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The story of Macro Construction Equipment began as a simple trading company engaged in the distribution of various used equipment.  As the business flourished, the entity expanded and later diversified to what is now regarded as one of the fastest rising construction equipment companies. With over 20 years of experience in the industry, Macro has created a niche in marketing the world’s best brands for cranes, trucks, mixers, trailers, pacers, batching plants, compaction equipment, excavators, backhoe loaders, wheel loaders, generators, etc. 


We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

  • Associate’s Degree in related field.

  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others.

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 Under direct supervision, uses basic knowledge and skills  obtained through on-the-job training to support the accounting group by  preparing, reviewing and processing transactions and maintaining  documents, records and files. Specific, detailed instructions and  procedures are provided to perform routine, repetitive tasks. Resolves  routine questions and problems and refers more complex issues to a  higher level. Routine contact with internal and external customers is  required to obtain, clarify or provide facts and information.


Essential Duties and Responsibilities:


  • Assists in preparing, reviewing, processing and maintaining accounting documents, records and files. 

  • Assists in coding and posting transactions to proper accounts in an automated accounting system. 

  • Assists in researching transaction discrepancies. 

  • Assists in gathering and compiling data for assigned functions. 

  • Processes and distributes incoming/outgoing mail, as required.

  • Obtains required signatures on supporting documents and generates checks.

  • Performs other duties and responsibilities as assigned.


 Knowledge, Skills, and Abilities:


Knowledge of:


  • Basic office practices, procedures, and methods

  • Basic accounting concepts, practices and procedures.

  • General ledger accounting software packages or ability to learn specific tasks. 

Skill in:


  • Entering transactions into an automated accounting system. 

  • Researching basic transaction discrepancies.

  • Preparing, processing and maintaining transaction documentation, files and records. 

  • Operating standard office equipment and using required software  applications to produce correspondence, electronic communication and  maintain spreadsheets and databases.

Ability to:


  • Identify and resolve basic accounting problems.

  • Communicate effectively, both orally and in writing, with all organizational levels. 

  • Demonstrate efficiency and flexibility in performing detailed  transactional tasks in a fast-paced work environment with frequent  interruptions and changing priorities. 

  • Provide a high level of customer service. 

Educational/Previous Experience Requirements:


  • High School Diploma or equivalent and a minimum of one (1) year of business experience. 



  • Any equivalent combination of experience, education, and/or training approved by Human Resources.

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This is a great job for someone looking for work in Administrative Assistant, Professional Caregivers, and Customer Service, so if that's you, don't hesitate to contact us! There is a terrific short-term temporary-to-full-time Administrative Assistant opening, so this might be right for you!


• Greet and assist visitors

• Provide detailed reports/follow-up to management

• Data entry into Raisers Edge

• Coordinate staff events

• Minute taking

• Provide support to outside events when needed

• Administrative projects when needed


• High School Diploma or GED

• 1+ yrs Administrative Assistant experience

• Superior written and verbal communication skills

• Experience in Advancement and/or Independent School environment preferred

• Excellent computer skills w/ Advanced Microsoft Office preferred

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Job Description

Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.

Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.

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Job Description

Please read this entire job posting. We will not consider your application if you do not follow instructions.

This position is for a person to become a team member at a growing law firm. The position requires a reliable, professional, high energy “people” person who will learn all aspects of our growing firm. You will learn all aspects of Estate Planning, Social Security and Veterans disability claims, as well as basic office management and human resource skills.

You must have a warm personality, like to talk with people on the phone, be reliable and looking for long-term employment. You must be a self-starter who is able to work with minimal supervision while paying close attention to detail. You MUST be able to type and talk at the same time. Office experience is necessary, but legal experience is not required. Experience with computers, email, scanners, telephones and public interaction is required. PLEASE WRITE A COVER LETTER and in your cover letter talk about your office experience and why you would be a perfect candidate for this position. Forward your resume and cover letter to:

P.O. Box 17713
Portland, ME 04106


Benefit Package
Competitive salary depending on experience.

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Job Description


We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.


This is an operations position responsible for performing clerical duties within the transportation department including maintaining all regulatory compliance as required by the Department of Transportation (DOT).


  • Gather, organize and process driver daily paperwork, logs, manifest, vehicle inspection, etc.

  • Answer phones, route calls and take messages.

  • Research operation challenges, order supplies, liaison between office and operations

  • Respond to delivery associate issues and provide support for a resolution.

  • Process inbound freight paperwork weekly.

  • Primary contact for any inbound freight issues.

  • Run daily reports for operations supervisors (i.e. observations, vehicle tracking, etc.)

  • Perform all other tasks as assigned by supervision or management.



  • High school diploma or GED required.



  • 2 years of prior customer service experience preferred.

  • 2 years’ distribution/transportation experience in a high volume, route delivery operation preferred.


Certificates, Licenses, and Registrations

  • Valid driver's license with a driving record that meets the company's insurability standards.

Professional Skills

  • Strong leadership, analytical and motivational skills.

  • Knowledge of D.O.T. regulations.

  • Proficient written and verbal communication skills.

  • Expertise in Windows operating system and utilizing Excel and Word.

  • Understanding of Manpower scheduling.

Physical Demand
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing the duties of this job, the employee may be required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl and talk and hear.

  • The employee may have to lift up to 40 pounds.

  • Specific vision abilities that may be required by this job include close vision and distance vision.


Applicants must be currently authorized to work in the United States.


We are proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.


This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to but not required.

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Job Description


reenTree Hospitality Group is looking for a master multi-tasker with excellent communication skills and an upbeat attitude.

Administrative Assistant Responsibilities

  • Manage flow of workplace and optimize day-to-day activities

  • Support company-wide operations, including maintaining equipment, materials, supplies

  • Assist in procurement, CapEx, maintenance, utility management, and other work orders

  • Standardize procedures and processes in the office, whilst helping to improve the GreenTree standard

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive invoices and review for accuracy

  • Other duties as assigned

Qualifications and Requirements

  • Bachelor degree preferred.

