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“All Jobs” Sonoma, CA
Jobs near Sonoma, CA “All Jobs” Sonoma, CA

Job Description


 


Accounting Principals is working with one of our top clients in the construction industry looking to fill an Accounts Payable Manager job for the corporate office located in Napa, CA.   You should have at least 5 years of experience as supervisor or manager with a focus in Accounts Payable.  This position will report to the Controller and have 5 direct reports. You will be responsible for managing the day to day accounts payable activities, coaching and directing the AP team, 1099’s, sales and use tax filing, comfortable with manual intervention for the close/accruals, and assist with any projects as assigned.


 


Qualifications for the job include:


- Bachelor’s Degree in Accounting or Finance would be preferred but job experience is ideal


- Construction industry experience required. Government experience would be a huge plus


- Strong overall accounting knowledge especially in Accounts Payable


- Experience with liens/waivers, subcontracts, and large purchase orders


- Software experience with Vista a plus. Timberline would be a similar software


- A good leader, great at instructing and directing a team (minimum supervision of at least 2)


- Enjoys improving processes and creating efficiencies 


- Strong communications (written & verbal)


- Attention to detail, analytical, and organized


- Comfortable with Microsoft Office (Excel, Word & Outlook)


- This position is in office


 


Experience: 5 to 10 years of Accounts Payable or General Accounting experience (AP Manager, Accounting Manager/Supervisor, Senior Accountant)


Compensation: $75,000 – $85,000


Employment Type: Direct Hire


 


If you are interested in this or other job opportunities available through Accounting Principals, please submit your resume today at www.AccountingPrincipals.com!


Company Description

Accounting Principals is a leader in finance and accounting staffing. With every placement, we seek to prove our value to candidates and clients. We are a Equal Opportunity Employer/Veterans/Disabled - To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.accountingprincipals.com/candidate-privacy/ - The Company will consider qualified applicants with arrest and conviction records.


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Job Description


 Sonoma Media Investments (SMI) is an independent, privately-owned multimedia company based in Santa Rosa. We are currently seeking an Account Executive, Outside Sales professional to join our advertising team.  Formed in 2012 by a consortium of local investors who recognize the value of quality local journalism, SMI is home to the most-read publications and websites in the affluent Sonoma Valley, north of San Francisco.


Each week, seven out of ten North Bay adults – more than 376,000 in total – engage with the many SMI publications and their corresponding websites, including: The Pulitzer Prize-Winning Press Democrat (the flagship daily), The Sonoma Index-Tribune, Petaluma Argus-Courier, The North bay Business Journal, Sonoma Magazine and La Prensa Sonoma (the region’s premier Spanish-language newspaper and website). 


Essential job functions include, but are not limited to the following:



  • Develop new business through effective research, prospecting, and consultative selling techniques.

  • Formulate multimedia recommendations that connect solutions to advertiser’s needs.

  • Provide excellent customer service & follow through to sustain long-term relationships.

  • Achieve targeted revenue projections by demonstrating the value of our multimedia advertising products and selling them to small/medium sized local businesses.

  • Collaborate with our talented artists in designing creative campaigns/ads that produce positive results for our customers.


Qualifications



  • Excellent problem solving, communication and facilitation skills.

  • 1+ years marketing, customer service or sales experience required.

  • Bachelor’s degree or equivalent work experience education preferred.


 


Sonoma Media Investment values the contribution of our employees and offers a competitive compensation plan. We also offer an array of benefits, including medical, dental, vision, 401K and Paid Time Off.


Sonoma Media Investments is committed to a drug and alcohol free workplace. Any job offer is conditional upon satisfactorily completing a background investigation and pre-employment drug testing.


This position could require in-person meetings with clients throughout Sonoma County. Interested candidates should live locally, or be willing to relocate to this area.


To apply, please visit www.sonomamediainvestments.com/jobs and submit your resume and cover letter.


 


Sonoma Media Investments is an Equal Opportunity Employer



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Job Description


 


Position Summary:


 


Provide prompt, accurate and courteous service to clients, producers and company personnel in a professional and positive manner.  Handle all tasks associated with obtaining, maintaining, expanding and servicing existing accounts in accordance with all agency procedures and carrier guidelines.  Support company growth by working with producers, management, and other personnel on special projects or duties as directed. 


