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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 

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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 

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The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel

Competencies

The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence

Passionate

Collegial

Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.

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Part-Time Administrative Assistant: Available Immediately 

We are seeking a detail-oriented, independent, and responsible individual who has a passion for public education. SLED’s Administrative Assistant is responsible for a broad range of tasks, including providing administrative, operational, and program support to the Executive Director and the Board of Directors. Strong writing skills will be critical to the applicant’s success in the position. 

Hours are generally 9 a.m. to 12 a.m., Monday through Thursday; however, these are flexible. Occasional weekends and evenings required. The position is primarily located at our office in downtown San Leandro.   

Interested applicants should email their cover letter and resume to info@sledfund.org with “ADMIN ASSISTANT” in the subject line. 

Essential Functions 


  • Track and document program participation and impact; 

  • Create content and manage social media; 

  • Assist Executive Director with daily administrative duties, including donor relations, data, and calendar management; 

  • Assist with special events, both internal and external, as needed; 

  • Assist in other tasks and projects as required.   

Minimum Qualifications 


  • High School Diploma and some college or equivalent; bilingual in Spanish, Vietnamese, or Cantonese and English a plus;

  • Punctual and highly organized with exceptional attention to detail;

  • Excellent written and verbal communications skills;

  • Ability to interact professionally with coworkers, Board members, and members of the public;

  • Ability to problem-solve, demonstrate sound judgment and maintain strict confidentiality;

  • Ability to work under pressure and willingness to learn new things and take on challenges;

  • Flexible and adaptable style; a team player who can positively impact both strategic and tactical functions;

  • Ability to drive and access to a car.   

Technology Skills 


  • Comfortable with MAC OS, as well as Microsoft Office Suite;

  • Experience with database data entry (Salesforce a plus, will train);

  • Comfortable with internet technology and a willingness to learn new programs (web and MailChimp a plus, will train);

  • Familiarity with Facebook and Twitter at a minimum, experience with other social media platforms a plus;

  • Experienced with Adobe Creative Suite preferred but not required.   

SLED is an equal opportunity/affirmative action employer and actively recruits women, people of color, persons with disabilities, and LGBTQ individuals.  

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*Great opportunity for someone interested in Holistic Health! PT Administrative Assistant/Receptionist needed for a Holistic Health office in the Castro neighborhood.  This is a PT permanent position.

-Days & Hours: 

Monday: 10:30 A.M.- 7:30 P.M.

Wednesday: 11:30 A.M.- 7:30 P.M.

-Job Duties:


  • Providing excellent customer service.

  • Enter and update patient information, scheduling, and taking payments.

  • Manage the daily needs of the office, including ordering supplies, inventory management, & managing mail/deliveries.

  • Keep the office organized and running smoothly in order to promote an effective work environment. Proactively maintain the appearance and tidiness of the office. Light cleaning (i.e. dusting, vacuuming, etc) is part of the job.

-Qualifications:


  • A positive, friendly demeanor- the Administrative Assistant/Receptionist is the first point of contact for our customers. 

  •  2+years of Customer Service Experience.

  • Basic proficiency in social media platforms and graphic design are a plus.

  • Excellent written and oral communication skills.

  • High level of attention to detail.

  • Strong organizational and time management skills.

  • Interest in Holistic Health.

-Mental/Physical Requirements:


  • The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly.

  • Vision must be sufficient to read a computer screen.

  • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.

  • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.

  • Position involves sitting most of the time, but may involve walking or standing for brief periods of time.

  • May be required to lift up to 20 lbs.

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PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions.

We currently have an opening for an Administrative Assistant/ Bookkeeping Specialist who will work closely with the Office Manager to provide bookkeeping and administrative support. This person will also provide marketing support to our Marketing Director as needed. The ideal candidate must have initiative, thrive in a highly autonomous work environment, and have the ability to juggle a wide range of bookkeeping (70%) and administrative tasks (30%).

Responsibilities Include:


  • Accounts Receivable, Accounts Payable, Collections, travel expense tracking | Reimbursements and credit card reconciliations.

  • Track all professional state and international license renewals and professional development hours (PHD) for CEO. Process applications and/or updates when needed.

  • Help plan and organize events, parties, annual retreat, including food selection | orders, and reserving venues, site inspections, etc.

  • Provide back-up support for Front Desk as needed.

  • Assist in maintaining and organizing marketing and proposal materials; work with CEO and Marketing Director to prepare and respond to RFQ’s; develop tailored resumes and proposal responses, including government forms and specialized documents.

  • Protects organization's value by keeping information confidential.

Knowledge, Skills and Abilities:


  • 3-5 years of experience supporting Executive-Level Management in a corporate environment; AEC industry preferred.

  • Strong knowledge of QuickBooks required

  • Experience with QuickBase preferred.

  • Experience with MS Office programs.

  • Ability to work independently with minimal guidance.

  • Excellent verbal and written communication skills.

  • Highly organized and process oriented

  • Strong problem solving, prioritizing, organizational and time management skills.

