Jobs near Agoura Hills, CA

“All Jobs” Agoura Hills, CA
Jobs near Agoura Hills, CA “All Jobs” Agoura Hills, CA

Judicate West is seeking a highly motivated and detail-oriented individual. A minimum of 2 years receptionist/front desk experience is preferred. We have an immediate opening in our West Los Angeles office. Duties include greeting clients and assisting with the check in process, answering multi-line phones, handling incoming mail, organizing the office, daily set up of conference rooms, catering set up and breakdown, as well as other general administrative support functions. This is an entry level position with growth opportunities available in the alternative dispute resolution profession.

*Benefits available after 90 days. 401K available after one year.


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We are looking for a results driven retail store manager to be responsible for the overall store management. The successful candidate will be able to enhance customer satisfaction, meet sales and profitability goals and manage staff effectively. Candidates will have the most success if they have a background in financial planning, employee recruitment, or retail management. Store manager responsibilities may include supervising assistant store managers.

 

Responsibilities

Develop business strategies to raise our customers’ pool, expand store traffic and optimize profitability

Meet sales goals by training, motivating, mentoring and providing feedback to sales staff

Ensure high levels of customers satisfaction through excellent service

Complete store administration and ensure compliance with policies and procedures

Maintain outstanding store condition and visual merchandising standards

Report on buying trends, customer needs, profits etc

Propose innovative ideas to increase market share

Conduct personnel performance appraisals to assess training needs and build career paths

Deal with all issues that arise from staff or customers (complaints, grievances etc)

Be a shining example of well behavior and high performance

Additional store manager duties as needed

 

Requirements

Proven successful experience as a retail manager

Powerful leading skills and business orientation

Customer management skills

Strong organizational skills

Good communication and interpersonal skills

BS degree in Business Administration or relevant field


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compensation: $28,500 PER YEAR + BONUSES

employment type: full-time

Compensation: $28,500 per year + bonuses

Employment type: FULL TIME

American Credit, a leading nationwide credit repair firm, located in the heart of the financial district in Santa Monica, is seeking one dynamic Executive Assistant to support our team of Relationship Managers.

Duties include:

* Sending packets of brochures and business cards to VIP referral partners

* Sending monthly email updates to VIP referral partners

* Calling referral partners with a status update on their enrolled clients

* Sending thank you letters and gift cards, flowers, etc.

* Setting recurring tasks through MS-Outlook and our CRM Salesforce.com

* Calling referral partners and confirming receipt of correspondence

* Calling referral partners and verifying contact information

* Conducting credit report comparison reviews and emailing to clients & referral partners

Qualities we are seeking for this position:

- Must have 2+ years of verifiable experience as an executive assistant and/or CS rep.

- Must type 45+ wpm (will be tested at interview)

- Must be skilled at using MS-Word, MS-Excel, MS-Outlook, CRM's (6+ on a scale of 1 - 10)

- The ability to flex and deal with ambiguity in a dynamic, fast-paced, high growth environment

- Must be able to multi-task and operate at a fast pace.

- Must be able to communicate professionally on the phone & by email.

- Ability to balance work independently and be able to respond effectively to competing priorities.

- Must be able to send and/or receive professional email correspondence.

- Must have reliable transportation.

- Possess a strong level of discretion and integrity to manage confidential information

- Demonstrate ability to organize, prioritize, meet deadlines, make decisions, and change course of action quickly

- Must be able to spot and correct problems without guidance.

- Exceptional communication skills, including writing emails, and verbal skills

- Ability to maintain composure under stressful conditions

- Detail oriented and excellent follow through

- Must be a pro-active team player.

- Must possess a positive attitude and a willingness to grow.

- Self-starter who can work well in an "all hands-on deck" environment

Previous employment at a mortgage or Real Estate office is a bonus.

Previous experience using Salesforce (CRM) is a bonus.

Starting pay is $28,500 per year + bonuses.

First 90-days is a probationary period. All bonuses kick in after probationary period is over. Bonuses amount to $3000 - $4000 per year depending on performance.

CONTACT:

Elizabeth Melendez (EMAIL ONLY), and please include your resume.

We look forward to meeting you and having you on our team


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Seeking an intelligent, bright, aggressive, reliable and energetic office worker.

***PLEASE KEEP IN MIND THIS IS AN ENTRY LEVEL POSITION***

SHOULD BE FAMILIAR WITH:

Basic Office functions (Answering Phones, Fax, Email, Filling, etc.)

Basic Computer Skills (Word, Excel, Internet Searching, etc.)

Customer Service

Inventory Intake

Have good communication skills

Works well with fellow coworkers

Good Organization Skills

Shipping (FedEx, UPS, etc.)

Will occasionally be required to lift a max of 20 lb. packages.

PREFER someone with Internet or eBay Marketing skills.

Bilingual PLUS! (English/Spanish)

Please email your cover letter and resume

***PLEASE KEEP IN MIND THIS IS AN ENTRY LEVEL POSITION***


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Construction company seeking a female secretary. Experience a BIG PLUS.

Our Firm is located in Tarzana, CA 91356 and performs various home remodeling projects.

Must be an excellent multi tasker, aggressive, honest, and hard working.

Must have an outgoing, and friendly personality.

