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“All Jobs” Bellflower, CA
Jobs near Bellflower, CA “All Jobs” Bellflower, CA

Job Description


 


Basic Responsibilities and Skills


The Administrative/Sales Assistant is responsible for assisting the store manager in day-to-day operations of Assistance League of Long Beach’s Thrift & Vintage Shop. Reports to the Thrift Shop Manager with a dotted line responsibility to Thrift Shop Chair.


 


Job Overview:


Assistance League of Long Beach’s Thrift & Vintage Shop is a major revenue stream supporting Assistance League of Long Beach. As an Administrative and Sales Assistant, you will provide the store manager with help required to keep the Thrift Shop in top running order.


 


Main Job Tasks and Responsibilities:


·        Coach and support member volunteers and sales assistants


·        Conduct regular audits to ensure that the store is safe, and protocols are being followed


·        Order and maintain store supplies


·        Create consistent signage for sales floor, Thrift Shop Chair, and department leads


·        Monitor merchandise to ensure dated items are marked down or removed


·        General filing, research items, ensure proper paperwork in place as needed


·        Asses and price incoming items to keep sales floor well stocked


·        Assist store manager, chair, and section leads as needed


·        Follow up with department leads to ensure items are being priced in a timely manner


 


Required Skills:


·        High School diploma or GED


·        2+ years' experience in sales and merchandising in a retail setting


·        1+ years' experience in a supervisory role preferred


·        Ability to work evenings, Saturday and Sunday


·        Proficient in Word, Excel, and social media platforms


·        Bilingual in English and Spanish preferred


·        Excellent communication & time management skills


·        Ability to initiate a conversation and maintain a positive and pleasant attitude


·        Ability to work independently and be self-motivated in a changing environment


·        Licensed driver with own car and insurance


 


Physical Demands:


·        Ability to regularly lift up to 30 lbs


·        Ability to continuously stand or walk


·        Ability to bend, squat, kneel, stoop, crouch, climb ladders, and lift frequently


·        Ability to interact with a diverse group of member volunteers and customers



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Job Description


We are seeking a Waiting List Coordinator for a role at Alpha Property Management's Los Angeles office. Alpha Property Management manages approximately 2500 units of conventional and affordable multifamily housing throughout California. 


Position Summary


Under the direct supervision of the Leasing and Compliance Specialist, and following prescribed department, office and firm procedures, the Waiting List Assistant is responsible for supporting the Leasing and Compliance Specialist with 4350.3 Procedures outlined by HUD, assisting with and conducting Annual Contracts (Re-certifications) and Interims. The Waiting List Assistant is expected to maintain all tenant files as outlined by HUD and Company standards. Above all, the Waiting List Assistant must fulfill the needs of the Company in a manner which is consistent with the Company's Core Values.


Responsibilities/Duties



  • Annual Contract (Re-certifications)

  • Maintain tenant files

  • Review reports

  • Process Move outs

  • Review tenant statements (receipts) for managers

  • Interact with tenants

  • Interims (adjustments in between the year)

  • Inform tenant of all rent changes

  • Retrieve and return tenant telephone calls

  • Conduct file review prior to Management and Compliance Review

  • Additional duties as assigned


Knowledge, Skills and Competencies



  • Good listening and verbal communication skills

  • Must have excellent customer service skills

  • Must be computer literate in Word, Excel, Outlook and Yardi


Minimum Qualifications/ Education and Experience



  • High School Diploma or equivalent.

  • Prior project based Section 8 and Tax Credit property management experience a PLUS! Competitive benefits: Medical, Dental, Vision, Life and 401k


We offer a flexible benefits package including:



  • Health Insurance

    • 100% employer sponsored Health Insurance coverage with options to buy up or add dependent's at your sole cost

    • 100% Dental and Vision coverage for yourself and your dependents

    • 100% employer sponsored Life and AD&D insurance with options to buy up



  • 401K plan with a 4% matching contribution

  • Time off Benefits: Paid Vacation, Sick and Floating Holidays


Company Description

Alpha Management Company, based in Los Angeles, owns and/or manages over 5,000 units of affordable and conventional multi-family housing throughout the country. In addition to the Property Management division, the company also has Development, Construction and Hospitality divisions with approximately 600 employees. The company is currently in a growth phase with an emphasis on the Development and addition of new low-income housing units to its portfolio.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Must be able to speak Vietnamese 


Company Description

We are a termite and fumigation office centrally located in the San Gabriel Valley. As the name implies we deal with everything having to do with termite control.


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Job Description


Regular Full-time (Monday-Friday, 8:30 a.m. - 5:30 p.m.) 


Leading Law firm specializing in International Trade, Business, and Intellectual Property has an immediate opening for an Administrative Assistant. The position will be located in Orange County. 


 


Qualifications 



  • Bilingual – English & Korean  

  • Bachelor's degree 

  • Ability to multitask and strong communication skills (Both written and verbal) 

  • Proficient in MS Office – Word, Excel, and PowerPoint 

  • Accounting experience preferred 

  • Detail-oriented 

  • Strong time-management skills 

  • Strong proofreading skills  


 


Position Overview 


Duties primarily include office administration, case filing and organization, research, billing and invoicing clients, data entry, and answering phone lines. We are seeking a candidate who is highly detail-oriented, punctual and reliable, has a good attitude and a willingness to acquire new skills and maintains a high degree of professionalism. This candidate must have the ability to organize and prioritize multiple simultaneous projects.  