  • Experience with Adobe Suite (Photoshop, InDesign, & Illustrator) is preferred.

  • Bachelor's Degree is preferred.

  • Excellent interpersonal skills and customer service skills.

Benefits:


  • We invest in our employees and are willing to support you in assisting with future/ additional education.

  • Sick leave will be accrued at the rate set by The City of San Francisco.

  • You will have the opportunity to purchase “commuter checks” which allow you to purchase all your commute needs (BART, AC Transit, etc.) with pre-tax dollars, thereby saving you money by reducing your taxable income.

  • After 90 days of employment, you’ll also be eligible to use the Company condominium at the Resort at Squaw Creek.

Please visit our website and social media pages to learn more about our markets, clients, and culture.

Please submit a cover letter, resume, and wage expectations.About PARADIGM Structural Engineers, Inc.

PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions. We currently have a team of 24 people and the average length of time our employees have worked for PARADIGM is 6 years. For fun, we do team off-sites, in-house team/ building parties, charity events, and sports.

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Position Summary: The primary responsibilities of the Events Coordinator and Administrative Assistant are to plan and lead SJND’s fundraising, alumni, and other campus events as needed, and to provide administrative assistance support for ongoing projects in the Advancement Department. This position requires an individual with a thoughtful, professional and responsible demeanor, who can thrive in an ever-changing environment. The role requires someone who is a self-starter, who is flexible and who is comfortable multi-tasking. The role requires someone who is effective managing teams of volunteers as well as working collaboratively with various school departments. 

Administrative Duties:


  • Provide administrative assistance and project support to the Advancement department.

  • Assist the Development Associate with data entry projects.

  • Manage the Advancement department’s student and summer interns as well as other office volunteers.

  • Lead the coordination and production of department mailings. 

  • Support the Assistant Principal of Institutional Advancement with clerical tasks related to administration of the school’s endowment fund.

  • Take minutes at Advancement and school committee meetings as needed.

  • Organize and maintain Advancement department records, office files, office supplies and other materials as necessary.

  • Organize Advancement Department events supplies and archival storage spaces.

Event Planning:


  • Partner with Assistant Principal and volunteer steering committees to develop and implement fundraising goals and secure sponsorships and donations for the school’s two largest annual fundraising events.

  • Bring creative ideas and strategies to help achieve fundraising and community building goals. 

  • Works with Advancement staff and other schoolwide staff in the planning of alumni, donor and other events as needed.

  • Works with marketing staff in the production of event invitations, digital and print.

  • Manages event registration and the auction software.

  • Organizes event meetings – volunteer recruitment, kick-off, training, logistics.

  • Recruit, train and manage volunteers and volunteer committees to ensure successful implementation of events including delivery of sponsor benefits, food service, entertainment and speakers, and staging.

  • Secures all school site resources, catering, rentals, licensing and staffing needed for successful events. 

Skills and Qualifications: 


  • Bachelor’s degree or higher required

  • Motivated by mission, enjoys implementing fundraising and sponsorship strategies for events, and meeting and exceeding revenue goals to drive support for mission 

  • Demonstrated ability to be creative, flexible and well-organized 

  • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

  • Successful experience working with volunteers desired 

  • Detail oriented and highly organized, while maintaining perspective and understanding the big picture 

  • Excellent communication and interpersonal skills 

  • Proficiency in Microsoft Office applications, additional competence in Adobe design programs desired 

  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel 

  • May be required to lift and/or move up to 25 pounds

  • Position requires the flexibility to work evening and weekend hours 

This is a full-time position. Salary is competitive and commensurate with experience. The benefits package is excellent and includes professional development opportunities.

To Apply:

Please submit a resume and cover letter. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community.

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Administrative Support to Research Department (65%) 

Conduct internet research to identify potential candidates; Provide technical support on the use of our database to staff;  Build 45-60 new contact records per day for project source lists;  Manage the company’s general email account and route correspondence and relevant information to staff;  Perform database clean up and technical operations as needed; Assemble client documents for meetings and candidate interviews with 100% accuracy; Package and mail documents to clients and candidates meeting short deadlines; Proofread documents and materials; Miscellaneous clerical and office duties.    

Scheduling Support (35%) 

Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality. Coordinate interview schedules for board members and candidates. Book travel and provide detailed interview schedules to all parties ensuring 100% accuracy. Additional administrative duties includes answering phones, picking up mail and maintaining office and printing supplies. 


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Excellent internet research, writing, editing skills;

  • Confident communicating over the phone;

  • Strong experience in database quality assurance;

  • Excellent project planning and time management skills;

  • Ability to juggle various tasks and work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.  

 


  • Emotionally mature and self-reliant--someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.      

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We are a boutique CPA firm in Alameda, CA.  Job duties include:

-Answering phone, greeting clients, should have good communication skill through phone and emails. 

-Tax return packaging, mailing.

-Filing, organizing office

-assist in inputting tax return information in tax software (will train) during tax season (February through April).

