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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Job Description


Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.


Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.



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Job Description


Please read this entire job posting. We will not consider your application if you do not follow instructions.


This position is for a person to become a team member at a growing law firm. The position requires a reliable, professional, high energy “people” person who will learn all aspects of our growing firm. You will learn all aspects of Estate Planning, Social Security and Veterans disability claims, as well as basic office management and human resource skills.


You must have a warm personality, like to talk with people on the phone, be reliable and looking for long-term employment. You must be a self-starter who is able to work with minimal supervision while paying close attention to detail. You MUST be able to type and talk at the same time. Office experience is necessary, but legal experience is not required. Experience with computers, email, scanners, telephones and public interaction is required. PLEASE WRITE A COVER LETTER and in your cover letter talk about your office experience and why you would be a perfect candidate for this position. Forward your resume and cover letter to:


P.O. Box 17713
Portland, ME 04106


 


Benefit Package
Competitive salary depending on experience.



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Job Description


4 Months Contract
Evening Shift 4:00 PM to 11:00 PM
Monday - Friday



  • Will monitor health check forms. Employees have an opportunity to fill out electronically on cell phone.

  • Employee can look at cell phone to validate the date is correct and screen is green (approved-safe to work).

  • For employees who do not want to use cell phone they can fill out a health check on paper at the facility entrance.

  • The Administrative Assistant I provides general administrative support in a fast-paced office environment.

  • The candidate should have an understanding of general office procedures, have the ability to communicate effectively, problem solve and provide general administrative support.

  • This position may plan and schedule meetings, answer phone calls and handles walk-in inquiries.

  • May coordinate travel arrangements, arrange related details for events and/or meetings.

  • May maintains calendars, type and proof documents produced by others.

  • May have to create, maintain and collect data for standard reports charts, graphs, spreadsheets and databases.

  • May be responsible for answering and routing phone calls, taking messages, and responding to inquiries;

  • May have to greet visitors; request and provide routine information.

  • May have place orders for office supplies and equipment.

  • May be responsible for submitting helpdesk tickets for repairs and technical support.

  • May have to monitor and update inventory, budget and account records.

  • May be exposed to confidential information and handle confidential matters.

  • May provide support to individual managers or at a departmental level.

  • May resolve routine problems and communications where the response is based on existing procedures; refers more complex problems.

  • May assists in event planning with department-wide scope.

  • Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating.


Job Requirements



  • High School Education or equivalent preferred.

  • Basic Microsoft Office Suite skills required including Word, Excel, PowerPoint and Outlook preferred.

  • Knowledgeable with using computer applications involving word processing, data entry, and internet search software relevant to the position preferred.

  • Working knowledge with office administrative practices and procedures required.

  • Good verbal and written communication and interpersonal skills required.

  • Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

  • Must work cooperatively in a diverse work environment required.

  • Perform other functions that may be assigned.



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Job Description


We are seeking an Administrative Assistant/Property management Assistant to join our team! The Administrative Assistant/Property Management Assistant experienced mainly in the rental and maintenance of commercial and residential properties.

Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Supervise all maintenance crews schedules and performance


Qualifications:



  • Previous experience in office administration, Property management or other related fields

  • Solid computer skills must include knowledge of QuickBooks, and Microsoft Office Suite and property management software

  • Leadership and People skills to provide excellent customer service

  • leasing skills of prime properties in Downtown Rochester

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Reliable transportation, and clean records.

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to JackMonroe213@gmail.com but not required.


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Job Description


We are seeking an Office Assistant Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Document transaction details through excel

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Issue invoices to customers 

  • 401K tracking

  • Workers Compensation tracking

  • Collect sales taxes from customers and remit them to the government

  • Ensure receivables are collected promptly

  • Record cash receipts and make bank deposits at the local bank

  • Conduct monthly reconciliations of all bank accounts

  • Process payroll in a timely manner

  • Provide clerical and administrative support to management as requested

  • Tend overall cleanliness of the office, bathrooms and common areas

  • Pay vendors in a timely manner


Qualifications:



  • Highschool Diploma

  • 2 years minimum Quickbooks experience

  • 3 years Microsoft Excel experience

  • Proficient computer and telephone skills 

  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Able to work independently

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Carry a valid drivers license


Company Description

INNOVATIVE TRADE SERVICES (ITS) IS A MULTI-TRADE COMPANY PROVIDING CUSTOM FABRICATION, WELDING, AND MILLWRIGHT SERVICES THROUGHOUT THE USA.
We provide superior workmanship, attention to detail and excellent customer service.