 


Major Responsibilities:


 



  • Work under the supervision of PL Account Manager and Dept. Lead for guidance and training on all Account Manager responsibilities.  


  • Process endorsements for clients, review for accuracy.


  • Update AMS policy accounts with most current information as received.


  • Review renewals for significant changes, alert account manager and/or producer as needed.


  • Follow up on notices of non-payment per agency procedures and notify producer of cancelled/expired policies for rewrite.


  • Respond to carrier memos and process any necessary updates.


  • Prepare and process requests for ID cards, evidence of property, certificates of insurance, and binders.


  • Prepare and process new policies to send to clients.


  • Pull policy correspondence from carrier websites and distribute to appropriate personnel.


  • Forward claims to carrier or Liberty claims department as needed.



  • Inform account managers and/or producers of all important activities on their accounts.


     


    Performance Expectations:


     



  • Understand all agency and carrier guidelines and service clients in a manner consistent within guidelines to avoid potential exposure to E&O claims.


  • Alert management of incidents that may require management assistance or approval. 


  • Respond to phone calls and e-mails within acceptable timeframe not to exceed 24 hours.


  • Process client requests (e.g. ID cards, certs, binders) within 24 hours of request.


  • Maintain current, consistent, detailed documentation on all client activity, phone conversations, and correspondence in AMS360.


  • Utilize AMS360 suspense system to follow up on outstanding items in a timely manner to avoid overdue situations.


  • Prioritize workload and request assistance as necessary to reduce backlog.


  • Participate with management and other departments/personnel on special projects and other duties as needed.


  • Keep current on rates, forms and coverage changes through bulletins, trade publications, and seminars.



  • Participate in seminars and classes for skill and knowledge development.


     


    Minimum Qualifications/Requirements:


     



  • Education requirement:  High school diploma or equivalent is required. 


  • DOI P&C License required.


  • Knowledge of AMS system desirable.


  • Good listening skills and attention to detail are important.


  • Knowledge of personal lines insurance and products is essential.



Company Description

The Liberty Company is an independently owned insurance broker and we have been handling the insurance needs of businesses, non-profits, individuals and families, for over 30 years. We are committed to employing motivated professionals that want to be part of an exciting, dynamic team and we strongly support the professional and personal development of all of our employees.


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Job Description


Senior Managers are a key part of Platform’s management team. In addition to the traditional roll-up your sleeves tax review and client advisory, the role requires a strong sense of entrepreneurship, strategy, and management. We rely heavily on our local leadership team in each office to develop and execute the firm's vision. In return, we provide tremendous career growth opportunities, autonomy, balance and support.


What we offer:



  • Market-leading base compensation

  • Annual Bonus

  • Commissions for new client growth

  • Full medical benefits and 401(k)

  • Autonomy to lead and manage the office in a way that promotes overall wellness for yourself and employees


What you will do:



  • Work with and support the firm's Director in leading and managing the local team

  • Become a primary point of contact for client from retiring partners

  • Serve as the primary point of contact and relationship manager for new clients

  • Work with the firm's executive team and local Director to develop and execute the firm's growth initiatives, product, and services offering and operational strategies

  • Review and manage individual, corporate, partnership and trust tax return engagements

  • Lead firm's consulting and advisory efforts in the region

  • Lead and manage staff in areas of research, training, and development


What we look for:



  • 8 - 15 years of experience preparing and reviewing individual, corporate, partnership and estate tax returns

  • Master’s Degree and CPA or EA certification required

  • Direct experience managing staff and client relationships

  • Excellent communication and attention management skills

  • Proprietor mentality and work ethic

  • Entrepreneurial minded with an interest in strategy and operations


Company Description

Platform Accounting Group is an accounting firm run by a group of passionate accounting and advisory professionals - or more simply put, by a team of entrepreneurial accountants.

Platform has a rapidly growing presence in the Intermountain states and West Coast regions.


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Job Description


Advanced IPM is looking for hard working, self-motivated, driven, outgoing, confident, clean cut outside Commercial Sales Reps for our Sales Team. Our Sales Reps are responsible for Self-generating new leads and possessing the ability to close new commercial business in an outside sales environment. Develop and make presentations to key decision makers. Set and obtain monthly sales goals. Be knowledgeable and up to date in the products and services Advanced IPM provides.


Advanced IPM is family owned and operated since 1981. We are a well-established and respected company in the pest control industry. We provide excellent training, structure, and support.


