Galileo is looking for a people-driven, detail-oriented administrative assistant to join our Southern California team. The ideal candidate is an extremely organized and energetic self-starter who thrives on both streamlining and executing a wide range of administrative tasks, while supporting the success of a team. This part-time role is a rare opportunity for anyone who values working in a strong, collaborative environment and wants to learn from and work closely with the leaders of award-winning Galileo programs. Though the role is seasonal, there is potential to evolve into a year-round, full-time position.
We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.
Who are you?
Who are we?
We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.
It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. We believe that weare Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service — we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture. Complainers don’t.
We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do. We’re also a certified B Corp, and uphold a company-wide commitment to camper inclusion and broadening our impact. Learn more about our purpose from our CEO & Founder, Glen Tripp.
What’s the job, really?
You’ll support the work of our Southern California team. You will manage calendars, schedule and coordinate meetings, book travel, manage email, print/collate/scan/file documents, participate in team meetings (take notes, drive action items, setup technology), complete expense reports and submit invoices, and provide all kinds of other administrative support as needed and directed. You might do research, take on special projects, and run an errand or two here and there.
What are we looking for?
Schedule & Time Commitment
Benefits & Compensation
San Diego and Long Beach; the ideal candidate will be able to work in person with our VP of Southern California in San Diego, and travel regularly to our office in Long Beach, and potentially to our camp locations throughout Southern California.
Not ready to apply? Connect with us for future consideration.
*Great opportunity for someone interested in Holistic Health! PT Administrative Assistant/Receptionist needed for a Holistic Health office in the Castro neighborhood. This is a PT permanent position.
-Days & Hours:
Monday: 11:00 A.M.- 8:00 P.M.
Wednesday: 12:00 A.M.- 8:00 P.M.
cJuno, an acclaimed sushi restaurant in Lincoln Park, is looking for a part time administrative assistant/ accounts payable.
Duties that come with this position include (but are not limited to):
*** Experience with QuickBooks is preferred
*** One year minimum book keeper/ administrative assistant prefer
Hours are 10:00 am to 2:00 pm- Tuesday through Friday
Calvary Episcopal Church in Lombard is seeking a part-time administrative assistant to support our part-time priest and maintain the office. Three to four mornings for a total of 15 hours a week. Duties include:
• Answering phones, mail, emails
• Preparing and printing weekly worship bulletins
• Preparing weekly e-news
• Managing building bookings and calendar
• Managing website and social media postings
• Maintaining membership directory
• Maintaining schedule for lay ministers
• Organized, detail-oriented
• Proficient with Microsoft Office, Constant Contact, and Wordpress
• Trustworthy, able to respect confidentiality
• Past church/liturgical experience a benefit but not required
References will be required.
Jarrard, Phillips, Cate & Hancock is proud to serve the healthcare industry exclusively, with a mission to make healthcare better. We’re a strategic communications consulting firm devoted to helping the leaders of health systems and health services companies succeed in high-stakes moments. We have helped leaders in more than 400 healthcare organizations across the country tackle the hard stuff.
We’re strategically based in two hubs of the American healthcare industry – Nashville and Chicago. This position is based in our downtown Chicago office.
We are looking for a unique and compelling individual who will serve as an Administrative Assistant, supporting team members based in the Chicago office as well as one of our core practice areas. In total, you’ll be supporting about 10 colleagues – some of whom are based in Chicago and some of whom are based in Nashville, and who are constantly in motion, by the way. The position helps them keep the wheels spinning by anticipating their needs and delivering on them without skipping a beat. Those needs include travel needs, daily calendaring and scheduling, and general support. You will often be the first voice our clients hear when they call us, and the first face of the firm when people visit the office.
Work closely with the Partner/National Practice Lead of the Health Services practice, for a variety of support needs, including scheduling, calendar management, meeting follow up and event coordination. The National Practice Lead maintains an extremely active calendar of both client and business development meetings and managing it is truly an art form.
Assist with needs of the Health Services team regarding standing and ad hoc meeting coordination and scheduling.
Arrange for, and manage, all travel needs for all 10 colleagues – to and from client locations, to and from Nashville frequently, along with other travel opportunities that will arise
Point person for technology coordination and needs for the Chicago office – in conjunction with our outsourced technology support service; familiarity with Skype/GoToMeeting and other video and audio conferencing services is appreciated
Coordinate closely with the Executive Administrator in the Nashville office for training and cohesive solutions
Answer incoming calls and direct to teammates efficiently
Greet guests and visitors and make them feel welcome
Manage incoming and outgoing mail, deliveries and shipments
Supports the Senior Leadership Team and manage/coordinate various schedules. Manage Corporate Office and St. Vincent de Paul Center Office and coordinate with Marillac Social Center. Work with Board of Trustees Chairperson and Finance Committee President. Be responsive to all Board, Committee, donor, staff and client requests/inquiries.
