“Administrative assistant” jobs

“Administrative assistant jobs”
“Administrative assistant” jobs “Administrative assistant jobs”

Galileo is looking for a people-driven, detail-oriented administrative assistant to join our Southern California team. The ideal candidate is an extremely organized and energetic self-starter who thrives on both streamlining and executing a wide range of administrative tasks, while supporting the success of a team. This part-time role is a rare opportunity for anyone who values working in a strong, collaborative environment and wants to learn from and work closely with the leaders of award-winning Galileo programs. Though the role is seasonal, there is potential to evolve into a year-round, full-time position.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

Who are you?

  • You’re inspired by Galileo’s mission, purpose and values. You believe that the world needs innovators, and working in a professional, welcoming, deeply camp-inspired environment is something you’re ready to explore or sign up for.

  • You can juggle—and juggle well. You can manage a variety of projects and interface with a variety of personalities simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well, know how to prioritize, and are meticulous about the details.

  • You love working behind the scenes. Supporting the success of your teammates is what makes you tick. You don’t need (or want) the spotlight, and you’re happy when others shine bright because of what you’ve done.

  • You make it possible for others to do their jobs exceedingly well. You’re a critical thinker and a servant leader who’s continually looking for the best way to reach a goal, and nothing brings you more joy than setting others (and yourself) up for success. “Yes, and . . . ” is your mantra. 

  • You understand that even the most basic things matter. The mundane isn’t mundane to you. You view tasks like making travel arrangements and managing email as critical, not basal. A well-run office, a clean inbox, and detailed schedules and calendars give you deep personal satisfaction. You do whatever is needed, whenever it’s needed, without worrying about whether it’s “your job” or not.

  • You’re deeply accountable and determined to get the job done right—always. There’s a big difference between delivering and delivering excellence. You live and breathe that difference, and see it as your place to bring it to fruition. You meticulously leave everything you touch better than you found it.

Who are we?

We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. We believe that weare Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service — we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture. Complainers don’t.

We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do. We’re also a certified B Corp, and uphold a company-wide commitment to camper inclusion and broadening our impact. Learn more about our purpose from our CEO & Founder, Glen Tripp.

What’s the job, really?

You’ll support the work of our Southern California team. You will manage calendars, schedule and coordinate meetings, book travel, manage email, print/collate/scan/file documents, participate in team meetings (take notes, drive action items, setup technology), complete expense reports and submit invoices, and provide all kinds of other administrative support as needed and directed. You might do research, take on special projects, and run an errand or two here and there.

What are we looking for?

  • College graduate, or equivalent combination of work experience and/or education.

  • At least one year of experience in an administrative/office support capacity and proven ability to execute discretion, tact, and calm under pressure.

  • Multi-stakeholder project management experience highly desired, with the ability to handle multiple assignments and deadlines with a strong attention to detail and ability to accomplish a great deal.

  • High level of comfort with technology including strong command of Microsoft and Google Suites, and the ability to learn new systems quickly; experience using Salesforce a plus.

  • Warm, welcoming, and professional attitude and disposition, with excellent written and verbal communication and interpersonal skills. 

Schedule & Time Commitment

  • 20 hours/week, mid-December 2018 through June 2019.

Benefits & Compensation

  • Base compensation to be discussed during interview.

  • Temporary employee (non-benefited).

  • Paid sick leave is accrued at a rate of one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment.

Work Location

San Diego and Long Beach; the ideal candidate will be able to work in person with our VP of Southern California in San Diego, and travel regularly to our office in Long Beach, and potentially to our camp locations throughout Southern California.

Not ready to apply? Connect with us for future consideration.

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*Great opportunity for someone interested in Holistic Health! PT Administrative Assistant/Receptionist needed for a Holistic Health office in the Castro neighborhood.  This is a PT permanent position.

-Days & Hours: 

Monday: 11:00 A.M.- 8:00 P.M.

Wednesday: 12:00 A.M.- 8:00 P.M.

-Job Duties:

  • Providing excellent customer service.

  • Enter and update patient information, scheduling, and taking payments.

  • Manage the daily needs of the office, including ordering supplies, inventory management, & managing mail/deliveries.

