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Department Assistant, College Admissions
Academy of Art University

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Department Assistant, College Admissions

Academy of Art University
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Job Summary

Job Type
Entry-level, Full-time
Job Last Posted
Job posted 15 days ago
Job Role
Receptionist, Administrative Assistant
Employer's Industry
Arts & Entertainment, Education
Job Schedule
Afternoons, Mornings, Weekends, Weekdays

Job Description

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Do you enjoy interacting with people and providing them guidance? 

Do you have great customer service skills and a knack for being resourceful? 

Academy of Art University is seeking a Department Assistant for the Office of Domestic Undergraduate College Admissions that meets these qualifications. In this role, the Department Assistant will answer telephone calls and route them accordingly, warmly welcome all guests and visitors as well as maintain general administrative matters for the Admissions team.

The Department Assistant will work with a diverse and dynamic Admissions team to ensure seamless operation of all front office matters. On an average day, the Department Assistant will manage the department's email inbox, maintain departmental logs regarding work schedules, compile reports on a variety of matters for management's assessment and process registrations and related changes as needed to support the team. On occasion, the Department Assistant will have an opportunity to participate in the planning process for exciting events such as Open Studio. 

Here are the required skills for the position:

  • Remarkable customer service orientation
  • Excellent written and verbal communication skills
  • Solutions-oriented mindset and have a positive attitude
  • Work well independently, think creatively and adjust to an ever-changing work environment
  • Be able to relate to and work well with individuals from diverse backgrounds
  • Prior front office experience is highly preferred
  • Detail-oriented and excellent time management skills
  • PeopleSoft and/or Salesforce experience is a plus
  • Type with accuracy
  • Have a flexible schedule and be able to work up to two Saturdays each month


Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester.  


Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Manager by calling 415-274-2222.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

Business Overview

Our Story

Founded in 1929 and located in San Francisco, California, Academy of Art University is the largest private Art and Design school in the country with over 17,000 students enrolled. The University’s open enrollment policy offers greater opportunities for students to enter art and design fields and discover their true calling.

Team Size

101+ team members


Culture & Perks

Family Owned
Commuter Benefits
Health Benefits
Paid Time Off
Retirement Benefits
Mission Driven
Work-life Balance
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This job allows 1-Click Apply. Click here to unlock 1-Click Apply and complete this application.
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