Requirements:



  • Provide evidence of proven sales track record, preferably in Pest Control industry

  • 2 - 3 years of outside B2B sales experience

  • Experience specializing in new business development

  • Develop a daily schedule of productive activity from creative sources and qualified leads

  • Ability to influence decision makers at multiple levels of an organization, Gatekeeper to CEO

  • Ability to learn and adjust in a fast changing environment

  • Sales Rep position will require that the applicant have a clean driving record. Applicants must pass a background check including a drug screen


Benefits:



  • Competitive Pay Scale (Salary/Commission)

  • Company Vehicle

  • Company Gas Card

  • Company Smart Phone

  • Company Lap-Top Computer

  • Company Uniforms

  • 401k

  • Medical/Life Insurance

  • Advancement Opportunities


Requirements: Clean DMV record, complete a drug screening, physical and background check.


Required experience:


Sales: 2 years


Company Description

Advanced IPM is a family owned and operated enterprise. We have been providing customers with dependable, professional service unsurpassed in the industry since 1981. For decades, we have provided services throughout California and Nevada. As a "Top 100" nationally ranked firm, we strive to deliver the best possible service with a “Service before Self” attitude.


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Job Description


Ghirardo CPA is seeking a tax manager interested in a career with a local public accounting firm.


The responsibilities of the position include:



  • Managing client relationships

  • Coordinating client tax return preparation and deadlines

  • Reviewing and preparing multi-state personal and business tax returns

  • Identifying consulting opportunities

  • Training team members

  • Reviewing client accounting data and proposing adjusting entries

  • Managing tax planning strategies for individuals and businesses, including projections

  • Performing tax and accounting research

  • Representing clients before tax agencies

  • Developing new client relationships by active networking, participation at community events, or by referrals


Qualifications



  • At least five years of experience with a CPA firm

  • Strong accounting skills

  • Bachelor’s or Master’s degree in Accounting/Tax

  • Passed CPA exam

  • Clear written and oral communication skills


Company Description

Located in Novato and founded in 1990, Ghirardo CPA is home to a talented group of 30 finance and accounting professionals with various specialties. Working in a family friendly environment, we provide clients with a wide range of expertise. We are a full service CPA firm offering tax, financial statement, and consulting services for individuals and closely held businesses. Our commitment to service is reflected in our investment in the many degrees and credentials of our team members covering specialties in taxation, accounting, financial statement, strategic planning and wealth planning. Our firm has been voted by its employees as one of the "Best Places to Work" in the North Bay for twelve consecutive years.

Our clients appreciate having long-term relationships with their CPA firm and professionals, and look forward to our fulfilling or exceeding their expectations each year. We do this with a caring attitude, technical competence, and a passionate commitment to our client's success and well-being.

Ghirardo CPA offers health plan, dental and vision benefits, 401(K)

Ghirardo CPA is an equal opportunity employer.


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Job Description


Office Manager / Full-Charge Bookkeeper


We are seeking an experienced Office Manager / Full-Charge Bookkeeper to join one of our client's team. This opportunity is ideal for a highly motivated, self-sufficient individual who enjoys wearing many hats.


Typical Responsibilities Include:


· Payroll processing including federal and state taxes


· Invoicing, cash applications, and deposits


· Month-end close, journal entries, account reconciliation, and preparation of financial statements.


· Monthly management reports


· Working closely with CPA


· Telephone communication and other general office duties


 


Qualifications:


· 3 Years minimum experience in bookkeeping


· Proficiency in SAGE 50 or Peachtree is a must


· Intermediate to advanced skills in MS Office 365


· Comfortable working with minimal supervision


· Strong work ethic, trustworthy, and accountable


Education:


· Associates degree in Accounting is preferred, but experience will be considered in lieu of a degree.


This is a full-time position, hours are 9:00 am to 4:00 pm M-F and Salary commensurate with experience. We are looking to fill this position immediately.


Please respond with a cover letter and resume.



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Job Description


Position Summary:


Provide prompt, accurate and courteous service to clients, producers and company personnel in a professional and positive manner.  Handle all tasks associated with obtaining, maintaining, expanding and servicing existing accounts in accordance with all agency procedures and carrier guidelines.  Support company growth by working with producers, management, and other personnel on special projects or duties as directed. 


