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WorldWise Tutoring is looking for an Executive Administrative Assistant to the CEO, Lindsey Wander. This is a remote position with flexible hours and you will be hired as an independent contractor.

Approx. hourly commitment : 15-25 hours/week

Pay: $15/hour

Responsibilities: 


  • Interact with parents, students, and tutors to ensure students are meeting their academic goals

  • Coordinate onboarding of new clients and facilitate the logistics of tutoring sessions

  • Ensure tutors are properly recording session information and maintaining detailed logs of student progress; contact the tutors and follow up

  • Review payroll entries

  • Research legal issues and draft legal documentation before counsel review

  • Perform outreach to students, parents, and tutors to get feedback data 

  • Update CRM (MailChimp) with new audience members

Skills desired: 


  • Proficiency in all G-Suite Applications (Google Documents, Sheets, Drive, E-mail, Calendar, etc.)

  • Ability to effectively organize and manage multiple tasks in a fast-paced, team-oriented environment

  • Professionalism and attention to detail 

  • Strong written and verbal communication ‘

  • Strong editing and proofreading skills 

  • Ability to manage information flow in a timely and accurate manner

  • Discretion and confidentiality

  • Commit to at least 15 hours per week for at least 1 year

  • Authorized to work in the United States

  • Have a functional phone that can make calls within the United States

Application questions: 


  1. Has there ever been an event in which you realized you made a mistake and had to reconcile or own up to your error? How do you go about this situation? What was the resolution? 

  2. How do you stay organized? How do you keep due dates and tasks in order? Please elaborate. 

  3. What makes you want to work for WorldWise Tutoring? How do you relate to the company’s mission and values? www.worldwisetutoring.com

  4. What is your previous job experience with administrative tasks and virtual/remote work? 

  5. What are your short-term and long-term career goals? 

  6. Where do you currently reside (city and state)? 

Experience:


  • Relevant: 1 year (Required)

Education:


  • Associates or equivalent (Required)

Location: 


  • Remote 

Company's website:


  •  

Company's social media accounts: 


  • Facebook:

  • Facebook Group:

  • Instagram:

  • LinkedIn:

  • Twitter:

  • YouTube:

  • Pinterest:


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Position Overview: This position will provide support and assistance to the LMS Administrator and Learning and Development team, in the day-to-day support and management of the LMS, and related instructional technologies provided by Compliance Training Group. Responsibilities will include research, pilot-testing, implementation, deployment, and ongoing support of all implemented instructional technologies. The position will also serve the role of providing high-level training, and general support for corporate trainers, contractors, and executives using or implementing instructional technology for on-line, hybrid, and blended learning environments. The LMS Asst Administrator works with all team members to develop and deliver training materials for the use of the Learning Management System (LMS) and other technology supported by Compliance Training Group. The role also serves as a technical/functional expert and agent for supported learning technologies to other team members. 

Requirements: 


  • 1-2 years of LMS administration experience. 

  • 1-2 years of experience providing technical support for LMS, and instructional technology tools.

  • Answer customer service and customer support calls with confidence and professionalism, always putting the client or prospective clients needs first.

  • Create and maintain new and existing client user accounts 

  • Provide troubleshooting and basic technical support to users in our Learning Management System (LMS) 

  • Basic knowledge of full product development and implementation life cycle. 

  • Knowledge and experience of using, administration, and support of communication tools such as MS Teams, Zoom, and other webinar solutions. 

  • Qualified applicant must be a motivated self-starter with a pleasant, outgoing personality who is driven to satisfy our clients. 

  • A team player who supports management and works well with co-workers and contractors. 

  • Strong organizational skills and detailed orientated. 

  • Ability to multitask, meet deadlines, work well under pressure and prioritize work. 

  • Ability to describe complicated technology topics in a non-technical manner and maintain confidentiality. 

  • Maintain track record of achieving goals on a consistent basis 

  • Excellent English writing and verbal communication skills 

  • Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint etc.) 

  • Strong written, oral communications and organizational skills   

 

Preferred Skills:  


  • Collaboration with internal teams, external teams, and management to ensure requirements      are being met and projects are kept on schedule.

  • Strong analytical and problem-solving skills

  • Excellent follow-up, time management and organization skills

  • Knowledge of universal design principles and creating accessible training materials.  

  • Strong editing, written and oral communication skills

  • Strong interpersonal skills

  • Ability to coordinate several projects simultaneously

  • Proven ability to stay abreast of current and developing trends in learning technologies.   

  • Proactive technical troubleshooting and problem-solving skills

  • Familiarity of multimedia development, MS Office products, wireless technologies, basic to advanced web-enhanced, blended, online development, and graphic software packages. 

  • Knowledge in Adobe Creative Suite, and Articulate 360 recommend

  • Knowledge of HTML, CSS, JavaScript, PHP, HTML5  


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Enjoy working from home? Like dogs? Are you the go-to in your friend group for computer wizardry? Looking for flexible hours? Ever been described as "hyper-organized"?  

We're a small all female team seeking a work from home Office Manager or Administrative Assistant. Role and pay will be commensurate to experience. We're looking for the right personality fit! Someone who can be lighthearted with our crew and out valued clients. Because being able to handle our client relationships is our ultimate priority we're interested in folks who fit into either of these roles. 

Administrative Assistant role includes managing scheduling for a team of four, handling email, and invoicing. You must be a rockstar with computers. We currently use Google Drive, Front App, Acuity Scheduling, Squarespace, Slack, Quickbooks Online and Doist. If you have social media experience- we'd love to hear about that (but it's not required).

