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Jobs near Brisbane, CA “All Jobs” Brisbane, CA

Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 


  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:


    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics



  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:


  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure


  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to avery@streetsoccerusa.org & ricky@streetsoccerusa.org

 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Busy SF family of six seeking highly organized Family Assistant for home organization, logistics, errands, support with school-at-home, driving, planning, research, travel, etc. College degree required. 

Seeking a highly organized, take-the-initiative kind of person who is excited about working with a busy family and creating solutions for logistical issues and complications. 

To apply, please send a brief email (5 sentences max) explaining why this job description is a good fit for you. 

 


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.


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Job Description

2 Months Contract
8:30 AM to 5:00 PM

Monday - Friday

Data entry and processing union grievance paper work.
The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.
Job Duties - Some examples of the job duties may include:
• The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
• May supervise or give work direction to lower level clerical personnel.
• May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
• May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
• May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
• May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
• May review, prioritize and determine actions for all incoming correspondence and mail.
• May order office supplies and equipment; organize and maintain department filing systems and other records.
• May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
• May assist with monitoring and approving departmental expenditures, department budget and account records.
• May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
• May compose documents; maintain relevant databases; update departmental websites and related records.
• May be exposed to confidential information and handle confidential matters.
• May research, analyze and summarize data for reports independently and assist with large project coordination.
• May maintain calendars for management.

Job Requirements:
• High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
• Excellent listening, oral, verbal and written communication skills required.
• Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
• Experience with standard report generation; office administrative practices and procedures required.
• Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
• Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
• Good attention to detail skills and the ability to multitask preferred.
• Good organizational, problem solving and time management skills a plus and preferred.
• Must be able to work in a seated position for the duration of the workday preferred.
• Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
• Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.


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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to JackMonroe213@gmail.com but not required.


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Job Description


Duration: 2 months onsite contract


Job Requirements:
• High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
• Excellent listening, oral, verbal and written communication skills required.
• Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
• Experience with standard report generation; office administrative practices and procedures required.
• Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
• Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
• Good attention to detail skills and the ability to multitask preferred.
• Good organizational, problem solving and time management skills a plus and preferred.
• Must be able to work in a seated position for the duration of the workday preferred.
• Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
• Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.



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Job Description


COMPANY SUMMARY:


The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services costeffectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.


 


 


SUMMARY OF THE POSITION:


Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.




  • Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.

  • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.

  • Receive and prepare work orders and work order history files.

  • Utilize Boston Post our property management software or relevant waiting list programs.

  • Create and update spreadsheets, fliers, reports and other documents as requested.

  • Manage schedules such as set up appointments and reminders.

  • Complete data entry and projects in a timely and accurate manner.


 




  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

  • Ability to read, write and excellent communicate skills in English.

  • A minimum of 2 years of administrative assistance experience.

  • Professional demeanor with the ability to adapt to last-minute changes.

  •  Highly organized with the ability to prioritize to meet deadlines.


 



 Benefits for Employees who work 30+ hours/week -



  • Medical, dental and vision care; preventative medical care paid at 100%.

  • Vacation leave of up to ten days per year in the first year.

  • Up to 72 hours of sick time per year.

  • Flexible Spending Accounts for Health Care and Dependent Care.

  • Company paid Life AD&D Long Term Disability.

  • Free, confidential counseling through our Employee Assistance Program.

  • Commuter benefit program.

  • Discounts for AT&T, ClassPass, and Weight Watchers.

  • $50 annual Wellness Reimbursement.

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).


 


Benefits for Employees who work less than 30 hours/week - 



  • Free, confidential counseling through our Employee Assistance Program.

  • Commuter benefit program.

  • Discounts for AT&T, ClassPass, and Weight Watchers.

  • $50 annual Wellness Reimbursement.

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)


 


 


See what our employees are saying about the company here!



The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here.  Please review this Notice at your convenience.


Company Description

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, with the highest levels of professionalism, compassion, integrity and respect.


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Job Description


 


We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.


To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.


Responsibilities:



  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.


Requirements:



  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others.


Join our growing team. Apply today!



