Report this Job

Report jobs that do not follow Localwise’s Job Guidelines

Administrative Assistant-Scheduler
m/Oppenheim Executive Search

Details (optional)

Administrative Assistant-Scheduler
This is a Hot Job! Hot jobs are the most popular jobs on Localwise.

m/Oppenheim Executive Search
Job Post Expired

Job Summary

$18-22 per hour
Job Type
Full-time, Part-time
Job Last Posted
Job posted 2 months ago
Job Role
Staffing Coordinator, Administrative Assistant
Employer's Industry
Nonprofit, Human Resources
Job Schedule
Afternoons, Mornings

Job Description

Administrative Support to Research Department (65%) 

Conduct internet research to identify potential candidates; Provide technical support on the use of our database to staff;  Build 45-60 new contact records per day for project source lists;  Manage the company’s general email account and route correspondence and relevant information to staff;  Perform database clean up and technical operations as needed; Assemble client documents for meetings and candidate interviews with 100% accuracy; Package and mail documents to clients and candidates meeting short deadlines; Proofread documents and materials; Miscellaneous clerical and office duties.    

Scheduling Support (35%) 

Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality. Coordinate interview schedules for board members and candidates. Book travel and provide detailed interview schedules to all parties ensuring 100% accuracy. Additional administrative duties includes answering phones, picking up mail and maintaining office and printing supplies. 

  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;
  • Excellent internet research, writing, editing skills;
  • Confident communicating over the phone;
  • Strong experience in database quality assurance;
  • Excellent project planning and time management skills;
  • Ability to juggle various tasks and work cross functionally;
  • Ability to maintain a high degree of confidentiality;
  • Ability to analyze data and create processes on results;
  • Proficiency in MS Office;
  • Ability to work on the computer on a continuous, daily basis.  


  • Emotionally mature and self-reliant--someone who will thrive working in a small but growing team;
  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;
  • Self-starter and desire to continually learn new skills and grow;
  • Positive, energetic, and focused, with the ability to prioritize.      

Business Overview

Our Story

Our firm recruits for nonprofit boards and chief executives at the highest levels including chief executive, advancement, marketing and other senior leaders. We serve five categories of nonprofits: Arts, Media and Culture; Education; Environment & Conservation; Foundations, Institutes and Associations; and Justice, Health & Human Services. In addition to providing executive search to nonprofits, we produce broadcast-quality videos highlighting the work of nonprofit organizations and leaders through our INSIGHT Interview video series.   

Why Work With Us?

Located in the Presidio, our office is surrounded by nature, history, art and culture -- a short walk offers views of the Golden Gate Bridge. Free rides on the PresidiGo shuttle from downtown SF makes commuting easier.

Team Size

1-10 team members


Culture & Perks

Commuter Benefits
Health Benefits
Parental Leave
Paid Time Off
Retirement Benefits
Parking Provided
Team Events
Community Oriented
Mission Driven
Receive jobs in San Francisco, CA in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy