakland and looking to add a dynamic, experienced and professional front desk member to our team. This position comes with the goal of eventually developing into a management role.

This is a part-time position that can eventually develop into a full-time position. Candidates must have flexible availability and open to working day, night and weekend shifts.

_____________

JOB REQUIREMENTS:

Excellent and uncompromising customer service experience with high-end, luxury hospitality clientele.

Flexibility in work schedule.

MUST be reliable.

Passionate, skilled and responsible individuals who enjoy a team-oriented work environment.

We are a very busy, fast-paced spa with a loyal clientele. The right candidate needs to be open to learning and advancing as we are looking for someone to grow and develop within the role. This is a fantastic opportunity for anyone looking for a career and long-term employment among an awesome team that is well established and constantly growing.

*Excellent pay, benefits and perks for the right candidate!

Please submit with cover letter and some information about your current position. Resume's without cover letters will not be considered.


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Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:


  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:


  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.


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“If you love the beauty industry, you'll love working with us!”    

Solé Salon and Spa located at the Bay Street Shopping center is currently hiring one full-time retail concierge coordinator.

We are an AVEDA lifestyle salon in search of a candidate with exceptional customer service to greet our retail and salon guests. We are looking for an individual who is comfortable with touch and will enjoy pampering our guests by offering a high-touch experience utilizing AVEDA's principles of retailing. Responsibilities include, but not limited to:

Point of Sale operations

Scheduling appointments for our guests in-house and/or on the telephone

Make-up consultation and application

AVEDA product recommendation and experience-based selling

Keeping retail area stocked, organized and immaculate

Managing weekly AVEDA ordering and delivery

End of Day closing procedures

Resolve challenges in an eloquent manner

Detail oriented that can handle administration tasks such as reporting, scheduling, reconciliations, office supply replenishment

Fashionable and enjoys changing hair and make-up

Friendly & charismatic

Self motivated

Assist in organizing new and creative ideas to attract customers

Train and assist the retail concierge team members

Cash management and account reconciliation

Must be able to work one full weekend day and occasionally both weekend days when retail concierge team members are on vacation

One year experience in a retail, salon or spa environment

Local area residents need only apply

$16.50 an hour with monthly retail bonus and performance bonus potential

The work schedule needing to be filled will be Wednesday through Saturday, rotating two additional Sundays a month.

We look forward to meeting you! 


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Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty. 

Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees. 

SALES & CUSTOMER SERVICE REPRESENTATIVE

Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.

Reports to: Operations Manager.

Hours: Full and Part Time available, evening and weekend availability required.

Salary: $15-$18/hr, DOE

CORE RESPONSIBILITIES


  • Directs a smooth and efficient flow at the front desk during busy check-ins.

  • Actively promotes and sells memberships, workshops, trainings and retail offerings.

  • Educates guests about the details of our offerings and products.

  • Works with MindBody Online for all bookings and transactions, with a high degree of accuracy.

  • Compassionately holds boundaries and enforces Namaste policies.

  • Executes daily maintenance tasks, upholding a clean, safe, organized and aesthetically pleasing studio and retail space.

  • Supports management and leadership teams by communicating and providing feedback regarding the needs of the space.

REQUIREMENTS


  • Minimum 1 year commitment.

  • Strong sales and customer service skills.

  • Ability to problem solve and take initiative.

  • Strong organizational skills, ability to prioritize.

  • Willing to work in varying shifts and extended store hours.

  • Works effectively within a team as well as independently.

  • Familiar with Namaste studios and key offerings.

  • Strong computer skills; previous experience with MindBody Online a plus.

  • Knowledge of yoga and wellness industry.


