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  ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit www.e-arc.com. ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. 

Here is what you get to do:

·     


  • Diligently       reviewing/flagging Executives emails

  • Answer and screen all CTO's calls

  • Provide Accounting support for       business and personal expenses including reconciling credit cards with       receipts

  • Maintaining and updating a busy       calendar including scheduling of business and personal appointments

  • Managing CTO's personal affairs with       various institutions such as financial, health, insurance, legal and       Political

  • Assist in travel coordination,       International and domestic

  • Procure CTO's office supplies,       equipment and snacks

  • Run personal errands including but       not limited to retrieving mail from his home in Fremont, shopping,       in-branch banking, purchasing of gifts, etc.

  • Management of executive's estate       operations to include scheduling, negotiating and processing payments to       vendors

  • Ensure CTO's office is prepped and       ready for his arrival each morning

  • Prepare and serve beverages and       lunches to CTO and his guests and at times running out to grab his lunch       or order online for delivery

  • Communicate with Kolkata office as       needed

These are what will help you succeed:

• 3+ years' experience in an executive administrative role

• Customer service and interpersonal

• Negotiating skills

• Highly organized

• Problem solving

• Time management

• Travel Logistics

• Multitasking ability

• Professional, confidential and proactive work style

• A sense of humor

 

You get extra points for the following:

 MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.

 

This is what we offer:

•Great company reputation - our clients consistently give us 5-star reviews

• Easy to get along with C-Suite

• Part time up to 25 hours a week

• Casual office environment in beautiful brand new eye-popping corporate headquarters

• Opportunity to work with and meet international partners

• Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office

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Apply Here:  https://www.Click2Apply.net/5nhw5k2zjcccvd3x 

 

PI122244499  


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WHY YOU SHOULD APPLY

Coalition Technologies is devoted to doing the highest quality of work for our clients while maintaining a fun, thriving environment for our team. Along with the opportunity to grow with our team, we are excited to offer:


  • The most competitive profit-sharing bonus plans in the industry. We pay up to 50% of all profits monthly to all full-time employees!

  • Joining our Coalition means you also get to enjoy paid time off and subsidized gym memberships.

  • Living in LA? Flex days, free Friday lunches, regular company events, and higher base salaries are all extra benefits that our in-office team members enjoy.

  • Our US-Based team members can enjoy our medical, dental, vision, and life insurance packages in all US states.

  • Our international team members have the opportunity to participate in our International Insurance Reimbursement Program, a benefit unique to Coalition.

We consider each and every applicant who applies to work with us. While we encourage in-house employees, roughly 70% of our teamwork remotely thanks to Time Doctor, a time tracking software. We welcome your application, wherever in the world it's coming from!

YOU SHOULD HAVE:


  • Excellent verbal skills, well-spoken, clear and direct

  • Excellent written skills, able to catch grammatical and spelling errors

  • Highly ethical and trustworthy

  • Proficient in Microsoft Word and Excel

  • Extremely well organized and able to help others be the same

  • Willing to do entry-level bookkeeping, work hard, and learn

  • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST

  • Passion to build a startup

  • Reliable transportation and a valid driver's license if working in-house

  • A reliable workstation with a fast computer, microphone and speakers, reliable internet and power if working remotely

YOUR DUTIES AND TASKS:

Duties and Tasks [If In-House]


  • Assisting CFO with bookkeeping

  • Assisting CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Shopping (Costco, IKEA, Staples) and other errands

  • Making blender drinks and coffee in the morning

  • Straightening up the kitchen and office as needed

  • Managing calendars and special events

  • Answering phones and greeting guests

Duties and Tasks [If working remotely]


  • As an administrative assistant, you will be assisting the CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Working in departments (SEO, recruiting, digital production, etc) as needed

  • Effectively applying our methodology and following project standards

  • Managing calendars and special events

  • Answering phones

  • Other tasks that may be assigned from time to time.

Remote/Telecommuting optional. No education or experience required for candidates who excel in our skills tests.

 

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Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant


  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant


  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.


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Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.

The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)


  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)


  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills


  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes


  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity


Physical Requirements  


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.


Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to jobs@changelabsolutions.org; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        


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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled

PROGRAM DESCRIPTION

JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:  www.jcyccollegeaccess.org.

 

JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit www.jcyc.org.

 

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:

 

JOB RESPONSIBILITIES:

 

Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.

 

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting

 

How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.