-Fluent in Microsoft Word, Excel. 

-Must be detail-oriented, eager to learn.

-Possible light bookkeeping.

 

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 ADMINISTRATIVE ASSISTANTPart-Time Volunteer for Tibetan Aid ProjectA 501(c)3 non-profit located in the Berkeley Hills next to UCBIdeal Volunteer Days/Hours: 2 days per week; 4-8 hours per day (open for discussion)Responsibilities Include:


  • Creating and Revising Reports (Excel and Word)

  • General office duties and management

  • Website research

  • Bank deposits and donor appreciation letters

  • Organizing and maintaining hard and digital files

  • Office support to directors

Required Skills and Attributes:


  • Proficient in Word and Excel

  • Strong organizational skills

  • Ability to multi-task

  • Good time management

  • Positive work ethic

  • Strong interpersonal skills

Specialized Skills and Experience a Plus, such as:


  • Writing and editing

  • Marketing and Sales

  • Event planning

  • Outreach to donors and event vendors

  • Proficient in InDesign + photoshop

  • Proficient in Joomla and/or WordPress

 We’d appreciate your time and expertise to help us create and plan our 2020 events.Sail & Tribute, a Tibetan Aid Project 50th Anniversary Fund Raising Event, with Michelin star chefs and live auction. Capacity 50 guests. Tickets are $1000 per person.

November 20th Our 20th Annual Benefit Gala, Taste & Tribute, at the Four Seasons, San Francisco featuring 25 celebrity Bay Area chefs and restaurants serving four courses tableside for 220 guests. Live and Silent Auctions. Tickets are $350 per person.Date TBD Tibetan Aid Project Donor Appreciation Garden Party at our offices at the Nyingma Institute in the Berkeley Hills 

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AGENCY: Homeless Children’s Network-Ma’at Program

JOB TITLE: Office Manager/Administrative Assistant

Homeless Children's Network is a community-based organization providing mental health and family support services to children and families who are homeless and formerly homeless. The Ma’at Program provides community-based trauma-informed behavioral health services to Black/African American families in San Francisco. The program is unique in its Afri-centric approach in service provisions and infrastructure.

Office Manager/ Administrative Assistant Primary Role:

This position works the reception desk and is often our initial contact for clients and visitors, and must have a cheerful, positive, welcoming attitude and demeanor. S/he must also demonstrate the ability to hold confidentiality, respect boundaries, assist children and families coming to the clinic for sensitive services, and demonstrate clear verbal and written communication skills.

JOB DUTIES

· Answers the door: receives packages and greets visitors and clients

· Answers the phone: directs callers to proper person

· Ordering and Stocking: orders & stocks program and office supplies, stocks refrigerator and snacks for clients. Stocks restrooms supplies and makes sure supplies remain available.

· Ordering and setting up food for various meetings

· Data Entry

· Make copies for staff

· Manages equipment repair questions

· Tracks vacation calendar

· Shreds confidential materials; interfaces with shredding service

· Send notices for meetings and other functions

· Makes simple purchases for organization

· Simple Cleaning support: regularly checks and tidies up the kitchen and lobby areas on both floors, waters plants, replaces toilet paper and paper towel rolls in all restrooms, generally makes sure office on both floor appears clean for all visitors. Monitors janitorial service visits.

· Replenish forms and creates charts: keeps all regularly needed forms replenished and creates blank charts for clinicians.

· Tracks birthdays and plans staff celebrations

Skills and Qualifications: Microsoft Office Skills, Organization Skills, People Skills, Strong and Positive Communication Skills, Managing Multiple Daily Tasks, and be a Kind, Funny and Caring Person!

To Apply: Submit a cover letter, resume and three references.

Job Type: Full-time

Salary: $50,000 plus benefits

Job Type: Full-time

Salary: $50,000.00 /year

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Vision insurance

Typical start time:

9AM

Typical end time:

6PM

Setting:

Other

Ergonomic Workspace:

No

Administrative Duties:

Scheduling

Running errands

Stocking supplies

Sorting and sending mail

Answering and routing phone calls

Greeting visitors

This Company Describes Its Culture as:

Detail-oriented -- quality and precision-focused

People-oriented -- supportive and fairness-focused

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Job Description


Full-time Administrative Assistant positions available, (1) at waterfront restaurant and (1) at high-end Marina in Monmouth County.


Must be able to multi-task in a fast paced environment and have knowledge of Microsoft Office.



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Job Description


 Job Description  


The ideal candidate will be responsible for providing administrative and confidential assistance to staff that support the office of the Chief Operations Officer (COO).   Specifically this positon will act as a liaison between the managers, staff, Management Associates and front office staff to confirm that the day-to-day operations of work run smoothly.  This position will also provide back up to other Front Office (K, A) Managements Associates when staffing shortages occur or when assistance is needed for special projects. 


 


The COO’s office provides internal management oversight and leadership to the CEO to carry out the agency mission in accordance with statutory and contractual obligation, and achieve the agency’s strategic business objectives.