Duties & Responsibilities
Office management skills requiring minimum supervision. Highly organized, able to coordinate and complete multiple projects within a coincident time frame. Ability to work independently and in a team environment. Strong time management skills and ability to adjust priorities quickly. Exceptional oral/written skills. Ability to demonstrate Core Values in all internal and external interactions.
Ability to read and speak English proficiently. Bilingual (Spanish) is preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions of the position are detailed below, and include any physical requirements below that.
PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.
X Kneel and move from sitting, bending, kneeling or standing multiple times a day.
X Push and pull objects up to 35 pounds.
X Lift up to 35 pounds.
Other Requirements Comply with program and/or Agency requirements related to (check all that apply
X Background check, including any program specific requirements.
X Driver's License and reliable transportation
X Agency-specified automobile insurance
X Additional Requirements: Proficient in Microsoft Office products
Education and Experience Requirements:
Preferred: Bachelor's Degree
Minimum: Associate's Degree
Preferred: 3 Years administrative/clerical
Minimum: 1 Years administrative/clerical
The Catholic Charities of the Archdiocese of Chicago is an equal opportunity employer and consideration for employment is made without regard to race, color, religion, age, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. For purposes of OFCCP (Office of Federal Contract Compliance Programs) compliance, all initial submissions received through this website will be treated as job seekers.
MINIMUM EDUCATION REQUIRED
Position: Administrative Assistant
Team: President's Office
Reports to: President & CEO
Job Type: Full-time
Location: Chicago, Illinois, USA
The Global FoodBanking Network (GFN) works to alleviate hunger and malnutrition by launching and accelerating the development of food banks around the world. Founded in 2006, GFN now connects more than 800 food banks in 31 countries, spanning six continents, that together serve 7.78 million people annually. The organization operates with a lean team of twenty employees primarily based in Chicago and engages a globally diverse Board of Directors.
GFN is seeking an administrative assistant to provide support to the CEO. The administrative assistant will ensure that the CEO maximizes the strategic use of her time, and assists the CEO in managing the administrative components of the Board of Directors.
Responsibilities include but are not limited to: • Plan, coordinate, and ensure the CEO's schedule is followed and respected.
• Input and maintain CEO's contacts.
• Schedule internal and external meetings, many of which are international, and maintain an active Outlook calendar.
• Plan domestic and international travel arrangements.
• Prepare expense reports and maintain leave and allocation logs.
• Organize print and digital files.
• Proofread and ensure accurate formatting of all correspondence going out under CEO signature.
• Compose correspondence as requested.
• Provide administrative and logistical support to the GFN Board of Directors. This includes:
o Plan all logistics for in-person Board meetings (three in-person meetings are convened annually for 2-3 days at domestic and international locations).
o Compose meeting minutes.
o Assemble new Director orientation packages and aid in preparing Board meeting materials.
o Maintain Board records.
o Keep Board lists in files and on the website up to date.
o Manage budget for Board of Directors.
• Organize logistics for GFN team meetings and in-house events.
• Assist with office management tasks including answering phones, opening mail, ordering supplies, etc.
• Other projects as assigned.
• Twenty college credit hours earned at an accredited institution.
• Two years of administrative experience.
• Experience providing administrative and calendar support in a professional setting.
• Exceptional planning and organizational skills. High attention to detail and the ability to complete administrative tasks with urgency and accuracy is a must.
• Previous experience in planning complex travel arrangements to remote international locations preferred.
• Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle confidential information.
• Excellent communication skills-written and verbal.
• An intermediate to advanced level of proficiency with Microsoft Office Suite and Outlook applications with the ability to quickly learn other applications.
• Ability to work independently and meet deadlines while pro-actively managing multiple tasks and changing priorities.
• Ability to develop and maintain productive working relationships with staff from all areas of the organization.
Please email a cover letter and resume. EOE
The Global FoodBanking Network embraces a philosophy that recognizes and values diversity. Its goal is to attract, develop, and retain a talented, diverse workforce in a culture where all employees will contribute to their fullest potential.
Job Type: Part-time
Contra Costa ARC is a nonprofit community-based organization working to enhance and enrich the lives of children with special needs and adults with intellectual and developmental disabilities. We provide direct services and advocacy to assist those we serve in achieving their highest level of personal independence and self-sufficiency.