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Position Summary Pacific School of Religion (PSR) is seeking an Administrative Coordinator to perform a wide range of duties to support the Office of Academic Affairs, Assistant Dean of Academic Affairs and Registrar, and the Vice President for Academic Affairs and Dean of the Faculty. These include serving as first point of contact for the office of Academic Affairs, managing the flow of visitors, answering and routing calls, guiding visitors to the appropriate parties, fielding interdepartmental communications, and performing office tasks, including answering emails, delivering or responding to mailings, and maintaining the highest level of discretion and confidentiality of student and faculty records. They will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in team planning and scheduling. To succeed as the Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, organized and possess excellent communication skills and be prepared to deal with a diverse and dynamic environment. Familiarity with academic semester schedules, and ability to learn student information systems are required. Applicants are strongly urged to visit our website to familiarize themselves with our institution at https://psr.edu/.   Assistant to Assistant Dean of Academic Affairs and Registrar  Essential duties and responsibilities include the following. Other job-related duties may be assigned. · Provide timely and professional response and support for student course registrations, SONIS inquiries and Moodle for students and faculty.  · Process transcript requests, enrollment verifications, and billing statements. · Post and record student cash and check transactions to student accounts. · Become familiar with information systems at PSR: SONIS, Ellucian Colleague, Izenda, EvalauationKit and Moodle · Support Registrar in course scheduling – collect, review and submit Course Scheduling Information Forms. Post semester schedules. · Review and update sections of the Academic Catalog as needed.  · Administer and collect student evaluations at end of semester. · Manage Title IX and SaVe Act trainings. · Work with Assistant Dean and Registrar as needed to post enrollment to the National Clearing House. · Assist students in scheduling appointments with the Assistant Dean and Registrar. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Assistant Dean and Registrar in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Assistant Dean and Registrar · Provide support for major projects: grades, graduation, diploma processing, etc.   Assistant to the Vice President for Academic Affairs and Dean of the Faculty Essential duties and responsibilities include the following. Other job-related duties may be assigned.  · Manage, calendar and track the Dean’s schedule. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts. · Plan, organize, coordinate, and direct office workflow in the office of the Vice President for Academic Affairs to ensure that timelines are met; coordinate and oversee projects as assigned by Vice President and Dean. · Receive, process, secure signatures, and appropriately route paperwork, including hiring documents, requisitions, and requests for payment, received by the Office of the Vice President. · Prepare agendas, meeting calendar and back-up materials; attend regular and special meetings, record and prepare minutes, distribute minutes and maintain official records of agendas and minutes. · Maintain accurate email lists (work with Endsight), onboard/offboard faculty and visiting scholars. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Vice President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Vice President and Dean. · Provide administrative support to the Dean (and Accreditation Liaison Officer) in preparation of required reports; review and disseminate information and resources; coordinate team visit (schedule, reservations, meals, supplies, computer access, etc.); serve as the liaison to the Evaluation Team during its visit. · Make comprehensive travel arrangements and prepare documentation for travel requests and reimbursements.  

Preferred Qualifications    · 2+ years general administrative experience, or equivalent combination of experience and college level education   · Strong attention to detail, organization, flexibility, and resourcefulness.   · Ability to work at a rapid pace, ability to communicate clearly, and prioritize conflicting needs.   · Ability to handle matters expeditiously, proactively, often with deadline pressures.   · Exceptional oral and written communication skills with the ability to effectively support and serve a diverse population.   · Advanced knowledge of Microsoft Suite with emphasis in Word and Excel, internet browsers and email usage. 4  · Have experience with Student Information Systems (SONIS preferred) and Learning Management Systems (Moodle preferred).   · Familiarity with the academic enterprise within a graduate educational institution and demonstrated knowledge of key issues, concepts, trends, and policies in higher education.   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  · Vision – close vision and ability to adjust focus for word processing · Hearing – ability to hear verbal communications and to carry on telephone conversations · Clear Speech – ability to communicate clearly to others as essential part of job function · Lifting/Carrying – occasional lifting and carrying of files and printed material up to 25 pounds · Pushing/Pulling – ability to push/pull desk and filing cabinet drawers · Sitting – ability to sit for long periods at computer and during meetings · Reaching – ability to reach above shoulder, below shoulder and at arms’ length · Manual Dexterity – ability to manipulate a computer keyboard and paperwork/files    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is indoors. Frequent face-to-face contact with staff, students, faculty and visitors. The noise level in the work environment is quiet. No extreme temperatures are present in the work environment. Including, but not limited to: Phone, personal computer, printer, fax machine, calculator, photocopiers, and shredder.   If you are independent yet collaborative, have a phenomenal appreciation for details and an advanced understanding of what's required to create a diverse and inclusive work environment, this position may be the right career opportunity for you!   

 Excellent benefits v Health, vision, and dental v Generous vacation and holidays v 37-hour workweek  


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Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful. 

Below is a summary of requirements: 

● Education: Community college degree (minimum) 

● Strong computer skills, including expert knowledge of Microsoft Office and Excel 

● Organized, very detail-oriented and able to prioritize tasks 

● Ability to learn new tasks and concepts quickly and comprehensively 

● Proven ability to work independently with minimal supervision in a quiet environment 

● Excellent work ethic 

● Excellent communication skills, including written and oral 

● General administrative support experience (filing, making copies) 

● Customer service experience 

● Friendly, professional and responsible 

● Ability to speak a language other than English a plus 

Starting pay rate: $17/hour 

Hours per week: 10 – 20 hours, to be determined (flexible availability preferred) 

If interested, please submit a current resume and contact information to raposition@humintell.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position. 

Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.


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Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland

Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you! 

Job Responsibilities range from, but are not limited to: 

- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment  - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office

*Your Skills and Experience:*

-Warm, friendly, grounded and professional demeanor.  -Ability to work independently and be self-motivated.  -A quick, adaptive learner with attention to detail.  -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must.  -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.  

You are detailed-oriented, resourceful, reliable.  One year minimum experience in customer service and admin work is required.  Insurance billing, medical office experience would be helpful, though not necessary.  Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side.  Preference given to long term candidates.  

Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.

Please send your resume as a PDF file. Only PDF files will be opened.  


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Construction Company is looking for an experienced Secretary to work between 20-40 hours per week Monday-Friday in our Richmond office. 

This position will manage the day to day of the office.

 

We are looking for someone who is friendly, detail oriented, and possesses a professional and polite phone voice. 

Hourly wage is based on experience. We value and encourage excellence in our employees.

 

The ideal job candidate will have expertise in the following areas:

 

  Excellent spelling and grammar skills

  Excellent phone and customer service skills

  Ability to multi-task in a fast-pace environment

  Intermediate to advanced skills with Microsoft Word and Microsoft Outlook 

  Intermediate to advanced skills with internet

  QuickBooks accounting software (experience preferred, but not required)

 

Experience working in a construction office is a bonus, but not required. 

 

Job duties include answering phone calls, assisting clients and general contractor with scheduling appointments, preparing estimates and proposals to e-mail, scheduling roofing and construction work and filing. Duties will also include invoicing and some work with accounts receivables. 

 


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Description

Neurobehavioral Systems, Inc. is a small company in downtown Berkeley that produces specialized software for neuroscience research and medical applications.We are seeking a highly organized and responsible office manager who will manage the day-to-day operations of our organization and keep things running smoothly. This position requires you to work independently with little supervision on a wide range of tasks. The position is approximately half time.

Responsibilities


  • Bookkeeping, report generation, payroll administration

  • Sales support and vendor relations

  • Bill paying, filing, and general office management

  • Scheduling meetings, trade shows, and other events

  • Assisting with technical support

Qualifications


  • AA, BA or BS degree preferred

  • Three years prior experience in a managerial position, including duties similar to those described above

  • Proficient computer skills and technical knowledge of various types of office equipment/software

  • Proficient accounting knowledge/experience (experience with QuickBooks preferred)

  • Excellent verbal and written communication skills

Compensation and Benefits


  • $20 – $25/hour commensurate with experience and qualifications

  • Benefits include paid holidays, vacation, sick days, retirement, and health care

Job Type: Part-Time, 20-29 hours weekly, Monday-Friday 


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Live, work and study in a community that works to benefit others. 

Gain non-profit work experience in an all-volunteer setting, while working to save the endangered culture of Tibet.

Tibetan Aid Project is a 501(c)3 non-profit organization formed to preserve and support the Tibetan culture and spiritual heritage for the Tibetan people and for the benefit of humanity. One of our most significant projects has been the printing and shipping of more than 5 million books in the Tibetan language and freely distributing them to Tibetan monks, nuns and lay people in exile throughout the Himalayan region.

We have openings for people with the following skills/interests:

-Graphic designer

-Web developer

-Development & Events Coordinator

-Administrative Assistant

-Marketing & Communications Coordinator

-Grant writer-Seamstress for Prayer Flags

-Social Media Manager

This Work Study Program provides healthy, vegetarian meals, a private or shared room in a community setting, a small stipend and is located at the Nyingma Institute in the Berkeley hills next to UC Berkeley. Free classes on meditation, Kum Nye, Tibetan yoga, Tibetan language, Tibetan Buddhism and other classes are available. You need not be Buddhist, so long as you are open to working and living in a Buddhist community. All levels of experience are welcome.

Volunteers 9:00 am - 5:00 pm, Monday - Friday and Saturdays from 9:00 am - 1:00 pm. A minimum commitment of six months is required. The Buddhist tradition has always emphasized community, the Sangha, one of the three foundations of the path.


  • How can we support each other on the path to Awakening?

  • How can we share by example what we are learning?

  • How can we contribute to the preservation and transmission of the Tibetan Buddhist lineage and share with the world what this 1400-year old tradition has to offer?

If these questions inspire you, we invite you to explore them in an immediate, embodied way by participating in Tibetan Aid Project’s Work Study Program.