The Office Manager position includes troubleshooting automation and developing new systems to better onboard clients. If you have experience managing offices or with project management this is for you. We are a rapidly growing business and would love someone experienced in start-up culture who can problem solve workflow bottlenecks and research solutions independently. This year we hope to integrate a more robust CRM, increase workflow automations, and consider a client portal. We'd love someone who can bring ideas to the table once they get a handle on our current setup.

Currently the awesome human being in this role averages abut 55 hours per month. The schedule is relatively flexible per day but is roughly 2.5 hours per day (M-F). This can be great for stay at home parents, grad students, or others looking to supplement some freelance work.

Paid training at a slightly reduced rate for several weeks until you are fully up and running. Send us a rockstar cover letter showcasing your ability to be personable and articulate. Looking forward to meeting you!


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 Organization Overview: Not In Our Town (NIOT) is an Oakland, CA based national community engagement and media non-profit that serves a movement to stop hate, address bullying, and build safe, inclusive communities for all. NIOT is seeking a part-time Administrative Assistant to support our Executive Producer/Director and provide occasional support to our small core team of five staff members. Assignments may vary from week to week depending on our team’s needs. General responsibilities are as follows.

Responsibilities:

Staff Coordination and Support


  • Assist Executive Producer/Director with communications; managing deliverables; and scheduling meetings

  • Schedule and coordinate staff meetings and events; take notes to be filed and shared as needed

  • Support staff with preparation for proposals, mailings (newsletters, fundraising appeals), and other projects/events such as screenings, workshops, presentations, etc.

  • Coordinate with and schedule board and other leadership meetings; gather/organize/distribute materials for meetings

Travel Research and Coordination


  • Assist with research and making arrangements for travel

  • Create and distribute travel calendar/timeline 

  • Organize materials needed for travel to workshops, speaking engagements, events, meetings, etc.

General Office Management/Organization 


  • Enter organizational records and log correspondence into Salesforce database

  • Assist staff in collecting and managing surveys to ensure they are processed, organized, and filed appropriately

  • Filing finalized agreements and contracts

  • Maintain and order program materials as requested 

Qualifications:


  • Ability to handle multiple priorities and tasks in a fast-paced setting

  • Solid computer skills: Advanced knowledge of Google Suite, Excel, PowerPoint, Word, use of the internet and Salesforce

  • High attention to detail and high level of accuracy

  • Excellent organizational, administrative and time management skills

  • Strong verbal and written communications skills

  • Ability to function on a team smoothly and collaboratively while also showing individual initiative

This position reports directly to the Executive Producer/Director. This is a part-time position of 15 hours/week. This is currently a remote position with a likelihood of transitioning to on-site in our Oakland office later in 2021. Please send your cover letter indicating your experience and interest in the position, your resume and two references to jobs@niot.org. 


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Job Description


Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.


Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.



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Job Description

Sales Assistant / Office Assistant / Administrative Assistant
Westlake Village, CA
Compensation: Salary, Bonuses, Health Benefits

About the Company:

Skyrocket Ventures is a leading recruiting firm for high growth technology companies that range from industry leaders to top-tier startups. At Skyrocket Ventures, we aim to bring the best companies and candidates together.

Skyrocket Ventures has been recognized as a Great Place to Work!
https://www.greatplacetowork.com/certified-company/7024698

We encourage you to check us out on Social Media:
https://www.facebook.com/Skyrocket-Ventures-132721093425305
https://www.instagram.com/skyrocketventures
https://www.linkedin.com/company/skyrocket-ventures
https://www.pinterest.com/skyrocketventures
https://medium.com/@SkyrocketVentures
https://skyrocketventures.tumblr.com

To get a sense of what types of companies we work with and what types of jobs we help them recruit for, we encourage you to check our job posting sites:
https://www.monster.com/jobs/c-skyrocket-ventures.aspx
https://www.dice.com/company/10366547
https://www.linkedin.com/company/skyrocket-ventures/jobs

We have a casual, fun (yet hard-working), team-oriented, fast-paced environment. We are looking for a versatile person to help us with a variety of office duties in order to make our company run more smoothly and successfully!

Not all experience necessary; training provided

Job responsibilities:

Please read this section carefully. Compared to some other Assistant jobs you may see, this job is more fast-paced with an emphasis on making many phone calls, plus a variety of errands and random tasks mixed in. We are a small company, so there is less of an emphasis and need for much time spent on organization, paperwork, etc. The more frequent the task, the more the ability to do that task is valued in a candidate. For example, it is required that the right candidate can do tasks in the "Always" section, but it is only "nice to have" and not a requirement that the candidate can do tasks in the "Rare" section. The approximate frequency for each type of task is listed below:

Always:
* Pleasantly and persistently getting ahold of clients/customers – you will be expected to make at least 50-100 phone calls per day
* Answering, screening, routing all phone calls

Often:
* Conducting research and data entry of information on clients/customers
* Developing relationships with new clients/customers (email, phone)

Sometimes:
* Company shopping
* Running errands (must have a car)
* Assisting CEO and personnel with any other duties required
* Interfacing with and negotiating with vendors when needed

On rare occasions:
* Filing, typing, scanning, copying, printing, organizing files, etc.
* Conducting basic training to employees
* Light cleaning (for example, clean out refrigerator every week)
* Getting help from technical support when something breaks (printer, internet, etc.)
* Maintaining company personnel files
* Taking the minutes/notes at meetings periodically (on average once per month)
* Event planning (company outings, parties, etc.)