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Job Description


Temp to Perm Receptionist Admin Assistant needed.


Our Client's team is smart, dedicated, open minded, fun, and composed of the rigging industry's best talent. They offer the highest quality rigging products in the country. 


Suitable candidates should have the following experience:



  • Answering incoming calls from the main line in a professional and courteous manner.

  • Strong, confident, courteous and professional presence in person and over the phone.

  • A strong work ethic and highly motivated

  • Excellent Written/Verbal communication skills

  • Team Player,  positive can-do attitude

  • Proficiency with Microsoft Office, Excel and Outlook.

  • Ability to multi-task, prioritize and manage time effectively.

  • Must be able to work well independently AND with others.

  • 1- 3  years of Administrative Assistant and Receptionist experience.

  • Administrative experience such as but not limited to: filing, mailing, and faxing

  • Willing to perform various other clerical duties as necessary

  • All candidates must be able to successfully pass a pre-employment exam drug screening and background check.


About our Client:


Our Client is a source for the highest quality wire rope, wire rope slings wire rope assemblies, Twin-Path® high performance fiber slings, chains and rigging products in the country. 


For over fifty years, they have been supplying the finest quality rigging products to California, Arizona, Nevada and Washington State. In 2003 they received ISO 9001:2000 Registration. This certification exemplifies the Group’s commitment to excellence in all aspects of manufacturing, sales and service.


Our testing facilities are capable of testing wire rope slings, Twin-Path® slings, and braided wire rope slings to capacities over 600 tons. Fall protection is a very important aspect of our rigging business as we supply harnesses, lanyards, lifelines and all types of tie-off hardware and shock absorbers for all applications.


This job is a temp or evaluation to permanent position. You will be employed through Express Employment Professionals while on assignment with our client. Our client will evaluate you and your performance to determine if they would like you to permanently join their team. The temporary/evaluation period is 720 hours.


 


 


Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Founded in 1983, Express annually employs more than 566,000 people across over 800 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.


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Job Description

Looking for people who is capable multi tasking do administrative and organizing various matters.

Company Description

GREAT PEOPLE, LOTS TO LEARN AND LOTS FUN


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Job Description


 


One of our long time venture capital client is looking to hire a paraprofessional to join the company.  This person will report to the CFO and be responsible for supporting various administrative, reporting, and operational tasks related to accounting & finance.  This company has an excellent history, strong leadership, and been one of the premier VC firms in the Bay Area investing in the hottest start-ups in the industry. The company provides excellent benefits, bonus program, profit sharing, and a collaborative environment where learning and growing is well received. 


This position will remain remote due to COVID-19 for the foreseeable future. 


 


 


Highlights of Responsibilities:



  • Support CFO and Managing Directors with financial, accounting, and tax related administrative duties

  • Help prepare accounting and tax files and organize in corporate folders

  • Copy tax returns for filing and deliver to post office; be conscious of sensitive financial information

  • Prepare and send reports to executives and partners (i.e Quarterly Letters, Distribution Notices, Financial Reports, and other pertinent correspondence)

  • Schedule meetings and coordinate with Accounting and Finance team

  • Notorize documents as needed by Managing Directors and CFO

  • Offer office administration support and project assistance


 


Qualifications:



  • Must have a Notary Public Certification

  • 3+ years of experience providing administration and operational support to finance, accounting, and tax services groups

  • Excellent communication skills

  • Ability to protect confidentiality of sensitive financial information


Company Description

Pinpoint Talent is a specialized staffing firm in the Bay Area whose goal is to put the best people in the best places. Our specialty is Accounting, Finance, and HR professionals on a temporary and direct-hire basis.