Must have excellent communication skills, phone skills, good spelling, grammar, and be fluent in english, quick books, microsoft word, and excel.

Must be clean, organized and be independent.

Must have reliable transportation.

Day to day duties will include answering phones, data entry, filing, payroll, quick books, accounts payable, general office work, writing proposals, emails, and keeping in touch with future clients, etc.

This is a part time job Monday - Friday 9-3.

Please send us resumes, and inquires

Compensation $20 - $25 per hour depending on experience.

Feel free to send a photo of yourself.


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Job Description


This position will be supporting the Accounting and Data Science team with daily data entry in excel, pulling receipts, processing bills/invoices in QBO, updating vendor contracts, submitting co-op claims, and general data analysis. We are not hiring based on your skills, we're hiring the right individual based on your ability to learn, your heart to serve the company and your heart to serve our clients.


You will be working on various tasks for the company outside of the accounting and data science team such as event planning for the company, social media posts and creating/validating monthly budgets, working closely with the operations team to deploy marketing services, and/or working on improving operational efficiencies within the organization.


Skills and Responsibilities:



  • Heavy Data Entry

  • Work in Excel and Google Sheets with various intermediate and advance formulas


  • Create/monitor/research relevant topics/posts for social media posts, events, new services; basically be a go-to person for research and useful feedback

  • Compile and present data for other departments

  • Ability to manage multiple projects at the same time

  • Ensure all projects are moving along seamlessly through the work process from start to completion

  • Track and prioritize project timelines and ensuring quality standards are met and have a knack for handling multiple deadlines


​Qualifications:



  • Insatiable learner, heart to serve the company, and heart to serve the clients

  • Must be friendly, creative, solution driven, highly organized, and easy to work with

  • Strong analytical and critical thinking skills

  • Strong communication and presentation skills

  • Ability to work well in teams

  • Ability to go above and beyond in previous roles to take on new responsibilities for the betterment of the team

  • Have a great attitude – equally happy and excited to take on tedious tasks in addition to large projects


Company Description

Founded in 2013, we are a passionate full-service advertising agency. Our slogan is "Passionately Pursuing our Clients Success" which is more than a slogan, it truly is a way of life. We've adopted the Aloha Spirit because it is the coordination of mind and heart within each person. It brings each person to self. This requires personal desire, passion and self-awareness. Our teams are the best in the industry so we're always looking for passionate talent to join our team. We want each team member to WANT to work at Stillwater Agency not have to. We're looking for people who are passionate about their skills, love to go above and beyond for our clients, and what they can contribute for the betterment of the team!

Our Core Values

LOVE
Without love, we have nothing. We LOVE each other, our clients, and our work. Our team models that love through a deep BELIEF, HOPE and TRUST in one another. We strive to care more for others than ourselves. This requires patience, humility, kindness, gentleness, and the will to never give up.

OHANA
Our Ohana is connected through a genuine compassion and love for each other and our clients. We are a close and diverse community bound by loyalty and support. We feel that everyone should know the comfort, joy and peace of being part of an OHANA.

PASSION
Passion demands more from us than is simply required. We exemplify passion when we give our whole heart, soul, mind and strength to our team and our clients.

TRUTH
Together, we are committed to stand firm in TRUTH. We will remain diligent to always communicate truth to each other regardless of the circumstances. Untruth is driven by fear. We will not be afraid to tell the truth to each other, to our clients or in our advertising.

REMARKABLE
We want to be remarkable in everything we do. We want our team, our clients and our work to be worthy of a remark. We strive to deliver remarkable results.


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Job Description


 We are looking for an administrative office assistant with a positive and vibrant attitude to join our growing business. Our ideal candidate is open-minded, intelligent, self-driven, and has a willingness to learn! Training will be provided, but here are some expectations that the candidate will need to meet on day 1:


1)      Type at least 45 words per minute


2)      No fear or aversion to making phone calls on behalf of our clients


3)      Ability to manage 5 email inboxes and responding to 20 emails per day


4)      Work ethic to be the best at what you do


5)      Punctual, incredibly detail-oriented, organized, and humble


6)      Exemplary written and verbal communication skills


7)      Solid computer skills (Microsoft Office Suite)


 


What’s in it for you?


This is not a typical office job… we’re different. This is an opportunity to hone your administrative skill set and be part of a team that genuinely cares about what we do, whom we do it with, and the way in which we do it. This is an opportunity to learn and grow as a professional.


 


Additional Information:


This starts as a part-time position through the initial training period of 90 days and will require a flexible schedule, between 20 to 30 hours per week.  There is opportunity for the candidate to promote to a full-time position based on performance. We are looking for a long-term candidate as there is definitely room for growth and promotion within our small organization.



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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

Plumbing Contractor in Business for over 20 years


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Job Description


We are seeking an Administrative Assistant in Westlake Village $20 an Hour to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Heavy email communication

  • Plan and schedule appointments and events

  • Light phones

  • Data Entry and validation tasks

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields 5+ years

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Mortgage industry experience a plus but not a must


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description


 


Looking for an Administrative Assistant whose core duties and responsibilities revolve around supporting others. Good communication and decision-making is a must!