Please no phone calls.

 

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 


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Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.


  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 


  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you!

www.benaturalmusicsantacruz.com 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  


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Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)

 

PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit www.jcyccollegeaccess.org for more  information.

 

POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:

 

Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.

 

Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.

 

Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).

 

How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.

 

PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 


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We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


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Job Description


Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.


Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.



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Job Description


Please read this entire job posting. We will not consider your application if you do not follow instructions.


This position is for a person to become a team member at a growing law firm. The position requires a reliable, professional, high energy “people” person who will learn all aspects of our growing firm. You will learn all aspects of Estate Planning, Social Security and Veterans disability claims, as well as basic office management and human resource skills.


You must have a warm personality, like to talk with people on the phone, be reliable and looking for long-term employment. You must be a self-starter who is able to work with minimal supervision while paying close attention to detail. You MUST be able to type and talk at the same time. Office experience is necessary, but legal experience is not required. Experience with computers, email, scanners, telephones and public interaction is required. PLEASE WRITE A COVER LETTER and in your cover letter talk about your office experience and why you would be a perfect candidate for this position. Forward your resume and cover letter to:


P.O. Box 17713
Portland, ME 04106


 


Benefit Package
Competitive salary depending on experience.



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Job Description


 


Position Description


· The Community Services Division Support Specialist will provide data entry support to the Community Services Department.


· The position will need to be able to analyze spreadsheets and prepare accurate and timely reports on a daily, weekly & monthly basis. Must be comfortable in a fast-paced, high volume work environment.


 


 


Skills Required


· Provides on-site services, either directly or through community partners


· Maintains all required electronic records in the program’s management information system for their assigned clients, to track status of services.


· Supports the Program Coordinator in preparing daily, weekly & monthly communication to our agency partners


· Ability to review documentation submitted to determine if the case file is complete ? Provides information on community resources, establishes information and referral mechanisms, and provide program enrollment assistance to interested clients including utility discount and food / nutrition programs.


· Helps to determines eligibility for utility assistance, rental assistance and/or other crisis assistance programs.


· Enters data into complex agency data systems and completes required case management documentation.


· Completes other tasks or supports multiple programs as assigned to support to goals of the Community Services Department Knowledge of:


· Ability to interpret data and transfer information among multiple Excel spreadsheets


· Federal and State regulations and policies related to the governance of various direct emergency service and assistance programs


· Determining eligibility for an array of public programs with complex eligibility requirements. Skill in:


· Establishing and fostering positive working relationships with community partners, subcontractors and staff at all levels


· Excellent written and verbal communication skills, active listening and critical thinking skills


· Reviewing multi-fund source client applications for eligibility determination.


· Attention to detail and organizational skills


· Exceptional customer service


· Computer use and Microsoft Office products Ability to:


· Design templates for data driven reports


· Work effectively with minimal supervision’


 


Experience Required


· Certificate, Credential, or Associate’s Degree Proficient in Microsoft Office Must possess or have the ability to obtain by the time of hire, a valid Arizona driver's license.


· Successful candidates must complete a background investigation to secure and maintain a Level 1 Fingerprint Clearance Card through the Arizona Department of Public Safety


 


Experience Preferred


· Preferred Training, Certifications and/or Other Special Requirements: Bi-Lingual in Spanish and English


 


Education Required


· Certificate, Credential, or Associate’s Degree Proficient in Microsoft Office Must possess or have the ability to obtain by the time of hire, a valid Arizona driver's license.


· Successful candidates must complete a background investigation to secure and maintain a Level 1 Fingerprint Clearance Card through the Arizona Department of Public Safety.


 


Education Preferred


· Preferred Training, Certifications and/or Other Special Requirements: Bi-Lingual in Spanish and English


 



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Job Description


 


A small, dynamic business poised for growth seeks an ambitious, bright, and talented individual who would like to help a really good small business grow into a really great small business, and beyond.


We need someone with a background in bookkeeping, office management, and outstanding computer skills to help run our busy office, all the while learning the nuances of what makes our business unique.


Experience in the above is preferred; the only requirement is a positive, can-do attitude, the ability to inspire others, and the skills necessary to make each day a great day.