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Job Description

 Duties:
● Provide accurate and effective administrative support to Managers, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group
● Identify and anticipate needs of the group and plan work activities accordingly
● Manage multiple schedules with heavy calendaring of complex meetings. Arrange, coordinate and support meetings, events, and activities both on and off-site
● Generate, disseminate and maintain documents and information
● Develop, implement and evaluate department work processes and procedures. Manage deadlines related to business planning as well as other special projects
● Collaborate with Admin team to support complex projects and deadlines. General office responsibilities include but not limited to:
○ Schedule and coordinate staff onsite/offsite meetings, create and prepare presentation materials, assist with special projects, schedule travel for staff, process payment and expense reports, maintain files, order department office supplies, maintain photocopying equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information, fully utilize PC/MAC and software applications.
● 3-4 years of Admin experience. *** experience preferred but not required.

Skills:
● 3+ years of experience in Pharma and open to other industry experience
● Ensure compliance with policies
● Integrate and facilitate communication with individuals, the team, and other functions across the company
● Strong, positive interpersonal skills and ability to work with diverse individuals
● Attend and actively participate at staff level meetings as required, coordinate/publish agenda and minutes
● Integrate and actively participate in administrative associate team meetings and projects
● Proactively work to maximize the effectiveness of the managers and other individuals in the group
● Provide judgment in sensitive, confidential and complex information
● Flexibility to take direction on projects from team and co-workers and work projects yet demonstrate autonomy in managing time and priorities
● Proactive problem solving and decision-making within agreed parameters.
● Customer service orientation
● Demonstrated successful experience indicating attention to detail, ability to work independently and in teams, strong follow up skills and ability to manage multiple projects simultaneously
● Must be willing and able to handle large volume of routine work, as well as more challenging projects and provide a consistently accurate work product
● Strong PC/MAC computer skills utilizing Microsoft Office and Google Apps (gSheets, gSlides, etc)
● Excellent written and verbal skills

Education:
● BA or equivalent experience


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Job Description

Uomo European Menswear, one of the San Francisco Bay Area’s most prestigious luxury Italian menswear boutiques has an immediate opening for a full-time Retail Administrative Assistant. The ideal candidate must be personable, computer savvy (Mac preferred, proficient in Excel) and possess great people skills. This is a demanding position that requires an exceptionally organized person who functions well in a busy retail environment.
Responsibilities include:
• Provide administrative assistance and sales support to the Sales Associates and Manager.
• Process sales invoices with great energy and attitude
• Process special orders, online orders, and shipments
• Process and intake incoming seasonal merchandise
• Monitor and process garment alterations
• Communicate with customers, vendors, and merchant partners
• Maintain and update client databases
• Actively participate in local and digital marketing efforts
• Inventory control and light cleaning duties
• Performs additional duties and projects as assigned.

Retail Administrative Assistant Job Requirements:
• 1 year of experience (luxury retail environment a plus)
• Computer Knowledge or ability to learn quickly
• Personable and professional attitude reflective of our commitment to our customers and high-end clientele
• This is a full-time position and must be available to work 35-40 hours, 5 days of the week. Work hours coincide with store hours, Monday-Saturday 9:30-6:30pm.

This is a great opportunity for those with an entrepreneurial spirit who would enjoy a career in fashion, buying, and luxury retail. Uomo has been in business for 30 years in the Union Square area of San Francisco. Uomo is a luxury boutique that carries exclusive and high-end menswear brands from across Italy and has maintained an excellent reputation for catering to fashionable gentlemen from around the Bay Area and beyond.
Salary Negotiable upon experience. Please apply in person or email your resume in order to schedule an interview.

Company Description

Uomo San Francisco has been in business for 31 years, we are leading Men's Boutique in San Francisco Bay area.


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Job Description


Administrative/Design Assistant


A fine sewing workroom based in the Mission District of San Francisco is seeking an organized, detail oriented, efficient, and outgoing Design Assistant /Office Administrator to assist in the day to day operations of our company.  


About our Company:  We have been in the industry for 30+ years and set the standard for high end drapery workrooms in San Francisco.   We specialize in production of fine soft furnishings including but not limited to window coverings, pillows, and bedding.  We work predominantly with designers to fabricate high end custom items for their clients.    


