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Saint Joseph Notre Dame High School is a co-educational, Catholic parish high school located in the heart of residential Alameda, just minutes from downtown Oakland. SJND offers academic excellence and moral development to its diverse and talented 450 students. The 65 staff members are dedicated to the development of confident, open-minded, generous leaders who are ready to live joyful lives of faith, scholarship and service. The school educates future leaders in a supportive and challenging environment.

Looking for an individual with good accounting knowledge, as well as practical business office skills including managing general ledger accounts, liaison with other departments and their external vendor reports, outreach and customer service to customers and vendors.

This position works in a private Catholic high school in the Finance Business Office with one other teammate and reports to the Director of Finance.


  • Strong knowledge of Generally Accepted Accounting Principles (GAAP), preferably with an Accounting degree

  • Technically proficient in Microsoft Word, Excel, PDF’s, Google /Gmail environment

  • Proficient in Financial Accounting Systems, Blackbaud FENXT a plus

  • Practical work in non-profit finance area or related finance work a plus

  • Excellent communication skills

  • Ability to multitask and prioritize

  • Excellent organizational skills


  • One of two Business Office Team members who work closely together to manage all day to day operations of the Finance Business Office. Along with the Director of Finance, the team works together to close the monthly books for the school and share the results with department heads. Below are current areas of focus, but there opportunities for growth to cross-train and learn additional areas.

  • Cash Accounting:

    • Makes bank deposits live or virtually.

    • Enters all deposits and payment detail into the Blackbaud Financial Edge Treasury model ensuring proper backup and General Ledger accounts assigned for both Operating and Advancement funds.

    • Reconciles the Operating and Advancement Bank Accounts against the bank's statement on a monthly basis.

    • Monitors and reconciles petty cash.

  • Advancement Accounting:

    • Works closely with the Advancement Department Development Associate (ADDA) and reconciles Advancement database to General Ledger accounts, including various software inputs (Vantiv, Square, Stripe, Benevity, Greater Giving).

    • Records all pledges raised by the Advancement Department.

    • Works with ADDA to complete implementation of Blackbaud RENXT and integrate with FENXT.

  • Investments:

    • Inputs the quarterly Endowment activity per Diocesan Wells Fargo statements into a rolling Endowment Investment spreadsheet, ensuring Investment and Gain/Loss and Dividend/Interest Income accounts are accurate. 

  • General Ledger:

    • Prepares balance sheet reconciliations on various accounts including, but not limited to Cash, Prepaid expenses (including monthly amortization), Miscellaneous Liabilities.

    • Books manual General Ledger and Cash Receipt journal entries for review and approval by Director of Finance. Reviews and posts Director of Finance prepared journal entries. 

    • Annually prepares various year-end audit schedules including but not limited to Contribution Revenue and Pledges, Investments, Prepaids, Cash, various liabilities ensuring detail has support and ties to the General Ledger.

  • Tuition (Accounts) Receivable 

    • Monitors the FACTS Tuition Assistance portal and assists families with questions. 

    • Create and update an annual FACTS Tuition Assistance spreadsheet for all families. Take part in annual Tuition Assistance meeting to determine proper levels

    • Works with the Admissions Department and prospective families regarding the tuition assistance process.  Record application and registration fee income (and deferrals); Reconciles SchoolAdmin reports

    • Loads all families’ tuition and various tuition assistance discounts into the SMART database, reconciling with the General Ledger balances. Reconciles enrollment with the Registrar periodically.

    • Works with tuition assistance partners ensuring periodic payments are timely and accurate.

    • Manages all SMART Tuition parent accounts and monitors delinquent accounts and work with families struggling on new payment plans and collection To Apply: This is a full-time position ready to be filled immediately. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community. Please send a short cover letter and resume to Kris Venturini at Position is open until filled. 

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Job Description

F/T Office Manager - Tax & Accounting Office

Eva Smith & Associates, EA is a full service Tax and Accounting office that specializes in providing tax preparation, bookkeeping, payroll, and consulting services to individuals and businesses.  We are looking for a reliable candidate to perform administrative and office support activities for an Accounting & Tax Office.

* General administrative duties (e.g. appointment scheduling, email corresponding, scanning, faxing, filing, greeting clients, managing incoming phone calls, etc.)
* Manage the flow of client tax data submitted on-line, in-person drop off, and mail
* Coordinate the Bookkeeping process from gathering bank statements, distributing reports from Bookkeeper to clients, review reports with owner, investigate and resolve accounting discrepancies
* Assist with bi-weekly/monthly payroll set-up, processing, report generating, and filing quarterly and annual federal and state tax forms
* Preparing and filing 1099s
* Making estimated tax payments for clients & businesses
* Familiarity with reading and interpreting IRS tax letters and directing clients on appropriate responses or follow-up steps
* Filing tax extensions
* Providing support to the tax preparer, as needed

* Minimum 2 year tax office experience, required
* Minimum 3 years administrative experience, required
* CTEC license a PLUS
* Experience with bookkeeping process
* Some college, preferred

Systems Experience:
* Must be proficient in QuickBooks and QuickBooks Payroll, required
* Proficient in Microsoft Office, required
* Strong ability to navigate in a Windows environment
* Comfortability with small office equipment - scanner, fax, copier, postage machine, etc

* Superior written and verbal communication skills
* Strong prioritization skills
* Strong attention to detail
* Forward-thinking and problem solving
* Must be able to work and find resolutions to obstacles, independently

A high level of confidentiality and professionalism is necessary in this position.  

* Compensation commensurate with experience.
* Medical, dental, vision benefits offered.
* 401(K) contribution and matching.
* Paid time off.


Send resume, salary requirements, and schedule availability.

NO PHONE CALLS PLEASE! Looking to hire ASAP, so we will respond quickly!

Company Description

Eva Smith & Associates, EA is a small, local Tax and Accounting office that provides tax preparation, bookkeeping, payroll, and small business consulting services to individuals and businesses. We have been located in Hayward for the past 15 years. We strongly believe in team work and partnering with clients to make them successful and help them achieve financial freedom!

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