Our commitment to our customers is evident throughout every project. A project manager will work directly with you to understand your needs, providing custom solutions and tailored services as required. This includes thinking creatively to develop, design, and create new applications. Special attention is paid to timelines and trade requirements to ensure that projects comply with laws, regulations and industry standards. Our top priority is to ensure quality and customer satisfaction throughout every step of the project.


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Job Description


 Looking for a self-motivated individual to;



  • Connect with incoming leads and deliver top-notch communication and customer service to all parties

  • Intake and assess mortgage applications

  • Answer and transfer phone calls

  • Maintain office tidiness and restock supplies

  • Assist in scheduling appointments and maintain calendar

  • Assist Manager with daily tasks

  • Make follow up calls

  • Create and distribute marketing materials to referral partners

  • Create posts and update social media and online platforms

  • Cultivate relationships with new referral partners 

  • Generate new business with referral partners 


 


Looking for someone with skills in; 



  • Communication

  • Sales 

  • Organization 

  • Technology / IT 


 


Prior experience working in real estate required (escrow office, mortgage office, real estate office, etc.)



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Job Description


Office Assistant:


We are looking for efficient, dedicated loyal individuals to join our team:
Candidate should be professional with strong data entry, excellent written and verbal communication skills English and Spanish, have great organizational, analytical and learning skills; detail oriented, be able to prioritize and work with minimum supervision, multi-task, and a team player. Committed to delivering excellent customer service experience.
The requirements of this role include:
Knowledge of construction terminology. Estimating together with Project Manager.
Sales experience is a plus.
Must have reliable transportation.
Timely attendance.
Monday- Friday 7:00 am to 4:00 pm
Ability to read Blue Prints/Product Specification is a plus.
Able to work overtime / weekends as necessary.


We are also seeking to fill a Sales Rep position:


Ability to read and understand blue prints both paper format and digital.
Ability to do computer takeoffs using computer-based format.
Understand Microsoft Excel.
Ability to communicate with contractors and clients and have good negotiating skills.
Ability to compare multiple bids and review for complete scopes of work
Strong time management and people skills required.
Meticulous eye for detail.
Good phone skills and General Office Duties.
Self-motivated with the ability to manage priorities and be a team player.
Qualified candidates will be promptly contacted and scheduled for an interview.
Pay rate based on qualifier skills.



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Job Description


 


k Chamber of Commerce


Position Description


 


The Sacramento Black Chamber of Commerce (SBCC) recognizes the need to provide the latest information on local, state and national issues that may have an impact on our community.  Established in 1985, the SBCC was organized to bring African American business owners and professionals together to create a solid economic structure within Sacramento’s business community.


 


The Sacramento Black Chamber of Commerce is seeking a highly motivated individual to support the organization as it moves forward.  The successful candidate will have proven experience and skills in all clerical aspects needed by an executive assistant and experience in event planning.


 


The SBCC’s work environment is fast paced, creative, flexible and collaborative.


 


Job Description


 


Executive Assistant


Reports To:        President/CEO


 


Full time – Non Exempt Position


                             37.5 hour work week


                             (workday will sometimes include evening events-flexibility in work schedule required)


 


Key Responsibilities:


 


·       A commitment to excellent customer service and dependability.


·       Develop and build and maintain needed databases utilizing existing software, i.e. Microsoft Access, Excel, Chamberware and/or Quick Books.


·       Aids in the planning and directs networking membership events and programs.


·       Work collaboratively to support and provide recruitment outreach and materials, as well as provide staff presence for SBCC at outreach events.


·       Represent the Chamber at special events and set up promotional displays to support the effort of recruiting members.


·       Oversee monthly membership billings and solicitation letters from database including renewal notices and calls.  Responsible for sending 30/60/90 day delinquent notices


·       Oversee the maintenance of accurate membership files within Chamberware, and hard copy files.


·       Responsible for identifying and profiling members for web and e-blast spotlight opportunities.


·       Attend ALL Chamber functions (i.e. Major Events, Workshops and Mixers).


·       Maintain all clerical functions in an office, i.e. answering phone, typing documents, opening, logging and dispersing mail, preparing bank deposits, preparing account payables and checks, calendaring/scheduling for CEO.


·       Maintaining office equipment.


·       Overseeing the Assembly of the  monthly newsletter


·       Assuring website is current and accurate.


·       Make travel arrangements for CEO.


·       Other duties as assigned.


 


Qualifications and Requirements:


 


§  Superior communication skills, both written and oral.  Excellent organizational skills, editing, and attention to detail is a must.


§  Advanced PC knowledge including MS Office (Word, Excel, Power Point) and Constant Contact.