 

For More information contact:admin@tibetanaidproject.org 


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Wong, Chang & Yang, LLP, a busy, high-caseload boutique litigation firm is searching for an English AND Mandarin speaking Front Desk Receptionist. Applicants must be self-motivated, friendly and welcoming, quick on their feet, and able to multi-task in a fast-paced office environment. Your primary duties include:  


  • running the front office, phones and calendar system

  • communicating with clients 

  • preparing and translating client correspondence

  • file organization, management and copying

  • conducting client intakes

  • monitoring case statuses

  • various legal administrative duties

 **Position REQUIRES fluency in Mandarin AND English, Cantonese a plus.** 

QUALIFICATIONS 


  • able to work in both English AND Mandarin (fluency in Cantonese a plus)

  • holding valid employment authorization 

  • holding valid driver's license (preferred but not required) 

Applicants who do not meet the above criteria will not be considered. No recruiters.   


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Job Description


1. High school diploma or equivalent education.
2. 3 Years related experience or equivalent combination of education and experience.
3. Proficiency in Microsoft Word, spreadsheets and data entry required.
4. Must be a team player and committed to working in a quality environment.
5. Ability to type a minimum of 50 WPM Accurately.
6. Demonstrates exceptional customer service skills.
7. Excellent verbal and written communications skills required.
8. Perform sensitive and confidential tasks.
9. Assist with scheduling and organizing project activities including meetings, training, etc.​



  • CMMS is computer software designed to simplify maintenance management. 


  • CMMS stands for Computerized Maintenance Management System (or Software)

  • Experience with any Enterprise Asset Management (EAM) software

  • Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors.

  • Type various forms of correspondence, forms and reports from records, rough drafts or various sources.

  • Post information to records and logs.

  • Perform simple account balancing and reconciling.

  • Organize and maintain various filing systems.

  • Respond to telephone calls and greet visitors at site location.

  • Direct calls, take messages or provide callers or visitors with routine information.

  • Operate office equipment including typewriter, computer, facsimile and copy machine.

  • Proofread work for errors and make corrections as needed.

  • Process accounts payable invoices, maintain safety records, manage on site Workers Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).

  • Create and maintain CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system.

  • Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures.

  • Perform other duties necessary to provide general administrative support to the O&M team.


Company Description

At Pyramid Consulting, Inc. We Find Hidden Talent. Pyramid Consulting provides rewarding career opportunities for Business Professionals and enables our Clients to compete and win in today’s technology-driven global markets. Founded in 1996 and headquartered in Atlanta, GA, Pyramid supports our Client partners around the world, including the United States, Canada, United Kingdom*, European Union* and India* through a combination of local offices and global delivery.


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Job Description


Position: Operations & Maintenance Administrative Assistant II


Location: Livermore, CA


Duration: 12+ month(s)



REQUIREMENTS:


1.       High school diploma or equivalent education. 2. Three years related experience or equivalent combination of education and experience. 3. Proficiency in Microsoft Word, spreadsheets and data entry required. 4. Must be a team player and committed to working in a quality environment. 5. Ability to type a minimum of 50 w.p.m. accurately. 6. Demonstrates exceptional customer service skills. 7. Excellent verbal and written communications skills required. 8. Perform sensitive and confidential tasks. 9. Assist with scheduling and organizing project activities including meetings, training, etc.


 


Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures. Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on site Workers Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).


 


PRINCIPLE DUTIES: 1. Type various forms of correspondence, forms and reports from records, rough drafts or various sources. 2. Post information to records and logs. Perform simple account balancing and reconciling. 3. Organize and maintain various filing systems. 4. Respond to telephone calls and greet visitors at site location. Direct calls, take messages or provide callers or visitors with routine information. 5. Operate office equipment including typewriter, computer, facsimile and copy machine. 6. Proofread work for errors and make corrections as needed. 7. Create and maintain CMMS database including equipment history and status, generation of work orders, management of budget projection data, inventory tracking system, purchasing module and overall operation of CMMS system. 8. Perform other duties necessary to provide general administrative support to the O&M team.


 


 


 


Company Description

About Net2Source, Inc.
Net2Source is an employer-of-choice for over 4000+ consultants across the globe. We recruit top-notch talent for over 40 Fortune and Government clients coast-to-coast across the U.S. We are one of the fastest-growing companies in the U.S. and this may be your opportunity to join us!
Want to read more about Net2Source?, Visit us at www.net2source.com

Equal Employment Opportunity Commission
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Net2Source Inc. is one of the fastest growing Global Workforce Solutions company with a growth of 100% YoY for last consecutive 3 years with over 2200+ employees globally and 30 locations in US and operations in 20 countries. With an experience of over a decade we offer unmatched workforce solutions to our clients by developing an in-depth understanding of their business needs. We specialize in Contingent hiring, Direct Hires, Statement of Work, Payroll Management, IC Compliance, VMS, RPO and Managed IT Services.