 


Benefits 



  • Medical 

  • Paid Holidays 

  • Paid Vacation 



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Job Description


Now hiring for a Part-Time Billing Admin! (20 hours weekly)


We are looking for a positive, fast-moving and task oriented administrative assistant to support us with medical billing through office ally, quickbooks reconciling and management of ADP payroll and Staff onboarding. Preferred schedule shifts would be 9:30am until 1:30pm during the weekdays (Monday-Friday). Possibility of increased hours if there is a good fit. Must have experience with medical billing and understand the language of claims as will be expected to communicate with insurance companies on our behalf to ensure claims are submitted correctly and our practice is paid. Must be comfortable with using technology, and have experience with Quickbooks to be able to reconcile payments/monies and be able to run reports in the ADP, Office Ally and Quickbooks systems. 


Company Description

We love what we do!

Some benefits include EAP services and local discounts. This is a W2 position.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Invoice/Shipping

  • Payroll

  • A/R


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Bilingual - Mandarin is a plus



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Job Description


OJ Professional Services is a very busy office providing professional services to a majority Latino community. Looking for 1-2 administrative assistants with experience in customer service, particularly in an office environment.


Duties include answering phone calls, greeting clients, reviewing emails, drafting letters, and general office administrative duties.


Applicants Must:



  • Be fluent in English and Spanish

  • Type 45+ words per minute

  • Have experience working in a bilingual office environment

  • Be a quick thinker with the ability to multi-task


Full-time applicants are preferred, however we can work with a qualified part-time applicant.


Company Description

OJ Professional Services provides tax preparation and immigration consultant services to our surrounding communities. We take great pride in our customer service which has allowed our company to grow year after year. We go the extra mile to assist each client and expect the same work ethic and customer service in any potential applicant.

Tax preparation and immigration consulting are two industries that will not be going away soon! Get your foot in the door and gain valuable experience in these industries! We are not looking for temporary candidates, but the right candidates who strive to grow within our company. Apply today!


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Job Description


Crimsafe North America, a wholesale manufacturer of security window and door screens in La Mirada, has an immediate need for an administrative assistant seeking a fun working atmosphere with a growing, entrepreneurial company.  You must have a great phone voice, with excellent communication and follow-up skills.  We’re looking for motivated, outgoing individuals to join us in this excellent opportunity. Working in a supportive team environment, you would have the opportunity to be an important member of the Crimsafe team. Enjoy growth potential when you apply your talents with us!


This position performs routine clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.


ESSENTIAL DUTIES/RESPONSIBILITIES:



  1. Use computers for various applications, such as database management or word processing.

  2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

  3. Create, maintain, and enter information into databases.

  4. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.

  5. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

  6. Maintain scheduling and event calendars.

  7. Complete forms in accordance with company procedures.

  8. Performs other administrative tasks and special projects as assigned.


QUALIFICATIONS:



  • Knowledge of basic office skills

  • Detail oriented

  • Outstanding follow-up skills

  • Clear verbal and written communication skills

  • Strong at developing relationships

  • Proficient in Word, Excel and data entry

  • Loves to have fun at work

  • High energy

  • Ability to multitask and be a team player

  • Ability to work to deadline


  • Attendance/punctuality is critical


REQUISITE EDUCATION:      High school.


REQUISITE EXPERIENCE:   Minimum of 1 years inside sales / account management experience


 DESIRABLE TRAITS:



  • “Whatever-it-takes” attitude

  • Analytical and forward thinking

  • Excellent communicator

  • Entrepreneurial spirit

  • Pro-active problem solver

  • Superior time management and organizational skills

  • Ability to handle multiple projects

  • Proven interpersonal verbal communications and writing skills required

  • Demonstrated ability to operate and utilize CSR computer programs as well as general business software including MS Word, Excel, and Outlook email


 


 


Company Description

Crimsafe North America offers aesthetically appealing security and hurricane protection screens and doors fabricated with a 304 grade hi-tensile stainless steel woven mesh. This mesh is secured within a structural grade aluminum frame using an internationally patented screw clamp design. These products have increased in demand every year as crime continues to increase and homeowners become increasingly concerned with safety and storm protection. Crimsafe is expanding and looking to add Dealers and Licensed Fabricators throughout North America.

Unlike traditional wrought iron security doors, burglar bars or hurricane shutters, Crimsafe Security Screens are stylishly designed to complement any décor. More importantly, Crimsafe security screens and doors are knife resistant, bash resistant, pry resistant, corrosion resistant and nearly impenetrable. Crimsafe offers the ultimate in design flexibility; offering a full line of hinged doors, sliding doors, sliding window screens, fixed window screens, Safe-S-Cape® (emergency exits), bi-fold doors, bi-fold windows, and patio enclosures.