Qualifications for Administrative Assistant



  • Answer phones and greet visitors

  • Schedule appointments and maintain calendars

  • Schedule and coordinate staff and other meetings

  • Collate and distribute mail

  • Prepare communications, such as memos, emails, invoices, reports and other correspondence

  • Write and edit documents from letters to reports and instructional documents

  • Create and maintain filing systems, both electronic and physical

  • Manage accounts and perform bookkeeping




  • Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.


  • Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.


  • Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.


  • Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.


Call today to schedule your interview with Donna at (805)418-1111


 


Company Description

Since 1983, Express Employment Professionals has been helping people find work in all sectors of Industry. They have become one of the leading forces in the Accounting and Administrative with a candidate based approach that focuses more on what you want then where they make money.


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Goldthread Plant Based Tonics is a beverage company that empowers people to drink more plants. We travel the world to source herbs from the regions where they are most potent, and cultivate direct-trade relationships with local farmers. We are currently seeking an Administrative Assistant to assist in our growing Santa Monica headquarters. The position is a full-time, salaried role, it includes great benefits such as paid vacation, health insurance, sick time and gym/wellness reimbursements, and it is a great direct hire opportunity for someone interested in helping grow a small but rapidly expanding company! Job Responsibilities Manage a variety of diverse projects with cross-functional teams Full administrative support to Manager and team as assigned Responsible for coordinating Sales + Marketing sample order requests Manage marketing collateral and POS distribution for Sales + Marketing team Assist in compiling new customer/vendor documents (creating various, basic reports as needed) Coordinate trade show and marketing event materials Collaborate with peers to ensure that team tasks are taken care of Manage local delivery requests Packing/Shipping activities to support the Company’s Sales and Marketing initiatives Handle incoming phone calls & mail Manage office supply orders as well as other departmental requests Book team accommodations as needed Overall paperwork management (i.e. scan/copy/file) Office maintenance oversight of service providers and contractors Additional general sales, marketing and executive support Job Requirements 2+ years of experience in an Administrative, Business Development position Ability to interact comfortably and effectively with employees at all levels of the company including Senior Management Ability to interact comfortably and effectively with external partners, including Customers and Vendors Sense of Urgency ability to work in dynamic and fast-paced environment Attention to Detail strong administrative, organizational and creative skills Must be flexible and able to multi-task Great social and interpersonal skills Microsoft Office and G-Suite experience a plus Positive Attitude willing to take on new challenges Highly organized and thrives helping others stay organized


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Job Description


*Job is Full-Time On-Site in Westlake Village, CA 91361 - Not eligible for remote work / telecommute.


The Administrative Assistant and Bookkeeper will support smooth and professional operation and administration of our office facilities as well as our basic accounting and timekeeping records.


Responsibilities/Duties:



  • Handling basic day-to-day bookkeeping, A/R and A/P for a small B2B software firm
    (payroll and taxes are outsourced)

  • Collecting and reporting timekeeping/payroll data to outside payroll service

  • Reconciling bank statements, credit cards, POs and expense reports

  • Coordinate tax filings and other outsourced accounting matters via outside CPA firm

  • Administering customer maintenance renewals and similar quoting and billing processes

  • Answering and routing incoming calls, planning conference calls, handling in-person visitors

  • Preparing executive correspondence for postal/electronic mail

  • Assisting in booking travel and arranging company meetings and events

  • Organizing and handling office files, supplies and general daily logistics


Qualifications:



  • At least (3) Years prior accounting/bookkeeping experience in a professional capacity

  • Quickbooks or equivalent accounting software expertise

  • Ability to ramp up quickly on industry-specific terminology, processes and procedures

  • Verbal and written English fluency

  • Degree and/or Professional Certifications in Accounting, Business Administration or similar field preferred

  • Valid US Work Authorization and successful background check required


 


 


Company Description

Company Description

AssetSmart® is a pioneer and leader in asset management software with Fortune 500 clients in the aerospace, defense, electronics, scientific, engineering, security, intelligence, logistics, and professional services markets. Most of the top 10 contractors in federal information technology & engineering services use AssetSmart solutions, as do some of the largest aerospace/defense contractors and many other sophisticated organizations.

Our web-based and mobile-enabled applications help equipment-intensive organizations manage their physical asset portfolios across the entire life-cycle, streamlining regulatory compliance while also generating tremendous cost savings through increased asset utilization and personnel productivity. AssetSmart systems are often interfaced with popular ERP applications from SAP, Oracle, Deltek, or IFS as a "bolt-on" to fill gaps in their asset management functionality.

The company offers a dynamic, small-business work environment in a desirable suburban Westlake Village, California location close to world-class beaches, restaurants, shops and recreational activities. AssetSmart is privately-held and consistently profitable. The Company is a Veteran Owned Small Business and proudly supports the US economy by not offshoring or outsourcing any development, sales or customer service functions.


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Job Description


Busy Multi Specialty Practice located in Santa Monica, CA is in Need of a Strong Medical Receptionist Administrative Assistant to handle all front office and scheduling duties


Requirements:



  • The Medical Receptionist Administrative Assistant must have minimum of 2 years experience in a Medical Clinic setting

  • The Medical Receptionist Administrative Assistant must have the ability to handle high volume and work in a fast paced environment

  • Strong Patient Care and Customer Service

  • Medical Specialty experience is a plus

  • The Medical Receptionist Administrative Assistant must have EMR experience, EPIC is a must!


