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Senior Executive Assistant, Wellness Services
California Medical Association

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Senior Executive Assistant, Wellness Services
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California Medical Association
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Job Summary

$25k-45k per year
Job Type
Job Last Posted
Job posted 12 days ago
Job Role
Executive Assistant
Employer's Industry

Job Description

TITLE: Executive Assistant

DIVISION: Wellness Services


REPORTS TO: Chief Executive Officer (Wellness Services)



Performs a variety of complex secretarial and administrative functions within the organization under the general supervision of the Chief Executive Officer. Responsible for overall management of the CEO’s daily schedule, meetings and workflow.


  • Performs complex clerical and administrative work, involving independent judgment and discretion, necessary to manage the workflow, travel logistics and scheduling associated with the CEO.
  • Compiles background information and briefing material for meetings.
  • Prepares general correspondence, types, edits and proofreads various documents and reports independently.
  • Makes travel and meeting arrangements, coordinates attendance, and prepares expense reimbursements.
  • Schedules appointments with an understanding of priorities.
  • Screens and/or selectively refers telephone calls and e-mail to appropriate staff for disposition.
  • Delegates tasks, projects and other duty assignments to administrative personnel as appropriate.
  • Assists the CEO with resolution of problems and concerns.
  • Performs other related work as assigned.
  • Complies with established office procedures, rules, and company policies as outlined in the Personnel Policy Manual.


  • Perform difficult and responsible secretarial and clerical work.
  • Demonstrated ability to arrange travel, hotels and other movement logistics quickly and accurately.
  • Prepare reports and compose correspondence independently.
  • Ability to remain organized and professional in a fast paced and changing environment.
  • Employ good judgment and make sound decisions in accordance with established procedures and policies.
  • Work extended hours as necessary when Association functions or CEO workload dictates.
  • Work efficiently and effectively under pressure with the ability to prioritize workload.
  • Establish and maintain cooperative relationships with those contacted in the course of work.
  • Proper English usage, spelling, and punctuation.
  • Proficient use of electronic e-mail and Internet.
  • Type accurately and efficiently.
  • Strong computer skills with advanced knowledge of Microsoft Word, Excel, Power Point.


Some travel required.


College degree preferred or equivalent combination of education and 5-years’ experience in administrative role.

(This job description reflects the general level and nature of the job. It is not intended to be all-inclusive.)

Business Overview

Our Story

The California Medical Association (CMA) is a professional organization representing California physicians. The association was founded in 1856 by a small group of physicians who understood it was their duty to fight for their patients and profession. Confronted with the challenges of rampant quackery, epidemics of contagious disease, and a desperate need to establish standards for the profession, physician leaders of the time called upon their colleagues to help them form the Medical Society of the State of California (as it was called back then) “to develop, in the highest possible degree, the scientific truths embodied in the profession.”

For more than 160 years, CMA has pursued its mission to promote the science and art of medicine, protection of public health and the betterment of the medical profession. In recent history, CMA has contributed significant value to its more than 48,000 members with comprehensive practice tools, services and support including legislative, legal, regulatory, economic and social advocacy.

Moving forward, California physicians are looking to CMA to further reduce administrative burdens in their practices, support them in providing quality care and ensure they thrive amid industry consolidation. To best meet these needs, CMA has refined its value proposition to emphasize physician empowerment to lead the transformation of the health care system. CMA has released an ambitious 2020-2025 strategic plan that will empower physicians to lead and transform the health care system.

To learn more about the California Medical Association, please visit our website at or   

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