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Job Description


Variety of duties; getting mail from mail box at building, opening mail, contacting Housing Authority for lack of payments, handling inspections; letting the manager of the particular building know when it will take place, re-inspections need to be followed up with manager again and any possible fumigation and dealing with paperwork for evictions. Once or twice a month sending out 3 day notices.  Will train for back up to accounting; payables, receivables, month end reports. enter invoices when running checks, twice a month and enter tenant's rents as they come in. Bank scanner to do deposits. Quick learner, good note taker to do job on your own.  Duties might involve making calls to get quotes for homeowners and vehicle insurance policies.  Background in dealing with City of LA for benchmark utilities would be most helpful.


Computer knowledge a MUST; Outlook, Word and Excel used most every day.


MUST have  accounting experience to back up A/P and A/R person.


Company Description

Apartment management for 7 apartment bldgs., building in ID


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Job Description


JOB DESCRIPTION:


Top Real Estate Agent in Beverly Hills looking for a Real Estate/Executive Assistant. This is an amazing opportunity to get hands-on with a variety of projects and work within a fun group of professionals.


RESPONSIBILITIES/DUTIES:


Provide support to manage marketing initiatives from development to execution. Demonstrate ability to think creatively and provide solid rationale for recommendations.


1. Implement assigned projects within time constraints.


2. Work with outside vendors such as graphic designers, and print shops.


3. Maintain an easy workflow


4. Develop and manage all listing, & prospecting packages.


5. Organize the office


7. Assist with administrative and real estate related office work such as answering phones, setting up appointments, attending photo shoots, hold open house events, organize open house signs, adding and editing new listings on various real estate sites, preparing homes for sale.


8. Manage inventory and re-ordering of promotional items and collateral.


9. Assist to plan and execute corporate events.


10. Organize workflow and office


11. Provide up-to date information to our marketing division for our: newsletter, property postcards and brochures, corporate website, social media, campaign content, collateral and manuals.


12. Maintain schedules, deadlines and project status for each transaction/listing


13. Assist Client Relation Managers and owner as needed


14. Assist with the escrow process.


15. Other duties as assigned.


PROFESSIONAL EXPERIENCE/ QUALIFICATIONS:


1. Advanced Google Suite knowledge


2. Knowledge of The MLS, Zip Forms, and DocuSign


3. Calendar Management Experience


4. Experience with database management.


5. Excellent written and verbal communication skills.


6. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).


7. Must be creative; be able to meet tight deadlines and a team player.


8. Familiar with maintaining a brand.


9. Strong understanding reputation management (Yelp, Apt Ratings) Social Media, YouTube, and Google+.


10. Familiar with photography and photo retouching.


11. Focused and detail oriented; great organizational skills both digital and paper files.


12. Works well under pressure, takes direction well and thrives in a fast-paced environment.


13. Welcomes the need to multi-task and prioritize multiple projects.


14. Must have own transportation.


ACADEMIC QUALIFICATIONS (MINIMUM REQUIREMENTS):


Minimum 2 years real estate experience


Bachelor's Degree


Compensation: DOE


 



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Job Description


Garden View Landscape Nursery and Pools is an award-winning Outdoor Construction, Landscape Maintenance and Wholesale and Retail Nursery Company. In business for 42 years. Winner of 108 Awards from the California Landscape Contractors Association Including Best in State, Best design Build-in State, and many Sweepstakes awards (Best of all entries).


Our team consists of quality people that take the pride in being the best at what they do and contributing to a great team, that have integrity and empathy in their core and enjoy working in the "Spirit of Constant Improvement."


We are looking for an office team member that can take over the administrative responsibilities of our long time administrative assistant while she is away on medical leave.  From that point we intend to cultivate a role in either purchase/expense management or Human Relations (HR) management based on fit and skill set.


Company Description

We are a well-established, fast growing, award winning company (108 awards from the CLCA including Best in State) and strive to be at the top of our field. Come join us and can grow with us.

We build Swimming Pools, Pool houses,Hard-scapes, Soft-scapes and all outdoor facilities. We also have Wholesale and Retail nurseries and provide quality Landscape Maintenance services, mostly to larger HOA's. Most of our construction work (not all) is high end residential. We have a beautiful corporate office in Monrovia California (near Pasadena CA).

Check out our website to see some of the incredible projects and accomplishments of our team - www.Garden-View.com

Founded in 1978, Garden View is a family business with many long term employees., 25 have been with the company over 15 years.

Benefits include Health insurance, vacation, sick leave, holidays.

Apply online at https://www.garden-view.com/contact/employment-application/


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Job Description


 


Responsibilities:


  • Answer and direct phone calls



  • Organize and schedule meetings and appointments


  • Maintain contact lists


  • Produce and distribute correspondence memos, letters, faxes and forms


  • Assist in the preparation of regularly scheduled reports


  • Develop and maintain a filing system


  • Order office supplies


  • Book travel arrangements


  • Submit and reconcile expense reports


  • Provide general support to visitors


  • Provide information by answering questions and requests


  • Take dictation


  • Research and creates presentations


  • Generate reports


  • Handle multiple projects


  • Prepare and monitor invoices


  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities




  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques


  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies


  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies




  • Contribute to team effort by accomplishing related results as needed


  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


  • Organize travel arrangements for senior managers


  • Write letters and emails on behalf of other office staff


  • Book conference calls, rooms, taxis, couriers, hotels etc.


