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Bookstore: Book Fair & School Event Coordinator
Books Inc.

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Bookstore: Book Fair & School Event Coordinator

Books Inc.
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Job Summary

$18 per hour
Job Type
Job Last Posted
Job posted 17 days ago
Job Role
Book Specialist, Event Planner
Employer's Industry
Job Schedule
Afternoons, Mornings, Weekends, Weekdays

Job Description


Books Inc. is looking for an enthusiastic, hardworking bookseller to join our team as a full-time Book Fair & School Event Coordinator. Applicants must have superior organizational skills, enthusiasm and interest in working with children, and the ability to work both independently and within a larger group. The position requires coordination with schools, parent volunteers, authors and their representatives, as well as the Books Inc. management and warehouse team. An interest in children’s and middle-grade books is a necessity. Bookstore or book industry experience a plus but not required.    

Access to a vehicle is a requirement for this position, and mileage is covered.   

The job duties include, but are not limited to:   

Please note that these are the job duties for the position pre-COVID-19. Currently, most of the Book Fairs and Author Visits have shifted to a virtual on-line format. As schools reopen and things return to normal, these are the regular duties.    

Book Fair Preparation   

  • Working with school representatives to plan successful book fairs through both in-person and phone meetings. 
  • Identifying potential new clients and pursuing leads
  • Booking authors for school events during or around the time of the fair
  • Designing flyers, order forms, and online ordering pages for author events
  • Prepping equipment for book fairs
  • Planning and ordering book fair stock based on prior year sales. Analyzing sales data.

Book Fair Logistics  

  • Directing school and parent volunteers in the set up, operations and equipment use at the fairs.
  • Tracking daily sales and communicating them to school representative 
  • Providing retail shift support during book fair events or when volunteers are not adequately scheduled
  • Providing Book Talks at schools, highlighting titles in our stock (for younger kids this may be more of a “story time”) 
  • Working with the warehouse team to plan delivery and re-ordering of stock throughout the fair.

Post-Book Fair  

  • Packing up merchandise and equipment
  • Finalizing donation requests, ensuring donation is delivered to the school via check or gift card
  • Following up with sales reports both internally and externally for all fairs.

School Events and Public Kid’s Events   

  • Fielding publicist, publisher, and author solicitations to host events, and pitching the events to school partners
  • Creating both internal recaps and external recaps meant to deliver to publicists
  • Creating promotional materials for author visits upon request 
  • Staffing and facilitating author events, acting as the host and liaison for the author

Other Responsibilities  

  • Gaining knowledge and staying informed on popular children's new releases and trends in children's books
  • Following and sharing all of the latest kid’s book news

Come join a fun-loving team of booksellers working to keep vibrant, independent bookstores alive and thriving in communities around the Bay Area! Help foster a love for reading and an excitement around books for the students in our partner schools, while supporting those schools through donations provided by the sales from the book fairs. 

Full time benefits include medical, dental, vision and a tax- saving 401(k) plan (not to mention a great discount on books!).   

Business Overview

Our Story

We are an independently owned and operated bookseller with 10 locations in California. We can trace our history back to 1851 making us The West's Oldest Independent Bookseller.


Culture & Perks

Community Oriented
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