Major Responsibilities:



  • Communicate with clients, insurance companies, general agents, banks, financial professionals, etc. on their needs.


  • Analyze and provide coverage advice related to personal and business expenses, risks, and long-term needs. 


  • Provide appropriate proposals to clients


  • Help clients with coverage questions, servicing of policies, late payments, and processing claims.


  • Process and follow-up on applications along with detailed tailoring of policy to the client’s needs.


  • Ability to analyze basic financials to help qualify for coverage and advocate for clients. 



Performance Expectations:



  • Service Company and clients in a manner to avoid potential exposure to E&O claims and to further the companies reputation.


  • Good knowledge of Life/Health policies, willingness to be trained, and desire to learn.


  • Ability to meet production and quality goals along with occasional special projects.


  • Respond to phone calls and e-mails within acceptable timeframe


  • Process client requests promptly


  • Maintain current, consistent, detailed documentation on all client activity, phone conversations, and correspondence in the agency management systems.


  • Participate with management and other departments/personnel on special projects and other duties as needed.


  • Attention to detail, proactive follow-up quality of work, following regulatory and Life/Health procedures.



Qualifications/Requirements:



  • Education requirement:  High school diploma or equivalent is required.


  • Understanding and experience with and use of appropriate legal disclosures and forms (HIPPA, Patriot Act, ownership, beneficiaries, etc.) preferred.


  • Active DOI Life and Health License preferred.


  • Knowledge of TAM system or similar agency management system preferred


  • Good listening and communication skills, detail-oriented, team player, analytical ability, and a positive attitude.



Company Description

The Liberty Company is an independently owned insurance broker and we have been handling the insurance needs of businesses, non-profits, individuals and families, for over 30 years. We are committed to employing motivated professionals that want to be part of an exciting, dynamic team and we strongly support the professional and personal development of all of our employees.


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Job Description


The GL Accountant will be responsible for maintaining the integrity of The Company's accounts and will also provide oversight to the regular processing of Accounts Payable.


Main Responsibilities:



  • Prepare, review and analyze General Ledger accounts and reconciliations

  • Prepare reports from the general ledger system, using Excel or other appropriate software

  • Reconcile intercompany GL accounts and perform monthly bank reconciliations

  • Prepare and post journal entries for accruals, cash transactions, payroll and benefit entries

  • Review and verify accuracy of account balances and classifications

  • Reconciliation and maintenance of fixed assets

  • Provide oversight to Accounts Payable process including the coding of invoices or initiation of ACH/Wire payments


Desired skills and Qualifications:



  • Bachelors Degree in Accounting or Finance 

  • 3-5+ years of corporate finance experience

  • Must possess strong analytical skills and a high level of attention to detail

  • Ability to build solid, effective working relationships with others and skills to interact effectively with various levels of management 

  • Ability to work independently with minimum supervision



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Job Description


Electrical Contractor located in the Novato, CA area is currently seeking a Controller with strong leadership, strategic planning, and Construction Industry experience. Ideal candidate will meet the following requirements:


Requirements:



  • 6+ years of Controller level experience

  • Construction industry experience

  • Bachelors Degree in Accounting or related field, MBA preferred

  • CPA certification preferred

  • Advanced Excel skills

  • Spectrum software experience helpful


Responsibilities:



  • Managing the accounting department on a day to day basis and responsible for timely and accurate completion of all accounting functions

  • Trains and mentors accounting staff

  • Cross trains accounting staff and ensures adequate coverage

  • Seeks to improve accounting systems and procedures

  • Becomes proficient in all company information systems

  • GAAP expert

  • Is responsible for maintaining adequate internal controls

  • Directs the accounting staff in the month end closing process

  • Lead bi-weekly staff meetings with CFO

  • Working with CPA’s on the annual review and income tax filings

  • Responsible for other tax filings: sales tax, property tax, business licenses

  • Assists CFO with the preparation of annual budgets

  • Work with CFO to prepare the monthly reporting package

  • Prepares financial analysis as requested by CFO

  • Interacts with Senior Management

  • Directs ad hoc analysis and special projects


Salary for this role will be in the $120-150k annual range. Please provide an updated resume in MS WORD format to be considered for this opportunity.



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Job Description


 


A prominent US-based private aviation services company whose core business is assisting aircraft owners with the safe, reliable, and efficient management and operation of their aircraft seeks an AP Specialist to join their growing team on a full-time basis.