  • 2-3 years of clerical, secretarial, or office experience preferred

  • HR, Insurance or Paralegal experience preferred

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment


GreenTree Hospitality Group is a franchisor of the GreenTree Inn, GreenTree Inn & Suites, and GreenTree Boutique Collection brands, providing a quality, eco-friendly, and value-based lodging platform to franchisees and guests alike. GreenTree continues to be an owner-centric hotel brand overseen by a group that has owned, managed, and franchised hotels. We are dedicated to enabling the success of our hotel owners, employees, and guests.

For more information, visit

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Job Description

Office Assistant:

We are looking for efficient, dedicated loyal individuals to join our team:
Candidate should be professional with strong data entry, excellent written and verbal communication skills English and Spanish, have great organizational, analytical and learning skills; detail oriented, be able to prioritize and work with minimum supervision, multi-task, and a team player. Committed to delivering excellent customer service experience.
The requirements of this role include:
Knowledge of construction terminology. Estimating together with Project Manager.
Sales experience is a plus.
Must have reliable transportation.
Timely attendance.
Monday- Friday 7:00 am to 4:00 pm
Ability to read Blue Prints/Product Specification is a plus.
Able to work overtime / weekends as necessary.

We are also seeking to fill a Sales Rep position:

Ability to read and understand blue prints both paper format and digital.
Ability to do computer takeoffs using computer-based format.
Understand Microsoft Excel.
Ability to communicate with contractors and clients and have good negotiating skills.
Ability to compare multiple bids and review for complete scopes of work
Strong time management and people skills required.
Meticulous eye for detail.
Good phone skills and General Office Duties.
Self-motivated with the ability to manage priorities and be a team player.
Qualified candidates will be promptly contacted and scheduled for an interview.
Pay rate based on qualifier skills.

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Job Description

We are seeking an Executive Assistant Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company . Fast pace construction industry A++ client list


  • Handle administrative and some personal needs of Executive

  • fill in when other admins and 

  • Receive visitors answer phones 

  • set up systems

  • some bookkeeping entry and follow up

  • Maintain and order supplies for office and job site


  • Previous experience as an executive secretary, administrative assistant, or in other related fields. 

  • proficiency in Exel a plus 

  • Strong organizational skills

  • self starter energetic

  • Ability to prioritize and multitask

  • Strong attention to detail 

  • accuracy a must 

  • looking for a home with growth potential

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Job Description

We are seeking an Office Assistant Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success with a fast growing company.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • make outbound calls to General Contractors and other clients

  • Work in downloading plans emailed to company and preparing them for estimator

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • light office cleaning (once a week)


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Strong computer skills

Company Description

Country Boys Painting is a family owned business that was established in 1996. We are licensed with the ROC CR34-137024, bonded & insured. We have built an exceptional reputation in the community for our commercial and residential work.

Bret Reiser (owner) started painting out of High School. He worked as an apprentice and worked his way up to Journeyman Painter with a very successful licensed painting contractor. He eventually took the painting contractor exam, became licensed as a contractor and went out on his own creating Country Boys Painting. The company was named for his love of the old west and the Ethics, hopes and dreams that Cowboys were known to have in old western movies. Bret continued to paint himself for several years and then in 2010 he was hit by a drunk driver and was forced to stop painting himself. Since then, he has focused on growing Country Boys Painting into the successful business it is today. Bret’s wife Melanie left her career in law to join him in the business. Country Boys Painting now employs on average 18 to 23 painters and continue to grow and expand.

In January 2021, Country Boys Painting will be expanding and opening up a new division involving Motorcycle specialty painting and Collison work. The perfect candidate for this position, will grow within our company and will be responsible for dual receptionist and office function between both of our companies. This is an excellent opportunity for growth in both responsibility and income.

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Job Description


Essential Functions

  • Disclose loans and insure RESPA compliance with E consent or mailing of disclosures

  • Monitor the overall lending process, and identify, resolve and communicate issues that could impact timely closure of loans.

  • Identify potential issues and communicate to consumer and loan officer.

  • Request supporting documentation from borrower within required timeframes.

  • Order and review all third party documentation, including credit checks, title reports, appraisals, tax returns, verifications of employment/assets, etc. to identify and address potential issues.

  • Check ratios, and verify accuracy of AUS findings and program applicability.

  • Review and verify documentation integrity to ensure it aligns with findings, completeness and compliance, and submit loan file to underwriting for approval.

  • Identify qualifying/program issues prior to submission to Underwriting.

  • Provide options within guidelines and makes recommendations if borrowers may qualify for suitable programs.

  • Update and verify accuracy of data input into system.

  • Verify compliance with Company standards, federal and agency regulations, standards, and guidelines, as well as any applicable state-specific and or local regulations, ordinances, etc.

  • Stay current with federal and state regulations and industry guidelines.

  • Obtain and verify clearance of all underwriting conditions and prepare the file for submission to Closing.

  • Order generation of loan documents.

  • Use and modify templates to compose professional correspondence and emails.

  • Provide status updates to Loan Officers and borrowers.

  • Utilize sales force to assign tasks, manage pipeline, and next steps



  • MLO license (not required but great plus)

  • High school diploma or equivalent required; college courses/technical training related to Business, Finance/Accounting, Legal, or related field is preferred.

  • Total recent work experience includes two or more years experience as a Loan Processor processing conventional loans, with at least one year experience in processing FHA or VA loans.

  • Ability to build strong relationships with borrowers, loan officers, production, underwriting, closing and other internal and external partners.

  • Detailed knowledge of overall mortgage lending internal processes and control, as well as federal, state, and regulatory requirements/guidelines related to consumer mortgage lending for conventional and FHA or VA loans.

  • Detailed knowledge of conventional and FHA or VA loans, including various product/program guidelines, necessary conditions for approval, and investor specific guidelines.

  • Detailed knowledge of valid documentation related to processing consumer mortgage applications (e.g., tax returns, financial statements and records, verification of income and deposits, etc.).

  • Ability to prioritize multiple tasks in a deadline-driven environment; strong sense of urgency and responsiveness.

  • Excellent customer service, interpersonal, verbal and written communication skills

  • Intermediate math skills.

  • Strong verbal and written communication skills.

  • Strong detail orientation and highly organized.