  • Keep the office organized and running smoothly in order to promote an effective work environment. Proactively maintain the appearance and tidiness of the office. Light cleaning (i.e. dusting, vacuuming, etc) is part of the job.


  • A positive, friendly demeanor- the Administrative Assistant/Receptionist is the first point of contact for our customers. 

  •  2+years of Customer Service Experience.

  • Excellent written and oral communication skills.

  • High level of attention to detail.

  • Strong organizational and time management skills.

  • Interest in Holistic Health.

-Mental/Physical Requirements:

  • The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly.

  • Vision must be sufficient to read a computer screen.

  • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.

  • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.

  • Position involves sitting most of the time, but may involve walking or standing for brief periods of time.

  • May be required to lift up to 40 lbs.

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cJuno, an acclaimed sushi restaurant in Lincoln Park, is looking for a part time administrative assistant/ accounts payable.

Duties that come with this position include (but are not limited to):

  • opening the restaurant

  • maintaining accounts payable

  • receiving product

  • checking accuracy of all invoices and quality of product

  • working directly with GM on any office projects

  • taking reservations and fielding other service related phone calls before restaurant manager arrives

  • strong organizational skills are a must

  • Microsoft Word & Excel knowledge a must, also

*** Experience with QuickBooks is preferred

*** One year minimum book keeper/ administrative assistant prefer

Hours are 10:00 am to 2:00 pm- Tuesday through Friday

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Calvary Episcopal Church in Lombard is seeking a part-time administrative assistant to support our part-time priest and maintain the office. Three to four mornings for a total of 15 hours a week. Duties include:

• Answering phones, mail, emails

• Preparing and printing weekly worship bulletins

• Preparing weekly e-news

• Managing building bookings and calendar 

• Managing website and social media postings

• Maintaining membership directory 

• Maintaining schedule for lay ministers 


• Organized, detail-oriented

• Proficient with Microsoft Office, Constant Contact, and Wordpress  

• Trustworthy, able to respect confidentiality

• Past church/liturgical experience a benefit but not required 

References will be required.

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Jarrard, Phillips, Cate & Hancock is proud to serve the healthcare industry exclusively, with a mission to make healthcare better. We’re a strategic communications consulting firm devoted to helping the leaders of health systems and health services companies succeed in high-stakes moments. We have helped leaders in more than 400 healthcare organizations across the country tackle the hard stuff.

We’re strategically based in two hubs of the American healthcare industry – Nashville and Chicago. This position is based in our downtown Chicago office.

We are looking for a unique and compelling individual who will serve as an Administrative Assistant, supporting team members based in the Chicago office as well as one of our core practice areas. In total, you’ll be supporting about 10 colleagues – some of whom are based in Chicago and some of whom are based in Nashville, and who are constantly in motion, by the way. The position helps them keep the wheels spinning by anticipating their needs and delivering on them without skipping a beat. Those needs include travel needs, daily calendaring and scheduling, and general support. You will often be the first voice our clients hear when they call us, and the first face of the firm when people visit the office.

Primary Responsibilities:

Team Support

Work closely with the Partner/National Practice Lead of the Health Services practice, for a variety of support needs, including scheduling, calendar management, meeting follow up and event coordination. The National Practice Lead maintains an extremely active calendar of both client and business development meetings and managing it is truly an art form.

Assist with needs of the Health Services team regarding standing and ad hoc meeting coordination and scheduling.

Arrange for, and manage, all travel needs for all 10 colleagues – to and from client locations, to and from Nashville frequently, along with other travel opportunities that will arise

Point person for technology coordination and needs for the Chicago office – in conjunction with our outsourced technology support service; familiarity with Skype/GoToMeeting and other video and audio conferencing services is appreciated

Coordinate closely with the Executive Administrator in the Nashville office for training and cohesive solutions


Administrative Duties

Answer incoming calls and direct to teammates efficiently

Greet guests and visitors and make them feel welcome

Manage incoming and outgoing mail, deliveries and shipments

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Supports the Senior Leadership Team and manage/coordinate various schedules. Manage Corporate Office and St. Vincent de Paul Center Office and coordinate with Marillac Social Center. Work with Board of Trustees Chairperson and Finance Committee President. Be responsive to all Board, Committee, donor, staff and client requests/inquiries.