Benefits
* Salary, Health Benefits
* Casual, fun work environment, cool people, dynamic culture
* Professional and personal growth

Qualifications

Requirements:
* Positive, optimistic, can-do attitude
* Friendly, pleasant, kind, helpful personality
* Excellent verbal and written, and interpersonal communication skills.
* Ability to be in contact off hours for anything urgent
* A valid driver’s license and car for running errands
* Honesty, trustworthiness, dependability
* Ability to maintain sensitive data in a confidential manner
* Dedication and focus, strong work ethic
* Ability to work with or without direction
* Computer proficiency (typing, emailing, web browsing, Microsoft Word, Microsoft Excel,
* Multi-tasking skills, organizational, time/decision management skills
* Attention to detail
* Focus on not only keeping up, but moving forward.
* Ability to travel (on rare occasions).
* Ability to pass a background and reference check

Bonus Skills:
* Sales, recruiting, or customer service experience
* Ability to find something productive to do in the absence of direction
* Ability to help facilitate and be a catalyst for the rapid growth of the company
* Initiative to conceive and implement new ideas to improve the success of the company

Company Description

Skyrocket Ventures is a leading recruiting firm for high growth technology companies that range from industry leaders to top-tier startups. At Skyrocket Ventures, we aim to bring the best companies and candidates together.


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Job Description


We are seeking an Office Assistant to join our team! You will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.


Responsibilities:



  • Assist companywide operations to increase overall efficiency of work flow

  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

  • Assist with company errands

  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving

  • Ability to manage multiple tasks and achieve deadlines

  • Data entry and file maintenance

  • Contributes to team effort by accomplishing related results as needed

  • Update project timeline weekly for all projects.

  • Document all staff meetings

  • Special projects as assigned


  • Reviewing/answering email

  • Coordination of vetting process for contractors.

  • Assist with reviewing vendors proposals.

  • Preparation of meeting materials as necessary

  • Customer/vendor relations

  • Maintain contact list

  • Assist in the preparation of regularly scheduled reports

  • Required to go to project site for various tasks


Qualifications:



  • Bachelor’s Degree preferred

  • 1+ years of administrative support experience with increasing responsibility preferred

  • Previous experience working in the construction and/or real estate industry preferred

  • Must be able to maintain professionalism and a positive service attitude at all times

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Proficient in MS Office suite, Email, Internet

  • Reporting skills

  • Problem solving

  • Service-based attitude


 



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Job Description


U.S. Telecommunications, Inc. (USTCi) is a leading Sales & Marketing company based in Bradenton, FL. We are seeking an efficient and organized Office Assistant to handle administrative duties and manage aspects of our financial reporting and recruiting processes.


Part-time or full-time opportunity.


Please Respond with your Resume!


Expectations and Responsibilities:



  • Manage expense and mileage tracking and reporting, gathering receipts from the sales force and reconciling corporate card expenditure.

  • Administer local HR processes for the onboarding of new employees including preparing and processing new hire paperwork, completing background checks and maintaining employee files. Follow up with candidates in a timely manner and provide status updates to hiring managers.

  • Order and distribute business cards, security ID badges, equipment and other marketing materials for sales representatives.

  • Answer the office telephone, screen and direct calls, take and relay messages.

  • Handle incoming emails in a professional manner.

  • Assist the CEO and senior management with other duties as required.


Your Qualifications:


Desired Skills & Experience:



  • Must be within easy reach of Bradenton, FL. Local candidates only!

  • Prior office administration/management position required.

  • Must have strong numeracy and data entry skills and great working knowledge of Microsoft Office/Google Suite applications.

  • Good phone manner.

  • Excellent organizational skills combined with the ability to communicate effectively with internal marketing and sales personnel.

  • Self-motivated, energetic and results oriented. Able to multi-task, work under pressure and meet deadlines.

  • Effective problem solving and organization skills.

  • Bachelor’s Degree or professional certification in a related field.


Bilingual (English/Spanish) a plus.


Your Income Opportunity:


  • Hourly rate of $12 - $13.

Learn more about us at http://www.ustci.com/


(USTCi) US Telecommunications, Inc. is an Equal Opportunity Employer.


With USTCi's undying dedication to service, the industry's best trained sales force, and the continued introduction of new products and technology, our growth is destined to continue. Come be a part of it.


Con USTCi abnegada dedicacion al servicio, el mas entrenado grupo de ventas de la industria y la introduccion continua de nuevos productos y tecnologia, nuestro crecimiento esta destinado a continuar. Ven y se parte de nuestro grupo!


Related keywords: administrative assistant, office assistant, administrative


Job Type: Part-time


Pay: $12.00 - $13.00 per hour


Schedule:



  • Day shift

  • Monday to Friday


Ability to Commute/Relocate:


  • Bradenton, FL 34208 (Required)

Education:


  • Bachelor's (Preferred)

Experience:


  • Office Management: 2 years (Preferred)

Setting:


  • Other

Ergonomic Workspace:


  • No

Administrative Duties:



  • Scheduling

  • Running errands

  • Stocking supplies

  • Sorting and sending mail

  • Answering and routing phone calls

  • Greeting visitors


Financial Duties:


  • Expense reports

Company's website:


  • http://www.ustci.com/

Company's Facebook page:



  • https://www.facebook.com/USTCi-473665713169921/

Work Remotely:


  • No

COVID-19 Precaution(s):


  • Remote interview process


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Job Description


At Lakeside Motors, we provide a wonderful working environment and have an outstanding team! Experience is welcomed, but not required as we seek a team member with great communication skills and customer service. College associate degree required. We will train you in all required duties.