This position is responsible for processing various A/P invoices, expense reports, account reconciliations, and assisting with compiling the month-end client billing for our aircraft owners.


The ideal candidate must have the skills, ability, and judgment to perform the following essential job duties and responsibilities:


Ø Review and audit invoices for compliance with company policy and procedures


Ø Enter and upload invoices into ORACLE ERP Cloud


Ø Monitor vendor accounts and Vendor Statements in Outlook


Ø Research and respond in a timely manner to vendor inquiries regarding the payment of outstanding invoices


Ø Maintain vendor files in accordance with departmental practices


Ø Reviewing and auditing of receipts for expense reports


Ø Reconciliation of vendor statements


Ø Assist with month end reporting and other Accounting Department projects as needed


Ø Provide support to Client Accounting Specialist as needed


Key Job Requirements


Ø The ability to process a high volume of transactions accurately in a fast-paced environment and effective time management skills


Ø High degree of accuracy and attention to detail


Ø Ability to work as part of accounting team to accomplish tasks


Ø Completes tasks efficiently and on time


Ø The ability to work effectively and professionally in a shared work space


 


Education and Experience:


Ø Possession of an Associates Degree with major course work in accounting preferred or equivalent experience working in a full cycle Accounts Payable department


Ø Microsoft Office with focus on Outlook and Excel


Company Description

Solairus is a private aviation services company assisting aircraft owners with the safe, reliable, and efficient management and operation of their aircraft. Headquartered in the beautiful California Wine Country, Solairus Aviation is a destination employer offering nationwide operating bases, a stimulating work environment, and an array of modern benefits to employees. From profit sharing and a generous 401K matching structure to employee wellness programs and top-notch health benefits, Solairus firmly believes our team members are our greatest asset and we are committed to providing an exceptional employment experience.


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Job Description


Ghirardo CPA is seeking a senior level tax professional interested in a career with a local public accounting firm.


The responsibilities of the position include:



  • Managing client relationships

  • Coordinating client tax return preparation and deadlines

  • Reviewing and preparing multi-state personal and business tax returns

  • Identifying consulting opportunities

  • Training team members

  • Reviewing client accounting data and proposing adjusting entries

  • Managing tax planning strategies for individuals and businesses, including projections

  • Performing tax and accounting research

  • Representing clients before tax agencies


Qualifications



  • At least two years of experience with a CPA firm

  • Strong accounting skills

  • Bachelor’s or Master’s degree in Accounting/Tax

  • Passed CPA exam

  • Motivation to learn

  • Clear written and oral communication skills


 


Company Description

Located in Novato and founded in 1990, Ghirardo CPA is home to a talented group of 30 finance and accounting professionals with various specialties. Working in a family friendly environment, we provide clients with a wide range of expertise. We are a full service CPA firm offering tax, financial statement, and consulting services for individuals and closely held businesses. Our commitment to service is reflected in our investment in the many degrees and credentials of our team members covering specialties in taxation, accounting, financial statement, strategic planning and wealth planning. Our firm has been voted by its employees as one of the "Best Places to Work" in the North Bay for twelve consecutive years.

Our clients appreciate having long-term relationships with their CPA firm and professionals, and look forward to our fulfilling or exceeding their expectations each year. We do this with a caring attitude, technical competence, and a passionate commitment to our client's success and well-being.

Ghirardo CPA offers health plan, dental and vision benefits, 401(K)

Ghirardo CPA is an equal opportunity employer.


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Job Description


 


Senior Staff Accountant – 30 hours a week- 5 6 hour days
This position is responsible for managing the day-to-day financial activity of the company to ensure that all transactions are properly recorded in the general ledger. Must be able to prioritize and see the big picture when performing daily tasks.


Seeking a self-starter who loves variety and a steady volume of work.  Must pride yourself on your organizational skills and thrive on multi-tasking. There are many critical functions that require a detail-oriented individual with vigorous follow-through and prioritization skills.

PRIMARY RESPONSIBILITIES:
Daily activities for three different companies include:


·       Financial statement and report preparation


·       Cash management, journal entries, daily billing, and account reconciliation (including bank recons),


·       General ledger maintenance, depreciation calculation and validation,


·       Sub-ledger management, managerial and financial report preparation and record keeping.


·       These functions require knowledge of accounting theory and GAAP.