§  Understanding, knowledge and direct use of social media platforms for business related purposes.


§  Event coordination experience.


§  Ability to maintain confidentiality of information and too use discretion and tact in dealing with sensitive matters.


§  Demonstrated ability to foster positive working relationships with individuals at all levels of an organization and across all functions.


§  Record and transcribe minutes of monthly board meetings and some programmatic committee meetings, i.e. Prosper.


§  Ability to think strategically in a fast-paced environment while prioritizing to meet deadlines.


§  Ability to manage time and oftentimes work alone.


§  Be solution oriented, self-motivated, flexible and adaptable to change.


§  Understanding of African American issues and culture.


§  Last, but not least, a great sense of humor and positive attitude.


 


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 


Education and Experience:


 


§  Bachelor’s degree (B.A.) from four-year college or university; or four or more years related experience and/or training; or equivalent combination of education and experience.


 


Language Ability:


 


Ability to read, analyze, and interpret general business periodicals and professional journals. Ability to write reports and business correspondence.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


 


Math Ability:


 


§  Ability to calculate figures and amounts such as discounts, commissions, and percentages.


 


Reasoning Ability:


 


§  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.


 


 


 


 


 


Computer Skills:


 


§  To perform this job successfully an individual must be highly proficient in MS Word, MS Excel, MS Power Point, MS Publisher, MS Outlook, MS Access and Constant Contact.  Must have the ability to learn and manage proprietary software Chamberware.


 


Supervisory Responsibilities:


 


§  Possess the ability to supervise staff that may be hired in clerical capacities and interns in accordance with the organization’s policies and applicable laws.  Responsibilities will include interviewing, training, planning, assigning and directing work.


 


Work Environment:


 


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 


While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.


 


The noise level in the work environment is usually low to moderate.


 


Physical Demands:


 


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 


The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision and peripheral vision.  While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms and talk and hear.  The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or on rare occasion crawl.


 


Salary and Benefits:


 


This is a full time position with work hours varying depending on special events.  The Salary range is $40,000-$46,000 depending on experience.


Company Description

The Sacramento Black Chamber of Commerce is seeking a highly motivated individual to support the organization as it moves forward. The successful candidate will have proven experience and skills in all clerical aspects needed by an admin assistant including but not limited to supporting management of social media. The SBCC's work environment is fast paced, creative, flexible and collaborative.


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Job Description


We are a high volume Chiropractic office seeking an Executive Assistant / Administrative Assistant to join our team! You will provide high-level administrative support for an Executives at our Farmer's Branch location.


The candidate will need a strong managerial / admin generalist background. This position reports directly to the 2 owners (doctors) of the company and the Admin managers. Salary will be based on qualifications and experience. Please include your salary requirement. Emails without resume and salary requirement will not be considered.


Responsibilities:



  • Handle administrative needs of Executive

  • Arrange conference calls and meetings

  • Maintaining all daily, weekly, and monthly reports

  • Auditing and overseeing all referrals send to all 6 clinics

  • Some administrative duties based-on our needs

  • Full time position (Mon-Fri)

  • Train and supervise lower-level clerical staff

  • Maintain and order supplies


Qualifications:



  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

  • Minimum 1 year of admin / managerial / Executive experience, in positions of increasing authority, preferably in a medical field.

  • Bi-lingual in Spanish is preferred (but not required)

  • Strong computer skills (Word and Excel)

  • Excellent verbal and written communication skills, which include solid grammar skills, excellent listening skills and the ability to communicate effectively through the telephone, in-person and electronic methods.

  • A self-starter with the ability to handle multiple projects at once and a desire to go above and beyond what is expected.

  • Must be able to work in a high volume workspace


Company Description

Premier Injury Clinics of DFW is committed to providing high quality outpatient physical therapy services in beautiful state-of-the-art facilities. We take the same approach with our employee's.

.


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Job Description

Searching for an executive assistant for Law Firm. Must be able to muti-task, work well under pressure, professional, polished, and able to handle any task presented to them.

8:30am-5pm Monday through Friday
Email salary requirement.


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Job Description


Enailcouture USA is one of the leading social media companies who manufactures and sells nail art products online.


With over half a million followers on Instagram we are one of the top nail art products companies in the world.


We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • phone skills

  • graphic artist and video editing skills are a plus since we are on all social media platforms including youtube!


Company Description

Exclusive Nail Couture Professionals is a nail product manufacturing company founded in Tucson, Arizona by Max Estrada.

It was developed to fill a void in the professional industry. Max had a dream that nails would be ultimate luxurious elegance, but still maintain the youthful and cute nature of today’s trend.