  • Prior experience using internal data entry systems, Microsoft Word, Excel and PDF/Document Retention programs.



  • Depending on experience, work with moderate to intermittent guidance and supervision

  • Moderate level of independent judgment and discretion related to area(s) of specialization

  • Receive guidance to resolve/escalate issues of high complexity

  • Average monthly pipeline is 30 loans with a minimum of 15 closings a month

  • Travel: 0%

  • Ability to work from home


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Job Description

We are seeking an Office Assistant / Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Must know Office 365 / Excel / Word

  • Must be able to learn Adobe & DocuSign

  • Strong computer skills a must

Company Description

We are a dynamic and interesting health professional monitoring team. This is an opportunity to be part of a professional team and to make a significant contribution to the lives of others.

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Job Description

Searching for an executive assistant for Law Firm. Must be able to muti-task, work well under pressure, professional, polished, and able to handle any task presented to them.

8:30am-5pm Monday through Friday
Email salary requirement.

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Job Description

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

The Office Assistant position is a full-time position that will perform office duties in areas that include shipping and receiving, plant to plant production correspondence, data entry, quoting, invoicing, and customer support. The position is responsible for organizing quotations, follow ups, order processing, data entry, shipping and receiving, invoicing, mailing, and filing. The position requires flexibility to be able to handle multiple tasks at once.

We are looking for motivated individuals who are capable of preforming a multitude of functions in a flexible, fast-paced office environment.

• Your starting rate of pay will be disclosed on your offer letter. Direct deposit is the method of payroll.
• $250.00 retention bonus after 90 days of employment.
• $250.00 yearly perfect attendance bonus.
• Maximum accrual of 24 personal hours at the rate of $.025 per worked hour. (40 hours worked = 1 personal hour)
• Healthcare after 90 days of employment.
• Dental insurance after 90 days of employment.
• 48 hours Holiday pay eligibility immediately.
• After 52 weeks, you will be eligible for 40 vacation hours. After 3 years, 80 vacation hours are available. After 6 years 120 vacation hours.
• Employee performance review program.


  • Answer inbound telephone calls

  • Greet and assist onsite guests

  • Draft correspondences and other formal documents

  • Scanning, organization, data entry, invoicing, and mailings.

  • Assist in day to day office functions including filing, sorting, and mailing.

  • Shipping and receiving

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Assistant to HR manager


  • A friendly, courteous demeanor in person as well as on the phone.

  • Excellent written and verbal communication skills.

  • Previous experience in office administration or other related fields.

  • Ability to prioritize and multitask

  • Detail oriented

  • ​Strong organizational skills

  • Strong math skills

  • Self driven

  • Able to work with others as part of a team.

  • Strong computer skills. Microsoft Word, Excel, and Outlook.

  • Experience in QuickBooks or similar order processing software.

  • Adept in technology

  • Able to type 40 words per minute.

  • Able to handle multiple tasks at once.

  • Willingness to do whatever is needed to help the team succeed.

  • High School diploma or greater

Company Description

As a 3rd generation family owned packaging manufacturing company, N.A.L. Company has established a strong name in the packaging world since 1972. N.A.L. Company, Inc is dedicated to 100% Total Customer Satisfaction by placing our employees in positions they can excel. We provide quality products to all customers across the USA, Canada, Mexico, and Haiti. We are a paper board packaging company with 2 locations 1 mile apart from each other.

N.A.L. Company® founded in 1972 manufactures products such as corner boards, edge protectors, chipboard, chipboard lamination, scored inter-leafing, used in industrial shipping, food processing, printing, automotive, landscape, contract packagers, warehousing, big box wholesalers, and construction applications.

N.A.L. Company has been located in Mt Orab, Ohio since its inception, demonstrating a long-term commitment to the community and its customers. N.A.L. Company has expanded its corner protector and industrial packaging lines, adding laminating and lining services, in addition to custom rewinding, ream cutting, and sheeting services.

N.A.L. Company team members strive each day to provide packaging solutions while maintaining values, trust, interpersonal relationships, and solid work ethics. This ethical approach to business our company has embraced is centered on the fact that we must build bridges instead of burning them—something that has proved rewarding for over 45 years and 3 generations. We are always looking to help, rather than turning our backs. As a result, we have built a strong culture of teamwork and clear communication amongst our employees, some of whom have been employed for over 20 to 40 years.

Looking towards tomorrow, N.A.L. Company has sights set to the future, with the goal of continuously developing and improving product lines, provide growth opportunities for employees and grow the superior customer service experience customers have come to expect from N.A.L. Company. As a family-owned business, the company is dedicated to maintaining a strong packaging heritage and incorporating that idea into all products and services.

Flexible | Affordable | Fast | Innovative | Hard Working | Problem Solvers | Customer-
Focused | Integrity

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Job Description

We are looking for a vibrant outgoing & highly energetic experienced Office Assistant Administrative Assistant to join our growing team! Our office is small & full of life & we are looking for someone that can keep up. We are looking for an individual who is about their business & is looking for a long term career opportunity.


  • Billing for suppliers and insurance companies

  • Accounts Receivable & Invoicing

  • Manage records and information

  • Plan and maintain work facilities

  • Provide administrative assistance to the management team

  • Encourage and improve cross-department internal communication

  • Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)


  • Outgoing Goal-oriented and ready to work!!

  • Previous experience in administrative services or other related fields

  • Ability to prioritize & multi-task

  • Strong organizational skills

  • Deadline & detail-oriented

  • Strong leadership qualities


  • M-F 8-2 Flexible hours

  • Winters off paid

  • Friendly Family-oriented environment

  • Pay based on experience

Company Description

Greater Midwest Exteriors treats our customers home exterior projects like we'd treat our own family. That's why for every job we do, we average at least 3 organic referrals from homeowners.

Doing business is easy when you treat people how you would want to be treated and have the knowledge + experience + manpower to back it up. If you are interested in working us please APPLY TODAY!

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Job Description

Our rapidly growing tax resolution firm is seeking a highly motivated individual supporting attorneys and enrolled agents in their practice by assisting with gathering and organizing financial information; communicating clearly and effectively with clients and taxing authorities; monitoring case progression and managing deadlines efficiently.