  • Cover the reception desk when required


  • Maintain computer and manual filing systems


  • Handle sensitive information in a confidential manner


  • Take accurate minutes of meetings


  • Coordinate office procedures


  • Reply to email, telephone or face to face enquiries


  • Develop and update administrative systems to make them more efficient


  • Resolve administrative problems


  • Receive, sort and distribute the mail


  • Answer telephone calls and pass them on


  • Manage staff appointments


  • Oversee and supervise the work of junior staff


  • Maintain up-to-date employee holiday records


  • Coordinate repairs to office equipment


  • Greet and assist visitors to the office


  • Photocopy and print out documents on behalf of other colleagues



Requirements:


  • Proven admin or assistant experience



  • Knowledge of office management systems and procedures


  • Excellent time management skills and ability to multi-task and prioritize work


  • Attention to detail and problem solving skills


  • Excellent written and verbal communication skills


  • Strong organizational and planning skills


  • Proficient in MS Office


  • At least 7 years of experience in the field or in a related area


  • High school diploma or equivalent; college degree preferred



Administrative Assistant top skills & proficiencies:



  • Reporting Skills


  • Administrative Writing Skills


  • Microsoft Office Skills


  • Analysis


  • Professionalism


  • Problem Solving


  • Supply Management


  • Inventory Control


  • Verbal Communication


  • Office Administration Procedures


  • Typing Skills


  • Attention to Detail


  • Accuracy


  • Multitask


  • Telephone Skills


  • Teamwork


  • Discretion and Judgment


  • Patience


 


Company Description

Vocational Counseling Services


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Job Description


We are an ESSENTIAL SERVICE and we are URGENTLY HIRING!


Our company works in the restoration industry with a concentration on contents/personal property. The clients we work with have recently experienced a difficult loss such as a fire or flood and our work requires a careful hand and compassionate attitude. We are urgently looking to add an exceptional administrative assistant to our team! The ideal candidate has a background in the restoration, construction, or insurance industries.


Daily Tasks:
- Corresponding with clients and adjusters via telephone and email
- Entering job information, notes, and tasks in DASH
- Data Entry to include entering total loss inventories in Excel
- Writing invoices & estimates on Xactimate
- Updating and organizing physical and digital files
- General miscellaneous office support and duties as needed


Requirements:
- Ability to multi-task and prioritize
- Exceptional communication skills (written and verbal)
- Detail oriented with strong organizational and problem-solving skills
- Proficiency with Microsoft Word/Excel
- Maintain a positive attitude and professional appearance
- Be punctual and responsible
- Must be willing to submit to a full background check and random drug testing


Preferred Experience:
- Experience in the restoration industry
- Experience with Dash and Xactimate


Hours:
- Monday – Friday / 7 AM – 4 PM (1-hour lunch)


Compensation and Benefits:
- Hourly employment is based on experience; $13.00 to $15.00 /hour
- Paid overtime
- Company medical/dental/vision available after 60 days of employment


Job Type: Full-time


Company Description

Complete Contents Recovery is a full-service contents restoration company specializing in damaged personal property caused by fire, water, smoke, wind, mold, and asbestos.

How Complete Contents Recovery earned their well-deserved reputation as the content restoration experts:
We recognize the hardships involved when going through a tragic loss involving your home or business. Our team has over 20 years of combined experience in handling contents and is hands-on with each and every client, treating their personal property as if it were our own. At CCR, the customer is our number one priority; it is our goal to build our clients trust through our knowledge and hard work ethic while delivering the highest possible customer service.


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Job Description

F/T Medical Assistant position available for Experienced Medical Assistant who can multi-task and rotate between Front and Back Office.
Our medical office is seeking well qualified; detail oriented Medical Assistant who possess the follow qualities:
-excellent interactions with patients
-able to take patient medical histories
-detail oriented
-good communicator
-focus on patient care
-able to work with multiple MDs; RN and PAs
-ability to work in a fast pace environment
-ability to travel between local offices
-professional attitude
-team attitude
EXCELLENT SALARY AVAILABLE FOR QUALIFIED CANDIDATE

Company Description

Our office seeks to find the best RN with initiative to provide excellent patient care.
We have multiple offices in the local SOCA area.
Work with multiple MDs in surgical setting with the state of the art medical facilities
Excellent opportunity for qualified candidate


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Job Description


 


Description


Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. No instruction on routine work, general instructions on new projects.


 


Essential Functions:


•         Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.


•         Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.


•         Takes minutes.


•         May perform desktop publishing.


•         Uses a variety of software to compose letters/prepares reports for executive/manager review.


•         Maintains confidential department files and records.


•         Maintains manager/executives’ calendar; arranges meetings, conferences and travel itineraries.


•         Screen’s telephone calls/visitors refer to appropriate staff member.


•         Interprets policies and procedures in response to inquiries.


•         May provide information to top level management, Board Members. etc.


•         Reviews/screens manager/executives mail, researches issues and provides recommendations.


•         May provide training/direction to other non-exempt personnel.


 


Basic Qualifications:


•         Minimum three (3) years of secretarial/administrative or comparable experience.