Duties & Responsibilities

  • Manage CEO’s calendar. Meet with the CEO regularly to discuss scheduling and outstanding issues. Screen all CEO calls. Keep CEO and the Board organized.

  • Respond to all staff, donor, client, and Board inquiries and requests in a timely manner. Expedite directives and respond to questions from Board Chair and Finance Committee Chair upon receipt.

  • Attend Board of Trustees meetings and write the Minutes of the meetings. Write Board Resolutions. Prepare Board agenda and submit to Chairperson for approval. Coordinate and disseminate via e-mail Board materials to members one week prior to meetings. Send out invites and monitor responses. Edit Executive Report to the Board. Keep Board Chair apprised of quorum status.

  • Attend Finance Committee meetings and write Minutes of the meetings. Coordinate and disseminate via e-mail materials prior to meetings. Send out invites and monitor responses.

  • Participate in Executive Committee, Finance Committee and Board Chair conference calls and take Minutes. Disseminate appropriate materials prior to conference calls. Send out invites and monitor responses.

  • Create the Board packet: executive reports, financials, resolutions, etc., and send out to board members quarterly by email.

  • Attend CEO’s weekly Leadership Group meetings and write Minutes of the meetings. Prepare agenda and submit to CEO for approval. Disseminate via e-mail materials prior to meetings.

  • Plan and manage preliminary arrangements for meetings: Make appropriate room reservations, set-up requests and food/beverage requests for the following meetings: Board, Finance Committee, Executive Committee, Leadership Group, retreats, and all Employee meetings. Arrange for catering, as needed.

  • Proof all documents received from the Development department, including: Thank You letters, Solicitation letters, Fleur de Lis and Beacon of Hope Program Books, Annual Report, newsletters and marketing pieces.

  • Provide all necessary corporate information to the CFO for contracts, state agency submissions and auditors, on an as-needed basis.

  • Assume responsibility for one-time projects (e.g., Board/Leadership Group Retreats).

  • Open, sort and distribute incoming mail. Process donation checks before giving them to Development department and enter donor names and dollar amounts for all donation checks. Maintain spreadsheet to measure delays between receipt of donations and issuance of Thank You letter. Monitor status of letters and ensure that text of letters is appropriate to donors’ requests (e.g., in memory of, restricted).

  • Maintain corporate files for MSVFS.

  • Act as CEO’s “Ambassador” (e.g., attending children’s performances and staff recognition events, personal birthday greetings to staff).

  • Plan/coordinate monthly Board breakfasts: create invitation list, send out invites, monitor responses and arrange set-up, food and beverages for the breakfasts.

  • Respond to calls and emails for routine employee inquires.

  • Work with HR team to coordinate performance review process to include collecting forms, monitoring due dates and following up on incomplete and/or overdue forms.

  • Prepare summary of monthly hires and terminations to DCFS.

  • Act with integrity and aspire to model our Core Values in the delivery of all services.Job Requirements


    Minimum Bachelor’s degree in Business Administration or a related field and minimum 5 years of experience supporting an executive team. Advanced computer skills working with MS Office Suite required.


Office management skills requiring minimum supervision. Highly organized, able to coordinate and complete multiple projects within a coincident time frame. Ability to work independently and in a team environment. Strong time management skills and ability to adjust priorities quickly. Exceptional oral/written skills. Ability to demonstrate Core Values in all internal and external interactions.


Ability to read and speak English proficiently. Bilingual (Spanish) is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk, read and hear.

  • Possess the ability to fulfill and any all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)

  • The employee must occasionally lift and/or move up to 20-25 pounds.

  • At times, may require more than 40 hours per week to perform the essential duties of the position.

  • Fine hand manipulation (keyboarding). Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Internal office space.

  • The noise level in the work environment is usually moderate

See who you are connected to at Marillac St. Vincent Family Services
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Essential Functions of the position are detailed below, and include any physical requirements below that.

  1. Provides administrative support to Family Based Services.

  2. Handles a wide array of administrative tasks to ensure compliance with agency/programmatic policies and procedures, professional standards, external requirements of all relevant regulatory, licensing, funding or accrediting bodies in the course of performing job expectations.

