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Office Administrator
Ripple Foods

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Office Administrator
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Ripple Foods
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Job Summary

Job Type
Full-time
Job Last Posted
Job posted 30 days ago
Job Role
Administrative Assistant
Employer's Industry
Food & Hospitality

Job Description

Office Administrator

Berkeley, CA

We’re looking for a resourceful and motivated Office Administrator for our fast-paced Berkeley office. As the Office Administrator, you will help organize and coordinate the daily operations for our Berkeley Headquarters and our other remote offices. In this role, you’ll be responsible for supporting the team in three key areas; reception, office and facilities management, and executive support. We are looking for candidates with experience in creating and maintaining an excellent work environment, that helps foster an efficient, engaging employee experience for our prized Ripplers, and a partner to our executives who can help them manage their day-to-day activities.

Responsibilities

  • Be first point of contact and provide support to all vendors, visitors and guests
  • Oversee the snack and office supply programs by ensuring items are fully stocked and that monthly costs are within budget
  • Maintain cleanliness of the office
    • Kitchen Duties: Empty dishwasher, stock refrigerator, clean counters, service coffee machine, receive and put away grocery deliveries
    • Conference Rooms: Organize, tidy, dust, and prepare for upcoming meetings, cleaning whiteboards, restocking supplies
    • Common Spaces: Organize, stock office supplies, and tidy
  • Organize office operations and procedures; identify opportunities to streamline and improve office practices and implement new approaches
  • Organize and plan company events such as lunches, happy hours, holiday parties, and off-sites
  • Uphold Ripple values by and ensuring they are reflected in our office operations environment
  • Assist with new hire logistics and onboarding all new Ripplers
  • Support People Operations with offboarding logistics for departing Ripplers
  • Partner with People Operations to uphold and revise office policies as necessary
  • Schedule company meetings and coordinate agendas
  • Manage the front desk and our front desk cover calendar
  • Coordinate with IT department in asset management and information management practices
  • Manage relationships and work orders with vendors, service providers and property management.
  • Develop and implement a preventative facility maintenance schedule.
  • Develop and ensure Ripple’s safety and security practices are in compliance with necessary health and safety standards
  • Oversee all facilities maintenance, repairs and renovation projects
  • Manage Ripple Leadership Team’s schedules, calendars and appointments
  • Coordinate all Board Meetings and Calls
  • Support Leadership Team with administrative tasks
  • Assist with Travel
  • Prepare and manage expense reports for Leadership Team
  • Partner with People Ops team on ad hoc projects and events

Qualifications

  • Self-starter, strong work ethic, ability to work without supervision as well as under direct supervision and have the ability to be trusted to work independently
  • Proven office management, administrative and executive assistant experience
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Willingness to step up and help out wherever needed
  • College Degree preferred, 3-5 years’ experience working in a similar or related role
  • Proficient in G-Suite and Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Job may involve lifting up to 35 lbs
  • This position involves walking, standing, bending and lifting

Business Overview

Our Story

We are Ripple.

We are built on the truth that even the smallest actions can have far reaching impacts.

We are convinced the beat of a butterfly wing can produce a wave of change and we love to flap our wings!

We see a world where everything is connected. That’s why we’re inspired not by grand plans or heroic gestures, but by simple choices each of us will make everyday. Like what’s for breakfast.

We don’t claim that making plant-based foods will save the world...but we think it can help. And we know it makes us happier and healthier.

We believe it’s the simple things that mean the most. We floss. We recycle. We take the stairs. And we tell our loved ones that we love them. Because the little things add up.

When it comes to our food, we reject sacrifice. Tasty & good for you? Nutritious and creamy deliciousness? NOT mutually exclusive.

We are as playfully ambitious and bashfully confident now as we were when we were toddlers.

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