MUST BE BILINGUAL IN SPANISH AND ENGLISH !


Please apply to this post and send your resume.


You may also call or text Ray at 214 727 9749.


Requirements:



  • Great work ethic and attitude

  • Effective verbal and communication skills

  • Professionalism in all aspects of job

  • Strong interpersonal and relationship building skills

  • Ability to multi-task and work in a fast paced environment

  • Monday through Saturday

  • Bilingual in Spanish and English

  • College associate degree


Duties include:



  • Answering phone calls

  • Collecting payments

  • Assist with other office duties as requested or needed


Related keywords: administrative assistant, office assistant, receptionist, clerical



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The International School of MN (ISM) is seeking candidates in the following positions: Discovery Camp Assistants (after school program) Part time 3:30-6 daily, your schedule will reflect your availability Spending time with students grades 1 – 5, must pass a background check College or High School Students, Retirees, people between positions If you are interested in working with students, this is a great opportunity! Administrative Assistant to the Director, full time Monday Friday Superior MS Windows skills, organization & working with confidential information. Provide administrative support as needed to staff. Ability to work alone or on teams/committees. Maintain files on paper and/or electronically.recblid ivxks3n125k74vojnu2d6m5gm71l9h


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Job Description


Administrative Assistant


Admin Services Line 


McAdams is a full-service land planning, landscape architecture, civil engineering and geomatics firm located in North Carolina and Texas. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring “experiences” to the forefront of everything we do and that requires special people.


Position Purpose 


To provide advanced administrative support in a fast-paced environment by completing multiple administrative tasks with competing deadlines, using extreme attention to detail and excellent communication skills. Anticipate needs of team members and resolve administrative issues with calm and poised prioritization.


Essential Functions + Responsibilities



  • Perform an extensive array of administrative tasks (type, proofread and edit memos, letters, forms, transmittals, proposals, site investigation reports, change orders, response to comments, and other business correspondence with accuracy as requested)

  • Assemble calculations, site investigation reports, project submittal notebooks, and other submittal information with accuracy as required by specific projects

  • Anticipate needs of directors, project managers, and team members and help them stay focused on projects by resolving operational and administrative issues before they arise

  • Help build efficiency and effective responsiveness into existing operations

  • Perform other clerical duties as needed such as filing, electronic filing of large engineering plan sets, and photocopying


Qualifications



  • Bachelor’s degree OR 4 years relevant administrative work experience

  • Previous experience in a professional office setting

  • Advanced knowledge and experience with MS Office suite

  • Outstanding organizational and oral and written communication skills

  • Extremely detail-oriented with strong writing, editing, and proofreading skills

  • Proactive thinker with the ability to prioritize multiple competing deadlines

  •  Comfort with a fast-paced environment, necessitating professional, calm and poised prioritization


Preferences


  • Previous A/E/C firm experience 

 


All applicants must be authorized to work in the US. McAdams does not sponsor applicants for employment-based visas. We participate in E-Verify. Information from all employees’ Form I-9 is used to confirm work authorization.


EOE: Minorities/Women/Protected Veterans/Individuals with Disabilities. We are equal opportunity employers. Decisions regarding hiring, promotions and terminations are made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (over 40), disability, genetic information, veteran status or any other legally protected status.



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Job Description


Lawrence Construction is an Equal Opportunity Employer. We are actively seeking an Entry Level Office Assistant to join our Littleton Team!


Job Summary


Lawrence Construction Company is looking for an (Entry Level) Office Assistant to be responsible for handling clerical and other tasks in our office. Pay will be between $15-$20 (per hour) based on experience. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, maintaining/ordering office supplies and performing other general clerical office duties and errands.



In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing and spreadsheet applications, as well as having the ability to drive a company vehicle when needed. A pleasing personality with strong communication skills is also highly valued.


Duties and Responsibilities



  • Handling incoming calls and other communications.

  • Taking and relaying detailed messages to others (both via phone and in-person).

  • Managing filing system, recording information as needed.

  • Handles all Company mail according to Company Policies & Procedures.

  • Greeting clients and visitors as needed.

  • Updating paperwork, maintaining documents, spreadsheets and word processing.

  • Organize and maintain office common areas.

  • Maintain Conference Room and prepare for Meetings.

  • Performing general office clerk duties and errands.

  • Organizing travel by booking accommodations and reservations needs as required.

  • Coordinating events as necessary.

  • Maintaining supply inventory and storage areas.

  • Maintaining office equipment as needed.

  • Greeting and making our Clients feel welcome.

  • Creating, maintaining, and entering information into databases.

  • Assist other departments (i.e., Accounting, Human Resources, Estimating, IT, etc.).

  • Other duties as assigned. 

  • Reports to the Chief Financial Officer.


Qualifications


 



  • High School Diploma or Associate’s Degree (highly preferred).

  • Experience as an Office Assistant or in related Customer Service field (preferred).

  • Ability to write clearly and help with word processing when necessary.

  • Warm personality with strong communication skills.

  • Ability to work well under limited supervision.

  • Reliable, self-motivated with a 'can do' attitude.

  • Have a valid driver license, with the ability to be able to drive Company vehicle when needed.

  • Honesty, trustworthiness and the ability to maintain confidentiality is an absolute must.

  • Be a professional representative of Lawrence Construction in front of our Clients.


Benefits



  • Competitive Wages

  • Health, Dental and Vision Insurance

  • 401k with company match up to 5% (once eligibility requirements have been met)

  • Training

  • Ability to advance your career within the Organization.