  3. Responsible for maintaining, updating and submitting routine and ad-hoc reports, as necessary.

  4. Maintains up-to-date and accurate files and databases, as required by agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing, funding or accrediting bodies in the course of performing job expectations.

  5. Completes all required documentation in accordance with agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing, funding or accrediting bodies.

  6. Advises and consults with other staff members regarding specialized activities within the program and department.


PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.

X Kneel and move from sitting, bending, kneeling or standing multiple times a day.

X Push and pull objects up to 35 pounds.

X Lift up to 35 pounds.


Other Requirements Comply with program and/or Agency requirements related to (check all that apply

X Background check, including any program specific requirements.

Physical examination

X Driver's License and reliable transportation

X Agency-specified automobile insurance

X Additional Requirements: Proficient in Microsoft Office products


Education and Experience Requirements:


Relevant Education:

Preferred: Bachelor's Degree

Minimum: Associate's Degree


Relevant Experience:

Preferred: 3 Years administrative/clerical

Minimum: 1 Years administrative/clerical


The Catholic Charities of the Archdiocese of Chicago is an equal opportunity employer and consideration for employment is made without regard to race, color, religion, age, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. For purposes of OFCCP (Office of Federal Contract Compliance Programs) compliance, all initial submissions received through this website will be treated as job seekers.



None specified


2-year degree

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Position: Administrative Assistant

Team: President's Office

Reports to: President & CEO

Job Type: Full-time

Location: Chicago, Illinois, USA

The Global FoodBanking Network (GFN) works to alleviate hunger and malnutrition by launching and accelerating the development of food banks around the world. Founded in 2006, GFN now connects more than 800 food banks in 31 countries, spanning six continents, that together serve 7.78 million people annually. The organization operates with a lean team of twenty employees primarily based in Chicago and engages a globally diverse Board of Directors.


GFN is seeking an administrative assistant to provide support to the CEO. The administrative assistant will ensure that the CEO maximizes the strategic use of her time, and assists the CEO in managing the administrative components of the Board of Directors.


Responsibilities include but are not limited to:
• Plan, coordinate, and ensure the CEO's schedule is followed and respected.

• Input and maintain CEO's contacts.

• Schedule internal and external meetings, many of which are international, and maintain an active Outlook calendar.

• Plan domestic and international travel arrangements.

• Prepare expense reports and maintain leave and allocation logs.

• Organize print and digital files.

• Proofread and ensure accurate formatting of all correspondence going out under CEO signature.

• Compose correspondence as requested.

• Provide administrative and logistical support to the GFN Board of Directors. This includes:

o Plan all logistics for in-person Board meetings (three in-person meetings are convened annually for 2-3 days at domestic and international locations).

o Compose meeting minutes.

o Assemble new Director orientation packages and aid in preparing Board meeting materials.

o Maintain Board records.

o Keep Board lists in files and on the website up to date.

o Manage budget for Board of Directors.

• Organize logistics for GFN team meetings and in-house events.

• Assist with office management tasks including answering phones, opening mail, ordering supplies, etc.

• Other projects as assigned.


• Twenty college credit hours earned at an accredited institution.

• Two years of administrative experience.

• Experience providing administrative and calendar support in a professional setting.

• Exceptional planning and organizational skills. High attention to detail and the ability to complete administrative tasks with urgency and accuracy is a must.

• Previous experience in planning complex travel arrangements to remote international locations preferred.

• Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle confidential information.

• Excellent communication skills-written and verbal.

• An intermediate to advanced level of proficiency with Microsoft Office Suite and Outlook applications with the ability to quickly learn other applications.

• Ability to work independently and meet deadlines while pro-actively managing multiple tasks and changing priorities.

• Ability to develop and maintain productive working relationships with staff from all areas of the organization.

To Apply

Please email a cover letter and resume. EOE

The Global FoodBanking Network embraces a philosophy that recognizes and values diversity. Its goal is to attract, develop, and retain a talented, diverse workforce in a culture where all employees will contribute to their fullest potential.