Fast Facts about Net2Source:
• Inception in 2007, privately held, Debt free
• 4000+ employees globally
• 750+ In- house Team of Sales, Account Management and Recruitment with coast to coast COE.
• 30 offices in US and 50+ Offices globally
• Operations in 20 countries (US, Canada, Mexico, APAC, UK, UAE, Europe, , Europe, Latin America, Japan, Australia)

Awards and Accolades:
• 2018 – Fastest Growing IT Staffing Firm in North America by Staffing Industry Analysts
• 2018 – Fastest-Growing Private Companies in America as a 5 times consecutive honoree – Inc. 5000
• 2018 – Fastest 50 by NJBiz
• 2018 – Techserve Excellence Award (IT and Engineering Staffing)
• 2018 – Best of the Best Platinum Award by Agile1
• 2018 – 40 Under 40 Award Winner by Staffing Industry Analysts
• 2018 – CEO World Gold Award by SVUS
• 2017 – Best of the Best Gold Award by Agile1


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Job Description


 



  • The qualified candidate will be integral in the continued success and growth of the district's service department possess high energy level, strong administrative skills with emphasis on organizational abilities, interpersonal communications, and customer service skills.

  • Candidate will perform a variety of customer service/dispatching and administrative duties required to receive, screen, record, prioritize, assign, and close customer requests for technical service support and life safety systems inspections.


How you will do it:



  • Schedule and optimization of sprinkler and fire alarm inspections

  • Contact customer to communicate status changes.

  • Professionally field customer complaints and attempt to resolve, involving supervisor when necessary.

  • Know and use formal and informal channels to achieve faster work results for the team.

  • Exercise independent discretion and judgment to solve problems regarding the daily administrative requirements.

  • Maintain and organize department records (both paper and electronic files).

  • Input correct estimated hours to complete inspections during the scheduling process

  • Assign tasks in ACE/Oracle system for all scheduling

  • Prioritize Past Dues, BNI and BAMA inspections

  • Maintain 3 weeks minimum rolling schedule

  • Pull inspection reports as requested

  • Demonstrate ability to prioritize scheduling backorders in addition to resolving customer issues

  • Reassign work as needed to manage customers’ expectations making judgments based on current workloads and priorities

  • Support suppression and service departments

  • Schedule subcontractors


Required:


  • High School diploma or equivalent certification required.

Preferred:



  • 2 years administrative experience, scheduling experience preferred.

  • 2 years of experience working in a corporate environment preferred.

  • Experience in Fire and Security or other major industries a plus.

  • Strong PC literacy, advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.

  • Excellent verbal and written communication skills.

  • A strong work ethic and ability to communicate effectively with upper management.

  • Ability to navigate through matrix organization and multi-task, problem-solve, and adapt to change in a fast-paced dynamic environment.

  • Customer service mindset and high interpersonal savvy.

  • Consistent pleasant and professional demeanor toward all levels of team members.

  • Ability to complete assigned tasks with a minimum of guidance and oversight.

  • Ability to prioritize multiple tasks.

  • Must have attention to detail and excellent communication skills are required.

  • Must have a positive attitude, ability to learn quickly, and able to work under pressure.

  • Excellent administrative skills are a must.

  • Proficiency with MS Word and Excel required, Oracle and web based platform systems experience preferred.


Company Description

Rangam Consultants is an award winning company from the staffing fraternity. We are a multiple service provider in the Information Technology, Scientific, Engineering and administrative fields. We have a proven track record for successfully delivering mission critical consulting, support and recruiting services to various government and Fortune 500 clients.


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Job Description


 


Required



  • High School diploma or equivalent certification required.

  • Must be able to pass a pre-employment background and drug screening


Preferred



  • 2 years of administrative experience, scheduling experience preferred.

  • 2 years of experience working in a corporate environment preferred.

  • Experience in Fire and Security or other major industries a plus.

  • Strong PC literacy, advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.

  • Excellent verbal and written communication skills.

  • A strong work ethic and ability to communicate effectively with upper management.

  • Ability to navigate through matrix organization and multi-task, problem-solve, and adapt to change in a fast-paced dynamic environment.

  • Customer service mindset and high interpersonal savvy.