•         2-year degree required; 4-year degree preferred.


 


Additional Requirements:


•         Advanced writing, reading and arithmetic skills required.


•         Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.


•         Strong customer service skills required to communicate effectively with all levels of management internal/external.


•         Initiative and analytical ability to research and prepare reports.


•         Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).


•         Proficiency in MS Word & MS Excel must be demonstrated through testing.


•         Word processing speed: 40 wpm required.


Must be able to work in a Labor/Management Partnership environment.


Company Description

RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada. For nearly two decades, RemX has specialized in the recruitment of office support, finance and accounting, contact center, information technology and engineering professionals. Using its proven "Exact Match" methodology, RemX matches qualified talent with the right job opportunities on a temporary, contract, contract-to-hire and direct hire basis.


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Job Description


Job Description:​



  • Operate and manage customer service account in WeChat and other platforms; proactively communicate with potential customers to complete first-round touch base; create WeChat group chat to connect customers with Leasing Consultants and track the leasing process.

  • Complete information and data recording, sorting and inputting; supervise the data accuracy of potential and current tenants; maintain and update worksheets such as sales tracker.

  • Communicate with colleagues effectively with a timely manner, draft and confirm lease contracts based on leasing cases, and send the final lease to tenants; sort and archive all documents including but not limited to contract, customer documentations, and screening reports.

  • Respond to emails from tenants and potential customers; answer phone calls, note issues, correspond issues in a professional manner and report them to different stakeholders to solve the problems.

  • Assist with administration works for the Property Management department, such as copying keys, checking & move-out process, and inspection.

  • Coordinate meeting rooms and initiate meeting minutes and other reports

  • Collect, sort, and archive other internal documents and deal with all paperwork; manage office logistics, packages, and supplies.

  • Support other tasks as assigned.


Requirement:



  • Bachelor’s degree or above is required; Major in Business Administration, Administration Management or Public Policy Administration is preferred

  • 1 year or above administration and office operation or related experience

  • Demonstrable competency with computers and office software (MS Word, MS Excel, etc.).

  • Basic data collection, processing, and analysis ability; have the sensitivity of number and be Detail-Oriented

  • Be self-motivated and demonstrate proactive participation

  • Excellent communication and written skills

  • Show patience and advanced customer-oriented recognition


Company Description

Tripalink, founded in 2016, is a product-and community-focused residential co-living company with a unique and integrated business model being a property operator and a real estate developer. Tripalink has entered 7 major cities in the US and is managing over 3000 bedspaces. In 2020, Tripalink will expand to 30 cities, operate over 10k bedspaces, and enrich millennials' lives with its coliving services on a larger scale.


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Job Description


Overview: Harrington Group, CPAs, LLP is seeking an Administrative Assistant to join our Firm. Successful candidates will demonstrate strong proofreading, analytical, communication and attention to detail skills; experience working at an accounting firm, law firm or similar professional service organization is preferred.


Responsibilities: Primary responsibilities of this position will be to provide administrative support to our Audit and Tax departments. Support includes proofreading a variety of financial statements, forms, and letters for grammatical and numerical errors; assembling and processing financial statements and related correspondence; preparing excel charts and benchmarking information; preparing statistical/informational reports;  preparing certain form letters; and, processing and mailing audit confirmations.  The Administrative Assistant may also work directly with the Firm’s Partners or Firm Administrator on special projects, as needed.


Qualifications:


1.       Must be thorough and detail oriented; ability to ensure content is error-free


2.       Ability to use 10-key or calculator to efficiently determine numerical accuracy of information


3.       Proficient in Microsoft Products and Adobe


4.       Ability to manage time effectively and efficiently. Initiates follow-up action and meets deadlines in a fast-paced environment   


5.       Strong organizational skills with the ability to multi-task


6.       Ability to work effectively and collaboratively in a team environment as well as independently


7.       Must possess excellent written and verbal communication skills


 


Work Experience:


1-3 years’ experience in professional service firm, with demonstrated proofreading experience


Education:


High school diploma or equivalent. Associates Degree preferred.


 


 


Company Description

Harrington Group, Certified Public Accountants, LLP is a public accounting and consulting firm with offices in the Los Angeles and San Francisco Bay areas. We provide auditing, accounting, management consulting, and tax services solely to nonprofit organizations, since 1994.For more information about our firm, please see our website www.npocpas.com.


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Job Description


Glendora Employment Agency, Inc. is a boutique staffing firm located in the foothills of the San Gabriel Valley. Glendora Employment Agency, Inc. specializes in bringing local job seekers together with local employers. We are currently seeking an Administrative Assistant for the Drafting Department of a manufacturing company in the City of Industry area.


 


Job Description:


Duties for this position include, but are not limited to:


· Move finished drawings to active directories as required


· Update and maintain Pink Book indexes as required


· Back up other Administrative Assistant’s with scheduling and a variety of other functions


· Order supplies for the department, like paper supplies, computer supplies, printer supplies, computer system maintenance agreements, etc.


· File job jackets, costing jackets, and redistributing them as required


· File final order, change notices, reissues, support copies, and preliminaries


· Pull drawings, jobs, and quotes for anyone in the department


· Other administrative duties as need, such as answering calls, taking messages, typing letters, sending faxes, etc.