About the Position:   The design industry is all about the details!  The candidate must be extremely detail oriented, confident, and have a strong work ethic!  The Office Administrator/Design Assistant must be proficient in all Microsoft Office applications and familiar with QuickBooks.   We are looking for someone comfortable in a small company environment with the internal drive and disciplined work ethic to handle a diverse set of responsibilities.  It is essential that the candidate it a team player. It will be important to be able to prioritize office needs quickly, execute them with accuracy, and do it all efficiently.


Administrative / Design Assistant Responsibilities include:


·       Administrative duties for soft furnishing fabrication including estimating, ordering materials, creating purchase orders, tracking orders, scheduling installations, and invoicing.  


·       Assist in writing up work orders for fabrication


·       Interface with designers on a daily basis to confirm/finalize production details


·       Typical office procedures such as answering phones, ordering supplies,  scheduling meetings, as well as using scanner and fax machines


·       Provide administrative support for management 


·       Receive and check in Fabrics/Trims/Hardware to be used in design projects


·       Update office Spreadsheets and Logs 


·       Assist Principals in design projects including shopping for fabrics, organizing fabric samples, approving CFA’s etc.


 


We look forward to hearing from you!  


Please send resume & cover letter in pdf format for consideration to sfdraperyworkroom@gmail.com  . 


 



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Job Description


COMPANY SUMMARY:


The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services costeffectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.


 


 


SUMMARY OF THE POSITION:


Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.




  • Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.

  • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.

  • Receive and prepare work orders and work order history files.

  • Utilize Boston Post our property management software or relevant waiting list programs.

  • Create and update spreadsheets, fliers, reports and other documents as requested.

  • Manage schedules such as set up appointments and reminders.

  • Complete data entry and projects in a timely and accurate manner.


 




  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

  • Ability to read, write and excellent communicate skills in English.

  • A minimum of 2 years of administrative assistance experience.

  • Professional demeanor with the ability to adapt to last-minute changes.

  •  Highly organized with the ability to prioritize to meet deadlines.

  • Spanish - language skills would be helpful.


 



 Benefits for Employees who work 30+ hours/week -



  • Medical, dental and vision care; preventative medical care paid at 100%.

  • Vacation leave of up to ten days per year in the first year.

  • Up to 72 hours of sick time per year.

  • Flexible Spending Accounts for Health Care and Dependent Care.

  • Company paid Life AD&D Long Term Disability.

  • Free, confidential counseling through our Employee Assistance Program.

  • Commuter benefit program.

  • Discounts for AT&T, ClassPass, and Weight Watchers.

  • $50 annual Wellness Reimbursement.

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).


 


Benefits for Employees who work less than 30 hours/week - 



  • Free, confidential counseling through our Employee Assistance Program.

  • Commuter benefit program.

  • Discounts for AT&T, ClassPass, and Weight Watchers.

  • $50 annual Wellness Reimbursement.

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)


 


 


See what our employees are saying about the company here!



The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here.  Please review this Notice at your convenience.


Company Description

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, with the highest levels of professionalism, compassion, integrity and respect.


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Job Description


 


2+ Months Contract 100% Remote​


This role will be supporting VP and Sr. VP


 


Top Skills:



  • Calendar Management

  • Meeting Management

  • Notes from Meetings

  • Follow Up on Action Items from Meetings


Responsibilities


COORDINATION ACTIVITIES



  • Manages and maintains calendars. Schedules, plans, and coordinates events and meetings onsite and offsite, including research and preparation of meeting materials.

  • Coordinates meeting logistics including location and rates. Ensures meeting attendees have appropriate information including directions and maps.

  • Prepares agendas, takes notes and distributes meeting minutes and presentations. May track action items and communicate status.

  • Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards.

  • Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may travel with executive.

  • Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature.

  • Manages information flow within and outside of division or business unit. May serve as liaison between corporate office(s) by disseminating key communication pieces and distributing materials.


ADMINISTRATIVE ACTIVITIES



  • Maintains confidential material related to employees and company operations. Coordinates new hire processing. Tracks and records performance on division or business unit goals. May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews.

  • May manage executive’s email accounts, including monitoring email and responding on behalf of executive when appropriate.