Max set out to manufacture, develop and invent the newest technology of his dreams. He has many years of expertise in the industry such as product educator, salon owner, competitor and manufacturer.

Max’s dreams came true with Exclusive Nail Couture Professional. The worldwide headquarters are situated in Tucson, Arizona.

In conjunction with developing products he is also active in holding

education courses and participating in worldwide competitions.


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Job Description


We are seeking an Office Assistant - Administrative Assistant to join our team! You will perform clerical and administrative functions to assist the Office Manager in a Manufacturing environment.


Responsibilities:



  • Communicate with customers via email regarding jobs

  • Organize job order paperwork

  • Work with managers regarding new jobs, materials planning and ordering

  • Data input using MRP software

  • Inventory management

  • Light accounting functions including prepping customer invoices and inputting vendor invoices

  • Assist with daily shipping

  • Assist with daily shipping

  • Assist with semi-annual physical inventoy

  • Some phone answering


Qualifications:



  • At least 2 year's experience in office administration in a Manufacturing environment

  • Ability to work in a busy office

  • Experience with manufacturing business documents

  • Excellent written and verbal communication skills

  • Microsoft Office products' knowledge

  • Experience with Aptean software a plus

  • ​Detail oriented data input skills


Company Description

Small but growing company with 30 employees located in a mid-Pinellas industrial area.
We build and run plastic injection molds primarily for the automotive industry, but we are growing into other areas.


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Job Description


Data entry. Tracking purchase orders, delivery times, entering receipts into system, pricing updates, communicating damaged received goods and shortages. Other general office tasks.


Microsoft Office experience necessary AS 400 experience is a plus.



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Job Description


Law Firm in Oakland County (White Lake, area) is seeking to hire for the following positions: Legal Assistant or Paralegal. No experience is necessary. We will train. Must be able to type at least 50 words per minute (wpm). We are seeking the right individual for our team, no matter your experience level. It is a full time, permanent position. If you are interested in the position, please email your resume, typing test and wage requirements to emily.wheeler@cjtrainor.com.


 


 



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Job Description


A small, dynamic business poised for growth seeks an ambitious, bright, and talented individual who would like to help a really good small business grow into a really great small business, and beyond.


We need someone with a background in bookkeeping, office management, and outstanding computer skills to help run our busy office, all the while learning the nuances of what makes our business unique.


Experience in the above is preferred; the only requirement is a positive, can-do attitude, the ability to inspire others, and the skills necessary to make each day a great day.


Working within a team framework and reporting directly to the owner, the ideal candidate will have a strong background and demonstrated experience in integrated office accounting software including:


· Accounts Receivable and Collections


· Accounts Payable


· Order Entry


· Inventory Control


· General Ledger


· Knowledge of basic accounting principles


· Knowledge and proficiency with Excel and other MS Office applications


Job duties will include, but are not limited to:


· Data input


· Accounts maintenance


· Phone reception and customer service


· Web site monitoring and maintenance


· Company database and reports maintenance


· Project management


· Filing, faxing, and otherwise general office help


Company Description

We have a long, loyal, and growing customer base, as we are known for our customer service, attention to detail, quality products, and friendly demeanor.


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Job Description


It is the objective of Tabula Rasa Healthcare (TRHC) to grow and sustain its corporate university. Under this entity, it is intended to coordinate education and research activities in the scientific, technology, humanistic, and compliance domains. The Education & Research Administrative Assistant helps to shape the development, refinement, and sustainability of the corporate university by assisting with activities and structure.



Primary Functions:



  • Coordinates education and research activities including, but not limited to, meetings, presentations, and conference attendances.

  • Helps to align resources and manage projects under the corporate university entity.

  • Serves as a point of contact, with key collaborators within the TRHC family of companies and external to TRHC (e.g., academic universities, Program of All-inclusive Care for the Elderly (PACE) organizations,) for collaborative education and research activities.

  • Serves as a point of contact for participants of education and training activities, including triaging questions regarding Continuing Education (CE), compliance training, and others.

  • Assists with editing and writing.

  • Perform other administrative tasks as needed.

  • Assists with financial aspects of the corporate university.

  • Compiles and submits reports for CE activities.

  • Provides analyses and reports to leadership, as requested, to monitor education and research activities.


 Education:


  • Bachelor's degree or equivalent experience.

Experience & Training:


  • Minimum 1 year of administrative experience.

Specific Skills:



  • Self-motivated individual who is eager to learn, grow, and develop with the company.