Responsibilities and Duties

  • Contact clients via phone to conduct an in-depth financial review.

  • Accurately document the case file.

  • Complete daily tasks.

  • Contact clients via phone or e-mail on a consistent basis regarding updates, deadlines, requested information and requirements necessary to resolve their case quickly and efficiently.

  • Ensure proper and timely follow up on client issues.

  • Self-motivation and initiative to drive business and meet goals.

  • Answers and screen telephone calls from clients in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy.

  • Other projects/assignments as assigned.

  • Scan and accurately upload documents received by mail, email and fax to clients' files.

Qualifications and Skills

  • Proficient with computer skills, including Google Mail, Word, Excel, Internet Explorer, and general office equipment.

  • Must be highly organized and be able to remain professional and deliver quality work within established deadlines

  • Professionalism and confidentiality pertaining to client information being handled.

  • Must be friendly and approachable and demonstrate effective interpersonal skills in relating with peers, management, and all other employees.

  • Capable of following up on client related issues and provide detailed and accurate file statuses.

  • Ability to stay organized with a high volume of cases


  • Business casual dress

  • Paid Holidays and personal time

  • Potential to grow within the company

  • Salary will be commensurate with experience

Due to Covid-19 for the safety of our employee's most employees have their own office or spaced extremely far apart. Only employees are allowed into the suite and a good portion of the sales team are working remote to allow the least amount of employee's in the office for clerical workers. This allows our employees to remain safe and feel very comfortable coming into the office.

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Job Description

Trucking Administrative Services, LLC is looking for an experienced Administrative Assistant to join our team in Benton, AR. The Administrative Assistant will work to support the daily operations of the office. The Administrative Assistant will provide a full range of administrative, clerical, and office support. This position is a very important with lots of responsibilities. The Administrative Assistant’s primary role is to provide assistance and support to their immediate supervisor or owner. The candidate must be highly organized individual who is able to multi-task independently and as a team. The Administrative Assistant must be self-motivated, and a quick learner. Strong oral and written communication and PC skills are required. Experience with Microsoft Word, and Excel is a must.

The position is part-time to full time and requires approximately 25 - 35 hours a week. The hours depend on task which needs to be accomplished. Part-time position may turn into full-time position as the business grows. *Must pass a criminal check and drug test. Pay starting at $10.00, negotiable depending on experience. 

Required duties include but not limited to the following

  • Type reports and other documents

  • Trucking Compliance

  • Back-up Dispatching

  • Maintain office files

  • Record keeping

  • Maintain driver files

  • Run reports

  • Data entry

  • Filing

  • Fill out and maintain contracts and insurance applications

  • Sign load confirmations

  • Invoicing (including billing issues)

  • Assist the company owner as needed with all assigned task

  • Keep track of monthly and quarterly reports (mileage & fuel)

  • Draft and send letters as needed

  • Keep accurately and orderly filing systems both with paper and electronic files

  • Monitoring and responding to customer inquiries via email and social media outlets

  • Contact prospective customers, draft and send material to prospective customers

  • Must be willing to learn trucking rules and regulations

  • Other office duties as requested 


Work Experience: 1 year experience preferred in trucking administrative or trucking office environment. Some knowledge in being a broker agent, dispatching, and insurance would be helpful.

Skills: Quick to learn, very detailed oriented, responsible, research, prepare reports, analyze data, technique and methods, oral and written communication, able to multi-task, highly organized, computer skills, and efficient in typing.

Microsoft Office: Intermediate excel and word, other software may be required to learn at a later time.

Education: Associate’s degree in a business or equivalent related work experience.

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Job Description

We are seeking a Sales Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Working knowledge of the shipping, credit, and claims departments to effectively perform and respond to customer and sales team's necessary inquiries.

  • Answering the phone, customer service, order entry, price quotes, drawing kitchens using (20/20).

  • Clerical support for our sales team.

  • Detailed oriented with strong organizational and analytical skills.

  • Ability to work well both independently and within a team environment.

  • Proficiency in MS Office tools, word, and excel.

  • Perform all other office tasks


  • Must have 1 prior year of office/customer service experience

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Excellent oral, written presentation, and interpersonal communication skills to effectively interact with senior management, internal and external contacts.

  • Eager to grow and develop skills and talents

  • 20/20 Design is a plus*​


  • Dental insurance

  • Health insurance

  • Paid time off

  • Vision insurance


  • 8-hour shift

  • Day shift

  • Monday to Friday

Benefit Conditions:

  • The waiting period may apply

  • Only full-time employees eligible

Work Remotely:

  • No

Company Description

US Go Goal Cabinet Inc is a factory-direct wholesaler for high-quality custom cabinets. We provide design and installation services to our valuable customers. Whether you are remodeling your home or beginning a project from scratch; whether it is a single-family home or a large apartment complex project. We pride ourselves in providing exceptional customer service and satisfaction.

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Job Description


Administrative Assistant / Office Assistant

Immediate Opening!!!

***Position is currently scheduled to go for 12-16 months

A small but busy company located in Valhalla, NY is looking for an Administrative Assistant / Office Assistant to be responsible for performing all office administrative tasks related to weighing vehicles and preparing (NYSDEC) documents and shipping manifests. Perform general office duties such as greeting drivers as well as managing files, drafting correspondence, creating reports, updating paperwork and other documents, and performing other duties and errands.

In order for you to be selected as a candidate, you will need:

  • 2+ year(s) of administrative or office-related experience

  • Proficiency in Microsoft Office (i.e., Outlook, Word, Excel); Ability to learn new software

  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice always

  • Polite, confident, and excellent customer service skills, including listening and questioning skills are also highly valued.

Primary Responsibilities

  • Providing front line customer service

  • Operates all inbound and outbound truck scales

  • Scales in trucks, Scales out trucks

  • Records all inbound and outbound vehicle weights in facility's daily log

  • Prepares all NY State Dept of Environmental Conservation (NYSDEC) documents and shipping manifests

  • Schedules and prepares all outgoing material stream transportation documents and coordinates with receiving sites facilities for acceptance of soil loads.