·       Other activities include sales tax management and preparation, vehicle fleet management, invoice coding and other projects as assigned.


EXPERIENCE & QUALIFICATIONS:


·       Accounting degree with a minimum of 3+ experience or similar relevant experience.


·       Full cycle accounting with experience in reconciliations, general ledger maintenance, depreciation, accounts payable, accounts receivable, managerial and financial report preparation.


·       The ideal candidate will be able to stay organized, prioritize their work, and problem-solve in a fast-paced environment. They should be able to get along well with others and have proven interpersonal skills. Other desirable qualities are candidates who have displayed a sense of urgency and are able to meet deadlines, are assertive and proactive.


·       Intermediate knowledge of Excel.  AS400, Epicor, MSWord, and MS Outlook preferred.


·       Company paid for medical and voluntary dental. In addition to 401K plan.


·       Position is 5 6-hour days, flex working hours.
.


Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities


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Job Description


 General Summary


The Staffing Specialist I will work in an extremely fast paced environment and the primary responsibilities include Client Management and Recruitment.  The Staffing Specialist is under the direction of the Branch Manager


Responsibilities:



  • Complies with applicable federal and state laws and regulations and institutional policies and procedures, including but not limited to those related to candidate placement.

  • Meets or exceeds job placement objectives/metrics as established by Star Staffing

  • Identifies developing relationships with clients and secures new and existing accounts by providing WOW experience to exceed expectations when placing candidates against job orders and continued service

  • Sources, schedules, screens and interviews applicants to ensure they meet Star Staffing standards as well as ensuring they meet criteria for placement based on required skillset, certifications, etc.

  • Prepares candidates for job placement readiness and continued future employment through relationship building beyond initial placement

  • Consistently attends Job Fairs, Chamber and other networking events

  • Advertises job openings across multiple platforms e.g. career page, job boards, social media, etc.

  • Conducts all pre-employment screening, e.g. references, background checks, education, etc.

  • Keeps detailed and accurate records relating to candidates and job search process for each person in database.

  • Keeps up on latest industry trends, best practices and shares insights

  • Performs safety walk-throughs and inspections with clients and conducts observations. 

  • Resolves all injured worker instances with Clients, Safety Manager, employee and 3rd party resources

  • Completes required monthly trainings including but not limited to Safety and other industry related trainings


Qualifications



  • 2+ years’ experience (any combination of education, training or experience that provides the required knowledge, skills and abilities)

  • Experience with interviewing and evaluating candidates, preferably in a high-volume setting - REQUIRED

  • Prior staffing industry experience - HIGHLY PREFERRED

  • Familiarity with Applicant Tracking Systems (ATSs) and resume data bases

  • Prior B2B experience or Account management - REQUIRED

  • Amazing Customer Service and relationship building skills

  • Excellent time management and ability to prioritize in a fast-paced environment

  • Commitment to excellence and high standards

  • Excellent written/oral communication skills

  • Ability to problem solve and think outside the box

  • Solid organizational skills and ability to multitask

  • Possesses a sense of urgency

  • Proficient with Microsoft Office suite

  • Ability to travel locally, clean DMV - REQUIRED

  • Bilingual (English / Spanish) - REQUIRED


Company Description

About us
Star Staffing has been a locally women-operated company since 1998. Star Staffing has quickly become a highly respected and awarded leader in the employment industry. Star Staffing has won Best Places to Work 7 years in a row and received NorthBay's Best Job Placement Service Award. Star Staffing was recognized by Inc Magazine as one of the fastest-growing companies in America.

Star Staffing provides all temp, temp-to-hire, direct hire, and payroll services. Star Staffing provides top talent, unparalleled service, and efficient reporting and solutions to hundreds of businesses across all industries and all sizes in Northern California.

We succeed only through partnership with our valued client and employees. Through strategic partnerships and targeted solutions, Star Staffing’s programs and services result in distinct advantages to our clients, employees, and recruited candidates.


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Job Description


ABOUT YOU:


You are a highly organized contributor who thrives on challenges, embraces change and is highly motivated to take business and processes to the next level. You are fast on your feet, love numbers, have a positive attitude and understand basic accounting policies and controls. You are comfortable partnering with team-members and other departments to help drive results. You have an entrepreneurial mindset, are self-aware, self-confident, and have a balanced ego. You possess basic knowledge of the tools of the trade including Excel and NetSuite (or other ERP). You have well-honed written and verbal communication. Your passion lies in digging into the details, learning new things, suggesting improvements, and collaborating with others for success. Most importantly, you want to be the architect of your own success and, by doing so, build a better business.