The agency is hiring a full-time Administrative Assistant at our work program, Commercial Support Services in Antioch. The AA is called upon to perform many varied duties throughout the day in a busy environment. Duties include, but are not limited to the following:
This position does not require experience working directly with adults or children with disabilities, but an interest in the services we provide is preferred. Desired qualifications include:
Experience: Candidate must have strong interpersonal skills, be responsible and friendly, and have the desire to learn office functions and procedures. 1 year administrative experience preferred, but not required.
Licensing/Training: Valid California Driver's license, good driving record and car required (mileage reimbursement provided) .
Hours: Monday through Friday: 8 am - 3:30 pm,
37.5 paid hours per week
Compensation: $15.00 per hour plus great benefits!
Contra Costa ARC's benefits package includes: Medical, Dental, Life and Long Term Disability Insurance, 403(b) retirement plan, Vacation, Sick Days, and 11 paid Holidays plus a paid "holiday" on the employee's birthday. Our vacation accrual rates are generous and begin upon hire: 1st and 2nd year of employment = 2 weeks vacation a year; 3rd and 4th year of employment = 3 weeks vacation a year; 5th to 9th year of employment = 4 weeks vacation a year; the 10th year onward = 5 weeks vacation a year.
To Apply: Submit the following to firstname.lastname@example.org or fax 925-370-2048:
A resume and answer to the following question in the body of your email or fax: What differentiates you from others with similar experiences who are applying for this job? In the subject line of the email or fax, please state: "Administrative Assistant at CSS - Antioch."
Only those who follow correct application procedures will be considered.
Those applicants who move forward in our process will be asked to submit a DMV printout of driving record.
All positions open until filled.
Bonita House, Inc. (BHI) is a well-respected nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $7.5 million. It was founded in 1971. BHI is also a social rehabilitation agency providing a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.
HOST (Homeless Outreach and Stabilization Team) is a Housing First Team that utilizes the Assertive Community Treatment (ACT) program to provide services. HOST is funded through Alameda County's Mental Health Services Act (Proposition 63) funding and is designed to actively outreach, engage, house, and provide a full range of services 90 adults in northern Alameda County who are homeless and have serious psychiatric disorders.
Days and work hours: Monday through Friday, 9:00 a.m. to 1:00 p.m. / 20 hrs. per week.
Duration of assignment: Start date is 10/1 and will end 12/31/18.
The Administrative Assistant acts as the first point of contact for phone and walk-in customers. S/he consistently delivers excellent customer service by putting the individual first, speaking with them respectfully and kindly, providing accurate information. S/her performs pro-active problem-solving to insure that the client's needs are provided for in the most effective and timely manner possible. Additionally, the administrative assistant provides general administrative and clerical support to clinical staff.
The ideal candidate has prior office experience in a mental health or medical environment with strong organizational and interpersonal skills. S/he has a positive and enthusiastic disposition, enjoys people and is comfortable engaging in proactive relationship building. She/he has the ability to effectively present information, exercise courtesy and tact in dealing with clients, staff, other providers, and the public in giving and obtaining information. The Administrative Assistant reports to the Operations and Billing Manager.
• Two years of post-secondary education or equivalent OR
• Two years general office experience
• Professional office demeanor.
• Dependable self-starter.
• Knowledge of office equipment: computer literacy, Microsoft Word, Excel, EHR, fax, scanner, copier
• Ability to manage multiple priorities and deadlines with flexibility and professionalism.
• Strong time management skills; uses time effectively and consistently meets deadlines.
• High level of detail and accuracy.
• Excellent verbal and written communication skills.
• Able to maintain confidentiality.
• Car preferred
Essential Job Functions:
• Greets clients, family members, and the public in a courteous and welcoming manner.
• Answers phone callers with appropriate greeting, directs and channels phone inquiries to appropriate staff. b
Processes and routes calls to the Officer of the Day appropriately.
• Maintains the reception area/lobby as a safe and welcoming environment, updating client information/educational materials, reporting damage to furniture and equipment to supervisor; keeps clients informed of appointment status while waiting.
• Ensures adequate office supplies, including forms, are available.
• Provides clinical staff with timely and clear communication regarding client needs.
• Assists clients in problem-solving medication prescription delays and routes medication questions to appropriate clinical staff.
• Enters data in multiple computer programs; updates client information in EHR.
• Prints, distributes, verifies, tracks and faxes various medical records and reports.
• Responds to external inquiries, providing accurate referral information.
• Verifies insurance eligibility and authorizations monthly.