Details:



  • Location: Santa Monica, CA

  • Full Time Monday - Friday 8 am - 5 pm

  • Salary is $14 - $16 per hour, depending on skills and qualifications 


 


#ZR


Company Description

OfficeWorks is a search and placement firm that has been helping people get jobs nationwide since 2002. We are a critical partner helping our clients find top talent in the medical, accounting, and finance industries. Our attention to extraordinary customer service, quality, and speed make OfficeWorks your premier partner. Whether you are looking for top talent or your next career move, OfficeWorks can help you!


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Job Description


 


Seeking Administrative Assistant


 


Full Time



  • Managing a heavy volume of communication and administrative documents internally and externally, including filing and organizing;

  • Answers telephone and schedules meetings (extensive calendar management), effectively manage conflicting priorities;

  • Assist in tracking and custody of investment deal documents;

  • Managing general administrative duties, including processing expense reports;

  • Entering and or updating Contacts to Outlook;

  • Manage a calendar of events, which includes conferences, investment quarterly site visits;

  • Handle postal/parcel needs, including opening mail, sorting and distributing incoming correspondence;

  • Assisting with miscellaneous office tasks;

  • Work collaboratively with other admins;

  • Ordering office supplies;

  • Data entry for CRM


 


 


What is needed to succeed



  • Must have minimum 1-year office experience

  • Bright, organized, computer skills, fast learner!

  • Must be able to work in fast paced environment!

  • Ability to stay focused, efficient and effective in managing multiple tasks.

  • Strong knowledge of MS Suite (Outlook, Word, Excel and PowerPoint)

  • Exceptional ethical standards, empathy, and sense of humor


Professional demeanor and ability to work independently to achieve accomplishments



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Job Description


Professional Search Group (PSG) seeking new Graduates who are looking to build a career with the leading, multibillion dollar hard money lender in the Calabasas area. Great news! No experience needed. We are seeking hard-working, detail oriented, people who are good communicators and want to learn. These roles are Administrative - no sales.


A premier direct private money lender in Los Angeles and the greater Southern California area is seeking a hands-on, self-motivated individual for this opportunity in our Calabasas location.


Position Summary:


Prepares and processes mortgage loan files and correspondence from application through approval. Assures compliance with investor guidelines and customer service standards. Communicates with customers, internal staff, brokers, title companies, etc. to respond to inquiries, resolve problems and obtain all necessary documentation required for the file. No experience required, we are seeking a hard-working, detail oriented, people person to fill this role.


Essential Duties & Responsibilities:



  • Entering prospective new loan applications into the loan origination system ordering credit reports, appraisals, escrow instructions, and preliminary title reports; verifications, and any other item required on the loan files.

  • Reconciling and organizing all application information received and checking items for qualification; provide status updates, discussing any problems/concerns that may surface relating to credit verification inadequacies, omission of critical documentation, etc., with Borrower Package Coordinators, Underwriters, loan officers and/or supervisor in order to achieve resolution.

  • Contacting necessary parties for any items still missing, which may include sending applicant a “Needs list” email and/or calling applicant directly for necessary items or clarification; advising operations manger and loan officer of any problems that are perceived in completing the package in a timely manner.

  • Ensuring that all files submitted to underwriting are complete, stacked properly and easy to navigate through and understand, allowing the underwriter to complete an evaluation of the file in a timely manner.

  • Regular correspondence with all parties related to the transaction both internally and externally. Respond to phone messages and emails in a timely manner.

  • Prepare Estimated Settlement Statements and LOI’s as necessary.

  • Preparing all paperwork necessary and communicating status of loan documents, fundings and pre-funding loan conditions to all interested parties including escrow, title, brokers, agents, etc.

  • Following the flow of the file through the entire system, from initial receipt through funding, to ensure everything is being handled in a timely expeditious manner. May step in to assist in the resolution of any problems that develop throughout the process.

  • Performing related duties and special projects as assigned.

  • Resolving any problems and conditions on files.


Desired Skills and Qualifications



  • Excellent written and oral communication skills

  • Organized and detailed oriented to handle a large volume of transactions

  • Ability to manage multiple tasks and deadlines simultaneously 


Apply for this amazing opportunity today!



  • Donovan Aranda


    Staffing Manager


    562-378-0027


    donovan.aranda@us-psg.com




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Job Description


 


Greetings! Our highly reputable agency INFINITE HOME HEALTH is searching for Administrative Office Staff !!!


Infinite Home Health prides itself in providing skilled home services, it is our mission to assist patients to make a full healthy recovery and to regain independence to return to do what they love most. Our staff is a team of dedicated, caring and reputable RN/LVN/PT/ST/OT staff that enjoy making a difference in the life of others. Please apply if you would like to join our wonderful team and be part of this mission to provide excellent home health care!


Reasons you should join our team!



  • High patient census

  • 15 plus years in the Home Health industry and growing

  • Supportive team environment

  • Priority on Patient Care & Quality


Duties can include following but are not restricted:


-faxing


-copying


-filing


-answering phone calls + following up with Doctor's offices


-office organization


-computer experience (Microsoft WORD, EXCEL)


We look forward to hearing from you!