 


Minimum Qualifications:


Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience:


· Proficient in Microsoft Word


· Experience using Microsoft Access is a plus


· Experience working within a manufacturing company is a plus


· Strong written and verbal communication skills


· Team player with a high level of dedication


· Strong attention to detail


 


Position is Temp-to-Hire


Shift is Monday – Friday from 7:00am – 3:30pm


Salary is $15/hour


Company Description

Glendora Employment Agency, Inc. is a boutique staffing firm located in the foothills of the San Gabriel Valley. Glendora Employment Agency, Inc. specializes in bringing local job seekers together with local employers. Benefits offered by client once successful candidate goes is hired by client.

GEA, Inc. - Bringing People and Business Together Since 1956


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Job Description


OC Property Management Company currently has an opening for an Administrative Assistant for our commercial property portfolio. As an Administrative Assistant, you will be responsible for a variety of office support tasks and administrative duties. The ideal candidate will be detail-oriented, able to follow directions, possess strong critical thinking and problem-solving skills and be able to learn quickly.


Responsibilities and Duties


· Provide general administrative and clerical support including scanning, faxing, copying


· Maintain electronic and hard copy filing system


· Correspond with Tenants, Maintenance staff, and Vendors


· Assist with Accounts Payable and Accounts Receivable


· Update and maintain tenant/vendor/property information


· Other administrative duties, as needed


 


Qualifications and Skills


· Commercial Property Management experience a plus.


· Real estate License a plus.


· High School Diploma or equivalent.


· Proficient in Word, Excel and Outlook.


· Positive and can-do attitude.


· Great communication skills.


· Must be able to work as part of a team and independently, in a high stress fast paced environment.


· Must be able to provide proof of eligibility to work in the United States.


· Must be able to pass a pre-employment background check and drug test.


· Must have a valid driver’s license.


Company Description

Investment Concepts, Inc. (ICI) was founded in 1969. We are a developer, property manager, and owner of high-quality apartments and shopping centers in Southern California, Nevada, Oregon, and Arizona. Our mission is to continually invest in properties and
people to create high quality, functional developments for our tenants and long-term value for our partners.


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Job Description

 Microsoft Word & Microsoft Excel. Organizing and maintaining files. Willing to travel.


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Job Description


Administrative Assistant position available in Monrovia, CA.


Position Summary:


Under the general supervision of the Human Resources (HR) Manager, the Human Resources (HR) Administrative Assistant, will provide clerical and administrative support to the Human Resources and Payroll/Accounting Departments. The HR Administrative Assistant duties will include but not limited to: scanning and filing, word processing and data entry, compiling and updating departmental records and systems, responding to general inquires, conducting new hire orientation, and tracking time and attendance. The HR Administrative Assistant will practice complete discretion and safeguarding of confidential information.


Essential Functions:



  • Track daily time and attendance for all non-exempt (hourly) employees.

  • Run daily time and attendance reports.

  • Send notifications to employee and/or employee’s lead/supervisor regarding missing clock in/out punches.

  • Follow up as needed.

  • Collect time edit forms and enter into electronic time and attendance system.

  • File forms according.

  • Data entry and data compiling as required/requested.

  • Scan and file all HR, Payroll, Accounting and other required department documents into the company electronic filing system.

  • Assist in maintaining accurate electronic systems and files by updating and entering data in a timely manner.

  • Prepare new hire documentation.

  • Conduct new hire orientation with new employees, review paperwork, enter information into electronic HR/Payroll system and file in a timely manner.

  • Assist HR Manager with Safety Program.

  • Assist HR Manager with quarterly company meetings and other company events.

  • Book catering for event.

  • Coordinate set up for event with other departments and/or outside source.


Other duties as required for events.



  • Prepare benefit packets.

  • Conduct benefit meeting with eligible employees.

  • Follow with eligible employees to return paperwork.

  • Enter information into required benefit systems.

  • Scan and file.


On payroll weeks:



  • Sort payroll checks and time sheets and distribute to department leads/supervisors.

  • Track the return of signed time sheets.

  • Send follow up emails on non-return time sheets.

  • Scan and file into electronic filing system.

  • Assist HR Manager as needed.

  • Assist Accounting Manager with projects as needed.

  • Special projects as required/requested.

  • May be asked to assist with other department projects on a as needed basis.


Skills, Knowledge, Training and Education:



  • This is an entry level position, 1-year experience in an administrative role, is strongly preferred.

  • High school diploma is required.

  • Some college is preferred.

  • Willing to learn and attend Human Resources seminars and/or webinar training.

  • Experience with a HRIS system a plus, but not required. Will be willing to train.

  • Excellent verbal and written communication, as well as presentation skills.

  • Must have satisfactory experience in Microsoft Office: Word, Excel, PowerPoint, Outlook.

  • Strong planning, organization, and strategic thinking skills.

  • The ability to demonstrate a positive employer-employee relationship and promote a high level of employee morale and motivation.

  • Punctual and reliable is a must.

  • Able to maintain strict confidentiality and operate with extreme discretion.