Company Description

With offices in Colorado, Lawrence Construction’s heavy civil construction services have been recognized for their consistent standard of excellence throughout the construction industry. As one of the founding members of the Colorado Contractor's Association, we pride ourselves on our old-fashioned craftsmanship and commitment to producing quality projects. The foundation of our business, which has been passed down from generation to generation is: "Do It Right the First Time."

Lawrence Construction is an Equal Opportunity Employer. We are actively seeking an Heavy Highway Civil Construction Operations Manager to join our Team!


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Job Description


Job Title: Administrative Assistant


Location: Ingleside, TX 78362


Duration: 8 Months contract (Strong possibility of further extension)


Job Responsibilities:


·         Work safely; promote safety within organization.


·         Schedule, attend monthly sequential safety meetings.


·         Assist in building safety requirements; promote and enforce good housekeeping.


·         Manage calendars; schedule appointments; organize meetings/events for group.


·         Manage office supplies, mail, phone coverage and other general administrative duties.


·         Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc).


·         Review expense reports, VISA purchasing card for accuracy and policy adherence.


·         Process purchase orders, requisitions, ACEs online; set up vendors in Oracle.


·         Arrange passport and international visas for group.


·         Coordinate office space, moves/relocation.


·         Professional appearance/attitude.


·         Maintain office files/records; maintain personnel files.


·         Prepare agendas/coordinate travel arrangements for visitors.


·         Maintain strict confidentiality at all times.


·         Review e-mail; proactively handle routine correspondence.


·         Professionally interact with business contacts both inside and outside of company.


·         Process confidential personnel paperwork (prepare employee requisitions, pay increase forms, relocation, termination paperwork, etc) with a very high degree of professionalism/confidentiality.


·         Prepare monthly expense reports.


·         Assist with the budget process; review/analyze monthly expenses.


·         Track monthly expenses in Vista Plus and Oracle GL database.


·         Knowledge of the Company’s purchasing and accounting systems.


·         Drive a project through to completion.


·         Knowledge of organization, policy, procedures and personnel in order to operate with a great deal of latitude for independent judgment on routine issues.


Required Qualifications:


·         High school diploma or equivalent required.


·         10+ years’ experience in executive administrative positions with senior managers.


·         Good communication/interpersonal skills; ability to interface with customers at executive level.


·         Ability to type 60 wpm minimum; take shorthand.


·         Strong written/oral communication skills.


·         Attentive to details/accuracy is very important.


·         Demonstrates tact and integrity when contacting internal and external customers.


·         Make decisions about work priorities to effectively and efficiently manage workload.


·         Handle many tasks at once.


·         Excellent verbal/written communication skills.


·         Theoretical/practical business knowledge.


·         Function in a team environment.


·         Proficiency in use of office automation tools; Microsoft Office required (including Word, Excel, PowerPoint and Outlook).


·         Thorough knowledge of Oracle (Purchasing, Vista Plus).


Preferred Qualifications:


·         Bachelor’s degree


Company Description

MWIDM is a certified minority and women owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. With over a decade of experience, MWIDM provides Workforce Solutions to a broad range of business sectors including Systems Integration, Banking & Finance, Telecommunications, Life Sciences, Healthcare, Energy, Technology and Supply Chain


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Job Description


Office Assistant/Sales Administrator (Fully Remote)



  • Give clerical support to the sales team.

  • They perform a number of duties focusing on customer satisfaction and coordinating sales team activities.

  • They track reports, greet customers, schedule appointments, follow up on sales calls, and help make sales.

  • Often act as a link between the customer and the sales team.

  • Duties include preparing multiple types of sales documents and producing related reports.


Requirements



  • Must have the ability to multitask, be able to maintain good customer relations, and keep detailed records of the interactions with clients.

  • Must have excellent time management and communication skills; they also should have a good understanding of math and be able to operate basic office equipment such as computers and printers.

  • Good written and verbal communication skills Good with technology and process-oriented.


Company Description

www.PeopleMakeUs.com


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Job Description


We are seeking a Clinical / Administrative Assistants to join our team! The role will be to assist in a smooth work flow and be a part of a growing team.


Responsibilities:



  • Patient check in/ check out

  • Update patient charts

  • Scheduling appointments

  • Have a team player spirit

  • Be willing to learn new skills


Qualifications:



  • Ability to build rapport with patients

  • Familiarity with medical software and equipment

  • Strong organizational skills



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Job Description


Office Assistant/Sales Administrator (Fully Remote)



  • Give clerical support to the sales team.

  • They perform a number of duties focusing on customer satisfaction and coordinating sales team activities.

  • They track reports, greet customers, schedule appointments, follow up on sales calls, and help make sales.

  • Often act as a link between the customer and the sales team.

  • Duties include preparing multiple types of sales documents and producing related reports.


Requirements



  • Must have the ability to multitask, be able to maintain good customer relations, and keep detailed records of the interactions with clients.

  • Must have excellent time management and communication skills; they also should have a good understanding of math and be able to operate basic office equipment such as computers and printers.

  • Good written and verbal communication skills Good with technology and process-oriented.


Company Description

www.PeopleMakeUs.com


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Job Description


Office Assistant / Administrative Assistant – US CITIZENS ONLY


TMCI is looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.


Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory.


To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel. Office 365 and SharePoint skills and knowledge are a plus.


To be successful in this role candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly.


Responsibilities:



  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Screening phone calls and routing callers to the appropriate party.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.

  • Overseeing general office operation.

  • Greeting visitors, answering a high-volume of incoming phone calls, and delivering world-class service to our customers.


