Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland
Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you!
Job Responsibilities range from, but are not limited to:
- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office
*Your Skills and Experience:*
-Warm, friendly, grounded and professional demeanor. -Ability to work independently and be self-motivated. -A quick, adaptive learner with attention to detail. -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must. -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.
You are detailed-oriented, resourceful, reliable. One year minimum experience in customer service and admin work is required. Insurance billing, medical office experience would be helpful, though not necessary. Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side. Preference given to long term candidates.
Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.
Please send your resume as a PDF file. Only PDF files will be opened.
We are a woman owned business focusing on women's health and wellness.
We offer a mellow, peaceful, non-stress work environment. We value positivity and communication and pride ourselves on taking great care of our clients.
1-10 team members
Culture & Perks