 


Company Description

As a women/minority owned staffing company, we currently are certified with the following organizations: SBA 8(a), Southern California Minority Business Development Council, Metropolitan Water District of Southern California, Women Business Entity, Minority Business Entity, and as a Disadvantaged Business Entity.


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Job Description


We are seeking an Admin. Assistant to our Property Supervisors to become a part of our team! You will help with admin functions for portfolio managers handling properties under our management.


Responsibilities:



  • Coordinate maintenance and repairs at various properties and create work orders

  • Investigate and resolve tenant complaints and report findings to supervisor

  • Ensure all work order and repair requests are processed in a timely fashion

  • Assist in the supervision and training of on site property staff and communicate with on site managers

  • maintain files and databases for properties under our supervision.  

  • provide customer service to tenants and clients


Qualifications:



  • Previous experience in property management or other related field is a plus but not required

  • Familiarity with real estate contracts and leases is a plus but not a requirement

  • Ability to build rapport with tenants and other third parties with whom you will deal with on the phone and via email.

  • Ability to multitask and prioritize

  • Excellent written and verbal communication skills

  • Experience with Yardi Software is a plus

  • Experience with Word, Excel and database programs a plus

  • Experience with Outlook a plus.


Company Description

We are a well established property management firm located in West LA is looking for an admin. assistant for our property supervisor. The ideal person is one who is looking for a company where they can learn and grow into a portfolio supervisor. We are aggressively growing and are looking for a person who is looking to grow with us. Our staff and our clients stay with us and we have very little turnover in either area. We manage properties all over Southern California. We manage Multi-Family Residential properties, Commercial properties and HOA's. Our primary focus is on multi family residential properties. We have been in business more than 35 years in Los Angeles. In the last year we grew approximately 40% and we expect similar growth in the future.


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Job Description


Chiropractic front office part time position, bilingual Spanish with a good command of the English language as well (at minimum the ideal candidate would have a working knowledge of Spanish).


We're looking for a health-mined person with good people, phone, and office skills.


Responsibilities:



  • Answering phones

  • scheduling patients

  • Other general office duties


Company Description

We're a progressive chiropractic offfice offering massage therapy, nutritional theapy, and exercise therapy in our in office gym.


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Job Description


We are seeking an Administrative Assistant Receptionist to join our team! You will perform clerical and administrative functions.


Responsibilities:



  • Draft correspondences and other formal documents

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Assist Estimators with Proposals and Customer Correspondence


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Experience with Excel is essential

  • Additional experience with any CRM or Zoho is an added plus



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Job Description


 


Job Summary: Successful award winning family owned vehicle dealership in Santa Ana is looking for an experienced Showroom Admin to provide wonderful Customer Service and support the team! Responsibilities include:



  1. Welcome incoming visitors to the showroom with a friendly first impression

  2. Take incoming calls to assist, identify caller's needs and transfer as needed

  3. Track and update operational details via MS Excel

  4. Other administration & operations support activities as needed


Location: Santa Ana


Position Type: TEMP, with potential for Hire


Pay: $16-18+/hr, based on experience


Schedule: Mon - Fri 8am - 5pm


Qualifications:



  • Minimum 1 year previous experience in Administrative/Reception role at an auto dealership REQUIRED

  • Outgoing & friendly demeanor

  • Excellent Customer Service mindset, comfortable interacting and assisting various types of clients & personalities

  • Strong computer skills including MS Excel experience, comfortable with using Excel for data entry, tracking items

  • Comfortable working in a fast paced environment

  • Organized and tidy

  • Excellent attendance & punctuality


Company Description

The Express Employment- Costa Mesa office services businesses and associates who live/work in the South Coast Metro area of Orange County. Majority of our opportunities are in Costa Mesa, Santa Ana, Huntington Beach, Newport Beach and Fountain Valley.

To be considered immediate for interview with client, please apply directly at our website:
http://expresspros.com/CostaMesaCA/

Express Employment Professionals offers medical benefits, holiday & vacation pay, and 401K. We are an Equal Opportunity Employer and look forward to working with you!

Express Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express has more than 750 franchise locations that provide a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.

Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.

In compliance with applicable federal, California and local law, employment decisions are based on business needs, job requirements, and an individual’s qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status. We do not TOLERATE discrimination or harassment based on any of these characteristics and expect that our employees and associates will cooperate in maintaining an atmosphere free of discrimination and harassment.


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Job Description


Seeking happy, friendly receptionist, outstanding customer service skills.


- The primary responsibilities of the position entail answering phone, emails and reports when appropriate for staff. Assist callers with any questions or comments; direct calls to appropriate team members, resolve calls when possible and professional manner.


- Performs general administrative duties as assigned by supervisor.


- Able to multi-task as well as willing to assist in various projects as needed.


- Reliable, motivated, and detail oriented.


- Candidate must possess impeccable oral and written communications abilities and strong interpersonal skills.


- Greets and receive clients, visitors, maintaining a friendly attitude and offering assistance and guidance as needed.


- Maintain office organization, assist in stocking kitchen, and office supplies.


- Monitoring conference rooms, maintain daily facility schedule.


- Excellent organization skills and ability to efficiently handle multiple projects in a fast-paced environment are imperative.