Mandatory Qualifications



  • High school diploma or equivalent is required.

  • 6 years of demonstrated administrative/clerical experience is required.

  • 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook (Microsoft Office 2010 proficiency required).

  • Intermediate to advanced skills/experience with SharePoint sufficient to:

  • Support, manage, edit and maintain site.


Desired Qualifications


  • Associates Degree in Secretarial Science, Administrative Management or related field is preferred.

 


Company Description

Salient CRGT is a leading provider of health, data analytics, cloud, agile software development, mobility, cyber security, and infrastructure solutions. Headquartered in Fairfax, VA, Salient CRGT has 22 offices, plus personnel in more than 270 locations across the United States and overseas.
Our 2,400 employees support these core capabilities with full lifecycle IT services and training, helping our customers meet critical goals for pivotal missions. We are purpose-built for IT transformation supporting federal civilian, defense, homeland, and intelligence agencies, as well as Fortune 1000 companies.

Salient CRGT offers excellent benefits, including 15 days PTO, 10 holidays, and tuition reimbursement. Medical, Dental, Vision, and Short and Long-Term disability are also offered.


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Job Description


 We have a Contract role with Administrative Assistant II (Safety Administrative Assistant) our client Waterloo IA. Please let me know if you or any of your friends would be interested in this position.


 


The details of the position :


Administrative Assistant II (Safety Administrative Assistant)- JDJP00021792-Waterloo IA


Work Location:                Waterloo, Iowa


Project Duration:              8 + Months Contract


Pay Rate:                           $16.61/Hr


 


Description:


Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitates work flow through a manager's office. Develops reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work.


 


Duties:


 


·         Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.


·         Maintains and updates established web sites with the assistance of basic web publishing software applications.


·         May maintain databases, systems applications or files to ensure accurate and current information is available for use by others.


·         Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).


·         Gathers and summarizes data from various sources in order to complete reports and special projects.


·         Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.


·         Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.


·         Researches, resolves and responds to inquiries/concerns from internal and/or external customers.


·         Escalates complex issues for resolution as appropriate. Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.


·         May perform analysis of data and resolve discrepancies following prescribed procedures.


·         May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisor's signature.


           


Specific Position Requirements:


           


·         See attachment for job duties/requirements.


·         Business casual dress code.


·         Position has possibility of driving John Deere owned Gator on shop floor after completing safety training.


·         May also drive personal vehicle to other Waterloo facilities for meetings.


 


If you are interested in this opportunity, please email your resume at jobs@generistek.com and include posting in 20-00108 your application. Also, you can call us at # 630 576 1927 to discuss this position in detail.

About Generis Tek:
Generis Tek is a boutique IT/Professional staffing based in Chicagoland. We offer both Contingent Labor & Permanent placement services to several Fortune 500 clients Nationwide.
Our philosophy is based on delivering long-term value and build lasting relationships with our clients, consultants and employees. Our fundamental success lies in understanding our clients’ specific needs and working very closely with our consultants to create a right fit for both sides. We aspire to be our client’s most trusted business partner.
 
 
 
 
 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Company Description

At Generís Tek we are constantly evolving to help talented professionals map their careers. We provide a competitive, fast-paced environment that promotes open communication to form a long term relationship built on mutual understanding, respect and trust. We at Generís Tek very highly value our relationship with our consultants. What sets us apart is the high level of service we provide to our clients after each employee is placed. Our dedicated professionals help you in reaching your career objective. Let’s connect and realize your goal.


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Job Description


Please read this entire job posting. We will not consider your application if you do not follow instructions.


This position is for a person to become a team member at a growing law firm. The position requires a reliable, professional, high energy “people” person who will learn all aspects of our growing firm. You will learn all aspects of Estate Planning, Social Security and Veterans disability claims, as well as basic office management and human resource skills.


You must have a warm personality, like to talk with people on the phone, be reliable and looking for long-term employment. You must be a self-starter who is able to work with minimal supervision while paying close attention to detail. You MUST be able to type and talk at the same time. Office experience is necessary, but legal experience is not required. Experience with computers, email, scanners, telephones and public interaction is required. PLEASE WRITE A COVER LETTER and in your cover letter talk about your office experience and why you would be a perfect candidate for this position. Forward your resume and cover letter to:


P.O. Box 17713
Portland, ME 04106


 


Benefit Package
Competitive salary depending on experience.



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Job Description


Office Assistant:


We are looking for efficient, dedicated loyal individuals to join our team:
Candidate should be professional with strong data entry, excellent written and verbal communication skills English and Spanish, have great organizational, analytical and learning skills; detail oriented, be able to prioritize and work with minimum supervision, multi-task, and a team player. Committed to delivering excellent customer service experience.
The requirements of this role include:
Knowledge of construction terminology. Estimating together with Project Manager.
Sales experience is a plus.
Must have reliable transportation.
Timely attendance.
Monday- Friday 7:00 am to 4:00 pm
Ability to read Blue Prints/Product Specification is a plus.
Able to work overtime / weekends as necessary.