Preferred Personal Attributes, Experience, Knowledge, Skills, Abilities, Duties, and Responsibilities:



  • US Citizen.

  • Ability to receive a security clearance.

  • Prior administrative experience.

  • Ability to clearly communicate verbally in English in person and via phone and in writing via e-mail

  • Excellent computer skills, especially typing.

  • Attention to detail.


This full-time position on our team provides full-benefits. For more information about our company, you can visit www.tmci-international.com.



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Job Description


Summary: The schedule of the position is between the business hours of 8:00am to 5:00pm (40 hours worked) with a one-hour lunch. May asked to occasionally attend Monthly Board meetings in the evening hours and the possibility of assisting with emergency service duties. The responsibilities of the position include, but are not limited to the following, and are subject to change based on the needs of the Association: 


 


Job Complexity & Critical Skills 


·         The position plays a key employee as a liaisons with the internal and external support staff and residents, the Administrative Assistant must perform the job duties with a view toward projecting a professional, competent image and promote a positive team spirted atmosphere. Service residents in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. 


·         The position is fundamental to the administrative and operational functions of the Association and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.  


·         The Ideal candidate is looking to become the future Association Manager within 3-5 years.


 


Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. 


·         Assist in the daily operation of the management office and administrative duties.  


·         Perform administrative functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.  


·         Maintain, update, type, and coordinate account information in systems.   


·         Research any owner discrepancies regarding payment to accounts. 


·         Assist residents with concerns and complaints.


·         Research and document violations.


·         Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner. 


·         Ensure that all e-mails are responded to appropriately and in a timely manner. 


·         Provide and maintains architectural approvals, maintenance requests, sale/lease information, as well as any other forms needed for the Association.  


·         Reservation & coordination of conference room events and recreation venues.


·         Remote deposit of unit owner payments.


·         Scanning and coding of invoices into online system. 


·         Establish relationships with vendors.


·         Special projects as instructed.   


 


Job Requirements 


·         1 to 3 years work experience in related field. 


·         Working knowledge of computer and associated programs (Outlook, Word, Excel).


·         Ability to multi-task, set, and manage priorities. 


·         Excellent communication and listening skills to interact with a diverse and multi culture population.  


·         Keyboarding ability with accuracy at 30-50 words per minute. 


·         Must function in team organized environment. 


·         Must be proficient in the English language, multilingual preferred (English/Spanish).


·         Able to sit for long periods of time.


·         Occasional lifting to 35 lbs.


·         Occasional walking up to 1000 meters.


 


Position Supervision 


·         Employee reports directly to the Association Manager. 


 


 Position Compensation 


·         Pay based on experience.


·         Paid vacation time accrued up to 40 hours first year (after 90 days), 80 hours 2nd year.


·         Paid Personal Time off, accrued up to 40 hours after 90 days.



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Job Description


We are seeking a Clinical Administrative Assistants to join our  clients team! The role will be to assist in a smooth work flow and be a part of a growing team.


Responsibilities:



  • Patient scheduling

  • Emailing correspondences to patients, insurance providers, physicians, etc. 

  • Have a team player spirit

  • Be willing to learn new skills


Qualifications:



  • Ability to build rapport with patients

  • Familiarity with medical software and equipment

  • Strong organizational skills



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Job Description


We are seeking an Office Assistant Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success with a fast growing company.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • make outbound calls to General Contractors and other clients

  • Work in downloading plans emailed to company and preparing them for estimator

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • light office cleaning (once a week)


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Strong computer skills


Company Description

Country Boys Painting is a family owned business that was established in 1996. We are licensed with the ROC CR34-137024, bonded & insured. We have built an exceptional reputation in the community for our commercial and residential work.

Bret Reiser (owner) started painting out of High School. He worked as an apprentice and worked his way up to Journeyman Painter with a very successful licensed painting contractor. He eventually took the painting contractor exam, became licensed as a contractor and went out on his own creating Country Boys Painting. The company was named for his love of the old west and the Ethics, hopes and dreams that Cowboys were known to have in old western movies. Bret continued to paint himself for several years and then in 2010 he was hit by a drunk driver and was forced to stop painting himself. Since then, he has focused on growing Country Boys Painting into the successful business it is today. Bret’s wife Melanie left her career in law to join him in the business.


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Job Description


Our client, a Semiconductor company, is looking for a candidate interested in their Sales Assistant / Administrative Assistant role.


The ideal candidate would have knowledge in sales support / logistics and who is comfortable with administrative tasks. Must also be detail-oriented and a good team-player who is willing to support the team.




  • Title: Sales Assistant / Administrative Assistant


  • Industry: Manufacturing / Semiconductor / Electronics


  • Location: San Jose, CA


  • Salary:$ 50-60K (DOE)


  • Hiring Style: Full-time with benefits


  • Language: English and Japanese a MUST (Read, Write and Speak)

  • No visa support considered


JOB DUTIES:



  • Provide support and follow-up to Sales

  • Answer inquiries from clients

  • Manage communications with vendors, suppliers, and accounts

  • General administrative duties

  • Arrange shipments schedules and update accordingly

  • Other duties as assigned


QUALIFICATIONS:



  • BA degree or equivalent experience

  • Must be authorized to work lawfully in the US

  • Excellent communication and writing skill as well as organization skill

  • Familiarity with Microsoft Excel and Word

  • Ability to work in a fast-paced environment and detail-oriented

  • Team player and a good communicator

  • Supply chain and logistics experience is a plus


Candidate must be authorized to work lawfully in the United States


Company Description

TOP Group (https://top-us.com) has grown from a single office in New York in 1992, to one of the global leaders in Japanese related talent solutions today.
As one of the first Japanese staffing agencies in the U.S., we have branches in San Francisco, Los Angeles and Houston in addition to our Headquarters in New York. We also have 3 branches in Mexico and 1 branch in Japan.
Please feel free to contact us if you are looking for new career opportunities.