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Job Description


Position Summary: Provide Administrative support to all internal departments as well as support the Accounting team with AP/AR functions and other related accounting tasks. Will train on the Accounting aspects requires for the right candidate.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.



  • Greets and directs visitors.

  • Answers telephone and refers inquiries to correct office personnel.

  • Assists with maintaining employee and tenant directories.

  • Manages and maintains insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy.

  • Coordinates before/after hour tenant or contractor requests.

  • Accepts, deposits, and documents all rent payments received in management office.

  • Collects and maintains customer traffic numbers for the center, including monthly reporting.

  • Orders office supplies, receives and distributes mail, oversees shipping and postage for the office.

  • Coordinates Public Access applications, office forms, and tenant hiring list.

  • Prepares memorandums to Tenants outlining shopping center policies and procedures.

  • Organizes lease files and documentation for the property in accordance with policy and procedure.

  • Coordinates with external departments, such as Engie and Keter, to ensure the timely and appropriate billing of utilities to the mall and tenants.

  • Maintains controlled access by issuing visitor badges and verifying insurance requirements are met.

  • Maintains office equipment and telecommunication system.

  • Oversees the coordination of repairs and refunds for vending machines located throughout the center.

  • Maintains safe and clean office environment.

  • Contributes to team goals by accomplishing assigned tasks.

  • Helps manage Accounts Receivables:

    • Communicates to Tenants about outstanding balances and provides statements and account ledgers, and/or invoices

    • Prepares and process manual bills

    • Prepares and mails Default Letters, non-waivers, and proof of service

    • Sends outstanding balances to collections agencies as needed

    • Completes Write off Forms for uncollectable balances



  • Coordinates Accounts Payables:

    • Sets up new vendors in payment processing system (Avid)

    • Submits vendor invoices

    • Codes invoices in Avid with proper GL accounts, business units, and allocations per approved budget

    • Coordinates the payment of all recurring monthly expenses including payment of and printing receipts/invoices for all services contracted online.





Competencies: To perform the job successfully, an individual should demonstrate the following competencies:



  • Job Knowledge - Competent in required job skills and knowledge; requires minimal supervision; displays understanding of how job relates to others.

  • Customer Service - Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.

  • Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; keeps others adequately informed; selects and uses appropriate communication methods.

  • Cooperation - Establishes and maintains effective relations; exhibits tact and consideration.

  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

  • Written Communication - Edits work for spelling and grammar.

  • Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

  • Organizational Support - Completes administrative tasks correctly and on time.

  • Adaptability - Manages competing demands; able to deal with frequent change, delays, or unexpected events.

  • Personal Appearance - Dresses appropriately for position; keeps self well groomed.


  • Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.



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Job Description


In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.


Job Responsibilities:



  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.


  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


Qualifications:



  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience



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Job Description


Our company is seeking an Administrative Assistant to support the Fleet Department in the operations of our Walnut CA, office. We are looking for an individual who is efficient and a team player. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.


Roles, responsibilities and required skills



  • Updating Drivers Licenses, Vehicles Registrations and Vehicles Gas usage

  • Assist with receipts, bills, invoices, statements, and checks

  • Operate office machines, such as computer, fax and copier

  • Run local company errands

  • Maintain logs for gas usage

  • Stationary ordering

  • Prepare and modify documents including correspondence, reports, drafts, memos and emails

  • Preparation of Purchase Orders

  • Provide assistance to Higher Management as required

  • General clerical duties to include:

    • answering phones

    • data entry

    • making copies

    • filing (electronic and hard copy)



  • Performs other related duties as required and assigned

  • Attention to detail with high degree of accuracy

  • Strong organizational skills

  • Ethical standards and professionalism

  • Computer and technology skills

  • Ability to multitask

  • Clean drivers license


Qualifications and Education Requirements


· High School diploma or higher


· Working knowledge of Microsoft Office Suite


Preferred Skills


· Bilingual – English and Spanish


· Vehicle experience or Knowledge


Additional Notes


A background check, including drug testing, is required for successful employment.


Company Description

Our Story
Founded in 2002, Turn Around Communications Incorporated (TACI) has grown to be an industry leader, providing a range of telecommunication contracting services. From engineering to deployment, Turn Around Communications has earned a reputation for delivering exceptional service to our customers. We are a trusted partner to the largest telecom, internet, cable, and wireless providers in the country. The reason is simple - we deliver. Our teams are lead by industry veterans with decades of experience in all sectors of the telecommunication industry who value a commitment to quality service.

Our Mission
Our business is built on the shared values of our customers. We always hold quality, integrity and reliability as guiding principles in our success. We recognize that while low prices are important, so is dependability. We insist that our teams deliver the complete package everyday. That is our mission. The ever increasing demand for high-speed data has led to unprecedented opportunities in the broadband industry. At Turn Around, we are uniquely positioned to help our customers take advantage of these opportunities. We offer a variety of services, at a value that few others can match for services ranging from engineering, to FTTX constructions, through installations and maintenance.


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Job Description


Immediate need for a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Answer phones with a smile

  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Must know Word and Excel


Qualifications:



  • Previous experience in office administration

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


This position will start out 8:30 - 2 or 3, and in the next month or so will go to full time!



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