  • Prioritizes emails for follow up by executive. May direct emails to other parties for response. Monitors phones and voicemail systems and answers or re-directs calls. Pro-actively escalates issues that need manager’s immediate attention.

  • May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on databases to synthesize and generate reports.

  • Tracks executive expenses and generates expense reports. Monitors purchasing software system notifications and approves on behalf of executive if appropriate.

  • Works with Accounts Payable in order to ensure department bills are paid in a timely manner. May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management. May manage budget and departmental costs, including reclassifications as necessary.

  • Drafts letters, memos and emails. Responsible for general office administration tasks such as filing, copying, collating/stapling, etc. May work with Facilities department to coordinate space planning for division or business unit.

  • Creates presentations and maintains organization charts. May be responsible for maintaining and updating websites, including building or redesigning pages.


Company Description

Applicantz is an AI-powered recruitment platform. Our advanced intelligence eliminates extended recruitment cycles by continually moving human intelligence to machines.


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Job Description


OPEN POSITION: 
Medical Administrative Assistant - Community Health Clinic



SCHEDULE: 
- Full-Time
- Monday to Friday
- 8:30am to 5:00pm



COMPENSATION: 
- $22 per Hour
- Health/Dental/Vision Insurance (100% employer paid)
- YMCA Membership
- Transit Benefit Program



LOCATION: 
Palo Alto, California



COMPANY PROFILE:
This community health clinic operates with a small, dedicated staff, bringing a full scope of primary care services to local residents.  They are excited to welcome a new Medical Administrative Assistant to their team.



POSITION DESCRIPTION: 
The practice has generally low patient volume and the new Medical Administrative Assistant will work at a comfortable pace, providing a high level of customer service to both staff and patients.


Specific duties include, but are not limited to:


- answering phone calls
- making follow-up phone calls
- general office work (filing, inventory, etc.)
- troubleshooting and maintenance of EHR (Epic)


The Medical Administrative Assistant will work closely with providers and other staff members, being heavily involved in office operations.



REQUIREMENTS:
- at least 1 year of administrative experience in a medical office
- knowledge of the Epic EHR system
- CPR or BLS certification a plus



HOW TO APPLY:
To apply for this position, please send your resume to Paul Summers at paul@chsrecruiting.com or call (773) 870-5069.


Please visit www.chsrecruiting.com/jobs for a full listing of available positions at CHS Recruiting.


Company Description

At CHS Recruiting, we are proud to bring our recruitment expertise to job seekers and hiring managers across the country. Our philosophy is "candidates first" and we work with our applicants through every step of the process, from the initial resume review through contract negotiation.


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Job Description


Administrative Assistant Job Summary:
Covelo Group is seeking administrative professionals for a long-term position in Palo Alto! This role is a full-time position where you may be responsible for a wide range of duties varying from recording simple patient demographic information to verifying insurance eligibility in support of a major Bay Area medical center. This position is a great opportunity for experienced Medical Admin professionals as well as those just interested in getting their foot in the door. We're offering a career launch-pad with one of the top medical centers in the nation! With that in mind, this position will be challenging at times. So if you're ready to take the first step, we're ready to show you the right direction!

Some day-to-day details to expect:



  • Full-time, Monday-Friday schedule.

  • Interview patients to collect basic demographic information and financial/insurance data.

  • Schedule patient visits and perform follow-up confirmation calls.

  • Transfer calls and emails to the correct departments.

  • Enter authorization and insurance verification into the digital records system.

  • Perform other administrative or data entry duties as required.


What we are looking for:



  • Experience with data entry, administrative assistance, or other related experience in healthcare.

  • Experience with EPIC Systems EMR software a plus.

  • Ability to operate basic office machinery and navigate a computer proficiently.

  • Basic knowledge of medical terminology.


Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top hospital systems across the nation to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity; that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


Hello,


My name is Maggie, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currently seeking a Administrative Assistant for a prominent Biotech/Pharma client of ours. This position is located in ­­South San Francisco, CA. Details for the position are as follows:


Job Description:



  • Provides general administrative support to managers.

