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Executive & Department Assistant

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Executive & Department Assistant


Job Summary

Job Type
Job Last Posted
Job posted 23 days ago
Job Role
Administrative Assistant
Employer's Industry
Arts & Entertainment
Job Schedule

Job Description

Bonhams is seeking a detail oriented and reliable individual to support our Los Angeles based Chairman in all facets of administrative and sale related tasks. A successful candidate is a self-starter who is looking to grow within a global auction house while handling a variety of EA related tasks, providing support to our Specialists departments as needed. They will be an excellent communicator, diplomatic and positive team player, and a relationship builder with a strong desire to learn and grow.  This role is full-time and based out of our Los Angeles headquarters. 

  • Daily correspondence with Trust & Estates community and Chairman’s private clients
    Communicate and coordinate with clients and follow-up with specialists
    Coordinate presentations, team communications and large team meetings, along with any agenda materials  
  • Maintain relevant files for the office including filing and sorting incoming electronic and hard copy mail
  • Manage the calendar and all correspondence for Chairman, answering all inquiries promptly 
  • Arrange detailed domestic and international travel itineraries, along with expenses, when needed 
  • Undertake special projects as directed by Chairman 
  • With guidance from Chairman learn to build own client base   

Provide coverage and support for our Specialist departments on an as-needed basis in the following areas:  

  • Work on consignor contracts and file management pre- to post-sale using in-house      database, observe sale deadlines, and oversee that important corrections have been made
  • Assist with inventory maintenance and property care pre- and post-sale
  • Oversee and maintain a safe and orderly stock system of property; receive and measure property; assist with property transfers between our locations · Efficient handling of client enquiries and day to day administration of the departments, coordinating with respective Specialists in our global salerooms, including Los Angeles, San Francisco and New York  
  • Sale co-ordination: production of sale labels and lot numbers for all sale items, assisting on viewings, assistance with condition report requests (including taking additional images as requested)
  • Help review online catalogue content; request star lots and flag preview lots for the website  
  • Assist with catalogue production and preparation as needed 
  • Assist in monitoring of the relevant department pages on Bonhams website to ensure sale information is up to date
  • Provide assistance to Client Services in resolution of client issues as necessary
  • Assist with set up of previews and phone bidding/clerking 
  • Be available to travel as needed for offsite previews and/or sales following all applicable advisories and guidelines     



  • 2+ years of work experience in a similar role supporting a busy professional  
  • BA and or/MA in Art History or related field  
  • Highly organized and thoughtful with pleasant, personable demeanor  
  • Excellent written and oral communication skills are required  
  • Discreet, dependable and mature, maintaining the highest standards of confidentiality
  • Ability to pivot & shift quickly and prioritize multiple projects in a fast-paced environment 
  • Proficiency in Mac/PC’s, Outlook, Teams, Excel and presentation programs 
  • A working knowledge of and passion for fine art and familiarity with the auction industry 
  • Fluency in a foreign language is a plus   

Business Overview

Our Story

 Bonhams has a heritage and reputation for connoisseurship and bespoke service known throughout the world. Founded in London in 1793, we are the sole remaining international auction house that is privately owned and in British hands. We hold more than 400 specialist sales a year in 60 different categories at our flagship salerooms in London, New York, Los Angeles, and Hong Kong. 

Why Work With Us?

Bonhams is a privately owned international auction house. Founded in 1793, it is one of the world's largest and most renowned auctioneers of fine art and antiques, motor cars and jewelry.

Team Size

11-50 team members


Culture & Perks

Commuter Benefits
Health Benefits
Parental Leave
Paid Time Off
Retirement Benefits
Mission Driven
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