We are also seeking to fill a Sales Rep position:


Ability to read and understand blue prints both paper format and digital.
Ability to do computer takeoffs using computer-based format.
Understand Microsoft Excel.
Ability to communicate with contractors and clients and have good negotiating skills.
Ability to compare multiple bids and review for complete scopes of work
Strong time management and people skills required.
Meticulous eye for detail.
Good phone skills and General Office Duties.
Self-motivated with the ability to manage priorities and be a team player.
Qualified candidates will be promptly contacted and scheduled for an interview.
Pay rate based on qualifier skills.



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Job Description


Office Assistant Duties and Responsibilities


- Welcome and host external visitors (make sure beverages and snacks are offered to visitors)


-Keeping files


-Data entry


-Answering phone calls


-Keeping office furniture and equipment registry updated


-Keep accounts payable updated


-Answer incoming calls and assume other receptionist duties when needed


-Assist the Administrative Department


Office Assistant Skills and Qualifications


-Customer Service


-Knowledge of MS Word and MS Excel


-Excellent Verbal and Written Communication Skills


-High School Diploma or GED


-English as the First Language


-Fluency in Spanish prefer


-Candidate living nearby Spring area is a plus


 


Company Description

METAX USA is seeking an Office Assistant to handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a multicultural team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, an efficient problem solver and organized. Assuring
a steady completion of workload in a timely manner is paramount to success in this position


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Job Description


 


The Position: Customer Service/Office Assistant


Our company is actively looking for a highly motivated individual to fulfill our customer service/office assistant position. The customer service/office assistant will perform basic duties for our company (please see below for responsibilities). Experience is not required but preferred. Our company will provide training. The individual just needs to be motivated and open-minded to learn. We are flexible with scheduling. Our store hours are from 11 am to 7 pm.


Main Responsibilities (but not limited to):


-Phone calls (answering phone calls and calling customers in regards to their inquiries and orders)


-Emails (Respond to emails, messages and questions from customers and vendors)


-Data entry (input data accurately into our data system)


-Returns/exchanges (process returns and exchanges for our customers)


Requirements:


-Basic computer skills


-Great communication and customer service skills


-Attention to detail & highly self-motivated


Hours per week: 20 to 30


Compensation: $11 - $12 / hr


At our company, our management team believes in self-motivation and self-sufficiency. Our company will provide training as along as the applicant is willing to learn!



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Job Description


I am currently in the process of developing a few internet based businesses. My goal is to have these "Start-ups" fully functional and profitable within a year to 18 months.


I currently own and operate a construction business that has been in my family since 1944. This existing construction business and its assets will be liquidated within the aforementioned time frame and those resources used to facilitate the development of new business ventures.


During this time, we will continue some "light" construction work in order to tie up loose ends and support the development of these new businesses. I have already begun development of an Online “Store” that will be used to liquidate over 100 years of accumulated possessions. This process will be used to build "status" as a "seller" on multiple E-commerce platforms in order to facilitate the transition and development of multiple high-volume internet-based businesses.


I am currently working to develop a book/how to manual and am interested in creating a blog and/or informational website. To that end I am in need of an assistant interested in helping author, edit and produce these products as well as managing my existing office.


I am looking for a highly motivated individual that is detail oriented, enjoys research, can communicate well and is willing to learn and teach. This individual needs to be proficient in the use of Microsoft Excel and Word, have strong grammatical skills, and be willing to do whatever is needed to run this office.


Tasks will range from cleaning to light bookkeeping, from customer service to shipping and retail management, marketing, photography and video production. We will be building businesses from the ground up and for the right person this opportunity could possibly turn into a partnership in the very near future.


 


We are seeking an Office Assistant Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


 


Company Description

I currently own and operate a construction business that has been in my family since 1944. This existing construction business and its assets will be liquidated within the aforementioned time frame and those resources used to facilitate the development of new business ventures.


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Job Description


We are a fast moving company and need someone who can adapt quickly to a changing role with changing responsibilities.


Job Brief


A ASF Clean Team is currently looking for an Experienced Level Office Assistant to assist with our team and to support our executives with our growing company. The position will be full time and will be from Monday - Friday 9:00 am to 6:00 pm. The top priority of this role will be to ensure rapid support for our sales team and internal staff. This position is best fit for someone who is detailed oriented, punctual and who can manage their time well.


Responsibilities



  • Process calls and leads

  • Schedule and confirm clients/jobs on the calendar

  • Process, create, and send quotes in Jobber

  • Manage/label email inbox

  • Keep client information updated

  • Up-sell other services

  • Answer client questions and resolve complaints

  • Other duties, as assigned by supervisor


Requirements



  • Great phone skills

  • Customer Service experience 2+ Years

  • Marketing experience

  • Adaptable to changes in the workplace

  • Flexible with their time

  • Good interpersonal skills

  • Ability to multitask

  • Organizational skills

  • Communication skills

  • Fast Learner


Company Description

ASF Clean Team, is a family owned and operated small business serving Northern California.