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Job Description


We are seeking a Clinical / Administrative Assistants to join our team! The role will be to assist in a smooth work flow and be a part of a growing team.  


Responsibilities:



  • Patient check in/ check out

  • Update patient charts

  • Scheduling appointments

  • Have a team player spirit

  • Be willing to learn new skills


Qualifications:



  • Ability to build rapport with patients

  • Familiarity with medical software and equipment

  • Strong organizational skills



See full job description

Job Description


We are seeking a Clinical / Administrative Assistants to join our team! The role will be to assist in a smooth work flow and be a part of a growing team.


Responsibilities:



  • Patient check in/ check out

  • Update patient charts

  • Scheduling appointments

  • Have a team player spirit

  • Be willing to learn new skills


Qualifications:



  • Ability to build rapport with patients

  • Familiarity with medical software and equipment

  • Strong organizational skills



See full job description

Job Description


 


Minimum Qualifications


High School Diploma. Five years of relevant experience. Working knowledge of Microsoft Office.


 


Preferred Qualifications


Bachelor’s degree preferred.


 


Position Description


Provide administrative and logistical support to program staff. Perform general office duties. Maintain correspondence and files. Initiate requisitions and secure Director’s approval. Coordinate data entry into Blumen database for initial application, routine updates, and annual updates for performance reports. Assists key personnel in carrying out project activities. This position requires complex computer skills with technical knowledge of database and a variety of computer software packages. Ability to work both independently and as part of a unit. Other duties as assigned.


 


Employment Requirements


· Must provide proof of eligibility to work in the United States


· Travel required; position supports Academic Coordinators who are primarily in target schools


· Appropriate attire for meetings/presentations is required


· Must be able to lift 25 lbs.


· Satisfactory background and criminal records check


 


Application Instructions


For consideration of this position, qualified candidates should RESPOND TO THIS ANNOUNCEMENT IN ZIP RECRUITER and then forward the following documents to: The Renaissance Education Group, Inc., Attn: Internal Operations, via fax to (866) 770-4766 (as one packet).


· Cover Letter and Resume


· Copy of Academic Transcript(s) and/or Highest Degree(s) Earned


· Copy of Teaching or Other Certification(s) (if applicable)


· Employment Application (available at: http://www.renaissance-ed.net/jobs/TREG-Employment-Application.pdf)


 


You may also submit the documents above via mail to:


The Renaissance Education Group, Inc.


ATTN: Internal Operations


4841-E Industry Lane


Durham, NC 27713


 


This job announcement will close on March 26, 2021.


Employment application packets must be received no later than March 31, 2021. Successful applicants will be notified of application status in April 2021. All applicants must be available in April 2021 for interviews. Interviews will be held in Durham, NC. If you have any questions, please contact the agency directly.


 



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Job Description



Essential Functions



  • Disclose loans and insure RESPA compliance with E consent or mailing of disclosures

  • Monitor the overall lending process, and identify, resolve and communicate issues that could impact timely closure of loans.

  • Identify potential issues and communicate to consumer and loan officer.

  • Request supporting documentation from borrower within required timeframes.

  • Order and review all third party documentation, including credit checks, title reports, appraisals, tax returns, verifications of employment/assets, etc. to identify and address potential issues.

  • Check ratios, and verify accuracy of AUS findings and program applicability.

  • Review and verify documentation integrity to ensure it aligns with findings, completeness and compliance, and submit loan file to underwriting for approval.

  • Identify qualifying/program issues prior to submission to Underwriting.

  • Provide options within guidelines and makes recommendations if borrowers may qualify for suitable programs.

  • Update and verify accuracy of data input into system.

  • Verify compliance with Company standards, federal and agency regulations, standards, and guidelines, as well as any applicable state-specific and or local regulations, ordinances, etc.

  • Stay current with federal and state regulations and industry guidelines.

  • Obtain and verify clearance of all underwriting conditions and prepare the file for submission to Closing.

  • Order generation of loan documents.

  • Use and modify templates to compose professional correspondence and emails.

  • Provide status updates to Loan Officers and borrowers.

  • Utilize sales force to assign tasks, manage pipeline, and next steps



Qualifications



  • MLO license (not required but great plus)

  • High school diploma or equivalent required; college courses/technical training related to Business, Finance/Accounting, Legal, or related field is preferred.

  • Total recent work experience includes two or more years experience as a Loan Processor processing conventional loans, with at least one year experience in processing FHA or VA loans.

  • Ability to build strong relationships with borrowers, loan officers, production, underwriting, closing and other internal and external partners.

  • Detailed knowledge of overall mortgage lending internal processes and control, as well as federal, state, and regulatory requirements/guidelines related to consumer mortgage lending for conventional and FHA or VA loans.

  • Detailed knowledge of conventional and FHA or VA loans, including various product/program guidelines, necessary conditions for approval, and investor specific guidelines.

  • Detailed knowledge of valid documentation related to processing consumer mortgage applications (e.g., tax returns, financial statements and records, verification of income and deposits, etc.).

  • Ability to prioritize multiple tasks in a deadline-driven environment; strong sense of urgency and responsiveness.