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Primary Responsibilities:

  • Parent communication

  • Create, copy, and distribute (to classroom) notes/flyers as needed

  • Mail report cards quarterly

  • Prepare progress reports for distribution

  • Use of Calling Post to notify parents

  • School tasks

  • Help with Summer School—registration, payments, etc.

  • Help with school year registration—call parents of students who haven’t registered; send home summer homework and supply lists

  • Collect forms at beginning of school year (signed handbook, etc.)

  • Order and distribute gym uniforms (devise an orderly system)

  • Copy and file progress reports and report cards

  • Coordinate Dentist Day—set up times, show them the board room, get students from class, file proof of dentistry sheet into students’ medical files

  • Coordinate School Picture Day—set time with company, create schedule for teachers, send note home with parents; then coordinate retake day as well

  • Coordinate Vision and Hearing Screenings

  • Coordinate special events as needed (such as Career Day)

  • Help with Graduation tasks

  • Log fire drills

  • Laminate for teachers as needed following our guidelines

  • Assist teachers as needed

  • Projects from principal/ assistant principal

  • Type minutes from parent meetings, student rep meetings

  • Type non-staff handbook; proofread faculty handbook and parent/student handbook

  • Create staff binders—photocopy, organize, and stuff them and make a cover sheet for each

  • Help fill out, mail, and file report cards each quarter

  • Track necessary data for parent report cards

  • Order books as necessary; stamp, number and deliver them

  • Inventory and order school forms (detentions, uniform violations, etc.)

  • Test prospective students—proctor tests; copy tests as needed; order more Kindergarten tests; grade tests inform parents of results

  • Coordinate Secret Santa for staff

  • Collect RSVPs for special events

  • Collect data for A.P: uniform violations, daily attendance data

  • Office tasks

  • Answer the phone and answer questions or transfer as needed

  • Greet those who walk in the door

  • Take payments & write receipts

  • Copy

  • Laminate

  • Do mailings—make labels, stuff, stamp return address, seal

  • Sort mail and distribute to mail boxes daily

  • Label mailboxes, cabinets, files, and rooms

  • Create flyers/notices as needed

  • Update brochures with new address labels

  • Keep organized desk and files, both paper and on computer

  • Organize supply closet

  • Coordinate rentals—keep binder of info, give tours, take calls, set up rentals on calendar and fill out written agreement, get custodian

  • Keep office area(s) free of clutter as best you can

  • Other duties

  • Supervise students in cafeteria, hallways and playground as directed.

  • Writes tardies for late students each morning. Cross reference with teachers for accuracy.

  • Perform other duties that any school administrator might ask of you

Job Type: Part-time


  • Customer Service: 1 year (Preferred)

  • Administrative Assistant: 1 year (Preferred)


  • Driver's License (Preferred)

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Contra Costa ARC is a nonprofit community-based organization working to enhance and enrich the lives of children with special needs and adults with intellectual and developmental disabilities. We provide direct services and advocacy to assist those we serve in achieving their highest level of personal independence and self-sufficiency.

The agency is hiring a full-time Administrative Assistant at our work program, Commercial Support Services in Antioch. The AA is called upon to perform many varied duties throughout the day in a busy environment. Duties include, but are not limited to the following:

  • Answering phone calls

  • Greeting participants, staff, family members and other guests with enthusiasm and confidence

  • Completing a wide range of general clerical and administrative duties. 

  • Oversee the office's supply inventory, place orders online, and receive/pack away/distribute incoming deliveries

This position does not require experience working directly with adults or children with disabilities, but an interest in the services we provide is preferred. Desired qualifications include:

  • Enthusiasm for Contra Costa ARC's mission

  • Knowledge of business English, including spelling and punctuation

  • Basic math skills

  • Courteous and respectful behavior

  • Excellent written and verbal communication skills both on the phone and in person

  • Strong organizational ability and detail oriented with a professional presentation

  • Computer literate and knowledgeable about MS Word and Excel, with the ability to learn new programs and functions as needed

  • Ability to multi-task and complete projects with minimum supervision

  • Must have a strong work ethic and the ability to prioritize while maintaining a personable and cooperative attitude

  • Ability to make good judgment calls, and adapt and be flexible to the situation presenting itself.