Working within a team framework and reporting directly to the owner, the ideal candidate will have a strong background and demonstrated experience in integrated office accounting software including:



  • Accounts Receivable and Collections

  • Accounts Payable

  • Order Entry

  • Inventory Control

  • General Ledger

  • Knowledge of basic accounting principles

  • Knowledge and proficiency with Excel and other MS Office applications


Job duties will include, but are not limited to:



  • Data input

  • Accounts maintenance

  • Phone reception and customer service

  • Web site monitoring and maintenance

  • Company database and reports maintenance

  • Project management

  • Filing, faxing, and otherwise general office help


Job Type: Full-time


Company Description

We have a long, loyal, and growing customer base, as we are known for our customer service, attention to detail, quality products, and friendly demeanor.


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Job Description


We are seeking a full-time Office Assistant / Administrative Assistant to join our growing team! You will be an important part of our organization with various responsibilities including Clerical, New Customer Outreach, and Light Marketing.


Responsibilities:



  • Answering Phones / Monitoring Emails

  • Creating Invoices / Entering Bills and Payments Received

  • Collecting Past Due Accounts

  • Resolving Customer Inquiries

  • Assisting in Preparation of Tax Returns / Quarterly Filings

  • Must be able to lift up to 50 lbs

  • Other Responsibilities as Needed


Preferred Qualifications:



  • Experience with Microsoft Software Products: Word; Excel; PowerPoint

  • General Computer Knowledge

  • Experience in Customer Service

  • Familiarity with CRM Platforms / QuickBooks

  • Deadline and Detail-Oriented


Company Description

MedService Repair (“MSR”) is a fast growing company focused on hiring team members for a number of different positions. We have doubled the number of our employees in the past year and are looking for qualified people to join our team!

Our Company provides service for medical equipment and distributes medical products. We repair and refurbish endoscope reprocessors and other endoscope equipment. MSR specializes in selling products and equipment used in endoscope procedures and distributes a broad line of disposable endoscope products including filters, xenon lamps, biopsy forceps, and other supplies.


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Job Description


Assistant Administrator/Manager

The Wyngate of Parkersburg is looking for a talented marketing, administrative, and management support person to work in our 70 apartment senior assisted/independent living community.


The Assistant Administrator responsibilities include management/marketing/sales support to the Executive Director, special project work and coordination, operational support, new employee training and all business office duties.


The successful candidate must have the following abilities and/or qualifications:


* Completion of AIT program or 2 years experience in management, healthcare or hospitality management
* Ability to market, sell, and tour visitors
* Recruit and train new employees
* Detail-oriented with organizational skills
* Familiarity with Accounts Payable/Receivable
* Outstanding customer service and hospitality skills
* Pleasant and outgoing personality
* Willingness to have a little fun at work!


Our benefits include:



  • Competitive wages

  • 401K with employer match

  • Paid time off

  • Health benefits that include vision, dental and pharmacy


Don't miss a chance to find out more about this career opportunity! Please submit your resume today!


Learn more about us at www.wyngateparkersburg.com or www.chancellorhealth.com


EOE


Company Description

See us at www.chancellorhealth.com for more information about our 15 Senior Living Communities in Ohio and West Virginia. We provide the best care with hospitality and customer service for all of our assisted and independent residents!


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Job Description


We are seeking a Warehouse Assistant - Administrative Assistant to join our team! You will perform warehouse and administrative functions in order to drive company success.


Responsibilities:



  • Material ordering and handling

  • Maintain an organized warehouse space

  • Perform all other office tasks as directed

  • Parts delivery as needed


Qualifications:



  • Ohio Driver's Licence with an excellent driving record

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong computer skills


Benefits include Paid Time Off, Health, Dental and Vision Insurance, Long Term Disability, Short Term Disability, Life Insurance and 401K.


We are a Drug Free Workplace.



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Job Description


Local Engineering company is seeking an administrative assistant to help support their team! This if a full-time opportunity with benefits and competitive pay. Great company culture and perks!


Duties include:



  • work assignment packages for Engineers, Designers & Technicians

  • Update and maintain production, budget, and milestone/schedule reports from Excel and Access databases; track and report the status of work orders

  • Final work package close out and filing

  • Assessment and improvement of above processes

  • Daily support of Division and Project Managers

  • Understand 2-D Civil type design in CAD (AutoCAD, Micro Station)

  • Other projects and operational duties as assigned


 


Company Description

On a Mission to Put a Million People to Work
Express Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express provides a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.


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Job Description


Somerset Assisted Living, the premier assisted living community in Gladstone, is now hiring for a temporary, full-time Administrative Assistant/Receptionist.