  • Entering information into a customized computer program (Will be trained)

This long term, possible permanent position, starts immediately and is looking to conduct interviews right away.

Hours are Monday-Friday 7am-4pm with some possible overtime depending on business needs.

Company Description

Manpower is dedicated to enriching people's lives with meaningful employment and development opportunities, as we have done for more than 70 years. With our global presence and local expertise, and by leveraging the expertise of our parent company, ManpowerGroup, we influence how people and companies work now and how they will work in the future.

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Job Description

Our busy and growing client in Phoenix, AZ is looking for an Administrative Assistant Customer Assistance on a direct hire basis.

Company Profile:
Commercial services organization
Projects and Service

Does your resume really present you as the best qualified candidate for the job?   Put your voice out there too!   We invite you to share your story and complete a quick video interview that will be done in less than 3 minutes.   Please follow this link:

Administrative Assistant Customer Assistance  Role:
In this role, you will have the opportunity to wear many different hats! 
Set up and maintain customer contracts, jobs and services
Reach out to customers to set up their service, ask for feedback on the service they are receiving to make sure customers are happy and well taken care of.
Prepare and issue quotes and account renewals; follow-up through issuance of purchase orders
Track and generate reports of business segment profitability including cost analysis of services and projects
Schedule service, prepare service orders, and perform the billings
Use Microsoft suite to enter and report customer activity
Handle customer calls and coordinate service schedule with service technicians
Back-up other administrative staff, as requested (e.g., during vacations, seminars, etc.)
Assist with off-site customer seminars/training and trade shows, as requested
Create and present PowerPoint presentations for weekly business unit meeting
Assist with office responsibilities and general clerical duties

Administrative Assistant Customer AssistanceBackground Profile:
High school diploma or the equivalent
3+ years’ experience dealing directly with customers
3+ years’ experience working in a professional office setting
Strong MS Office Suite experience – Word, Excel, PowerPoint, and Outlook
Ability to learn new software systems
Strong mathematical skills to prepare profitability reports, cost analysis and prepare billings
Professional verbal and written communication skills
Solid customer-service orientation; serves internal and external customers with excellence
Excels in a fast-paced environment, sometimes under pressure; remains flexible, proactive, resourceful and efficient

Features and Benefits:
Health insurance
401K with match
Paid time off and sick time
Paid holidays
8-5 Monday – Friday
Nice Business Casual dress code

All initial interviews will be based on the phone.  No walk-ins will be accepted.

Frontline Source Group is an Equal Opportunity Employer.   Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. 

Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

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Job Description

CTD Staffing is looking for several administrative assistants to work with one of our largest clients in the Nashville area.  The candidate must have some sort of customer service/phones and administrative background.  CSR experience isn't necessary as long as you are comfortable answering phones from people calling with questions.  Lots of work on the computer and in company database.  Hours are Monday - Friday, 8-4:30 pm and pay is $17/hour WITH BENEFITS!  Please apply here or send resume to me directly at!

Thank you,

Courtney Williams

Recruiting Manager

Powered by JazzHR


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Job Description

Huft Heating & Air ConditioningofElk Grove, CAis looking to hire an organized and proactivefull-time Administrative Assistantto help with clerical and basic accounting tasks as assigned. Are you attentive to details and an organizational guru? Would you like to work for anestablished but growing companywhere you canbuild a successful, long-term career? If so, please read on!

This full-time admin and accounting assistant position earns acompetitive wage. You would also enjoyexcellent benefitsincludingmedical, dental, vision, short-term disability, long-term disability, an IRA with match up to 3%, generous paid time off (PTO) of 40 hours after the 1st year and 80 hours after the 2nd year, 7 paid holidays, your birthday off, great hours, and growth opportunities. If this sounds like the right admin and accounting opportunity for you, apply today!


Huft Heating & Air Conditioning provides residential heating and air conditioning installation, maintenance, and repair. Over the years, our service and maintenance procedures have been created and refined to ensure our customers' heating and air conditioning systems perform at their best. The "Huft Hero Creed" compels us to be proactive because it's less expensive to address issues early on than it is to suffer the expensive consequences of an ill-maintained system. At Huft Heating and Air, we always have our customers' comfort and safety as our number one focus.

We are a company thatvalues our employeesand what they bring to the table. We strive to hire qualified employees that willgrow and excel with us. In return for their hard work and dedication, we offer our teamcompetitive compensation, generous benefits, and an excellent work environment.


In this admin and accounting assistant role, you work directly with our General Manager and other team members to complete general clerical and accounting duties. You're able to work well independently. And, your familiarity with standard office equipment helps you to efficiently complete assigned office tasks.

As a positive and professional self-starter, you assist in improving office processes and procedures to increase effectiveness and efficiency. Your wide breadth of experience in managing a multitude of clerical responsibilities attributes to the success of our entire operation!


  • High school diploma or equivalent

  • 2+ years of experience as an administrative assistant /accounting assistant

  • Fast, proficient, and accurate typist

  • Extensive knowledge of Microsoft Suite, particularly Excel

  • Ability to pass a background check and drug screen

Familiarity with ServiceTitan and QuickBooks is preferred, but not required. Any clerical experience in the HVAC, plumbing, or electrical industries is a plus!

Do you have strong interpersonal and communication skills, both written and verbal? Are you an efficient multitasker and go-to problem solver? Do your strong analytical and time management skills help you effectively prioritize your work days? If so, we encourage you to apply!


We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this admin and accounting assistant position, please fill out our initial3-minute mobile-friendly application. We look forward to meeting you!

Location: 78230

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Job Description

Administrative Assistant to Assistant Superintendent/Vice President

Cuesta College

Salary: $55,068.00 - $66,936.00 Annually
Job Type:
Job Number: FY2021-00034
Location: Cuesta College - San Luis Obispo Campus, CA
Department: Administrative Services
Closing: 12/6/2020 11:59 PM Pacific

Job Description Summary

Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

Additional information about the college can be found at
The college planning documents can be found at
Our Student Equity Action Plan can be found at
We offer comprehensive benefit options. Information about benefits can be found at


The incumbent in this position provides high level administrative support in a complex environment to ensure the day-to-day fulfillment of the responsibilities and commitments of the Assistant Superintendent/Vice President. The position supports the Vice President's projects and time administration, including coordination of meetings and special events. Responsible for management of the Vice President's professional calendar and schedule; relieves the administrator of a variety of office and administrative details to frequently coordinate/prepare material of a highly confidential and sensitive nature; assist with interpretation of college policies and other documents; and perform other related duties as required. The position is in frequent contact with other senior district leaders.