Our Mission

Be the best. Provide superior cleaning services for homes and businesses in our region.
Develop long-term, mutually beneficial relationships with our clients.
Provide opportunities for our team members to grow, both personally and professionally.
Be good neighbors. Serve our community.

Our Commitments

Safety: Licensed, Bonded, and Insured. Our equipment is state of the art, and meticulously maintained. Our safety training, protocols, and practices exceed government and industry standards.
Respect: When you invite us into your home or business, we will treat you, your family, and your property with care and courtesy. Always.
Quality: Pride in our work. Taking that extra step to make sure our clients are satisfied.


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Job Description

Searching for an executive assistant for Law Firm. Must be able to muti-task, work well under pressure, professional, polished, and able to handle any task presented to them.

8:30am-5pm Monday through Friday
Email salary requirement.


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Job Description


 


Minimum Qualifications


High School Diploma. Five years of relevant experience. Working knowledge of Microsoft Office.


 


Preferred Qualifications


Bachelor’s degree preferred.


 


Position Description


Provide administrative and logistical support to program staff. Perform general office duties. Maintain correspondence and files. Initiate requisitions and secure Director’s approval. Coordinate data entry into Blumen database for initial application, routine updates, and annual updates for performance reports. Assists key personnel in carrying out project activities. This position requires complex computer skills with technical knowledge of database and a variety of computer software packages. Ability to work both independently and as part of a unit. Other duties as assigned.


 


Employment Requirements


· Must provide proof of eligibility to work in the United States


· Travel required; position supports Academic Coordinators who are primarily in target schools


· Appropriate attire for meetings/presentations is required


· Must be able to lift 25 lbs.


· Satisfactory background and criminal records check


 


Application Instructions


For consideration of this position, qualified candidates should RESPOND TO THIS ANNOUNCEMENT IN ZIP RECRUITER and then forward the following documents to: The Renaissance Education Group, Inc., Attn: Internal Operations, via fax to (866) 770-4766 (as one packet).


· Cover Letter and Resume


· Copy of Academic Transcript(s) and/or Highest Degree(s) Earned


· Copy of Teaching or Other Certification(s) (if applicable)


· Employment Application (available at: http://www.renaissance-ed.net/jobs/TREG-Employment-Application.pdf)


 


You may also submit the documents above via mail to:


The Renaissance Education Group, Inc.


ATTN: Internal Operations


4841-E Industry Lane


Durham, NC 27713


 


Packets must be received no later than January 7, 2020. Successful applicants will be notified by January 10, 2020 of application status. All applicants must be available on January 16-17, 2020 and January 31, 2020 for interviews. Interviews will be held in Durham, NC. If you have any questions, please contact the agency directly.


 



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Job Description


Our companies operate two businesses. One side of the business entails offering World Class Professional Development Training services to other businesses, government agencies, and individuals. The other side of business entails operating a legal document preparation service. We are currently seeking to hire an executive assistant/office manager to join our team!


This is a newly created position for a well established company. The job entails providing executive assistance to company president and participating in managing the office. In addition, the position entails offering our training services to prospective clients including businesses, government agencies and individuals. The job duties including but are not limited to the following.


Responsibilities:


Under the general direction of the CEO, the selected individual will be helping with:


- managing newly created office


- handling calls on behalf of president


- interviewing job applicants as necessary


- review documents


- order supplies for office and branch offices


- send out correspondence


- work at branches to provide support if/when needed


- review daily and monthly reports and provide executive summary as necessary


- provide other support and executive assistance to company president as necessary


- participating in sales and marketing of company services and programs


- building and forming new partnerships with potential clients


- developing and execute innovative sales strategies


- making presentations to clients as necessary


Qualifications:


This ideal candidates would be an energetic person with excellent people and communication skills, with interest in networking and building rapport with clients. Desired qualifications include:


- previous experience in sales, customer service, or related field


- ability to build rapport with clients


- trustworthy and reliable


- excellent people skills


- strong communication skills


- college degree in paralegal studies, law, business or other related field is desirable


- background as a paralegal, sales, management, supervision is highly desirable


- multitasking, efficient, highly trainable and able to train others,


- superior people skills and ability to deal with people in a very professional and tactful manner,


- experience in sales and management is desirable


- proficient computer skills are desirable


- dedication, high ethical values, high quality and hard work are required


- superior attendance record


- self initiative and ability to work independently with little supervision


This is a salaried (plus incentive) full time position that offers medical, dental, vision, and 401K benefits


Company Description

We are a company that offers Professional Development Training services to other businesses and individuals.


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Job Description


We are seeking a Legal Assistant / Administrative Assistant / Paralegal to become a part of our team! You will provide overall support to attorneys' business needs.