Experience: Candidate must have strong interpersonal skills, be responsible and friendly, and have the desire to learn office functions and procedures. 1 year administrative experience preferred, but not required.

Licensing/Training: Valid California Driver's license, good driving record and car required (mileage reimbursement provided) .

Hours: Monday through Friday: 8 am - 3:30 pm,

37.5 paid hours per week

Compensation: $15.00 per hour plus great benefits!

Contra Costa ARC's benefits package includes: Medical, Dental, Life and Long Term Disability Insurance, 403(b) retirement plan, Vacation, Sick Days, and 11 paid Holidays plus a paid "holiday" on the employee's birthday. Our vacation accrual rates are generous and begin upon hire: 1st and 2nd year of employment = 2 weeks vacation a year; 3rd and 4th year of employment = 3 weeks vacation a year; 5th to 9th year of employment = 4 weeks vacation a year; the 10th year onward = 5 weeks vacation a year.

To Apply: Submit the following to aaresumes@arcofcc.org or fax 925-370-2048:

A resume and answer to the following question in the body of your email or fax: What differentiates you from others with similar experiences who are applying for this job? In the subject line of the email or fax, please state: "Administrative Assistant at CSS - Antioch."

Only those who follow correct application procedures will be considered.

Those applicants who move forward in our process will be asked to submit a DMV printout of driving record.


All positions open until filled. 

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Bonita House, Inc. (BHI) is a well-respected nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $7.5 million. It was founded in 1971. BHI is also a social rehabilitation agency providing a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.

HOST (Homeless Outreach and Stabilization Team) is a Housing First Team that utilizes the Assertive Community Treatment (ACT) program to provide services. HOST is funded through Alameda County's Mental Health Services Act (Proposition 63) funding and is designed to actively outreach, engage, house, and provide a full range of services 90 adults in northern Alameda County who are homeless and have serious psychiatric disorders.

Days and work hours: Monday through Friday, 9:00 a.m. to 1:00 p.m. / 20 hrs. per week.

Duration of assignment: Start date is 10/1 and will end 12/31/18.

Position Summary:

The Administrative Assistant acts as the first point of contact for phone and walk-in customers. S/he consistently delivers excellent customer service by putting the individual first, speaking with them respectfully and kindly, providing accurate information. S/her performs pro-active problem-solving to insure that the client's needs are provided for in the most effective and timely manner possible. Additionally, the administrative assistant provides general administrative and clerical support to clinical staff.

The ideal candidate has prior office experience in a mental health or medical environment with strong organizational and interpersonal skills. S/he has a positive and enthusiastic disposition, enjoys people and is comfortable engaging in proactive relationship building. She/he has the ability to effectively present information, exercise courtesy and tact in dealing with clients, staff, other providers, and the public in giving and obtaining information. The Administrative Assistant reports to the Operations and Billing Manager.

Required Qualifications:

• Two years of post-secondary education or equivalent OR

• Two years general office experience

• Professional office demeanor.

• Dependable self-starter.

• Knowledge of office equipment: computer literacy, Microsoft Word, Excel, EHR, fax, scanner, copier


• Ability to manage multiple priorities and deadlines with flexibility and professionalism.

• Strong time management skills; uses time effectively and consistently meets deadlines.

• High level of detail and accuracy.

• Excellent verbal and written communication skills.

• Able to maintain confidentiality.

• Car preferred

Essential Job Functions:

• Greets clients, family members, and the public in a courteous and welcoming manner.

• Answers phone callers with appropriate greeting, directs and channels phone inquiries to appropriate staff. b

Processes and routes calls to the Officer of the Day appropriately.

• Maintains the reception area/lobby as a safe and welcoming environment, updating client  information/educational materials, reporting damage to furniture and equipment to supervisor; keeps clients  informed of appointment status while waiting.

• Ensures adequate office supplies, including forms, are available.

• Provides clinical staff with timely and clear communication regarding client needs.

• Assists clients in problem-solving medication prescription delays and routes medication questions to appropriate clinical staff.

• Enters data in multiple computer programs; updates client information in EHR.

• Prints, distributes, verifies, tracks and faxes various medical records and reports.

• Responds to external inquiries, providing accurate referral information.