Incumbents serving in positions assigned to this class have, in the regular course of duty, access to, and may possess information relating to employer's employer/employee relations, bargaining, employee grievances, student grievances, etc.

Incumbents in this position participate in the management of their Vice President's activities by performing administrative duties requiring a broad knowledge of their respective Vice President's areas of responsibility. Incumbents must be sufficiently aware of the significance and implications of activities within or affecting the office to know when to advise or interrupt their Vice President and they must use a high degree of judgment in determining the essence of potential problems so as to develop information quickly which can be used by their Vice President.

Positions allocated to this class experience extensive contact with managers, faculty, staff, students, and the general public. Performance of duties requires a working knowledge of District policies, rules, regulations, and the organizational structure; the maintenance of confidentiality; and the ability to follow through independently so that tasks and processes are completed in accordance with timelines.

The performance of duties by the Administrative Assistant contributes to institutional effectiveness by facilitating processes required for District operation. For example: assists in the development and interpretation of reports and presentations; interprets policies and procedures to students, faculty, staff, and public and regulatory bodies.

Essential Functions & Qualifications


- Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making;

- Provide administrative support and essential coordination for College Committees (Accreditation Steering Committee, College Council Committee, Planning and Budget Committee, Strategic Planning Committee, and Enrollment Management Committee) not to be limited to scheduling, assisting with agenda development, preparing support documents and taking minutes;

  • Provide high level administrative duties for the Office of the Assistant Superintendent/Vice President;

  • Schedule appointments and maintain appointment calendar for the Assistant Superintendent/Vice President;

  • Explain College policies and regulatory procedures to the public, administrators, faculty, and staff;

  • Demonstrated ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making;

  • Assemble, organize, and interpret financial, enrollment, and/or other data and draft reports, operating manuals, and schedules;

  • Demonstrated executive-level office management skills through strong planning and coordinating of projects and workflow;

  • Compose correspondence (independently and from general direction);

  • Independently develop and design multi-media presentations for faculty , staff, the Board of Trustees, the general public, and other district groups;

  • Prepare agenda items for the Board of Trustees meeting;

  • Maintain department and district website and SharePoint site to include but not limited to posting meeting agendas and minutes, and district planning documents;

  • Identify and facilitate solutions for managers, faculty, staff, and students regarding a variety of processes;

  • Proofread printed and electronic reports, letters, and other printed material;

  • Process Board policy cyclical updates and reviews;

  • Assist in report and planning document analysis to ensure preparation guidelines are met and submission is complete;

  • Coordinate travel arrangements, to include processing of all applicable documents;

  • Interview, hire, and oversee the work of temporary employee(s);

  • Plan and coordinate logistics and materials for on/off campus group meetings, receptions, social functions, and workshops;

  • Assist in organizing the unit plan and materials, syntheses, and compilation of cluster plan;

  • Track budget expenditures for the Cluster;

  • Maintain the confidentiality of sensitive information.

    Administrative Assistant to Assistant Superintendent/Vice President of Administrative Services

  • Prepare, develop and submit to the California Community College State Chancellor's Office the annual Five-Year Construction Plan and the Facilities Space Inventory;

  • Independently communicate and work with legal counsel on a variety of matters such as bid documents, capital outlay projects, tort claims, etc.;

  • Coordinate and review the formulation and finalization of contracts as required in coordination with management and Legal counsel. Ensure compliance of appropriate regulations. Research and prepare analysis as required;

  • Responsible for identifying, evaluating, and analyzing risks inherent to the operation of the college;

  • Reviews the insurance section of college contracts; manages distribution of Certificates of Insurance to outside sources; keeps on file Certificates of Insurance provided to the college from outside vendors providing contractual services to the college; reviews Certificates of Insurance provided to the college for all activities;

  • Works with departments to ensure proper coverage of new and expanding high risk programs of study or where contractual agreements are in place that require additional insurance coverage. Maintain the on-line Room Utilization Program;

  • Monitor funding and expenditures and compile state reimbursement reports for deferred maintenance, hazardous substance and capital outlay;

  • Coordinate and develop bid documents for funded capital outlay projects (insuring that appropriate insurance, bond and administrative requirements are satisfied);

  • Research and compile background information for special projects;

  • Prepare, process, and review insurance coverage inquiries and claims;

  • Act as alternate to JPA Property and Liability Insurance Board Meetings.

    Essential functions of particular positions within classifications may vary because job duties may vary by work location.




  • Associate degree, with four years of related experience or Bachelor's degree with two years of related experience.



  • Progressively responsible administrative support experience.

    Knowledge of:

    - College organization, programs, policies, rules, and regulations;

    - Principles of report writing;

    - Principles of business letter writing;

    - Proofreading techniques;

  • Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software;

  • Correct usage of English, grammar, spelling, punctuation, and vocabulary;

  • District policies and procedures.

    Ability to:

  • Establish and maintain cooperative working relationships with those contacted in the performance of duties;

  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

    Physical ability to:

  • Read and comprehend printed matter and text and data on computer monitors;

  • Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;

  • Sit or stand for extended periods of time;

  • Lift and/or carry 25 pounds;

  • Exert manual dexterity sufficient for keyboard and other office equipment operation.

    License and Certificates (current within the last year):


  • Minimum 50 wpm Keyboarding/Typing certificate;

  • Valid driver's license and eligible to obtain California driver's license upon hire.

    Additional Information
    Candidates will be required to submit a cover letter, resume, reference list, and diversity statement when applying for this position. When uploading documents, PDF uploads are preferred.

    Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community.

    In 500 words or less please explain how, in the role of Administrative Assistant to Assistant Superintendent/Vice President, you would ensure and promote inclusion and equity to the campus community.

    Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you.

    * Please note that a degree is required for this position, please make sure your degree is listed on your application and/or your resume.

    Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

    Below is the full salary schedule range for this position, steps A through E. Per our bargaining agreement, we can only place new employees at Steps A through C, which is the anticipated hiring range also listed below. For a full salary schedule, please see our website:

    • Salary Schedule Range: $4,589 - $5,578 per month.

    • Anticipated Hiring Range: $4,589 - $5,060 per month.

    Cuesta College will not sponsor any visa applications.

    San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

    In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address:

    Interview Process Information
    Selected applicants will be invited to attend an interview and skills test via ZOOM on Tuesday, December 15, 2020.

    To be considered for this position please visit our web site and apply on line at the following link:

    The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.

    Copyright 2017 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency


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Job Description

We currently have a immediate need for Admin Assistant/Office Assistant for a well established Financial Services Company in the Issaquah, WA area. This is a full time Temp to Hire position paying $18 to $20hr based on experience. Candidates must have previous office experience, basic computer skills and excellent customer service is a must. Hours are 8-5 Monday through Friday with occasional overtime as needed.

Company Description

Our Staff is passionate about recruiting and we take pride in matching our candidates with the right clients. Our goal is to insure job satisfaction along with a competitive pay and a positive working environment. We will work hard to help you with your next career move within the Title, Escrow & Mortgage industry.

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Job Description

Education Assistant / Administrative Assistant

Who we are

Suburban Temple – Kol Ami is a Reform congregation located in Beachwood, Ohio. Our congregation prides itself on being welcoming to all on their Jewish journeys.

About the position

The position reports to the executive director and the director of lifelong learning. The successful candidate will be part of the welcoming “faces” of STKA; therefore, needs to be an engaging person with customer service experience; having the ability to work well with others and possess a positive attitude.

All positions at STKA require individuals to multi-task, problem solve independently, have excellent communication and project management skills, and be extremely organized.


Full-time position with distinct roles and responsibilities. These responsibilities include general administrative and programmatic support in addition to the administrative needs of the lifelong learning program named “Our Tent.”

General Job Responsibilities

· Answer phones, route calls, and welcome visitors

· Assist with processing incoming mail and packages

· Assist with mailings and congregational communication as needed

· Other duties as assigned

Financial Administrative Responsibilities

· Grant report management for lifelong learning program

· Payment collection and processing

· Gift acknowledgements

· Vendor invoice submission

· Basic bookkeeping as assigned

General Administrative Responsibilities to the Executive Director

· Manage committee schedules and committee correspondence

· Other duties as assigned

Lifelong Learning Responsibilities

· All administrative tasks regarding registration for the Lifelong Learning Program

· Inventory, gather, and purchase all materials, textbooks, and supplies for Lifelong Learning Program as needed on an ongoing basis.

· Create attendance sheets and class lists, and track Lifelong Learning Program attendance, creating reports as requested

· Track communications between faculty and participants in the Lifelong Learning Program

· Ensure that classrooms remain organized and neat on a weekly or as needed basis

· Oversee administrative need for meetings for faculty and committees on which director of lifelong learning is lead staff

· Design, create and maintain all bulletin boards for the Lifelong Learning Program

· Direct engagement with specific holidays, such as Purim, Shavuot, and Sukkot, requiring significant administrative tasks

· Manage the administrative tasks of the Bar/Bat Mitzvah program

· Implement communications plans for programs such as but not limited to dinners, festivals and family programs

· Complete set up and program forms as needed

· Order meals for congregational Shabbat dinners and other meals as directed


Core Competencies

· Familiarity with database management

· Must possess excellent organizational skills and the ability to prioritize

· Excellent communication skills

· Ability to take initiative

· Attention to detail

· Accuracy

· Ability to multi-task

· Strategic thinker and planner


Position Requirements

· Computer Skills: proficiency in Microsoft Office Suite

· Familiarity with basic office equipment

· Knowledge of basic financial management and bookkeeping

· Strong interpersonal skills

· Bachelor’s degree preferred, not required

· Knowledge of Judaism and the Jewish community beneficial

· Access to reliable daily transportation

· Ability to stand for 30 minutes at a time

· Ability to lift or safely maneuver boxes/supplies of up to 30 lbs.

· Ability to navigate stairwells

Company Description

Suburban Temple-Kol Ami is a Reform Jewish congregation that is egalitarian and inclusive. We are a diverse community that engages everyone–interfaith couples, LGBT families and multiracial families, seniors, couples, singles of all ages, single parents and multi-generational families.

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Job Description

Legal Admin / Legal Assistant

This Administrative Assistant role provides administrative support to attorneys in a small law firm in downtown Waukesha.

The ideal candidate will:

  • Have strong interpersonal skills.

  • Be committed to superior customer service with a pleasant and positive demeanor.

  • Be detail-oriented with excellent verbal and written communication skills.

  • Have the ability to work cooperatively as well as independently.

  • Be able to effectively and consistently multi-task.

  • Understand the importance of and maintain a high level of confidentiality.

  • Have strong math comprehension or an accounting background

  • Have at least 1 year of experience as an administrative assistant, experience in a law firm is a plus.

Responsibilities may include, but are not limited to:

  • Handle multiple calls in an organized and effective manner

  • Provide administrative support to one or more lawyers

  • Preparation of various legal pleadings and correspondence

  • Billing and accounting

  • Manage calendars and appointments

  • Data entry

  • Other duties, as needed

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Job Description

Busy Brickell law firm is seeking a full time billing assistant.

Duties & Responsibilities: Process client bills using time slips and edit prebills; Electronic submission of client invoices; Respond to appeals and resubmit bills.

Candidate will also be assisting office manager on various projects.

Benefits: Medical, Dental, Life, Paid Time Off, and 401k.


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Job Description

Express Employment is looking to hire Medical Assistants and Medical Administrative Assistants to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.


  • Handle all administrative duties in a timely manner

  • Perform routine clinical tasks to support medical staff

  • Communicate with insurance companies for proper billing procedures

  • Escort patients to exam rooms


  • Previous experience in healthcare administration or other related fields

  • Familiarity with medical billing procedures

  • Strong organizational skills

  • Ability to thrive in a fast-paced environment

At Express Employment Professionals, we have been placing people in great jobs right here in Colorado Springs! Apply today, and we will get you in for an interview. Let Express Employment do the legwork for you! NEVER A FEE TO THE JOB SEEKER!


