General Position Description
The Alliance Specialist provides direct services to child care center clients implementing the project’s vision, goals, and values on a day to day basis.
This Position Reports to the Alliance Director
- Maintain high level of expertise in need and eligibility criteria, admission priorities, and requirements of the California Department of Education (CDE) Title V Regulations.
- Keep up-to-date with any changes to CDE Regulations and Management Bulletins.
- Communicate with child care center clients and third parties as necessary to obtain and verify relevant data to determine family need and eligibility for services prior to enrollment.
- Perform ongoing need and eligibility certifications, updates and re-certifications for CDE subsidized families per regulations.
- Monitor and resolve issues with Alternative Payment Provider family certificate expirations/extensions on an ongoing basis.
- Follow up on outstanding issues until a resolution is reached.
- Ensure timely transfers of verified family file information to agencies.
- Closely communicate with participating child care agencies regarding existing or forecasted vacancies.
- Assists with maintenance of data management and reporting processes and procedures.
- Perform data entry, data management, and reporting for a range of early childhood programs utilized by child care center clients including but not limited to Preschool for All, OECE Early Learning Scholarships, Alternative Payment Providers, and California Department of Education.
- Maintain confidentiality of agency, clients, and family information.
- Ensure consistent and timely submission of reports.
- Provide prompt support to client agencies including local travel to sites when necessary.
- Attend and proactively participate in all meetings relevant to service delivery and staff professional development.
- Stay current in developments and trends in the early education sector and issues relevant to the mission and make recommendations as appropriate.
- Entry level accounting data entry as needed.
- Other projects and/or tasks as assigned by the Alliance Director
Knowledge, Skills, and Experience Required
- Dedication and commitment to the organization’s mission and values.
- Bachelor’s degree, or combination of experience and education that would provide the required knowledge and skills.
- At least six (6) months experience with early care and education data management preferred and/or strong interest and aptitude for data management, and interest and passion for early childhood business services.
- Bilingual English/Spanish or English/Chinese with strong verbal and written communication skills in English and Spanish/Chinese.
- Excellent organizational, interpersonal, data management and technology skills including proficiency in Microsoft Office, especially Excel.
- Bookkeeping and/or Quickbooks experience a plus.
- Ability to operate with minimal supervision, with initiative and discretion.
- Ability to prioritize tasks based on current timelines and manage competing priorities.
While performing the responsibilities of the job, the employee frequently sits for extended periods of time, and occasionally stands, walks, talks/listens, stoops, kneels, crouches or crawls, and reaches with hands and arms. The employee occasionally lifts up to 20 lbs. Close and distance vision and manual dexterity to use a telephone and computer are required.
Full time, exempt position for non-profit organization.
May require a flexible schedule with occasional evening hours. Primary work location: San Francisco 94133
Salary and Benefits
Commensurate with experience Health, Dental, Vision, Life Insurance, Retirement Plan, Commuter Transit 12 paid vacation days and 12 paid sick days
San Francisco Early Learning Alliance is an Equal Opportunity Employer