• Verifies insurance eligibility and authorizations monthly.

• Maintains client clinical records, including document filing and chart thinning.

• Assists in monthly billing.

• Other clerical and administrative duties as assigned.

Physical Demands:

The ability to sit, kneel, reach, stand, walk, lift objects exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

EOE AA M/F/V/Disability:

BHI is committed to providing equal opportunity to all qualified persons regardless of race, color, citizenship status, national origin, ancestry, gender, pregnancy, sexual orientation, gender identity or expression, genetic information, age, religion, creed, physical or mental disability, marital status, veteran status or any other characteristic protected by law ("Protected Status").

Qualified applicants, please submit your cover letter and resume.

No phone calls.

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Academy of Art University is seeking talented Administrative professionals who are eager to thrive in a dynamic, creative and high impact environment. This is your opportunity to showcase your outstanding administrative skills, your remarkable organizational talents and your exceptional multi-tasking abilities while contributing to the success of the largest accredited private art and design school in the country.


  • Provide administrative assistance to Academy of Art University's Academic Directors.

  • Provide front office support, answer phones, schedule appointments, purchase supplies and manage mail distribution.

  • Support with creating, revising and posting social media publications on Facebook, Instagram, Twitter and other related sites as directed.

  • Coordinate semester start administrative matters between new hires and classroom logistics.

  • Facilitate constant communication between multiple departments to ensure administrative success.

  • Provide guidance to students and faculty regarding general policies and procedures.

  • Represent Academy of Art University at special events throughout the year.


  • Minimum two years professional experience in an administrative capacity.

  • Must be able to work in a fast paced and deadline-driven environment.

  • Possess excellent verbal and written communication skills.

  • Be a self-starter, work well independently and in a team environment and manage multiple priorities with ease.

  • Have a friendly, outgoing and supportive approach. Demonstrate commitment to providing quality customer service.

  • Must be highly flexible and adaptable.

  • Strong proficiency in MS Word, Excel, Outlook and PowerPoint and have knowledge of social media management.


Benefits: Academy of Art University offers full-time employees health insurance, 401k options, paid vacation and paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year. 

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Attention Recent College Grads!

We seek a highly-motivated and detailed-oriented individual who is passionate about the nonprofit sector and wishes to explore a career in executive recruiting. This entry level position serves as an excellent foundation to build the skills and knowledge required to advance in the field. We offer a team environment where each member can learn and grow. 

Your primary role will be to assist the Research team in executing primary research functions such as creating target lists, updating contact information and identifying potential new clients. Some light phone calls will also be required. Your savvy internet research skills, excellent communication skills, natural curiosity and positive attitude that you bring to this position makes this an ideal fit. 



  • Work with the search team in developing a research strategy including constructing company target lists and researching candidate profiles;

  • Assist in creating source lists of relevant potential candidates and sources based on the approved position description; 

  • Conduct extensive internet research to identify additional potential candidates and sources, business development and other internal projects;

  • Organize data and research findings into reports.

Small Business CRM / Database Management  

  • Maintain and expand the database by updating and creating new contact records as new sources, prospects and business partners are identified;

  • Maintain the company’s general email account and route correspondence and relevant information to staff.  

Scheduling & General Office Support  

  • Provide additional support in scheduling and coordinating meetings;

  • Answer phones and/or make outgoing calls.

  • Assemble client documents for meetings and candidate interviews.

Education and Training: Recent college graduate, or 2-3 years professional relevant experience.   

· Excellent internet research, writing, editing and  communication skills; 

· Database experience; 

· Strong project planning and time management skills; · Proficiency in MS Office;  

· Ability to work on the computer on a continuous, daily basis.   

· Emotionally mature and self-reliant; someone who will thrive working in a small but growing team; 

· Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy; 

· Self-starter and desire to continually learn new skills and grow; 

· Flexible, able to change direction without being frazzled; · Positive, energetic, and focused, with the ability to prioritize.  