Responsibilities:



  • Conduct research to support legal proceedings

  • Assist with the drafting and reviewing of legal documents

  • Investigate facts to help in the negotiation of legal disputes

  • Monitor and ensure compliance with state and federal regulations

  • Record and store client information


Qualifications:



  • Previous experience as a paralegal or other legal field

  • Must be able to type 75 WPM

  • Familiarity with legal research

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Deadline and detail-oriented



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Job Description


We are seeking a Billing Assistant / Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Job Summary:
Compiles, manages, and executes attorney billing. May also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters.


Essential Job Functions:
    Compiles and bills attorney hours to clients every month.
    Reviews and edits pre-bills in response to attorney, Office Manager and secretary requests.
    Apply retainer funds as directed by attorney.
    Process write-offs following Firm policy.
    Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
    Ability to handle a high volume of bills per month.
    Ability to effectively interact and communicate with attorneys, Office Manager, secretaries, and clients.
    Review and verify accuracy of billing and supporting documentation as required.
    Research and respond to inquiries regarding billing issues and problems.
    Create new billing formats and spreadsheets as needed.
    Create billing schedules and various other billing analyses as required.
    Creates and prints final client billing.
    Is familiar with and applies Firm billing policies.
    Utilizes computerized accounting and payables software programs (PCLaw, Quickbooks, Excel, Word) to perform duties and responsibilities.
    Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
    Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals   as needed.
    May assist in preparing documentation and responses for legal inquiries litigation and court appearances.
    Ensures strict confidentiality at all times.
    Assists with special projects as needed.


Education, Experience and Skills:
    College level accounting classes or Accounting Degree
    4-6 or more years hands-on billing experience in a law firm
    PCLaw, Quickbooks, Excel (or equivalent accounting software) experience
    Demonstrated proficiency with MS Office
    Ability to multi-task and prioritize
    Ability to organize work flow and use time efficiently
    Ability to show strong attention to detail
    Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands
    Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
    Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings



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Job Description


 


MEDICAL ASSISTANTS: Part –time and Full time positions available.  Busy Interventional Spine Office located in Dublin in need of motivated Medical Assistants, new graduates welcome to apply. We offer competitive wages, starting wage above the national average,  with a great benefit package including paid time off,  health and dental insurance, matching 401k, no weekends or holidays.


Job Responsibilities include:  Assists practitioners with patient assessment, examinations and treatment. • Documents patient care observations and activities according to professional standards and procedures • Work directly with the physician one on one in our procedure room setting up sterile trays and prepping the patient for the procedure., help pre-op and post op patients  for various procedures and assists physicians with procedures as needed.


 Requirements/Qualifications • Graduate of a medical assistant program or currently enrolled,  completion of academic programs in advanced medical skills such as EMT, EMT-P, LPN, or a Military Medical Corpsman training course. Self- Motivated, independent, organized, able to prioritize work • Exceptional customer service skills. Must be able to work as a member of a team Discovering opportunities, support and excellence – all while making a real difference in patients’ lives Find a new beginning and advance your career with us!



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Job Description


We are seeking a Billing Assistant / Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Job Summary:
Compiles, manages, and executes attorney billing. May also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters.


Essential Job Functions:
 Compiles and bills attorney hours to clients every month.
 Reviews and edits pre-bills in response to attorney, Office Manager and secretary requests.
 Apply retainer funds as directed by attorney.
 Process write-offs following Firm policy.
 Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
 Ability to handle a high volume of bills per month.
 Ability to effectively interact and communicate with attorneys, Office Manager, secretaries, and clients.
 Review and verify accuracy of billing and supporting documentation as required.
 Research and respond to inquiries regarding billing issues and problems.
 Create new billing formats and spreadsheets as needed.
 Create billing schedules and various other billing analyses as required.
 Creates and prints final client billing.
 Is familiar with and applies Firm billing policies.
 Utilizes computerized accounting and payables software programs (PCLaw, Quickbooks, Excel, Word) to perform duties and responsibilities.
 Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
 Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
 May assist in preparing documentation and responses for legal inquiries litigation and court appearances.
 Ensures strict confidentiality at all times.
 Assists with special projects as needed.


Education, Experience and Skills:
 College level accounting classes or Accounting Degree
 4-6 or more years hands-on billing experience in a law firm
 PCLaw, Quickbooks, Excel (or equivalent accounting software) experience
 Demonstrated proficiency with MS Office
 Ability to multi-task and prioritize
 Ability to organize work flow and use time efficiently
 Ability to show strong attention to detail
 Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands
 Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
 Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings



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Job Description


***This job is located in Hayden, CO***


I am currently in the process of developing a few internet based businesses. My goal is to have these "Start-ups" fully functional and profitable within a year to 18 months.


I currently own and operate a construction business that has been in my family since 1944. This existing construction business and its assets will be liquidated within the aforementioned time frame and those resources used to facilitate the development of new business ventures.


During this time, we will continue some "light" construction work in order to tie up loose ends and support the development of these new businesses. I have already begun development of an Online “Store” that will be used to liquidate over 100 years of accumulated possessions. This process will be used to build "status" as a "seller" on multiple E-commerce platforms in order to facilitate the transition and development of multiple high-volume internet-based businesses.