 



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Job Description


Local Santa Clarita company is seeking Administrative Assistants to join their team! The primary function of this position is to help coordinate between our outside sales team, engineering, and production departments. Primary duties include assisting the outsides sales representatives and engineering staff with various clerical tasks that include viewing building plans, preparing quotations, organizing project documents, fielding incoming calls from customers, and coordinating between all parties involved with a job. We will familiarize the right candidate with the industry and provide training for all our standard operating procedures and necessary software.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Basic Windows and productivity software knowledge


Apply online at www.expresspros.com/SantaClaritaCA or call 661-775-2570


We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws. Including the City of Los Angeles' Fair Chance Initiative for hiring Ordinance.



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Job Description


Join our Camarillo team for Tax Season as a Appointment Center Administrative Assistant. 


 


The primary responsibility will be on setting up, rescheduling and confirming appointments and answering incoming phone calls ­from clients. As an administrative assistant, you will have a direct impact on the client experience and are vital to the success of the organization.  You will be a member of a dynamic team in a collaborative, client-focused environment utilizing your exceptional organizational, communication and problem-solving skills.   


 


This is a seasonal support position starting January 15, 2020 to April 16, 2020.  


 


Responsibilities:



  • Providing prompt and courteous service to clients who call with questions

  • Rescheduling existing appointments on CRM

  • Setting up appointments for new clients. This involves computer entry of new client’s information, making an appointment on CRM, completing all necessary paperwork for our records, and mailing a new client packet.

  • Calling clients and confirming their appointment

  • Communicating with tax preparers, front desk, and managers when necessary to answer a client’s question

  • Responsible for day-to-day administrative support for one or more Tax Advisors including answering inbound calls and email requests, scheduling and gathering client data for ongoing service processes

  • Confirming client information in CRM

  • Providing prompt and courteous service to clients who have questions

  • Maintaining data integrity across all systems and updating as necessary

  • Other duties as needed 


 


Qualifications:



  • High School Diploma required

  • Excellent communication and computers skills, including MS Word, Outlook and Excel

  • Enjoy collaborating and building positive relationships

  • Client or customer service experience preferred

  • Ability to prioritize in a fast-paced environment while maintain client focus and demonstrating attention to detail


 


Work Schedule: Flexible Shifts between Monday to Saturday, 8:00 AM to 8:00 PM


When completing an application, please confirm when you are available to work.


 


Working Conditions: Professional office environment, working inside, standing, and sitting, will be assigned to a workstation, no heavy lifting over 10 lbs.


 


Mercer Advisors is an equal opportunity employer.


We not accepting unsolicited resumes from agencies and/or search firms for this job posting.


Company Description

Mercer Advisors is a total wealth management firm that provides comprehensive financial planning, investment management, and family office services. Dedicated to improving the lives of our clients both today and through their retirement, we help them to develop a clear vision of their life goals. We then support their journey by providing comprehensive and coordinated wealth management advice that encompasses all areas of their financial life. Our staff of over 350 in 45 offices coast-to-coast includes financial advisors, attorneys, CPAs, investment experts, and other skilled and talented professionals who want to create a life of choices and freedom for each and every client.


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Job Description


Administrative Assistant with accounting and operational background.  College grad or advanced degree preferred.  Reports to CFO.


 


Santa Monica-based privately owned, stable financial lending and investment firm in business since 1965 seeks an experienced Administrative Assistant.


 


This person must have a high level of attention to detail, be very organized, be able to quickly and accurately multi-task, and have both strong written/verbal communication skills and organizational skills along with adept knowledge of administrative business matters to assist on a broad range of activities and issues and clearly reference and report information needed to assist with management of a diverse range of business activities. 


 


In this role, you will:


 


  • Set up, organize and maintain office files;

 


  • Handle incoming phone calls and mail;

 


  • Maintain logs/spreadsheets to monitor status of various activities, including due dates and deadlines for compliance matters associated with loans, investments, entities, tax, insurance, additional regulatory requirements, and other activities as well as inventory lists and status or activity reports for various projects;

 


  • Follow-up for requests for quotes on renewals for insurance policies;

 


  • Assist with various operational tasks and/or resolving issues for off-site investments and/or loans, including communication with vendors as well as providing occasional support to accounting, billing, asset/property management and loan administration functions

 


  • Perform research, provide status/activity reports, perform work on projects and other special assignments with both accuracy and efficiency.

 


Competitive benefit package includes medical, dental, vision, parking, and other benefits.


 


For consideration, please email us both your resume and a letter from you describing your ability to meet the above requirements, including your experience performing the various job duties as well as your interest in this job to: myfuture@amarkfinancial.com.


 


If you do not hear back from us within 10 business days, you can assume that we are not going to be contacting you for this role.


 


 



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Job Description


Overview


If you are looking for an opportunity to enrich the lives of others and you share our passion for making a difference in people’s lives, come join our team! Our clients are the reason we choose to deliver high quality services in our community. We welcome you to apply and join the Premier Tax & Finance team today!


