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Development Administrative Assistant
Lutheran Social Services of Northern California

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Development Administrative Assistant

Lutheran Social Services of Northern California

Job Summary

Job Type
Full-time
Job Last Posted
Job posted 14 hours ago
Job Role
Administrative Assistant, Social Worker
Employer's Industry
Nonprofit

Job Description

Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.

POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.

  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy
  • Ability to work well in teams and use direct communication to express needs and priorities with
  • Strong initiative and self-starter with follow-through
  • Attention to detail, especially in editing and proofreading
  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations
  • Punctual, reliable, accountable
  • Must have good people skills and a positive attitude when communicating about LSS and its work
  • Comfort and experience dealing with numbers and elementary math
  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)
  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.
  • Strong knowledge of Microsoft Office Suite
  • Bachelor’s degree, one year fund-raising experience or office experience preferred
  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace
  • Ability to travel within Bay Area and Sacramento
  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings
  • Successfully pass a Criminal background and DMV check

KEY DUTIES

Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications

  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic
  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program
  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration

  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations

  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services

  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.
  • Process gifts and grant payments, including bank deposits.
  • Coordinate with DA to ensure timely acknowledgement of gifts.

Fundraising

  • Assists as needed in planning, execute and track annual campaign 

General Administrative

  • Front desk reception duties
  • Prepare daily deposit logs
  • Maintain office filing for A/P & timesheets and other projects as needed
  • Matching checks with invoices and preparing checks for mailing
  • Pulling backup documentation for invoicing
  • Maintaining AB12 spreadsheet
  • Record in-kind gifts in tracking binder
  • Process mail daily and make post office runs
  • Maintain office supplies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer

Business Overview

Our Story

Mission and Vision

LSS of Northern California promotes stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. We envision communities that have hope, stability, and a path to self-sufficiency.

History

The roots of LSS were planted in 1883 in San Francisco when a group of West Coast Lutherans gathered to celebrate the 400th anniversary of Martin Luther’s birth. In the first organized expression of Lutheran social ministry for West Coast Lutherans, money was collected for the care of orphans.

By 1925, an institutional chaplaincy program was established and began serving the elderly in residential care facilities. In 1945, the Lutheran Welfare Council of Northern California was formed to act as a social service agency supported by Lutheran churches of the area. It offered a range of programs and advocacy calling for social reform to help the needy. In 1967, the Lutheran Child and Family Service and the Lutheran Welfare Service merged to become Lutheran Social Services of Northern California (LSS).

In the years that followed, LSS secured contracts for home management training, transitional housing, child abuse prevention, and substance abuse prevention. LSS responded to the AIDS crisis in the early 1990s by creating the city’s first financial management and representative payee services. This program continues to serve more than 2,000 people with special needs. LSS was one of the first faith-based agencies in San Francisco to respond to the AIDS crisis.

In 1996, money management programs became a major focus and a foundation for other support services for vulnerable individuals and families, such as case management and supportive housing. In 1998, we began providing case management services in permanent supportive housing sites. Every year, LSS helps thousands of individuals with acute needs, including the elderly, young families, people with mental illness or disabilities, the chronically homeless, victims of domestic violence, individuals fighting addictions, people living with HIV/AIDS and young people who are struggling to transition from the foster care system to independence.

LSS works to address the underlying causes of homelessness, which may include mental illness, disability, chronic disease, unemployment, poverty, addiction, placement in the foster care system or surviving a disaster. We provide case management and support services in five permanent supportive housing sites in San Francisco, as well as to individuals in additional supportive housing sites in San Francisco, Contra Costa, Sacramento and San Joaquin counties.

LSS is part of a network of 300 Lutheran social ministry organizations, making it one of the largest non-profit healthcare and social services systems in the United States. These organization touch the lives one in every 40 people in the nation and have a combined annual operating budgets in excess of $3.5 billion.

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