  • Strong Microsoft Office skills (e.g., Word, Excel, Outlook,), or ability to quickly self-teach.

  • Outstanding oral communication skills.

  • Detail-oriented.

  • Thrives in a high energy environment.

  • High degree of ownership for projects, a sense of urgency, and strong follow-through.

  • Very good project management skills; ability to multi-task.

  • Independent worker who can effectively manage self-driven projects.


 


Company Description

TRHC provides patient-specific, data-driven technology and solutions that enable healthcare organizations to optimize medication regimens. We improve patient outcomes, reduce hospitalizations, lower healthcare costs, and manage risk. We deliver our solutions through a comprehensive suite of technology-enabled products and services for medication risk management and risk adjustment.


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Job Description


Responsible for acquiring materials, equipment, and services to fulfill requests for purchases, from Operation Area, including preparing purchase orders and handling inquiries about orders. Follows through with purchase from order placement to fulfillment and ensures order either arrives or job has been done on time.


JOB DUTIES:



  • Handle requests for purchases to provide services both for development and operations departments.

  • Work with several vendors to control supply cost.

  • Ensure all documentation on invoice is accurate.

  • Verify and affix amount of purchase to package.

  • Handle questions and concerns about merchandise.

  • Track purchases from order placement until it arrives in hands of order placer.

  • Keep control of invoices.

  • Seek for suppliers in each market.

  • Ensure job has been done on time.

  • Verify that service meets all customer requirements and customer is satisfied.

  • Notify appropriate department of the placement of orders.

  • Prepare the invitation-to-bid forms and distribute.

  • Compare prices and expected delivery dates proposed by suppliers.

  • Cost comparison chart for each product.

  • Choose the best bid and support the decision.

  • Compile records of items purchased or transferred between restaurants, prices, deliveries, warranties.

  • Determine cause of any job delays

  • Match purchase orders with shipment.

  • Verify billed amount with goods and services received.

  • Handle invoices and forward to accounting department.

  • Recording invoices for requisitions and supplies into an excel format document.

  • Follow up on purchase orders.

  • Monitor inventory equipment purchased.

  • Overall responsibility for the successful initiation, planning, design, execution, monitoring, managing/controlling and closing of projects for different brands.


REQUIRED SKILLS AND EXPERIENCE:



  • Purchasing and/or Accounting: 1 year

  • Attention to Detail

  • Thoroughness

  • Organization

  • Analyzing Information

  • Data Entry Skills

  • Must be able to work independently on diverse tasks with strong follow through

  • Strong knowledge of Microsoft Office applications (Excel, Word, and Outlook).

  • Respond well to a deadline-oriented environment

  • Strong communication skills, both verbal and written


 


Company Description

EYM Group, Inc. was founded in 2008 and is a multi-brand franchisee company of Denny’s, Burger King, Pizza Hut, KFC, and Panera Bread restaurants that is moving forward in many exciting directions. We are committed to represent the very best of the brands that we operate in our casual family dining and quick service restaurants.

We recognize that the key to satisfying our customers is not just great food, service and cleanliness, but also the quality and commitment that our EYM employee team possess in order to reach their daily goals. We strive to develop and maintain a work environment built on integrity and mutual respect that nurtures the individual’s desire to succeed.


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Job Description


Very attractive opportunity as an executive assistant in a pleasant work environment. This is an established real estate and property management company.


The position of Executive Assistant requires excellent administrative skills including proficiency using Excel and the willingness to pitch in however needed. An understanding of some bookkeeping or accounting principles is helpful.


This executive assistant / executive administrative assistant position is diverse and customer service focused. It requires very solid organizational skills and the ability to effectively communicate both verbally and in writing. In addition, the executive assistant should be able to work as part of a team and autonomously.


If you are a high energy and positive professional with prior executive assistant experience in either real estate, property management or a related industry, we invite you to apply confidentially. Thank you.


 



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Sales Administrator - Administrative Assistant - Part Time


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  • Des Moines, IA, USA


  • Hourly


  • Part Time


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SwapLoader USA, Ltd. currently seeks a qualified Part Time Sales Administrator to be located at our Corporate Office in Des Moines, IA.

Working under general supervision, delivers a full range of administrative services to SwapLoader corporate divisions, SWL Regional Sales Managers and SWL Customers. Within established guidelines, makes independent decisions about planning, organization and scheduling of own work. Resolves most questions and problems, referring only the most complex issues to management. Must have good knowledge of SwapLoader and basic understanding of the organizational structure.