Responsibilities


Are you outgoing, someone who loves interacting with people and works well in a fast pace environment? Then Premier Tax & Finance Receptionist job is for you! Our Receptionists greet visitors, answer phones, and directs questions. Other responsibilities include and not limited to making appointments, scan documents, filing documents and clerical functions.


Become part of our family, grow your skills and career opportunities.


Qualifications


What it takes to be a Receptionist at Premier Tax & Finance:


Experience and basic knowledge of the following:


Outlook


Word


Excel


Windows Explorer


 


 


Company Description

Full service tax and finance firm serving entrepreneurs and individuals alike. We perform bookkeeping, tax preparation, individual and business consulting, retirement planning, and entity formations.


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Job Description


 


Job Description


 


Job Title: Administration-Executive Assistant                          


Reports To: Partner


FLSA Status: Non Exempt


Department: Administration


 


Summary: To provide support to a partner.


 


Duties and Responsibilities include the following:


 


·         Attend to phone calls from clients and update partner with call list.*


·         Schedule executive meetings inclusive of lunch and dinner.*


·         Get lunch for partner or partner meetings as needed. *


·         Receive visitors.*


·         Prepare correspondence to clients or outside vendors.*


·         Coordinate and arrange dial in and conference calls.*


·         Coordinate, assemble and deliver financial meeting packages.*


·         Schedule, book and coordinate all travel plans inclusive of: *


1.       Airfare


2.       Hotel


3.       Restaurant reservations


4.       Itinerary preparation


5.       Calendar input


·         Review partner credit card statements for accuracy, coding and deliver to bookkeeper for payment.*


·         Filing and organization of paperwork.*


·         Liaison between partner and IT to ensure partner equipment is working properly.*


·         Tracking and completion of partner Continuing Professional Education (CPE) credits and Certified Public Accountant (CPA) license renewals.*


·         Prepare and send engagement letters and demographic information sheet to new clients.*


·         Track receipt of engagement letters and demographic information sheet from new clients.*


·         Update Smartsheets with new client information.*


·         Cover reception when needed.*


·         Track tasks for partner that have been completed and are in process.*


·         Track and record partners time sheet.*


·         Order and pickup lunch for partner.*


·         Keep track of partner miles, points and subscriptions.*


·         Dial in phone calls for partner.*


·         E-mail correspondence when asked.*


·         Make personal appointments and order flowers when needed.*


·         Respond to urgent meeting requests via cell phone or at home when needed.*


·         Open and sort partner mail.*


·         Coordinate partner signing of checks, wires and urgent requests.*


·         Strict confidentiality is required.*


·         Other related duties as assigned. *


 


Qualifications: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 


Skills:


 


Oral and Written Communication Skills


Fluent Command of English


Professionalism


Time Management


Organizational Skills


Proficiency in Excel


Proficiency in Word


 


 


Education / Experience:


High School Diploma or equivalent      


 


Physical Demands / Work Environment


Standing, walking, crouching, and regular lifting up to 15 pounds.


Frequent use of hands and reaching with hands and arms.


Regular talking, hearing, seeing, and sitting.


Moderate to loud noise level.


Risk of electrical shock.


Company Description

Nigro Karlin Segal Feldstein & Bolno is a premier accounting and business management firm based in Los Angeles and New York. With over 500 employees and 30+ years in practice, NKSFB focuses on business management, tax, forensic accounting, participation & royalty audits, and payroll compliance audits.

NKSFB has one of the largest business management practices in the country, representing many of the world’s top entertainers, musicians (recording and touring), producers, athletes, executives, high net worth individuals and entrepreneurs.

Today, Nigro Karlin Segal Feldstein & Bolno is one of the nation’s leading business management firms, specializing in the representation of high net worth and high income individuals, actors, writers, directors, producers, recording artists, athletes, executives, and other allied professionals in the entertainment industry. We are based in Los Angeles with offices in Encino, Sherman Oaks, Newport Beach and New York.

With a staff exceeding 500 employees, we can provide your business with the expertise and breadth of skills common to a large international firm combined with the personalized service and dedication of a small practice.


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Job Description


Join our Camarillo team for Tax Season as a Front Desk Administrative Assistant!  


 


The primary responsibility will be welcoming clients to our office and preparing all necessary paperwork.  As an administrative assistant, you will have a direct impact on the client experience and are vital to the success of the organization.  You will be a member of a dynamic team in a collaborative, client-focused environment utilizing your exceptional organizational, communication and problem-solving skills.   


 


This is a seasonal support position starting January 15, 2020 to April 16, 2020.  


 


Responsibilities:  



  • Responsible for day-to-day administrative support for one or more Tax Advisors including answering inbound calls and email requests, scheduling and gathering client data for ongoing service processes

  • Checking clients in and out of the office

  • Collecting payments

  • Confirming client information in CRM

  • Providing prompt and courteous service to clients who have questions

  • Communicating with tax preparers, appointment center, and managers when necessary to answer a client’s question

  • Maintaining data integrity across all systems and updating as necessary

  • Mailing Client correspondence

  • Other duties as needed


 


Qualifications: 



  • High School Diploma required

  • Excellent communication and computers skills, including MS Word, Outlook and Excel

  • Enjoy collaborating and building positive relationships

  • Client or customer service experience preferred

  • Ability to prioritize in a fast-paced environment while maintain client focus and demonstrating attention to detail


 


Work Schedule:  Flexible Shifts between Monday to Saturday, 8:00 AM to 8:00 PM


When completing an application, please confirm when you are available to work.