• Maintains client clinical records, including document filing and chart thinning.
• Assists in monthly billing.
• Other clerical and administrative duties as assigned.
The ability to sit, kneel, reach, stand, walk, lift objects exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
EOE AA M/F/V/Disability:
BHI is committed to providing equal opportunity to all qualified persons regardless of race, color, citizenship status, national origin, ancestry, gender, pregnancy, sexual orientation, gender identity or expression, genetic information, age, religion, creed, physical or mental disability, marital status, veteran status or any other characteristic protected by law ("Protected Status").
Qualified applicants, please submit your cover letter and resume.
No phone calls.
Academy of Art University is seeking talented Administrative professionals who are eager to thrive in a dynamic, creative and high impact environment. This is your opportunity to showcase your outstanding administrative skills, your remarkable organizational talents and your exceptional multi-tasking abilities while contributing to the success of the largest accredited private art and design school in the country.
Benefits: Academy of Art University offers full-time employees health insurance, 401k options, paid vacation and paid holidays, paid sick leave and a commuter benefit program. The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.
Attention Recent College Grads!
We seek a highly-motivated and detailed-oriented individual who is passionate about the nonprofit sector and wishes to explore a career in executive recruiting. This entry level position serves as an excellent foundation to build the skills and knowledge required to advance in the field. We offer a team environment where each member can learn and grow.
Your primary role will be to assist the Research team in executing primary research functions such as creating target lists, updating contact information and identifying potential new clients. Some light phone calls will also be required. Your savvy internet research skills, excellent communication skills, natural curiosity and positive attitude that you bring to this position makes this an ideal fit.
Small Business CRM / Database Management
Scheduling & General Office Support
Education and Training: Recent college graduate, or 2-3 years professional relevant experience.
· Excellent internet research, writing, editing and communication skills;
· Database experience;
· Strong project planning and time management skills; · Proficiency in MS Office;
· Ability to work on the computer on a continuous, daily basis.
· Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;
· Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;
· Self-starter and desire to continually learn new skills and grow;
· Flexible, able to change direction without being frazzled; · Positive, energetic, and focused, with the ability to prioritize.
To Apply: Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “PTARA”/YOUR NAME” to email@example.com. We will review submissions as we receive them. No phone calls please! Include the following:
m/Oppenheim Associates is an equal opportunity employer
Please contact Beth Keener at (614) 505-3621 or firstname.lastname@example.org for more information.
Presbyterian Homes & Services - Kirkland Crossings, Pewaukee WI - is seeking a Director of Nursing / Clinical Administrator to join our Assisted Living team.
REPORTING STRUCTURE: The Clinical Administrator reports to the Campus Administrator and directly supervises RNs, LPNs, Resident Assistants and Home Care Services Coordinator.
ABOUT THIS COMMUNITY
The Director of Nursing / Clinical Administrator is responsible for planning, organizing, developing, evaluating and effectively directing the clinical staff and program in order to ensure the delivery of high quality resident care and services consistent with regulations and established clinical best practices. specifically:
• As a member of the site leadership team, participate in the planning and implementation of strategies and programming that assure high quality resident care while achieving short and long-term operational goals for the site.• Create and maintain an environment that achieves high quality care (physical, mental, emotional, social and spiritual) of residents and maintains their independence and dignity to the highest degree possible within the PHS continuum. • Establish and maintain effective communication systems with all customers.• Oversee the implementation of resident care processes: Selection, assessment, planning, implementation, and evaluation of nursing care based upon regulations and established clinical best practices. Participate in resident care processes as needed. • Oversee and monitor the clinical components of the medical record for completeness and accuracy.
• As a supervisor of a large team, the Clinical Administrator is directly responsible for leading and growing members of the team and should be able to demonstrate experience in this area.
Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a non-profit, faith-based organization providing a broad array of high quality housing choices, care and service options for older adults. 6,400 employees serve 25,000 older adults through 45 PHS-affiliated senior living communities in Minnesota, Wisconsin and Iowa, and through Optage® home and community services. Established in 1955, PHS has earned the reputation as an innovative leader concerned with promoting independence, vitality and well-being for those they serve.
We believe employees are the most important resource in our ministry and we are committed to an environment where employees are valued and empowered to make a difference. With a strong commitment to grow our employees from within, the development opportunities with us are virtually unlimited. We offer competitive wages, opportunities for advancement, ongoing training, and incredible benefits like education assistance and nursing loan forgiveness.
If you have a desire to honor God by enriching the lives and touching the hearts of older adults, consider answering the call and join our team.
PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.