 


YOU WILL:


The Accounts Payable Specialist reports to the Accounting Supervisor and manages all aspects of accounts payable and provide support and assistance operations team in relationship to Affiliate partners.


Tasks to include but not limited to:


· Verify, reconcile, and manage monthly payments, statements, and communications with independent contractors & affiliate network


· Work closely with operations to ensure COS transactions and cash disbursements are recorded in a timely and accurate manner


· Gather W9 documentation and enter information for new vendors and contractors into the accounting system


· Open and distribute incoming mail


· Petaluma facility maintenance (schedule & oversee maintenance workers for office equipment, kitchen, building repairs, landlord notices, etc)


· Order supplies (office, snacks, coffee)


· Scan and electronically file accounting files and manage offsite file storage


· Maintain, distribute, research, and reconcile monthly court filing fee affiliate checkbooks, ensuring accurate order closure and customer billing


· Prepare aged invoice reports for approval and payment and prepare all associated payments (except payroll)


· Responsible for initiating ACH payments to courts


· Responsible for various A/P projects as assigned


· Prepare A/P process documentation


· Assist with A/P process improvement and system automations (including but not limited to: Pencil, Bill.com, bank reporting, intercompany, etc.)


· Assist with audits as necessary


· Process year end 1099 tax reporting


· Assist with payables management for InfoTrack US sister company based in NY


 


WHAT WE WOULD LIKE TO SEE:


At One Legal we consider every candidate on his or her individual merits. However, possession of the following will help to differentiate you from the field.


 


Required


· Associate’s degree (AA) equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience, with the desire to earn a 4-year degree in accounting, finance or business


· Strong organization and time management skills


· Basic Microsoft Excel skills and basic knowledge of accounting software such as Quick Books


Preferred



  • Advanced Excel skills and knowledge of NetSuite

  • 1+ years of accounting experience

  • Experience in the legal services industry is not necessary but helpful


 


BENEFITS:


We offer a great compensation package, with paid vacation and sick time, flexible working options (including remote “workcations”), a fun and casual work environment, a competitive benefits plan, and the opportunity to be part of a team that is shaping the future of legal technology.


As a bonus, you’ll be working out of our headquarters in beautiful Sonoma County (Petaluma), just 35 traffic-free minutes north of the Golden Gate Bridge.


 


 


 


Company Description

Located in the Petaluma, CA, One Legal is a technology-driven company that is transforming how legal professionals access legal support services. We’re building online tools that help simplify the administration of legal practice and, in the process, transforming an industry.

It’s our vision to be the most trusted technology provider for legal support services in the United States.


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Job Description


 


The Staff / Cost Accountant will support the Finance department by capturing and analyzing information related to operating costs including labor, materials, and overhead. This role will also support Staff Accountant monthly deliverables and will provide timely and accurate financial information with regard to strategic initiatives and financial issues. The individual will research and analyze financial information to help the company make well informed decisions.


 


Areas of Responsibility:


To perform this job successfully, an individual must be able to perform each essential function satisfactorily.


 


Essential Functions:



  • Actively participate in the month-end close process.

  • The individual in this position has access to various reports and records, which are considered as being of a highly confidential and classified nature. None of this material or information may be disclosed or passed on to any outside source either during or after.

  • Prepares spreadsheets, charts and graphs to illustrate financial reports and costing models. This includes prior, current and projected costs and expenditures to provide a basis for comparison and evaluation. Assembles and summarizes data, presents findings, analysis, and recommendations.

  • Prepares cost analysis for support of pricing decisions.

  • Prepares and maintains development of product costs for inventory valuations. Preparation includes labor rates and overhead rate development and analysis.

  • Supports company financial objectives by providing timely analysis and recommendations.

  • Assist with monthly variance analysis / explanations.


Other Skills and Abilities:


Preparation of monthly balance sheet and income statement account reconciliations.



  • Maintenance of the general ledger to ensure proper classification of all accounting transactions.

  • Preparation of monthly journal entries.

  • Excellent verbal and written communication skills.

  • Advanced financial accounting and reporting expertise.

