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Office Coordinator at Confidential Venture Capital Client
Annie Pyle & Partners

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Office Coordinator at Confidential Venture Capital Client
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Annie Pyle & Partners
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Job Summary

Job Type
Full-time
Job Last Posted
Job posted 24 days ago
Job Role
Youth Activities Coordinator
Employer's Industry
Food & Hospitality

Job Description

Join this small but tight-knit and successful team who know how to balance with hard work with a fun life! This is a professional and stable environment with a start-up feel.

Office Assistant is responsible for general office related duties, greeting and seating of guests, and some light administrative support and support back-up as needed. The individual in this role is the first person to interact with all firm contacts. This work includes maintaining a professional office environment that is reflective of the firm culture. They represent the firm with a positive and mature attitude both internally and externally.

Right for you if you are:

Unflappable team player ready to jump in anywhere at anytime

Organized individual with a demonstrated follow-through and task management

Mature and confident approach with complete comfort taking directives but able to also be comfortable working independent and self-starting

Professional and respectful, well versed in managing relationships with different types of personalities

Resourceful and a problem solver who takes pride in their work, no matter how small the task

Excellent communicator who understands expectations with ease

Keen attention to detail and an instinct to know when to ask questions and what questions to ask

Responsive and accountable, able to be both proactive and reactive

Day-to-day OA will be asked to:

Maintain neat and orderly office environment; stock and tidy kitchens and conference rooms, arrange catering, and coordinate office upkeep and maintenance

Supply ordering and tracking

Set-up of in office meetings including ordering of food/beverage, set-up of IT needs, greeting and seating of guests, and cleanup of room following meeting

Oversee facilities needs and coordinate maintenance

Oversee office and conference room calendar

Run office related errands for printing, parking permits, meter feeding, etc. to help keep team running smoothly

Facilitate the successful implementation of special request of the firm leadership

Receive inbound calls, mail, and deliveries and act as liaison and point of contact on site for the firm

Utilize technology tools with master efficiency and detail

Respond to requests with proper prioritization and follow through

Track and complete expense reports and reimbursements

Interact with firm contacts with confidence

Strong online research skills and internet savvy

Staffing and support at events, both small and large, for the firm at large

Provide coverage to other members of the support staff during PTO

Interact with high-level executives with confidence

Light calendar support and travel coordination for members of the firm as needed

Looking for someone who has:

Bachelor’s Degree or equivalent preferred

1 to 2 years of experience in a corporate environment as an Office Manager or Administrative Assistant

Demonstrable interest/experience in Silicon Valley Business culture

Track record of strong organizational and time management skills

Positive, approachable and upbeat personality with a thick skin and a good sense of humor

Job Type: Full-time

Education:

High school or equivalent (Required)

Location:

Burlingame, CA (Required)

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Retirement plan

Paid time off

Other

This Job Is Ideal for Someone Who Is:

Dependable -- more reliable than spontaneous

People-oriented -- enjoys interacting with people and working on group projects

High stress tolerance -- thrives in a high-pressure environment

This Job Is:

Open to applicants who do not have a college diploma

Schedule:

Monday to Friday

Business Overview

Our Story

Annie Pyle & Partners works with Executives and Administrative Professionals on placements for operations and executive support roles. Our approach results in real partnership and collaboration and garners optimal executive support.

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