 


Working Conditions: Professional office environment, working inside, standing, and sitting, will be assigned to a workstation, no heavy lifting over 10 lbs.


 


Mercer Advisors is an equal opportunity employer.


We not accepting unsolicited resumes from agencies and/or search firms for this job posting.


Company Description

Mercer Advisors is a total wealth management firm that provides comprehensive financial planning, investment management, and family office services. Dedicated to improving the lives of our clients both today and through their retirement, we help them to develop a clear vision of their life goals. We then support their journey by providing comprehensive and coordinated wealth management advice that encompasses all areas of their financial life. Our staff of over 350 in 45 offices coast-to-coast includes financial advisors, attorneys, CPAs, investment experts, and other skilled and talented professionals who want to create a life of choices and freedom for each and every client.


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Job Description


SCOPE AND PURPOSE:


Administrative Assistant is responsible for providing administrative support to the Property Manager by handling Office of the Building operations in accordance with the standards set forth by Douglas Emmett.


DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties or projects may be assigned.


GENERAL OPERATIONS


· Greet visitors to the office.


· Answer telephones.


· Dispatch engineering to handle tenant service requests.


· Follow up on tenant requests to confirm timely completion of work.


· Open, date stamp and distribute mail and deliveries.


· Order office supplies and kitchen supplies.


· Prepare tenant payments for deposit and forward to Corporate office.


· Contact tenants who are late paying rent.


· Prepare invoices for payment.


· Prepare tenant memos


· Prepare employee timesheets and forward to Corporate office.


· Prepare monthly reports including leasing report, stacking plan, deal list, tenant contact list, emergency contact list and delinquency report for Property Manager review and approval.


· Coordinate tenant welcome gifts and tenant events with Property Manager and vendors.


· Interface with various Douglas Emmett departments such as accounting, design and development, human resources, legal, leasing, technical services as well as property management.


· Research and make recommendations to Property Manager for more cost-effective and efficient methods of performing administrative duties.


· Special projects as directed by Property Manager.


TECHNICAL PREREQUISITES


· Must have intermediate level knowledge of Word and Excel.


· Strong written and verbal communication skills.


· Projects a professional image by meeting Douglas Emmett dress code standards.


· Ability to communicate in a clear, positive and professional manner with tenants, employees and vendors.


· Ability to exercise good judgment and professional demeanor when interacting with building management, tenants and vendors.


· Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.


· Team player attitude.


· Strong customer service orientation.


Company Description

Douglas Emmett, Inc. (NYSE:DEI) is a Southern California-based real estate investment trust (REIT) active in the commercial office and multifamily property markets in California and Hawaii.

The Company's office portfolio includes 71 properties totaling approximately 18.4 million rentable square feet, and its multifamily portfolio consists of ten properties with a total of 4,069 units.

Douglas Emmett's properties are currently located in nine premier California submarkets - Brentwood, Century City, Santa Monica, Beverly Hills, Olympic Corridor, Westwood, Sherman Oaks/Encino, Warner Center/Woodland Hills and Burbank - with a growing presence in Honolulu, Hawaii.


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Job Description


We are seeking a Medical Administrative Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.


Basic Job Duties Include:



  • Open and Close the office.

  • Answer incoming calls, transfer as necessary, and take detailed messages.

  • Schedule patients.

  • Patient Check-In and Check Out.

  • Work with EMR/PACS systems.

  • Scan and attach documents.

  • Send medical reports.

  • Handle medical records requests.

  • Manage patient charts.

  • Other basic office duties as needed.


Qualifications:



  • Computer and Tech savvy.

  • Strong organizational skills.

  • Keen eye for detail.

  • Ability to thrive in a fast-paced environment.

  • Bilingual English/Spanish preferred.


Candidate must provide excellent customer service, work well both independently and as a team, and be computer/technologically savvy.


Additional Notes: Compensation, dependent on experience. Uniform, medical scrubs. Schedule, Monday through Friday 8:30 AM-5:00 PM.


Must be available to start upon hire. Anticipated start date: March 2, 2020



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As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical functions to include; copying and scanning documents, data entry, providing information, maintaing filing system, and misc other duties.. The Administrative Assistant will report to a manager. Job is in Woodland Hills, CA. Linkedin did not have an option for this location. Additional responsibilities of the Administrative Assistant will include: Generating reports using various MS office applications Providing support for multiple projects Preparing and monitoring invoices and expense reports Job Requirements As an Administrative Assistant you must have at least 6 months experience in a similar role. You must have strong computer skills. We are looking for someone that has strong organizational and multi-tasking skills. Additional requirements for the Administrative Assistant will include: General knowledge of common used concepts, practices and procedures within a particular field Excellent communication skills both written and verbal High School Degree Skills on MS office suite (Excel, Power Point, and Word) Knowledge of database management a plus Compensation / Pay Rate (Up to): $15


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Job Description


We are seeking an Administrative Assistant Receptionist to join our team! You will perform clerical and administrative functions in order to drive company success.