  • Experience with general ledger functions and the month-end/year end close process.

  • Strong business acumen to include general understanding of business principles.

  • Strong financial aptitude in areas of corporate finance, financial diagnosis, planning and strategy.

  • Ability to recognize and correct departures from budgetary practices and procedures, including trend analysis.

  • Must be able to demonstrate insightful use of financial analysis techniques, tools, and concepts to provide practical counsel to departmental managers to drive business results.

  • Ability to understand and facilitate the integration of business processes, people, and relevant technology in order to identify, configure and communicate useful information and to provide practical business leadership to drive business decision making across the company.

  • Must have strong analytical (quantitative as well as qualitative) skills including building models, and prior data mining.

  • High level of collaboration, research, analytical, problem solving and critical thinking skills.

  • Independent thinker with ability to troubleshoot day-to-day events.

  • Maintain confidentiality.

  • Ability to handle and prioritize multiple tasks while meeting deadlines.

  • Flexible and proactive.

  • Detail oriented.

  • Ability to maintain a high degree of accuracy.

  • Must have a strong knowledge of budgetary management and accounting principles, procedures, and terminology.

  • Display a general technical aptitude and willingness to learn

  • Able to communicate with co-workers and management in a courteous and professional manner.


Education/Experience:


Bachelor’s degree in Finance or accounting related field.


Minimum of five years related experience in financial analysis, business administration, general accounting, cost accounting, economic analysis, systems analysis, personnel administration or related area.


Well informed in current financial subjects, tax laws, and business principles.


Outstanding presentation, reporting and communication skills required.


 


Computer Skills:


Microsoft Office, Outlook, Word, PowerPoint, and Advanced Excel (pivot tables, macros, etc.). PowerBI or Tableau, RPA.


Experience with ERP systems including system implementation.


Company Description

Biosearch TechnologiesTM provides products and services for genomic analysis that support mission critical applications for global customers in agrigenomics and human healthcare. The portfolio offers integrated tools and technologies to accelerate sample preparation, amplification, cloning and expression, next generation sequencing (NGS), custom oligonucleotide synthesis, nucleic acid chemistry reagents, and oligo therapeutics.


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Job Description


 Our company, a well-established, family-owned, construction company, is seeking a full-time, temporary Accounts Payable Administrator. The ideal candidate would be knowledgeable of general accepted accounting principles, extremely detail oriented, organized, consistent, accountable, able to prioritize, punctual/dependable, able to display common sense use of judgement, strong communication skills, and comfortable processing a high-volume of invoices. The temporary position is expected to last up to 6 months.


Core job function:
· Ensure invoices are entered and coded appropriately for month end close
· Ensure timely approval and payment of invoices
· Process and prepare invoices with discounts on time


Responsibilities may include, but are not limited to:


· Finance mail processing
· Invoice scanning/classification into Accounting system
· Matching vendor invoices to tags and purchase orders
· Validate invoices for material, quantity, and pricing against tags/purchase orders
· Ensure proper invoice coding/cost allocation
· Research invoices that cannot be validated with a tag and PO 
· Acquire Project Management approval for invoices when needed
· Vendor statement reconciliation and follow-up on discrepancies
· Review aging to prepare for checks runs


· Process check runs


· Process/apply/track credit card payments
· Handle vendor inquiries as needed
· Track/report on potential vendor account holds
· Provide as needed support to Project Teams (vendor/job recons, copies or invoices or tags)
· Work with team to meet AP invoice processing month-end close deadlines


· Prepare as needed spreadsheets and reporting



Must have strong communication and computer skills (Excel: Pivot Tables and Charts/ Formulas, MSWord: Professional Documentation/ Proficient Writing Skills).
Construction industry knowledge, degree in accounting/finance or 2 years related experience preferred. 
Familiarity with Sage 300 CRE, Sage Paperless, and HCSS software a major plus.


This position is non-exempt. We offer competitive pay along with an extensive benefits package. Salary is DOE.

Ghilotti Bros., Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.


Company Description

As one of the leading construction companies in the Bay Area, Ghilotti Bros., Inc. has established a permanent presence as a premiere general engineering contractor with projects spanning over numerous county lines. With our strong complement of dedicated employees and our family-owned heritage, now in its third generation, GBI is excited about its future outlook in continuing its 100+ year legacy in the Bay Area.


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