 


ABOUT THE POSITION


This role staffs the reception desk and performs various clerical duties.  This position also monitors the telephone, fax machine, resident call system, and exit alarm system.


 


REQUIREMENTS AND QUALIFICATIONS


This individual must have a friendly, professional, and energetic personality and have a passion for improving the lives of others.  The successful candidate for this position must be 18 years of age and convey strong public-relations and customer service skills.  This individual will work well in a team setting and possess excellent organizational skills.  Experience in computer use and relevant software applications are preferred.


 


Our residents deserve the best so we are seeking someone who understands hospitality, integrity and compassion.


 


THE PERKS


We offer competitive compensation and a benefits package that includes paid time off and the opportunity to elect healthcare, dental, vision and disability benefits, as well as supplemental life insurance.  In addition, we offer a 401k plan with company match at the company’s discretion, and an employee assistant program (EAP).  We also have a very unique culture and love to celebrate year-round!


 


HOW TO APPLY


Please submit your resume for consideration. SomersetAL.Hiring@hawthornret.com


 


 


We do pre-employment background checks, employment verifications, and reference checks.  Somerset Assisted Living is an Equal Opportunity Employer.


 


Company Description

Somerset Assisted Living Community, in Gladstone, Oregon combines the security and care seniors need with the independence they cherish.

At Hawthorn Senior Living, our caring concern for our residents is the foundation that leads to outstanding resident services. As contributing members of the communities we serve, what is most important is that we love our residents. We care about people and because our residents deserve the best, we are looking for employees who understand caring and compassionate customer service. Working in our retirement communities, you will have the opportunity to make a difference in the lives of our seniors every day.


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Job Description


Well established and expanding utility contractor is seeking an administrative assistant. Job duties include scheduling subcontractors, monitoring crew performance, create and review of job packages and billing data. Hours are Monday through Friday, 7:00 am start. Must be well proficient in Microsoft Excel. The job will include some phone duties with contractors and crew foremen. Solid organizational skills are required. This is an expanding department of a large utility contractor with great growth potential.


IMMEDIATE OPENING.
MANDATORY DRUG TESTING.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Physical Filing

  • Digital Cataloging

  • Correct labeling

  • Perform all other office tasks as assigned by manager


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


 Looking for a self-motivated individual to;



  • Connect with incoming leads and deliver top-notch communication and customer service to all parties

  • Intake and assess mortgage applications

  • Answer and transfer phone calls

  • Maintain office tidiness and restock supplies

  • Assist in scheduling appointments and maintain calendar

  • Assist Manager with daily tasks

  • Make follow up calls

  • Create and distribute marketing materials to referral partners

  • Create posts and update social media and online platforms

  • Cultivate relationships with new referral partners 

  • Generate new business with referral partners 


 


Looking for someone with skills in; 



  • Communication

  • Sales 

  • Organization 

  • Technology / IT 


 


Prior experience working in real estate required (escrow office, mortgage office, real estate office, etc.)



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Job Description


 


Hi,


 


Hope you’re doing good.


 


We have this immediate need with our direct client. Please do go through the requirement and send me your most updated word copy of your resume along with expected hourly rate asap


 


 


Title: Administrative Assistant/Plant Administrator


 


Location: Pixley CA 93256


 


Duration: 6 month contract  part Time (The schedule is 8AM – 12PM M-F.)


 


JOB DESCRIPTION:



  • This person to have is to be able to physically walk around through the facility to gather information if needed. Logging in data to System, LPS, daily, weekly and month end data, RSI, shipping, receiving, ordering parts, tracking down parts, developing spreadsheet matrix, data base knowledge would be very beneficial, review driver load sheets, set up and monitor rail shipping and receiving, Revise SOP, Job plans, enter in SOP’s that were submitted on new revision form, HR task for bringing on new employee, organize and setup working copies of binders for CalARP , Food Safety, IMS.

  • There will be some work with Maximo CMMS as well.

  • Verify records for accuracy and take corrective actions on them. Follow up on past dues, assist in plant P-card tracking and monthly submissions.

  • Cylinder ordering and documentation filling.


Company Description

At Metasys Technologies, we help our customers think attract, engage and retain top talent. For nearly two decades, we have built relationships with some of the most successful global organizations and have been recognized for our growth (Inc. 5000 Fastest Growing Private Companies in America), our commitment to diversity (National Minority Supplier Diversity Council Supplier of the Year), and our culture (Atlanta Business Chronicle Top Place to Work). Simply put, we are passionate about talent and want to help you achieve your goals.

