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Membership Dues Coordinator
California Medical Association

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Membership Dues Coordinator
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California Medical Association
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Job Summary

$50k-60k per year
Job Type
Job Last Posted
Job posted 12 days ago
Job Role
Medical Adminstration, Medical Billing, Comptroller
Employer's Industry

Job Description

TITLE: Membership Dues Coordinator

DIVISION: Component Medical Society (CMS) Services

REPORTS TO: Senior Director, CMS Services



POSITION SUMMARY: Experience with Associations, membership dues, Association Management Software or other CRM/database is preferred. The Membership Dues Coordinator is responsible for invoicing and payment processing for membership dues on behalf of the CMA and various Component Medical Societies (CMSs), as well as other database support. General responsibilities include invoice set-up, printing and mailing invoices and attachments, payment processing, dues posting, Excel reconciliations, and reports. Must be capable of learning to be a super-user in a database. Strong problem-solving and interpersonal skills are required to solve complex issues and provide great support and service to CMS staff.


  • Majority of time is spent working in Association Management Software, specifically Euclid’s ClearVantage database
  • Responsible for all phases of membership dues processing for CMA and CMSs, such as dues setup, invoice setup, printing, sorting, mailing, as well as payment processing and reconciliation of invoices
  • Investigate dues processing errors and discrepancies and make adjustments as needed
  • Develop and maintain positive relationships with each of our Component Medical Societies, with an emphasis on dues processing, training, and support needs
  • Create and run various membership and statistical standard reports
  • Perform other related work and projects as assigned, such as website development/ integration, database integration, retention campaign support, database modules such as email blasts/ newsletters/ campaigns, and more


  • Bachelor’s degree
  • 3+ years relevant experience in Membership Dues, Database Administration, Accounting, or related field
  • Experience in Association Management Software (specifically, Euclid ClearVantage) or other CRM/database preferred
  • Proficient use of Microsoft Excel
  • Must be extremely detail oriented, with keen analytical skills
  • Strong interpersonal skills and written and oral communication skills, with the ability to explain complex issues
  • Ability to manage multiple assignments and effectively prioritize workload
  • SQL report writing skills/ data analysis is a plus

PHYSICAL REQUIREMENTS: Work extended hours and, on the weekends, as events and deadlines dictate. Some travel required.

(This job description reflects the general level and nature of the job. It is not intended to be all inclusive.)

Business Overview

Our Story

The California Medical Association (CMA) is a professional organization representing California physicians. The association was founded in 1856 by a small group of physicians who understood it was their duty to fight for their patients and profession. Confronted with the challenges of rampant quackery, epidemics of contagious disease, and a desperate need to establish standards for the profession, physician leaders of the time called upon their colleagues to help them form the Medical Society of the State of California (as it was called back then) “to develop, in the highest possible degree, the scientific truths embodied in the profession.”

For more than 160 years, CMA has pursued its mission to promote the science and art of medicine, protection of public health and the betterment of the medical profession. In recent history, CMA has contributed significant value to its more than 48,000 members with comprehensive practice tools, services and support including legislative, legal, regulatory, economic and social advocacy.

Moving forward, California physicians are looking to CMA to further reduce administrative burdens in their practices, support them in providing quality care and ensure they thrive amid industry consolidation. To best meet these needs, CMA has refined its value proposition to emphasize physician empowerment to lead the transformation of the health care system. CMA has released an ambitious 2020-2025 strategic plan that will empower physicians to lead and transform the health care system.

To learn more about the California Medical Association, please visit our website at or   

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