  • Consistent pleasant and professional demeanor toward all levels of team members.

  • Proficiency with MS Word and Excel required Oracle and web-based platform systems experience preferred.


What you will do



The qualified candidate will be integral in the continued success and growth of the district's service department possess high energy level, strong administrative skills with emphasis on organizational abilities, interpersonal communications, and customer service skills. The candidate will perform a variety of customer service/dispatching and administrative duties required to receive, screen, record, prioritize, assign, and close customer requests for technical service support and life safety systems inspections.



How you will do it



  • Schedule and optimization of sprinkler and fire alarm inspections

  • Contact customers to communicate status changes.

  • Professionally field customer complaints and attempt to resolve, involving supervisor when necessary.

  • Know and use formal and informal channels to achieve faster work results for the team.

  • Exercise independent discretion and judgment to solve problems regarding the daily administrative requirements.

  • Maintain and organize department records (both paper and electronic files).

  • Input correct estimated hours to complete inspections during the scheduling process

  • Assign tasks in ACE/Oracle system for all scheduling



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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Efficient in Microsoft Word, Excel and Outlook

  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

Snelling Staffing full-service workforce solutions provider serving temporary, contract, temp-to-hire and direct-hire staffing needs. We specialize in helping talented candidates navigate the world of work. It is through that "match" that we help individuals and organizations achieve more than ever before.

Snelling will take time to personally interview you in order to understand your personality and needs. We understand that people thrive in supportive, motivating and challenging work environments. Let us be your partner in finding the right opportunity. With our 65 years of recruiting experience, Snelling is dedicated to providing the direction and resources that you need to succeed. Our team is here to help guide you through the process of finding your next right-fit job opportunity.


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Job Description


 


We are seeking a smart, savvy, experienced Administrative Assistant to join our rapidly growing company. You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Support CEO and executive team with general operational tasks

  • Maintain positive and professional staff and client relationships; welcome and greet clients and office guests

  • Manage communication of information in and out of the office; draft correspondences and other formal documents; prepare outgoing mail and packages

  • Plan and schedule appointments and events; send reminders regarding upcoming appointments

  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages

  • Arrange travel for industry events and executive team

  • Suggest changes to office task workflow to improve efficiency

  • Develop and implement an organized filing systems

  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required

  • Monitor office supplies; order and re-stork as needed

  • Ensure office is kept clean and organized at all times

  • Perform other duties as assigned


Qualifications:



  • High school diploma or GED equivalent required

  • 2 + years administrative experience preferred

  • Extensive knowledge of Microsoft Suite and other administrative programs

  • Familiar with common office equipment (printers, copier, fax, etc.)

  • Experience with file management


To Apply: Qualified applicants are asked to complete our Culture Index Survey to help us better identify your strengths. You can access the survey by clicking on the URL link noted. Inside the survey, be sure to complete ALL of the applicant information questions and upload your resume.


 


Company Description

We are Ambreesh- We create must-have, luxury beauty products that embody the conscious cosmetic movement. We provide an elevated beauty experience for women, while creating an accountable and supportive community that empowers those who need it most. We are focused and dedicated to an aggressive growth strategy and are currently adding key players to our team who share our vision and can contribute to the actualization of our organization’s goals.


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Job Description


 



  1. High school diploma or equivalent education.

  2. Three years of related experience or equivalent combination of education and experience.

  3. Proficiency in Microsoft Word, spreadsheets and data entry required.

  4. Must be a team player and committed to working in a quality environment.

  5. Ability to type a minimum of 50 w.p.m. accurately.

  6. Demonstrates exceptional customer service skills.

  7. Excellent verbal and written communications skills required.

  8. Perform sensitive and confidential tasks.

  9. Assist with scheduling and organizing project activities including meetings, training, etc.


PRINCIPLE DUTIES:


Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures. Duties performed may include typing, file organization, and maintenance, operation of office equipment, answering the telephone and greeting visitors. Process accounts payable invoices, maintain safety records, manage on-site Workers Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).


 



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Job Description


 Nybll is the Bay Area’s leading performance food service for professional athletes and tech giants alike. With kitchens in Oakland and Los Angeles, Nybll is quickly growing and leading the way in healthy catering. 


We are seeking a self-starting Full Time Administrative Assistant with a focus Accounts Receivable and Human Resources to work at our brand new headquarters in Oakland. You should be reliable, with an outgoing personality and believe that a job description is just a starting point to what you will do with your day.  Experience with QuickBooks and Bilingual in English/Spanish is required.