We believe that the best of work in the future will be completed in environments that think beyond systems and where people matter. That is where you enter the picture!

When you work with Metasys Technologies , you will be engaged in meaningful work that grow your skills and capabilities. We are committed to properly leveraging your skills and expertise, while providing you with opportunities to expand your capabilities to grow personally and professionally. You are in the driver seat of your career, and we are here to support you every step of the way, when you work with us.

Come join the team!


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Job Description


We are seeking a FULL-TIME Office Assistant who can join our team IMMEDIATELY! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Print UPS labels

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields (Preferred)

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Work Hours: 9 AM to 6 PM, 5 Days Week. $13 hourly rate; Start immediately; College student welcome


Please email to info@sunresourcesusa.com if you are interested in this job.



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Job Description


Office Assistant:


We are looking for efficient, dedicated loyal individuals to join our team:
Candidate should be professional with strong data entry, excellent written and verbal communication skills English and Spanish, have great organizational, analytical and learning skills; detail oriented, be able to prioritize and work with minimum supervision, multi-task, and a team player. Committed to delivering excellent customer service experience.
The requirements of this role include:
Knowledge of construction terminology. Estimating together with Project Manager.
Sales experience is a plus.
Must have reliable transportation.
Timely attendance.
Monday- Friday 7:00 am to 4:00 pm
Ability to read Blue Prints/Product Specification is a plus.
Able to work overtime / weekends as necessary.


We are also seeking to fill a Sales Rep position:


Ability to read and understand blue prints both paper format and digital.
Ability to do computer takeoffs using computer-based format.
Understand Microsoft Excel.
Ability to communicate with contractors and clients and have good negotiating skills.
Ability to compare multiple bids and review for complete scopes of work
Strong time management and people skills required.
Meticulous eye for detail.
Good phone skills and General Office Duties.
Self-motivated with the ability to manage priorities and be a team player.
Qualified candidates will be promptly contacted and scheduled for an interview.
Pay rate based on qualifier skills.



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Job Description


We are seeking an Administrative Assistant/Property management Assistant to join our team! The Administrative Assistant/Property Management Assistant experienced mainly in the rental and maintenance of commercial and residential properties.

Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Supervise all maintenance crews schedules and performance


Qualifications:



  • Previous experience in office administration, Property management or other related fields

  • Solid computer skills must include knowledge of QuickBooks, and Microsoft Office Suite and property management software

  • Leadership and People skills to provide excellent customer service

  • leasing skills of prime properties in Downtown Rochester

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Reliable transportation, and clean records.

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


We are seeking an Administrative Assistant / Assistant Bookkeeper to join our team! You will perform clerical and administrative functions in order to drive company success. 


Responsibilities:



  • Draft correspondences and other formal documents

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Strong B2B Collections

  • Reconcile bank statements

  • Record monetary transactions

  • Creating Invoices

  • Ensure clients are billed properly and vendors are paid correctly


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

We are a light construction equipment dealer that leases out Excavators, light towers, generators, pumps and ground heaters. We have been in business for nearly 45 years and have a proud and stronger repetition. Our employees are like our family and everyone has a voice within our company!


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Job Description


 Bay Systems in Palo Alto


Administrative Assistant / Office Assistant


This important position is the front desk and first contact a visitor/guest/customer will meet and is also the initial representation of Bay Systems image. The expectation is to maintain professionalism at all times. Qualities include: attentiveness, a well-groomed appearance, initiative, maturity, tact, diplomacy, respect for confidentiality and discretion, and a positive attitude.


Job Duties:


· Welcome visitors by warmly greeting them, in person, or on the telephone;


· Answering or referring inquiries-Take and relay messages-


· Coordinate mail flow in and out of office-


· Collect and distribute parcels and other mail-


· Perform basic clerical duties, which will include scanning projects-


· Making coffee, restocking refrigerator and snack items throughout the day; tidying up, and other duties as needed.


· Loading copy and printer machines twice daily (or more if the office is really busy);


· Ordering office supplies as needed-


· Various other duties as assigned, e.g., calling Landlord for office repairs, copy machine rep when machine is down, etc.-


· Maintaining a log of phone calls and Mail-Helping set up various meetings, which can include setup and breakdown of lunches.


· Tracking Executive Travel and file Travel/Expense reports for two executives.