Company Description

For the past 13 years, we have worked closely with local businesses to understand their workforce needs and to provide the most qualified candidates in commercial, administrative, and professional positions for short and long-term assignments. As a full-service staffing provider, our solutions include, evaluation hire, direct hire, temporary and contract staffing, professional search, and HR services. Plus, we’re an ISO 9001:2008 registered business so our customers know that we are committed to quality service. Our goal is to be a trusted, HR resource for small- and medium-sized businesses in our community.

We are an Equal Opportunity Employer

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Job Description

NSO Administrative Specialist will provide exceptional customer service to clients/patients who arrive at NSO clinics. 

We are looking to hire approximately 6 full-time positions at our Detroit, MI locations.

They demonstrate a strong knowledge of NSO’s programs, services while responding to client/patient’s and clinic staff, processing documentation, responding to facility and equipment needs, and performing additional clerical duties to optimize clinic operations. They must meet or exceed key metrics related to their productivity performance. Successful candidates must possess strong communication skills, time management, and organizational skills.


This position promotes the mission, vision, values and strategic plan of Neighborhood Service Organization and helps to achieve the strategic goals and objectives of the unit in an administrative capacity for specified NSO clinics.

  • Perform related duties as assigned by supervisor

  • Maintain compliance with all company policies and procedures and applicable rules and regulations of grantors.

  • Models the Pillars and guiding principles of NSO at all times.


Driving/Travel Requirements


☐   Will drive NSO Vehicle

☒   Must have access to reliable private transportation


☒   Must maintain valid MI driver’s license/State ID

☒   Must maintain automotive insurance 

☒   Must be able to visit locations while working for NSO

☒   Will be expected to travel on NSO time




Annual Training


☒   CPR and First Aid training are required for this position




☒   Non-Violent Intervention training is required for this position


☒   Additional Trainings will be required




Supervisory Responsibilities:


☒   None




Education, Licensure and Experience Requirements:

 Education: High School Diploma or equivalent

Minimum Required Experience: 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role.

 Additional Requirements

  • Proficiency in MS Office (Word, Excel, PowerPoint & Outlook)

  • Ability to learn additional software

  • Proficiency in general office equipment (PC, printer/fax/copier, telephony system)

  • Proficiency in data entry, filing

  • Experience in a multi-line phone/telephony system 

  • Valid Michigan Driver’s license/access to private transportation.


Job Knowledge and Comprehension

  • Primary Job Role

  • Ability to multitask, manage time, and independently prioritize tasks

  • Focused on providing exceptional customer service; face to face interactions with clients/patient is expected on a regular basis

  • High level of professionalism

  • Demonstrates excellent communication and organization skills. 


Essential Job Duties


  • Primary Job Duty

  • Answer phone calls and process mail and additional requests as needed

  • Greeting clients/patients and other guests arriving to the facility

  • Coordinate and manage check-ins and perform insurance verification

  • Manage co-pay payments and clients/patients account balances

  • Receive packages and process mail

  • Prioritize and deliver messages and incoming requests to clinicians 

  • Manage meetings, room reservations, clinician office reservations, etc.

  • Send appointment letters/ make reminder calls each day

  • Scan/ label and upload documentation to electronic system.

  • Distribute and document date signed copies of treatment plans are provided to clients/patients

  • Process referrals, incident reports, medical records requests, and authorizations. Enter authorizations and follow-up with errors

  • Perform other clerical duties such as filing, photocopying, transcribing and faxing

  • Opening clinic building when assigned               

  • Courier between facilities

  • Resolve facility issues (e.g. broken printers, copiers, etc.)

  • Manage Check request and invoices

  • Perform Petty Cash reconciliation

  • Manage mileage for staff

  • Run and analyze data reports, draft correspondence letters

  • Provides additional training required to existing admin staff 

  • Other duties as assigned.



  • Productivity 

  • Complete Insurance verification 100% of the time

  • Manage Outstanding Client/Patient Account Balances, at end of visit, 100% of the time

  • Complete reminder calls for 100% of the appointments on the Provider’s Schedules

  • Reschedule at least 75% of all no-show appointments

  • Send all mail within 48 hours, 100% of the time



Administrative and Professional Skills


  • Comply with and adhere to department and NSO policies and procedures.  

  • Excellent written and verbal communication skills

  • Professional, courteous and prompt customer service, both in-person and over the phone 

  • Maintains technological skills necessary to perform data entry, manage team calendars/schedules, and create company reports and other documents as required

  • Wiliness/ability to learn new software programs as needed.

  • Multi-tasking and creative thinking/problem solving skills

  • Keeps a safe and clean work area by complying with all NSO procedures, rules, and regulations.

  • Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs

  • Adhere to established quality and performance improvement standards.  

  • Work effectively with others to accomplish goals/resolve problems.  

  • Organize work well and uses time effectively, including time-management techniques.

  • Maintain consistent work attendance.  

  • Does not disrupt operations by being habitually tardy or absent; works as scheduled.

  • Professionally represents NSO and promotes NSO mission and vision statements.  

  • Promote a harmonious work environment.

  • Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.

  • Other duties as assigned



Working Conditions and Necessary Capabilities


  • Works in an office environment and uses a computer, telephone and other office equipment as needed, to perform duties. 

  • The noise level in the work environment is typical of that of a medical clinic with frequent contact with clients/patients.

  • Bends, stoops and reaches in order to file, search for and retrieve records and documents.
     Manual dexterity and regular fine-finger and hand/wrist motions are required for operating a keyboard, writing and filing.

  • May have exposure to cleaning chemicals.

  • May have potential exposure to airborne infectious agents, blood and/or bodily fluids during medical emergencies.

  • Must be able to lift up to 15lbs on occasion.

  • Seeing/vision, talking/speaking and listening/hearing are continuously required.

  • Frequently required to sit & stand during working hours

  • Occasionally required to drive.

  • Occasionally required to travel between work locations.


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