  • Excellent customer service, interpersonal, verbal and written communication skills

  • Intermediate math skills.

  • Strong verbal and written communication skills.

  • Strong detail orientation and highly organized.

  • Prior experience using internal data entry systems, Microsoft Word, Excel and PDF/Document Retention programs.



Supervision



  • Depending on experience, work with moderate to intermittent guidance and supervision

  • Moderate level of independent judgment and discretion related to area(s) of specialization

  • Receive guidance to resolve/escalate issues of high complexity

  • Average monthly pipeline is 30 loans with a minimum of 15 closings a month

  • Travel: 0%

  • Ability to work from home



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Job Description


We are seeking a Clinical / Administrative Assistants to join our team! The role will be to assist in a smooth work flow and be a part of a growing team.


Responsibilities:



  • Patient check in/ check out

  • Update patient charts

  • Scheduling appointments

  • Have a team player spirit

  • Be willing to learn new skills


Qualifications:



  • Ability to build rapport with patients

  • Familiarity with medical software and equipment

  • Strong organizational skills



See full job description

Job Description


We are seeking an Office Assistant Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Greet and assist onsite clients

  • Answer inbound telephone calls

  • Maintain organized filing systems

  • Perform all other office tasks

  • Managing CRM system

  • Opening accounts and manages the paperwork

  • Processing applications


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Experience with Microsoft Office 365



See full job description

Job Description


Office Assistant:


We are looking for efficient, dedicated loyal individuals to join our team:
Candidate should be professional with strong data entry, excellent written and verbal communication skills English and Spanish, have great organizational, analytical and learning skills; detail oriented, be able to prioritize and work with minimum supervision, multi-task, and a team player. Committed to delivering excellent customer service experience.
The requirements of this role include:
Knowledge of construction terminology. Estimating together with Project Manager.
Sales experience is a plus.
Must have reliable transportation.
Timely attendance.
Monday- Friday 7:00 am to 4:00 pm
Ability to read Blue Prints/Product Specification is a plus.
Able to work overtime / weekends as necessary.


We are also seeking to fill a Sales Rep position:


Ability to read and understand blue prints both paper format and digital.
Ability to do computer takeoffs using computer-based format.
Understand Microsoft Excel.
Ability to communicate with contractors and clients and have good negotiating skills.
Ability to compare multiple bids and review for complete scopes of work
Strong time management and people skills required.
Meticulous eye for detail.
Good phone skills and General Office Duties.
Self-motivated with the ability to manage priorities and be a team player.
Qualified candidates will be promptly contacted and scheduled for an interview.
Pay rate based on qualifier skills.



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Job Description


Trucking Administrative Services, LLC is looking for an experienced Administrative Assistant to join our team in Benton, AR. The Administrative Assistant will work to support the daily operations of the office. The Administrative Assistant will provide a full range of administrative, clerical, and office support. The Administrative Assistant’s primary role is to provide assistance and support to their immediate supervisor or owner. The candidate must be a highly organized individual who is able to multi-task independently and as a team. The Administrative Assistant must be self-motivated, and a quick learner. Strong oral and written communication and PC skills are required. Experience with Microsoft Word, and Excel is a must.


The position is part-time to full time and requires approximately 25 - 40 hours a week. The hours depend on tasks which need to be accomplished. Part-time position may turn into full-time position as the business grows. *Must pass a criminal check and drug test. Pay starting at $11.00, negotiable depending on experience.


Required duties include but not limited to the following



  • Type reports and other documents

  • Trucking Compliance

  • Maintain office files

  • Record keeping

  • Maintain driver files

  • Filing reports

  • Data entry

  • Filing

  • Sign load confirmations

  • Invoicing

  • Assist the company owner as needed with all assigned task

  • Keep track of monthly and quarterly reports (mileage & fuel)

  • Apply for Tags

  • Draft and send letters as needed

  • Keep accurately and orderly filing systems both with paper and electronic files

  • Must be willing to learn trucking rules and regulations

  • Other office duties as requested


Requirements:


Work Experience: 1 year experience preferred in trucking administrative or trucking office environment.


Skills: Quick to learn, very detail oriented, responsible, research, prepare reports, analyze data, technique and methods, oral and written communication, able to multitask, highly organized, computer skills, and efficient in typing.


Microsoft Office: Intermediate excel and word, other software may be required to learn at a later time.


Education: Associate’s degree in a business or equivalent related work experience.


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Job Description


Position: Secretary - Administrative


Facility: Hospital


Campus: Flushing, NY 11355


Duration: 2 months contract


Type: Full time Contract


Pay Rate: $24.13/hr.


Shift: 08:00 am - 04:00 pm


 


Notes:


·         Will be extended.


·         Day flex-schedule 8a-5p Monday-Friday, no weekends.


·         Must speak Spanish or Chinese.


·         Must have a minimum of one -year medical office or hospital experience where they checked in patients, scheduled appointments, answered heavy volume phone calls, has experience working with an EMR or EHR system, experience verifying insurance and/or obtaining authorizations or referrals Department.


 


Administrative Secretary Responsibilities:



  • Reporting to management and performing secretarial duties.

  • Processing, typing, editing, and formatting reports and documents.

  • Filing documents, as well as entering data and maintaining databases.

  • Liaising with internal departments and communicating with the public.

  • Directing internal and external calls, emails, and faxes to designated departments.

  • Arranging and scheduling appointments, meetings, and events.

  • Monitoring office supplies and ordering replacements.

  • Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.

  • Preparing facilities and arranging refreshments for events, if required.


Observing the best business practices and etiquette.



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