I am currently working to develop a book/how to manual and am interested in creating a blog and/or informational website. To that end I am in need of an assistant interested in helping author, edit and produce these products as well as managing my existing office.


I am looking for a highly motivated individual that is detail oriented, enjoys research, can communicate well and is willing to learn and teach. This individual needs to be proficient in the use of Microsoft Excel and Word, have strong grammatical skills, and be willing to do whatever is needed to run this office.


Tasks will range from cleaning to light bookkeeping, from customer service to shipping and retail management, marketing, photography and video production. We will be building businesses from the ground up and for the right person this opportunity could possibly turn into a partnership in the very near future.


 


We are seeking an Office Assistant Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


 


Company Description

I currently own and operate a construction business that has been in my family since 1944. This existing construction business and its assets will be liquidated within the aforementioned time frame and those resources used to facilitate the development of new business ventures.


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Job Description


 


Job Title : 14 HPW Max Administrative Assistant II for Staff


Location : Cambridge, MA


Duration : 3 Months


 


Job Description:


 


Comment:


14 hours per week in the office and at events. Schedule: Mondays 9:30am-4pm (with a one-hour lunch break), Wednesdays 9:30am-4pm (with a one-hour lunch break), and Fridays 7-10pm.


 


Up to 14 hours per week, organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.


 


Business Title: Administrative Coordinator


 


Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.

· Host regular events for Client's School students on Friday evenings and occasionally on other evenings
· Prepare pre-event logistics including check-in lists, name tags, and other supplies for SAO-hosted events;
· Report post-event statistics and summary with event photos for use by the SAO;
· Prepare and mail materials for Global Ambassador Program worldwide events;
· Other administrative and event responsibilities as assigned.


Company Description

Della Infotech Inc is in staffing business for five years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.


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Job Description


For a leading company in the design trade needed a smart, energetic and POSITIVE Administrator , Administrative assistant .( depending on the qualification ) with previous experience ! This position is the "Heart" of the company and as so high communication skills and likable personality is essential .


We are looking for a long term employment only ..


Job Description :


- Run designers and installers schedule


- Answer calls and provide customer service to customers


- Receive all deliveries , organize and prepare the schedule for installations.


- Prepare weekly, monthly reports


Skills needed :


- Microsoft office , some salesforce experience


- "Getting things done" mentality


- Organized and multitasker


- Professional attitude and Positive thinker.


- Problem solver


-Superior communication skills


Benefits : Medical insurance and PTO


After receiving your resume and initial screening we will email you a link for an assessment to help us determine your qualification . Please be advised that we will not be interviewing a candidate that did not complete the assessment


Goodluck !


Job Type: Full-time


Salary: $15.00 to $18.00 /hour


Company Description

Seeking excellence and nothing less.


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Job Description


Visit us on the web: thesman.com


Are you looking for a FUN way to make a difference and earn money doing it? If so, our Active 55+ Community is looking for you! Thesman Communities is seeking a Assistant Activities Director/Front Office Assistant. Must be creative, resourceful and love to work with people. The fun, Active 55+ residents in our resorts enjoy a full calendar of year-round events in a world-class setting. We are looking for people with experience in event planning and follow-through; however, we will consider training someone with the right qualifications!


Hourly up to $15/hr depending on experience. Full-Time Benefits: Medical, Dental, Vacation, 401K.


Must know your way around basic computer programs: Word, Publisher, Excel, Photoshop. Must have a FLEXIBLE SCHEDULE.


Responsibilities include:



  • Works in the front office selling Activity Tickets, balancing the receivables and assists with flyers and creating tickets

  • Assist the busy front office with admin duties

  • Enthusiastically assists in community activities and events (Possibly On WEEKENDS)


• Maintain schedule for appropriate amount of staff and volunteers
• Assess and report attendance levels and facilitate changes when necessary
• Assist in office: including, typing, filing and phones

Qualifications:
• Full-time schedule will very possibly include Weekends
• Outstanding personality with enthusiasm to motivate diverse personalities and talents
• Computer Proficiency (Word, Excel, Power Point, Photoshop)


If this is a good fit for your experience and career planning, send your resume today!


 


Company Description

Thesman Communities is a family-owned property management company offering affordable resort living since 1980.


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Job Description


Fair Freight Logistics is seeking an Administrative Assistant/Office Administrator to join our team! You will perform clerical/ administrative and accounting functions in order to drive company success. There is opportunity for growth within the company.


Responsibilities include but not limited to:



  • Accounts payable/ receivable

  • Payroll

  • Monthly Reconciliation

  • Maintain records/ data entry

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Experience with accounts payable/ receivable/ billing required

  • Minimum of 3+ years experience as administrative assistant/ office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

Fair Freight Logistics is a 3rd party logistics provider. Limitless opportunity for growth and potential as the company continues to grow.


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