Responsibilities include but not limited to:



  • Monthly recurring and end of month invoicing

  • Credit Memos as needed

  • Reconcile vendor invoices

  • Review credit card transactions

  • Assist with all new-hire on-boarding

  • Maintaining all new-hire and employee paperwork with documentation (hard copies and digital)

  • Review and Audit hourly employee time cards

  • Preparing and sending FedEx shipment

  • Scanning and filing

  • Maintain Vehicle Registrations

  • Answering main phone line and response to general email inquiries

  • Run office errands (picking up supplies, etc)



Required Skills:



  • Fluent in Spanish and English

  • Experience with QuickBooks Desktop Pro, primarily invoicing customers

  • Proficient with computers, Email, Google Drive and Google Docs.

  • Have a self-starter mentality and be able to work with little direction

  • Ability to prioritize and multi-task

  • Valid Driver’s License

  • Available Mon-Fri 8AM-5PM



Nybll offers health insurance, 401K, vacation, sick pay, free meals and a fun family environment.


Company Description

Nybll is the Bay Area’s leading performance food service for professional athletes and tech giants alike. With kitchens in Oakland and Los Angeles, Nybll is quickly growing and leading the way in healthy catering.


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Job Description


Ascot Staffing has a customer in Oakland by Lake Merritt, who needs a Temporary Administrative Assistant to help calendar for several busy managers. There will also be other administrative duties including meeting planning, word and data processing and various ad-hoc projects.


This is a temporary assignment with an immediate start pending the passing of a criminal background check and drug screen. The assignment is estimated to last 2-3 months.  The hours of work are Monday - Friday, 8:00 AM to 5:00 PM.


Company Description

Ascot Staffing is a temporary and direct hire staffing agency.


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Job Description


Entry-Level Patient Coordinator Job Summary:
Covelo Group is seeking an Administrative Assistant for a full-time, contract-to-hire position with a major hospital in San Francisco, CA. As a Covelo Practice Coordinator, you can expect competitive weekly pay, comprehensive benefits, and a great opportunity to work in one of the leading medical centers in the country. No prior experience necessary!


  • The Patient Coordinator is primarily responsible for representing the administrative team as the public face of the Practice and works closely with the administrative, clinical, and management teams to support daily operations. They provide support to all functions of the administrative teams including but not limited to CRM messages, telephone encounters, referrals, scanning, filing, authorizations, and billing.

  • In this role, you would be responsible for all routine clerical operations and communications. Our ideal candidate would be sensitive to the needs of patients, staff, and providers at all times while being flexible in dealing with changing priorities and challenging situations. This position requires a commitment to the values of professionalism, respect, integrity, diversity, and excellence as these are integral to the success of our mission.

  • If you want to play a key role in the medical process and if you’re ready to take the next step in your healthcare administration career, working alongside some of the top medical professionals in the state, this could be the opportunity for you!

What we’re looking for:



  • An administrative professional with a strong customer service and clerical background

  • Experience with healthcare processes and terminology a plus, but not required

  • Proficient use of Microsoft Office applications and internet resources

  • Four-year degree or degree in progress is preferred

  • EMR experience a plus!


 


Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records


Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top California hospital systems such as UCSF Medical Center, Stanford Medical and UCLA Medical Center to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity, that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


Big Joe Handing System is an Industrial Forklift and Pallet Rack Company looking for an experienced Administrative Assistant/Client Service individual.


Position Summary


Looking for a talented and skillful Administrative Assistant/Client Service for a very busy office atmosphere. This position is for someone who likes to multitask and is very organized and client focused. The right candidate will provide excellent Administrative/Client Service support to multiple departments. Time, project and customer service management experience is a plus. We are looking for someone who is tech savvy, with high level of customer service experience a plus and solid proficiency in MS Word and Excel is mandatory. This position tends to be a great starter position into other opportunities within the company.


Summary:


This position requires ongoing interaction with the clients, with client related sales team, and with management. Excellent client service etiquette, self-motivated, effective verbal, written communication skills. Presentation skills and timely follow up are a must with professional phone etiquette.


Duties and Responsibilities



  • To respond quickly and efficiently to all in-coming sales inquiries, by telephone, walk-ins, and emails

  • Coordinate Clients' needs and working with sales team by managing schedules and communicating relevant information.

  • Respond to complaints from clients and give after-sales support.

  • Store and sort financial and non-financial data in electronic form and present reports.

  • Handle the processing of all orders with accuracy and timeliness.

  • Inform clients of unforeseen delays or problems.

  • Assist in the preparation and organizing of promotional material or events.