REQUIREMENTS:



  • 1 to 3 years Office Experience

  • Clear Communication Skills (Written and Oral)

  • Minimum, High School Diploma, some College preferred

  • Experience in the government sector is desirable

  • Must be a team player and proactive

  • Strong interpersonal skills

  • Extremely organized and can multi-tasking skills

  • Desirable personality and excellent work ethic

  • Able to interact with and respect professionals at all levels

  • Microsoft Office proficient on MacOS


Due to likely regular Gov't Facility attendance, US Citizenship or Green Card is a work authorization requirement.


Company Description

Bay Systems is a Aerospace & Defense Federal contractor and University of California Contractor in San Francisco Bay Area with an expanding client portfolio, including Dept. of defense, Dept. of Energy, NASA etc. Currently, we represent one of the fastest growing enterprises in the Applied Sciences and information technology field.


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Job Description


At Beyond Feedback we are passionate about delivering insights to our clients that drive improvements in how they operate. We are looking for a full-time Client Project Assistant to join our cause. Do you enjoy working in spreadsheets with a keen eye for details? Do you know what kind of visuals business leaders look for in Powerpoint reports? Do you naturally identify patterns in large amounts of data? Do you enjoy seeing your work make a big picture difference at some of the best-known companies in the country? If this describes you, read on:


You are:



  • A driven professional with more than 2 years of experience in spreadsheets, reporting, or presentation building

  • Energized by analytics, invigorated by insightful visuals, and excellent at seeing details others miss

  • Trustworthy with confidential information and able to maintain a high level of personal and professional integrity

  • Able to edit charts, graphs, and text in Powerpoint like a pro

  • Incredibly organized and efficient with personal time management

  • Known as the expert on Excel and PowerPoint among your friends

  • Known for your exceptional communication and interpersonal skills

  • Naturally self-motivated and able to work independently while also successful in a collaborative team environment

  • Located close enough to Cave Creek, AZ to be in the office after a short commute as part of a collaborative team when needed

  • Working a Monday-Friday shift from 7am - 4pm


You will be:



  • Preparing lists of contacts and ensuring accuracy and consistency

  • Assisting a Survey Design Analyst to design and deploy surveys

  • Assisting a Client Reporting Analyst and Client Executive to complete reports

  • Creating question cross reference tables to align surveys to their responses

  • Gathering data from customer surveys, employee surveys, and benchmark databases

  • Building basic and intermediate formulas in Excel to work with survey data

  • Conducting monthly audits of survey responses to ensure that all responses are accurate and consistent

  • Reviewing open-ended comments and categorizing them accurately

  • Proof-reading documents for spelling or grammatical accuracy

  • Responding to end-user and client support requests with customer service excellence

  • Editing Powerpoint reports that are delivered to senior executives with our clients

  • Collaborating internally with other team members to complete projects for clients

  • Working in a growing and fast-paced virtual environment


You’re the perfect fit if:



  • You have a ridiculous ability to find specific details in a large spreadsheet

  • You get excited when you see your hard work results in a finished product

  • Your go-to dinner party topic is the latest Excel formula you've learned

  • ‘Support’ is your middle name and your parents couldn’t decide between that and ‘Excellence’

  • You wake up every day energized to serve others


Beyond Feedback provides a comprehensive suite of benefits in addition to salary for our full-time staff including medical/dental/vision coverage, life insurance, paid time off, gym reimbursement, volunteer time, and more.


This position is currently a work-from-home position due to the pandemic. You must have adequate child care, a quiet home office environment to work in, and access to high speed internet service for this position.


Job Type: Full-time


Salary: $15.00 to $20.00 / hour depending on experience + $25 per paycheck internet service allowance



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Job Description


 Administrative Assistant


Job Responsibilities


As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create presentations. The administrative assistant will report to a manager or supervisor.



Additional responsibilities of the Administrative Assistant will include: 



  • Generating reports using various MS office applications 

  • Providing support for multiple projects 

  • Preparing and monitoring invoices and expense reports

  • Deal with queries from the public and customers

  • Ensures knowledge of staff movements in and out of organization 

  • General administrative and clerical support

  • Prepare letters and documents

  • Receive and sort mail and deliveries

  • Schedule appointments

  • Organize conference and meeting room bookings

  • Maintain appointment diary either manually or electronically

  • Coordinate meetings and organize catering

  • Tidy and maintain the office 


Job Requirements


As an Administrative Assistant you must have at least 6 months experience in a similar role. You must have strong computer skills. We are looking for someone that has strong organizational and multi-tasking skills. 