 


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


 


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


 


Compensation:



  • Competitive salary; $15hr and benefits based on experience

  • Paid time off and generous holiday schedule

  • Work hands-on with best thought leaders & consultants in the industry

  • Get in on the ground floor of a fast-growing marketing team


 


Are You the Right Person?



  • Send us your resume in PDF format

  • Tell us why you are the ideal person for this position

  • [MANDITORY] Complete our Behavioral Assessment at this URL:


https://assess.predictiveindex.com/x3ZAm


 


 



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Job Description

Seeking two amazing assistants with strong organizational skills, office experience, charming and sparkling personalities, positivity and unstoppability. Owner states: "We are a hard working crew of creative and fun loving people who enjoy spoiling our fabulous clients and exceeding their expectations. And if you have a great sense of humor-then we love you already. This is a lot to ask, but this is also an amazing job. We basically sell fun. If this is you, we can't wait to meet you.

Company Description

www.ballooncelebrations.com

We are the company that invented "Specialty Balloons" and were one of the first to create large scale balloon sculptures.

We currently decorate 30-40 events a weekend. Our culture is energetic, fast paced, fresh, fun and creative.


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Job Description


 


Basic Functions:


Responsible for assisting the Administrative, Accounting and Marketing Dept. Greet visitors, answer and transfer phone calls, sort and deliver mail, utilize Microsoft Office Suite and other insurance related software applications. Complete tasks as assigned by other staff members when needed.


Essential Duties & Responsibilities:



  • Process vendor payables and employee expense checks

  • Pull EFT Statements, enter in AMS as a direct bill entry – scan and attach to AMS

  • Code Trust and Operating checks – enter in AMS bank

  • Assist in renewing Benefit/Life clients in AMS

  • Order office supplies

  • Order staff luncheons (qtrly staff meetings, management and sales meetings)

  • Maintain monthly MVR log

  • Run monthly expiration reports for Commercial, Personal Lines and Producers

  • Assist Marketing, Accounting, Benefits and Administrative/HR Dept. as needed

  • Open, scan and distribute mail daily

  • Answer incoming phone calls

  • Make labels for outgoing mail and or create certification for mail

  • Restock mini frig in conference room once a week

  • Update the conference room calendar and put names on message board

  • Restock the kitchen supplies daily

  • Able to prioritize projects and tasks while remaining productive and professional

  • Assume other job responsibilities as assigned


Qualifications:



  • Minimum 3 years in Office Administration

  • Ability to communicate effectively, both verbally and written

  • Detail oriented

  • Very Proficient in Word/Excel/Outlook

  • Knowledge in data-based Agency Management Systems (AMS360) helpful but not required, will train

  • Computer savvy

  • Dependable

  • Must be well organized

  • Able to multi-task

  • Must demonstrate sound judgment, outstanding decision, problem solving and analytical skills

  • Can work in a fast-paced environment

  • Team Player

  • Have good attendance


We look forward to your application!


Company Description

LBW is the largest independent full service Insurance Agency in the Santa Clarita Valley area. We are a boutique agency that provides a very high quality, high touch level of service to our Clients and we are looking for the right person to join our terrific team.


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Job Description


 


Polaris Property Management is looking for a full-time Administrative Assistant provide administrative support to our Property Management department.


The Administrative Assistant will primarily assist our Director of Property Management, but will have the opportunity to work with our other departments on an as needed basis. The candidate we seek is bright, articulate, efficient, and trustworthy. He/she will be looking for a stable, positive and team-oriented work environment where they can put down their roots!


Main Responsibilities:



  • Assist Director of Property Management with day to day operations including, but not limited to:

    • scheduling

    • creating reports

    • taking accurate meeting minutes

    • scanning and filing

    • staff follow up

    • email correspondence

    • lease audits



  • Additional responsibilities:

    • Backup receptionist including answering phones, sorting and sending out mail/packages, and answering the door

    • Perform routine administrative office support duties

    • Generate reports and presentations

    • Scanning and filing

    • Other duties as assigned




Qualifications:




  • Education: Bachelor's Degree required


  • Experience: 1-3 years of experience working in an administrative role

  • Experience working in a multifamily property management firm

  • Strong working knowledge of MS Office (Word, Excel, PowerPoint and Outlook)


Company Description

Polaris Property Management (MWest Holdings in-house property management company) is a dynamic property management company that manages real estate primarily in California. We are dedicated to delivering exemplary service in a quality environment. Our goal is to be the apartment home, office, or retail provider of choice- a goal we attain through our residents and employees. We understand that by supporting our employees with a dynamic work environment, ongoing training, performance-based recognition and opportunities for professional growth, our business will continually succeed.
Polaris Property Management offers an outstanding total compensation package that includes:

An extremely competitive base salary
Employee HMO medical insurance premium paid 100% by the company (dependent coverage is available with the option to add dependent coverage with an employee contribution based on the selected plan and number of dependents covered).
Option of adding dental and vision insurance at group rates
Vacation and personal days
A generous holiday schedule that includes the week off between Christmas and New Years Day
Flexible Spending Accounts (Section 125 Plan)

To learn more about the firm, please visit our website at: www.polaris-pm.com & www.MWestHoldings.com


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