  • To follow up all inquiries, preparing proposals where necessary with potential clients.

  • Contracting bookings and producing invoices.

  • Complete projects and special assignments in a timely manner by establishing objectives, determining priorities, managing time, and gaining cooperation of others, problem solving and adjusting plans.

  • Must be able to work with limited supervision in an extremely fast paced environment, while maintaining the highest level of professionalism

  • Other duties as assigned


Qualifications:



  • Two years of high level Administrative and Client Service experience. Sales and Marketing experience a plus

  • Extensive SAS and Web based CRM updating (NetSuite)

  • Excellent interpersonal, analytical and problem-solving skills

  • High level of professionalism with effective verbal and listening, written and communications skills with all levels of the company, along with external contacts, customers, partners etc.

  • Attention to detail and high level of accuracy

  • Exemplary organizational and project-management skills with demonstrated ability to respond quickly to changing priorities

  • Self-motivated; takes initiative to maintain productivity with minimal oversight

  • Highly detailed in recording interactions with clients.


 


Company Description

Big Joe Handling Systems is the leading supplier for sales and service of Industrial Equipment and Storage systems used in the Warehouse and Distribution centers for the past 60 years.


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Job Description


 


Job Description


·         Has worked with C-level executives and collaborative teams regarding the status of executive tasks


·         Can arrange calendar schedules for important meetings, site visits, and events


·         Arranges travel accommodations for the executives and important members of the committee


·         Assists with preparing materials needed for board meetings


·         Present in performances, events, and conferences


·         Can examine and complete financial or expense reports from Directors


·         Can analyze company or event-related expenses


·         Can track program budgets and do the necessary reconciliation


·         Can send important communications to internal and external channels


·         Can prepare and keep a detailed database or electronic file needed by the company


 


Skills Required


·         Has 3-5 years of related experience


·         Has knowledge with payroll systems or database


·         Has knowledge with financial reports


·         Proficient with Microsoft Office Suite


·         Experience with a corporate, university, law firm, or CPA firm is a plus


Company Description

TechLink Systems is a privately held IT Consulting Firm that provides Consulting Services to organizations nationwide. TechLink Systems is a certified MWOBE and has been in business since 1998. Our network spans all major U.S. metropolitan areas touched by major sectors such as entertainment and leisure, finance, industry and government, health sciences, and information technology. Whether you are a client seeking IT services and support or a candidate searching for new opportunities, TechLink System's outstanding customer service and dedication will exceed your expectations in the marketplace! TechLink has 6 regional offices located in San Francisco, Los Angeles, New York City, Philadelphia, Manila, and Bangalore.

http://www.techlinksystems.com/

Awards:
-Ranked Top 500 Asian-Owned & Asian Pacific American-Owned Businesses in the US -Ranked Top 100 Diversity-Owned & Privately-Owned Businesses in California -Ranked INC500 Fastest Growing Private Companies -Ranked Top 100 Largest Women Owned Business San Francisco Business Times -Ranked 50 Largest Minority-Owned Companies San Francisco Business Times - Ranked in Top 100 Woman Owned Business in the US, Diversity Business -Ranked in the Top 10 Minority-Owned Businesses in the Philadelphia Business Journal -Ranked in the Top 50 Woman-Owned Businesses in the 2014 Philadelphia Business Journal


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Job Description


In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.


Job Responsibilities:



  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.


  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


Qualifications:



  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience



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Job Description


Looking to find a position that provides training and employee development? Have amazing communication and people skills that you want to use on the job?? Then this job could be YOURS!! Highly reputable Bay Area commercial property development and management company is looking to add to their Oakland team. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position provides promotion to the next level of an Assistant Manager.


Responsibilities:



  • Answering phones and greeting incoming guests or tenants

  • Maintaining all files for tenants

  • Gathering certificates of insurance and business licenses

  • Managing expiration dates for both certificates and license

  • Dispatching maintenance for tenant requests

  • Communicating with vendors and contractors

  • Maintaining vendor files

  • Receiving and coding incoming accounts payable

  • Scheduling meetings for Manager

  • Coordinating tenant appreciation days

  • Preparing correspondence and reports for Manager

  • Communicating with tenants about external improvements or cleaning schedules

  • Resolving customer/tenant questions or concerns


Desired Skills:



  • Ability to work well with others

  • Ability to prioritize

  • Detailed


Required Skills:



  • BA or BS degree

  • Intermediate MS Office skills

  • 2+ year of office experience

  • Strong people and customer service skills

  • Commercial Property Management Experience a Plus



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