Responsibilities


  • Provides administrative support functions including, but not limited to answering phones, answering basic questions on SWL product line and directing calls to the appropriate department, providing support to all corporate personnel, Regional Sales Managers and customers, working with MFG. plant on lead times and availability of product for production of whole goods and service parts.


  • Provides sales support functions including but not limited to maintaining current sales material and sales tools, freight quotes on SWL whole goods, credit card processing for service parts, UPS package and labeling of rush service parts as needed.


  • Performs order entry for whole goods and service parts orders. Provides order entry support to sales, accounting, and manufacturing to ensure all order processes are met. Works with customers to notify shipment information for customer pick-ups. Maintains filing systems for all orders once processed.


  • Assists with reports for sales and manufacturing including, but not limited to daily ship schedule, 370 DM report, month end and aging reports.


  • Performs other job-related duties and special projects as needed.


Requirements

High school diploma or equivalent, plus 2-3 years of experience in an administrative support field including experience in accounts payable/receivables required. Must also have above average interpersonal and written skills, with ability to prioritize assignments and adapt to changes in daily tasks when necessary. Must be proficient in Microsoft WORD and Excel. Experience in Outlook, a plus. Detail oriented, good numeric and alpha skills, as well as general filing and recordkeeping abilities. Must be able to work independently and maintain confidentiality. No travel required.

EFCO Corp.


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Job Description


The Communications/Administrative Assistant of this non-profit organization is responsible for ensuring efficient and effective operations and coordinating all issues affecting the daily operation of the office. This position provides a variety of support services to both the Executive Director and the TLC Board of Directors and requires knowledge of office systems, procedures, computers, facility management, is a team player and has excellent customer relations skills. The Communications/Administrative Assistant is under the direct supervision of the Executive Director.



Qualifications:



  • Proficient at MS Office applications (Word, Excel, Outlook, etc) and graphic software (Publisher, Adobe, etc.)

  • Donor Database management

  • Social media experience

  • Excellent interpersonal and phone skills

  • Strong verbal and written skills

  • Strong organizational skills and attention to detail with emphasis on accuracy and quality

  • Ability to manage multiple responsibilities with changing priorities

  • Ability to develop and maintain office and file systems (paper and electronic)

  • Demonstrated commitment to serving internal and external clients

  • Self-motivated takes initiative, ability to learn quickly

  • Professional appearance and demeanor



Responsibilities:



  • Oversee office administration, including filing system, equipment and facility

  • Perform administrative duties to support daily business activities

  • Provide administrative support to the Executive Director, Executive Committee, administrative team, program team,

  • Board of Directors and any committees as deemed appropriate

  • Assist with preparing documents for Board meetings, trainings and other meetings

  • Draft minutes of meetings of the Executive Committee and Board of Directors

  • Prepare routine correspondence, meeting materials, newsletters and other documents

  • Coordinate production of brochures, flyers, etc. with designer, printer, mailing services

  • Maintain and control office supply inventory

  • Maintain and update organizational documents, lists and manuals

  • Oversee vendor contracts for services

  • Respond to incoming calls or voicemail and direct to appropriate parties

  • Greet and engage visitors to TLC

  • Update website/create TLC “blogs” (Word Press knowledge) and social media pages

  • Maintain and update donor database

  • Assist in recruiting, selection and coordination of volunteers

  • Assist with fundraising and other events, including planning and communications

  • Other duties as assigned.


Physical Requirements:
Light work- may be required to lift, push, pull up to 20 pounds of force occasionally, and/or up
to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects



Working conditions:
Indoors and outdoors. The majority of the work is done indoors but may occasionally take place
outdoors for programs or Board of Director’s activities or special events.
Education/experience requirements:
● High school diploma or equivalent; some college preferred.
● 2 years of work experience in an administrative support position in an office.
● Non-profit experience, working with board of directors, volunteers and/or marketing
experience preferred, but not required.



Terms of Employment:
The Administrative Assistant is a full-time, salaried position who is supervised by the TLC
Executive Director. There is a 60 day probation period. After the probation period, employment
can be terminated with just cause. The TLC Administrative Assistant will be subject to an
annual evaluation to determine if employment agreement will be renewed in the subsequent year.



Salary/Hours/Benefits:
This is a full-time position from Monday through Friday 8:30am – 4:30pm with occasional
additional hours for special events and meetings, including evenings and weekends.
$26,000 - $28,000 per 12 month contract (26K-28K)
Benefit package to be determined at the beginning of contract year.


Company Description

Transitions Life Center & Community, Inc is a non profit organization whose sole purpose is to provide a safe, caring, and enriching community for adults with intellectual and developmental disabilities.


