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Recruiting Specialist
Asian Art Museum Foundation

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Recruiting Specialist
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Asian Art Museum Foundation
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Job Summary

Job Type
Job Last Posted
Job posted 17 days ago
Job Role
Recruitment Specialist
Employer's Industry

Job Description


Reporting to the Chief Human Resources Officer, the Recruiting Specialist is responsible for all areas of recruitment, including regular fixed term and as-needed staff. They will work closely with managers and staff to effectively recruit, screen, interview, background check and hire staff across all areas of the museum. Will be the face and voice of the Museum in all recruiting activities.


  • Effectively coordinates the selection and recruitment process with the hiring managers and human resources staff, including posting jobs internally and externally, conducting telephone screens, conducting personal interviews, and selecting candidates
  • Develops and executes hands-on recruitment programs and associated processes that relate to sourcing, interviewing, testing, selecting, on-boarding, and training
  • Uses recruiting software (Ultipro) to manage recruitment process
  • Coordinates the team panel interview process and ensures participants are effective interviewers
  • Is the main museum point of contact for candidates; communicates relevant information to candidates in a timely manner; makes job offers pursuant to guidelines established by the Human Resource policies
  • Coordinates onboarding of new staff; initiates staff to the Asian Art Museum mission, REINA values, policies, and procedures
  • Updates and maintains all Job Descriptions for open positions
  • Ensures compliance with union posting and notification requirements


  • Researches local university job fairs and makes recommendations on the museum’s participation
  • Represents Museums at intern and job fairs
  • Manages SF City reports including Healthy SF


  • Bachelor's degree from an accredited college or university
  • Strong interest in the arts, preferably Asian Art
  • Minimum of two years of experience working in a Human Resources environment. Must include experience in recruitment and general human resources practices
  • Intermediate MS Office knowledge including Word and Excel
  • Experience using HRIS software; UltiPro experience preferred
  • Experience in a union environment desirable
  • Knowledge of Federal, CA and SF City employment and labor laws and hiring best practices


  • Energetic, positive, engaging, and approachable demeanor
  • Strong written/oral communication skills
  • Self-starter who values personal accountability
  • Proficiency in MS Office and HRIS; experience using online recruiting software
  • Ability to use good judgment in applying established methods or procedures
  • Understanding and knowledge of most up-to-date and relevant job posting websites for non-profit and museum employment
  • Ability to perform clerical and sub-professional personnel duties with a high degree of accuracy
  • Ability to deal effectively and courteously with all levels of staff, management and applicants
  • Ability to use professional judgment in the dissemination of information and the holding of confidentiality
  • Must be analytical, organized, detail oriented, and able to problem solve and respond to shifting priorities and deadlines
  • Must be able to multi-task and provide excellent customer service
  • Ability to foster collaborative relationships through flexibility and teamwork
  • Ability to adhere to city and foundation MOU

*The Asian Art Museum is one of the largest museums in the Western world devoted exclusively to Asian art and culture. Home to more than 18,000 works of art from over 40 Asian countries, we strive to be a catalyst for discovery, dialogue, and inspiration. With Asia as our lens and art as our cornerstone, we spark connections across cultures and through time, igniting curiosity, conversation, and creativity. *

The Asian Art Museum embraces diversity in its mission, programs, and staff.

Business Overview

Our Story

Hello. We're the largest museum in the U.S. devoted exclusively to Asian art. With 18,000 objects and 6,000 years of history, we're here to share what we love with you.


With Asia as our lens and art as our cornerstone, we spark connections across cultures and through time, igniting curiosity, conversation, and creativity.

Asia is not one place. The ideas and ideals that we call Asian are countless and diverse. Some of the works we display pre-date written history. Others were recently created. Many have connections to works from other continents and other millennia. We explore these links, provoking discovery, debate, and inspiration.

At the Asian Art Museum, artistic and educational programs empower visitors to discover the relevance of great artworks in profoundly personal ways. Immersed in our galleries, visitors ponder the universal values found in human expression. Through the bustle of daily programs, students of the world steep in cultures through art, music, dance, and tradition. In the clamor of our classrooms, children build bridges to old and new worlds.

This is the vision of our Asian Art Museum.


Our mission is to lead a diverse global audience in discovering the unique material, aesthetic, and intellectual achievements of Asian art and culture.

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