Additional requirements for the Administrative Assistant will include:



  • Bilingual (English & Spanish)

  • Excellent communication skills both written and verbal 

  • High School Degree 

  • Skills on MS office suite (Excel, Power Point, and Word) 

  • QuickBooks is PLUS

  • Must type at least 60 WPM

  • Professional personal presentation

  • Customer service orientation

  • Information management

  • Organizing, planning & scheduling

  • Attention to detail

  • Initiative, reliability & stress tolerance 


Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.


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Job Description


Community Association Management Professionals is looking for an enthusiastic, friendly and highly skilled Administrative Assistant to work in the site office of a prestigious homeowners' association located in Alexandria, Virginia. Candidates must have professional communication skills! Responsibilities include letter and email composition, answer phones, performing exterior home inspections, greet and assist residents, website updates as well as various other administrative tasks. We work as a team in a fast paced environment, a calm demeanor and organized work habits are essential for success.


 


Company Description

Overview of CAMP
Community Association Management Professionals (CAMP) is a growing and thriving company. We are looking for people interested in providing a superior level of personal service to our customers and investing their talent in our fast growing company.
CAMP is invested in its employees, providing training, mentoring and opportunity for advancement within the community association management industry. We emphasize a team atmosphere that respects the contributions and hard work of all staff.


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Job Description


Law Firm in Oakland County (White Lake, area) is seeking to hire for the following positions: Legal Assistant or Paralegal. No experience is necessary. We will train. Must be able to type at least 50 words per minute (wpm). We are seeking the right individual for our team, no matter your experience level. It is a full time, permanent position. If you are interested in the position, please email your resume, typing test and wage requirements to emily.wheeler@cjtrainor.com.


 


 



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Job Description


This Administrative Assistant/Office Manager position plays a vital role in the success of our business. This position is responsible for assisting the Sales Team and headquarter staff in remote offices. We put a big emphasis on customer service and the internal atmosphere in our company. We are looking for someone who is dedicated to their job and will help to organize the operations to take our admin/customer service department to the next level.


Acceptable candidates need to be HIGHLY ORGANIZED, DETAIL ORIENTED, and bring a POSITIVE "CAN DO" ATTITUDE to work each day.


We are an upbeat and growing company and we're looking for someone with the following traits:


- Customer service oriented with the ability to turn frustrated customers into raving fans.


- Team player with a positive attitude and outgoing personality.


- Determined problem solver who follows through until issues are resolved.


- Ability to effectively multitask and maintain poise under pressure.


- Ability to take ownership of role and efficiently prioritize responsibilities.


- Ability to be proactive in anticipating the needs of the team.


- Ability to work independently or with limited supervision.


- Willingness to take direction.


- Highly organized, with a strong attention to detail


 


Your Responsibilities:


- Support the sales team by providing excellent customer service to


their clients and answering general questions, preparing work orders and


purchase orders, invoicing, processing payments, etc.


- Serve as liaison between home office and satellite offices.


- Update and manage social media accounts and company websites


with fresh content on a regular basis.


- Coordinate shipments between sales, client and the logistics department.


- Maintain and update internal databases, as needed.


- General office duties: answering phones, use of standard office equipment,


handling mail, ordering supplies, etc.


- Cultivate a neat, clean, upbeat office environment.


 


Skill Requirements:


- Excellent written and verbal communication skills - polished and professional telephone skills.


- Basic Knowledge of WordPress and blog writing/sales copy skills a HUGE  plus


- Familiarity with various social media platforms (Facebook, Twitter,


Instagram, etc.) preferred.


- Minimum 2+ years of administrative experience.


- Strong ability to make face-to-face customers and virtual customers feel welcome.


- Accurate typing is a MUST.


- Ability to follow directions and processes in a detailed manner


- Ability to follow work with database driven programs.


 


Company Description

Since 1980, Boulder Blimp Company has manufactured custom advertising inflatables. We have now merged with a larger company and have a full product line of promotional products which include custom: tents, bow banners and table covers.


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Job Description

Searching for an executive assistant for Law Firm. Must be able to muti-task, work well under pressure, professional, polished, and able to handle any task presented to them.

8:30am-5pm Monday through Friday
Email salary requirement.


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