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Job Description


Hire Dynamics is currently assisting a local client in their search to fill an Administrative Assistant/Front Office Administrator job in the Atlanta/Buckhead area.  As a Administrative Assistant/Front Office Administrator you will be the front face for an Insurance Brokerage firm.


 


Apply Now if you meet the qualifications listed below!


 


Responsibilities for this Administrative Assistant/Front Office Administrator job include:


• Answer Phones


• Greet Guests


• Manage and distribute a large amount of FedEx, UPS and Mail 


• Processing of business related paperwork 


• Distribution and filing of Policy Holder Service Correspondence 


• Assist the New Business Team


• Support Controller with basic administrative duties / light accounting work in QuickBooks


• Provide administrative support to brokerage managers as needed


• Oversee office supplies / office beverages


 


 


Qualifications:


 


• Preferred Work Experience: 3-5 years


• Education: Associate or Bachelor’s Degree Preferred


• Previous role as administrative assistant in professional environment. QuickBooks experience preferred


• Strong, independent thinker with confidence and ability to resolve problems independently      Strong phone voice


• Knowledge of insurance industry preferred (Life, Long Term Care, Annuity, Disability Insurance)


 


Click on Apply Now to be considered for this Administrative Assistant/Front Office Administrator job in Atlanta/Buckhead area also email your resume to donae.bishop@hiredynamics.com.


 


Please download the Work4HD app on your iphone/android to search for other opportunities that are currently available, log availability, view paystubs AND MORE.


 


EOE


Company Description

Consistently Ranked as One of the Fastest Growing Staffing Companies in the U.S.

We are an award winning staffing firm for one simple reason, we make it a point to understand you and your career goals as your career advocate.

At Hire Dynamics, you are more than just a resume or skill set, you are an individual. We get to know you as a person, your unique needs, interests and aspirations, and match you with the ideal opportunity.

We provide opportunities to be recognized for your contributions.

Some staffing firms focus on filling job orders. We focus on you. We will provide opportunities for growth, recognition and help you achieve your career goals!


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Job Description


At Beyond Feedback we are passionate about delivering insights to our clients that drive improvements in how they operate. We are looking for a full-time Client Project Assistant to join our cause. Do you enjoy working in spreadsheets with a keen eye for details? Do you know what kind of visuals business leaders look for in Powerpoint reports? Do you naturally identify patterns in large amounts of data? Do you enjoy seeing your work make a big picture difference at some of the best-known companies in the country? If this describes you, read on:


You are:



  • A driven professional with more than 2 years of experience in spreadsheets, reporting, or presentation building

  • Energized by analytics, invigorated by insightful visuals, and excellent at seeing details others miss

  • Trustworthy with confidential information and able to maintain a high level of personal and professional integrity

  • Able to edit charts, graphs, and text in Powerpoint like a pro

  • Incredibly organized and efficient with personal time management

  • Known as the expert on Excel and PowerPoint among your friends

  • Known for your exceptional communication and interpersonal skills

  • Naturally self-motivated and able to work independently while also successful in a collaborative team environment

  • Located close enough to Cave Creek, AZ to be in the office after a short commute as part of a collaborative team when needed

  • Working a Monday-Friday shift from 7am - 4pm


You will be:



  • Preparing lists of contacts and ensuring accuracy and consistency

  • Assisting a Survey Design Analyst to design and deploy surveys

  • Assisting a Client Reporting Analyst and Client Executive to complete reports

  • Creating question cross reference tables to align surveys to their responses

  • Gathering data from customer surveys, employee surveys, and benchmark databases

  • Building basic and intermediate formulas in Excel to work with survey data

  • Conducting monthly audits of survey responses to ensure that all responses are accurate and consistent

  • Reviewing open-ended comments and categorizing them accurately

  • Proof-reading documents for spelling or grammatical accuracy

  • Responding to end-user and client support requests with customer service excellence

  • Editing Powerpoint reports that are delivered to senior executives with our clients

  • Collaborating internally with other team members to complete projects for clients

  • Working in a growing and fast-paced virtual environment


You’re the perfect fit if:



  • You have a ridiculous ability to find specific details in a large spreadsheet

  • You get excited when you see your hard work results in a finished product

  • Your go-to dinner party topic is the latest Excel formula you've learned

  • ‘Support’ is your middle name and your parents couldn’t decide between that and ‘Excellence’

  • You wake up every day energized to serve others


Beyond Feedback provides a comprehensive suite of benefits in addition to salary for our full-time staff including medical/dental/vision coverage, life insurance, paid time off, gym reimbursement, volunteer time, and more.