  • Complex calendar management including meeting scheduling, coordination across multiple teams, and proactively resolving conflicts

  • Travel arrangements- domestic and/or international

  • Assists the assigned team in various administrative or operational activities such as coordinating, scheduling and preparing for meetings or presentations, and gathering information and/or conducting analyses needed for the department's work, formatting or editing departmental materials, presentations or other documentation.

  • Responsible for organization and maintenance of department filing system including potentially confidential data.

  • Coordinates departmental recruitment activities and manages any office moves.


Job Qualifications:



  • Experience providing accurate and effective administrative support
    • heavy calendar management of complex meetings


  • Corporate level experience


If you are interested in hearing more about the position please respond to this posting with your resume attached.


Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.


Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field


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Job Description


Administrative Services Assistant Needed
(Must Have TWIC Card)

On-Board Services, a Family-Owned U.S. Based Professional Staffing and Search Firm, is in search for an Administrative Assistant for a for Leading Chemical Fortune 500 Client in  Hayward, CA 94545. 

 Please review the complete job description below and apply immediately for quick feedback

12   Month Assignment*******
Schedule: Monday to Friday from 8AM to 5 PM
Location:  Hayward, CA 94545

Education Required: High School degree

****Candidates cannot begin an assignment without successful drug and background clearances*****

Purpose of position:
Support various department SHE, Supply Chain and Facilities maintaining and filing training and process records.

The Administrative Assistant will be performing administrative duties for Corporate Staff such as:

  • Managing busy front desk assisting front window visitors and deliveries, phones, mail, escorting with company vehicle, production and product shipping data entry, purchase order generation and fax after approval, inventory and ordering of office supplies, fill kitchen supplies,

  • FedEx outbound shipments, assist with contractor timecard process, email product shipments to logistics mailbox, process security Gate clearances and Gate badges as needed and backup for safety orientations.

  •  Escort for non TWIC visitors in and out of the refinery, pickup UPS and FedEx delivery from the refinery warehouse, and general administrative services.



QUALIFICATIONS

  • Experience performing general office/clerical/shipping and production support duties.

  • Strong administration skills with minimum 5 years experience.

  • Microsoft Office Excel, Word, Access and Outlook knowledge.

  • Detail oriented.

  • Ability to multi-task.

  • Heavy data entry skills.

  • Some accounts payable experience preferred however not required.

  • Great opportunity to grow in other areas.



To apply for immediate consideration, apply through this job board.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, New Jersey along with Regional Offices in New Castle, Delaware, and Raleigh, North Carolina.
 
Disclaimer
On-Board Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


 

Company Description

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

One of the unique aspects of On-Board is our ability to customize solutions with each of the complimentary business verticals to satisfy our partners goals including Total Solutions.


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Job Description


 


*  The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature.


*  Assigned administrative programs and projects.


*  May supervise or give work direction to lower level clerical personnel.


 


Job Duties - Some examples of the job duties may include:


• The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.


• May supervise or give work direction to lower level clerical personnel.


• May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.


• May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.


• May plan and coordinate meeting arrangements including travel and lodging and process expense reports.


• May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.


• May review, prioritize and determine actions for all incoming correspondence and mail.


• May order office supplies and equipment; organize and maintain department filing systems and other records.


• May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.


• May assist with monitoring and approving departmental expenditures, department budget and account records.


• May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.


• May compose documents; maintain relevant databases; update departmental websites and related records.


• May be exposed to confidential information and handle confidential matters.


• May research, analyze and summarize data for reports independently and assist with large project coordination.


• May maintain calendars for management.


 


Job Requirements:


• High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.


• Excellent listening, oral, verbal and written communication skills required.


• Ability to exercise discretion and independent judgment within understood policies and procedures preferred.


• Experience with standard report generation; office administrative practices and procedures required.


• Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.


• Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.


• Good attention to detail skills and the ability to multitask preferred.


• Good organizational, problem solving and time management skills a plus and preferred.


• Must be able to work in a seated position for the duration of the workday preferred.


• Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.


• Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.