To Apply: Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “PTARA”/YOUR NAME” to info@moppenheim.com. We will review submissions as we receive them. No phone calls please! Include the following:    

  1. Cover letter -- Tell us why you are the ideal candidate for this position;  

  2. Specify Full or Part-Time;

  3. Your resume with your work history;

  4. Be ready to submit 3-5 references.

  5. If you are invited for an interview you will be asked to complete a short assignment.

m/Oppenheim Associates is an equal opportunity employer  

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#9709 - Assistant Administrator (NHA) - skilled nursing (Peabody, Massachusetts)

Assistant Licensed Nursing Home Administrator - North Shore Boston, Massachusetts

Assistant Administrator needed for the healthcare center of a continuing care (CCRC) senior living campus in the Peabody, Massachusetts market. Stellar senior living organization that promotes from within has a rare opening in operations due to internal transfers. Great training, support and benefits are available. We are looking for candidates that are ready to grow their career.

Assistant Administrator qualifications include:

  • NHA State of Massachusetts.

  • Greater than 3 years' experience as Administrator of Record in a skilled nursing facility.

  • Experience in a large community is preferred.

  • Bachelor's Degree required at minimum

Please contact Beth Keener at (614) 505-3621 or bkeener@leaderstat.com for more information.

Other Opportunities In This Category:


Administrator/Executive Director


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Presbyterian Homes & Services - Kirkland Crossings, Pewaukee WI - is seeking a Director of Nursing / Clinical Administrator to join our Assisted Living team.

REPORTING STRUCTURE: The Clinical Administrator reports to the Campus Administrator and directly supervises RNs, LPNs, Resident Assistants and Home Care Services Coordinator.


Kirkland Crossings700 Quinlin DrivePewaukee, WI 53072Kirkland Crossings is situated in a natural prairie setting complete with ponds, prairie meadows and foot trails, providing a calming and inviting work environment.As an employee you can take advantage of a variety of amenities such as:- Underground heated parking available for a monthly fee- Discounted employee meals- Free Fitness Center accessThis community offers the following care options: Assisted Living, Assisted Living with Memory Care


The Director of Nursing / Clinical Administrator is responsible for planning, organizing, developing, evaluating and effectively directing the clinical staff and program in order to ensure the delivery of high quality resident care and services consistent with regulations and established clinical best practices. specifically:

• As a member of the site leadership team, participate in the planning and implementation of strategies and programming that assure high quality resident care while achieving short and long-term operational goals for the site.• Create and maintain an environment that achieves high quality care (physical, mental, emotional, social and spiritual) of residents and maintains their independence and dignity to the highest degree possible within the PHS continuum. • Establish and maintain effective communication systems with all customers.• Oversee the implementation of resident care processes: Selection, assessment, planning, implementation, and evaluation of nursing care based upon regulations and established clinical best practices. Participate in resident care processes as needed. • Oversee and monitor the clinical components of the medical record for completeness and accuracy.

• As a supervisor of a large team, the Clinical Administrator is directly responsible for leading and growing members of the team and should be able to demonstrate experience in this area.


  • Registered Nurse with current licensure with the State Board of Nursing in state(s) in which he/she practices.

  • Three to five (3 - 5) years leadership experience in nursing.

  • Current CPR Certification.

  • Demonstrated competencies in health care management and operations, quality management, staff development, resident and family support systems, and community outreach.

  • Demonstrated knowledge and experience in gerontological nursing, rehabilitative and restorative clinical practices.

  • Demonstrated compatibility with PHS's mission and operating philosophies.

  • Demonstrated ability to read, write, speak and understand the English language to communicate with all customers

About PHS

Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a non-profit, faith-based organization providing a broad array of high quality housing choices, care and service options for older adults. 6,400 employees serve 25,000 older adults through 45 PHS-affiliated senior living communities in Minnesota, Wisconsin and Iowa, and through Optage® home and community services. Established in 1955, PHS has earned the reputation as an innovative leader concerned with promoting independence, vitality and well-being for those they serve.

We believe employees are the most important resource in our ministry and we are committed to an environment where employees are valued and empowered to make a difference. With a strong commitment to grow our employees from within, the development opportunities with us are virtually unlimited. We offer competitive wages, opportunities for advancement, ongoing training, and incredible benefits like education assistance and nursing loan forgiveness.

If you have a desire to honor God by enriching the lives and touching the hearts of older adults, consider answering the call and join our team.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.

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