This position is currently a work-from-home position due to the pandemic. You must have adequate child care, a quiet home office environment to work in, and access to high speed internet service for this position.


Job Type: Full-time


Salary: $15.00 to $20.00 / hour depending on experience + $25 per paycheck internet service allowance



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Job Description


Greenwich, CT based Property Operations/Management for corporate offices company is looking to hire a temporary Administrative Assistant/Property Management Assistant for a long term temp role.


This role starts immedaitely


Hours are 8am-5pm with 1 hour lunch


Pay rate $20


Answer phones, dealing with tenants/vendors, assist with orders, appointments, deliveries, maintenance, repairs, build outs, scheduling, projects, reporting, letters, emails, high pressure role sometimes, must have strong MS Office skills, will also work with accounts payables (must have accounts payables experience), set up access cards, etc.


Systems they use are JD Edwards, Nexius


Please apply for immediate consideration


Company Description

Excel Partners is a professional recruiting firm that supplies its many clients with truly exceptional employees for their available temporary and permanent roles. Excel Partners is always looking for strong new candidates to present to businesses in Connecticut, New York, and along the East Coast!


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Job Description


Local Engineering company is seeking an administrative assistant to help support their team! This if a full-time opportunity with benefits and competitive pay. Great company culture and perks!


Duties include:



  • work assignment packages for Engineers, Designers & Technicians

  • Update and maintain production, budget, and milestone/schedule reports from Excel and Access databases; track and report the status of work orders

  • Final work package close out and filing

  • Assessment and improvement of above processes

  • Daily support of Division and Project Managers

  • Understand 2-D Civil type design in CAD (AutoCAD, Micro Station)

  • Other projects and operational duties as assigned


 


Company Description

On a Mission to Put a Million People to Work
Express Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express provides a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.


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Job Description


Eastridge Workforce Solutions is currently seeking a full time and part time Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.  Positions are both temp to hire and are an immediate need.  Please submit your resume today! 


Responsibilities:



  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Quickbooks, Microsoft excel and word experience preferred

  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

For over 45 years, Eastridge Workforce Solutions has made attracting and managing a skilled workforce easier, differentiating us as leaders in the staffing and recruiting industry. Each of our ten specialized workforce recruitment divisions focuses exclusively on its single discipline, so you can trust that our industry experts are well-versed in the demands and requirements in each respective industry. Simply put, we connect top-tier talent with leading organizations in their field.

Eastridge Workforce Solutions is a technology integrated workforce solutions provider. Beyond our comprehensive staffing solutions, we offer our strategic workforce management programs and innovative technology programs. Businesses understand that when they partner with us, we offer solutions to address today’s complex workforce challenges.

Eastridge Workforce Solutions is headquartered in San Diego, California, with regional offices throughout Southern California, Las Vegas, Nevada, Phoenix, Arizona, and the Greater Boston Area, as well as international offices in Mexico, Canada, and London. For more information on Eastridge Workforce Solutions, visit our company website at https://www.eastridge.com/.


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Job Description

 Local Manufacturing company is seeking Administrative Assistants to join their team. The ideal candidate will have at least 1 year of office experience and strong computer skills including experience with MS Office Suite and strong excel skills. Open availability is preferred as shifts differ. Duties primarily consist of working in excel and running various reports as well has helping with other administrative duties as needed. Pay is $14.00-$16.00/hr depending on experience. 

Company Description

On a Mission to Put a Million People to Work
Express Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express provides a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.


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Job Description


 We are looking for an administrative office assistant with a positive and vibrant attitude to join our growing business. Our ideal candidate is open-minded, intelligent, self-driven, and has a willingness to learn! Training will be provided, but here are some expectations that the candidate will need to meet on day 1:


1)      Type at least 45 words per minute


2)      No fear or aversion to making phone calls on behalf of our clients


3)      Ability to manage 5 email inboxes and responding to 20 emails per day


4)      Work ethic to be the best at what you do


5)      Punctual, incredibly detail-oriented, organized, and humble


6)      Exemplary written and verbal communication skills


7)      Solid computer skills (Microsoft Office Suite)


 


What’s in it for you?


This is not a typical office job… we’re different. This is an opportunity to hone your administrative skill set and be part of a team that genuinely cares about what we do, whom we do it with, and the way in which we do it. This is an opportunity to learn and grow as a professional.


 


Additional Information:


This starts as a part-time position through the initial training period of 90 days and will require a flexible schedule, between 20 to 30 hours per week.  There is opportunity for the candidate to promote to a full-time position based on performance. We are looking for a long-term candidate as there is definitely room for growth and promotion within our small organization.



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