Additional Job Details:
• Data entry and processing union grievance paperwork.



“This is a contract position for an initial duration of 2+ MONTHS with the possibility of extension or going permanent, depending on your performance as well as the manager’s needs”.


Company Description

The staffing solutions division of GDKN is a leading provider of end-to-end solutions in the temporary staffing space. With companies across the globe laying critical emphasis on their human resources management, demand for temporary staffing is rapidly growing because it improves focus on core/critical activities and can be adapted to the seasonal nature of business, addresses business uncertainties and the demand for rapid growth. In short, temporary staffing creates a very nimble human capital platform which allows organizations to maximize their productivity and flexibility at all times.


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Job Description


Position Overview:
We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Ops/Systems within Global Patient Safety. The position will be based in Foster City, CA.


Key Responsibilities:
• Interface cross-functionally within the department and external parties to provide information and answer queries.
• Interface with a broad range of internal management and staff in the course of meeting a wide range of administrative needs.
• Attend meetings and accurately take minutes, capturing the essence of the discussion and note action items for follow-up.
• Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition.
• Anticipate and successfully arrange for needed resources in order to meet timelines
• Under manager’s direction, create draft reports, documents, presentations and templates using raw data.
• Coordinate large events which includes the planning, organizing and implementation of a number of event activities.
• Liaise with guests and speakers to assess needs and coordinate, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
• Assist with facilities space planning or office set-up.
• Assist in the orientation and onboarding of new staff.
• Act as a resource to other administrative assistants and cover if he/she is out of the office.
• Maintain manager’s calendar to schedule meetings; proactively reconcile scheduling conflicts; coordinate materials, equipment, and catering for conference room meetings; and distribute materials and welcome/escort guests.
• Coordinate travel arrangements for manager and other team members as necessary and prepare Concur travel and expense reports as needed.
• Manage contracts processing, including facilitating vendor contracts and forms, purchase orders and invoices .
• Assist with facilitation of the procurement of supplies for the department

Minimum Qualifications:
Knowledge, Skills and Abilities:
• Demonstrate effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills of technical documents
• Demonstrate high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
• Work under minimal supervision; proactive and anticipate future department needs and prepare accordingly
Specific Education and Experience Requirements
• Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
• Associates Degree or higher preferred



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Job Description


ADMINISTRATIVE ASSISTANT, COMMERCIAL REAL ESTATE


Palo Alto, CA


 


Overview


The Administrative Assistant will assist with the required activities for the execution of real estate sale contracts. They will primarily assist with procuring and disseminating documents and due diligence in a manner that will achieve high-quality, productive and efficient results. They will execute and coordinate these activities with the other team members of the brokerage team and clients.


Qualifications




  • Licensure/certification/registration: California Real Estate Salesperson preferred, but not required.


  • Education: Bachelor's degree required, or related experience.


  • Additional skills required: Extremely detailed oriented. Ability to perform assignments with a high degree of accuracy, and with extraordinary attention to details and critical schedules. Strong verbal and written communication skills. Proficient in computer skills with Word, Excel, PowerPoint, Outlook. Ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment.


  • Additional skills preferred: Experience with preparation and modification of legal agreements. Salesforce or other CRM. Adobe InDesign experience strongly preferred.


Responsibilities


1. Assist in maintaining, and auditing active deal files -- contracts, amendments, due diligence, disclosures, reports, etc. to ensure accuracy of all information, and delivery in a timely manner. Keep appropriate team members informed on the progress of the deal and deal files.


2. Assist in review of transaction documents/paperwork/forms for completeness, accuracy and adherence to local laws and company standards.


3. Schedule and/or coordinate accurate and timely meetings/communication with external contacts such as vendors, closing agents, staff from other real estate brokerages, service personnel, and property managers.


4. Assist in coordinating the transactions to close while seeing that Client Satisfaction is top priority.


5. Assist the lead analyst with market research and Salesforce database maintenance.


6. Assist the lead marketing coordinator with administrative tasks related to Adobe InDesign projects.


Compensation


Commensurate with experience. $20-30/HR


Benefits


Health, Dental, Vision, Life, Commuter, 401K


 


Company Description

Levin Johnston is a division of Marcus & Millichap, specializing in multi-family and net leased investment sales in the firm’s founding Palo Alto office. Levin Johnston exclusively represents buyers and sellers of investment properties throughout the country with a concentration on the Bay Area. Adam Levin, and Robert Johnston the team’s Managing Directors, were honored in 2019 as top Multi-Family agents in the firm by Marcus & Millichap, and as Power Brokers by Co-Star. With more than 30 years of combined experience in the real estate industry and over 600 successfully closed investment real estate transactions valued over $3 Billion, Levin Johnston has established itself as the leading Bay Area apartment brokerage team.

To learn more about Levin Johnston, please visit www.levinjohnston.com


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

We are Retail/Wholesale Bakery established in Northern California since 1981


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Job Description


 


ADMINISTRATIVE ASSISTANT / CLIENT SERVICES ASSISTANT (SAN RAFAEL, CA)


OVERVIEW:


The Administrative Assistant provides a variety of complex administrative support duties for programs, Senior Management and other staff as assigned. Many of the duties include call and email screening; maintaining calendars; scheduling; correspondence; typing; data entry, research and analysis, record keeping, filing, and document preparation.


The Administrative Assistant also maintains a schedule of administrative deadlines; ensuring that office systems and procedures are in place and functioning at optimum levels; identifies and suggests improvements; maintains filing areas, shared work and storage areas; serves as receptionist; intake/registration, maintains staffing continuity at front desk.


KEY RESPONSIBILITIES:


Program Intake Responsibilities: Schedules client appointments and directs calls throughout the agency. Makes follow-up calls for providers; calls to confirm "next day's appointments". Greets and provides customer service to patients, guests, clients, and vendors. Communicates clearly on the phone and accurately takes and delivers messages.


Documentation Responsibilities: Performs general administrative tasks; filing, organizing, data entry and billing. Assists in maintaining appointment system (Outlook) or other assigned system. Processes patient/client data entry for company various electronic systems in accordance with guidelines established by Center Point to satisfy internal and external evaluating requirements.


Administrative Responsibilities: Manages receipt and routing of agency mail (incoming and outgoing). Assists and directs callers and visitors to appropriate employees and departments. Ability to operate a single or multiple position telephone switchboard. Is able to work in a team-oriented environment. Orientation, training and supervision of volunteers on certain front desk responsibilities may be assigned.


And, other duties as assigned.


EDUCATION AND KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS:


Required Qualifications:


· Prior experience in front desk reception, administrative and/or customer service


· Commitment to working with diverse communities, including communities of color, homelessness, and users of illegal substances, ex-offenders, and persons with mental health concerns.


· Exhibits a professional demeanor, and can discreetly handle sensitive and confidential information and ability to work under pressure


· Strong organizational, interpersonal, listening, speaking and written communication skills


· Ability to assist callers and visitors in an approachable and welcoming manner


· Ability to work effectively with all levels and types of employees, management, clients and guests


· Ability to work cooperatively and effectively as part of a team


· Ability to multi-task and work well independently and under pressure in a fast-paced environment; detail-oriented


· Strong proficiency with Microsoft Office applications(Excel, Outlook and Word), specifically Word Outlook and internet applications


· Knowledge of HIPAA regulations


· Excellent attention to detail, ability to work independently and strong organizational skills


· High School Diploma or GED equivalent


· Must possess a valid California Driver's license.


Desired Qualifications:


· Substance abuse facility experience


· 2 years experience working in a medical front office setting, preferably in a Social or Human Services Organization


· Familiarity with other community agencies in the Bay Area to make appropriate referrals


· Understanding of addiction, criminal, and homelessness issues and ability to provide non-judgmental, client-centered services


 


 


 


 


Company Description

Center Point’s mission is to provide comprehensive social, educational, vocational, medical, psychological, housing and rehabilitation services to combat social problems such as substance abuse, poverty, unemployment and homelessness.

Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.


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