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Receptionist
Klein Financial Corporation

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Receptionist
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Klein Financial Corporation
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Job Summary

Job Type
Full-time
Job Last Posted
Job posted 14 days ago
Job Role
Receptionist

Job Description

Receptionist – Job Description

Klein Financial Corporation

Employer: Klein Financial Corporation

Job Title: Receptionist

Description:

Each and every team member comes to the equation with an impassioned commitment to make a valuable and quantifiable difference on important causes. Individually, and collectively, we are deeply driven by the desire and the responsibility to participate in game changing efforts, to improve our planet and the human condition. Our successes are attributed to passion, commitment, tenacity, strategy, collaboration and diligence.

Klein Financial Corporation: Klein Financial Corporation, was created to meet a need in the real estate financing sector for innovative solutions to the lack of affordable housing mortgage financing. The firm provides financial, development, governmental, tax credit and other advisory services to clients pursuing the development of affordable housing and other real estate development opportunities which utilize governmental subsidy programs.

Klein Financial Corporation has designed, structured, developed or consolidated approximately $5.0 billion in bond financing for private developers and governmental agencies. For the most recent 15 years, Klein Financial Corporation has developed or financed more than 50 properties, throughout California, Colorado and Arizona, consisting of approximately 12,498 units with a total value of approximately $1,319,269,000.

POSITION SUMMARY:

The Receptionist is a key role for this company and often presents the first impression of the company to visitors, callers and vendors. The receptionist is responsible for making a good first impression for the organization–an impression that can affect the company’s success. The role will handle administrative functions, such as answering phones, filing, and preparing for meetings. The receptionist will work collaboratively with the team on specific short and long-term projects including general administrative and clerical support. The person in this role will need to be a self-starter, critical thinker, works well independently, highly organized, and adaptable to a deadline driven environment. The receptionist will work to ensure smooth and timely task completions to meet company deadlines.

JOB DESCRIPTION:

This position is responsible for supporting the collaborative team on the following:

Receive Visitors:

· Greet visitors and vendors upon arrival at office

· Inform other employees of visitors’ arrivals or cancellations

Communication Support:

· Answer phone, screen and direct calls

· Take and relay messages; check messages on various phones

· Provide information to callers

· Reply to email, telephone or face to face inquiries in a professional manner

Clerical Support:

· Receive and sort mail and deliveries

· Monitor and maintain office equipment

· Copy, file, and maintain paper or electronic documents

· Manage inventory and prepare supply/food orders

· Tidy and maintain the office

· Provide general administrative and clerical support

· Assist in coordinating meetings and organizing catering

Administrative Support:

· Set priorities, organize & plan tasks

· Independently drive tasks from start to completion, and problem solve as needed to ensure deadlines are met

· Collaborate with the team to maximize productivity and contribute to the entire project

· Update team members on the progress of given tasks on a regular basis

· Conduct research and outline details before beginning any task

· Handle sensitive information in a confidential manner, as needed

· Report updates verbally and in written form to management in a professional manner

KEY CHARACTERISTICS:

The candidate must demonstrate the following competencies characteristics, or demonstrate the ability to develop these competencies and characteristics:

· Goal-focused

· Follow instructions

· Keen attention to detail

· Enthusiastic “can do” attitude

· Professional personal presentation

· Positive and encouraging personality

· Self-driven and independent motivation

· Extensive organizational skills

· Excellent time-management skills

· Critical thinking, and problem-solving skills

· Listen actively and ask effective questions

· Remain calm under pressure

· Team player, collaborative, strong support

· Flexible and functions well on strict deadlines

· Understand and respond to non-verbal signals

· Ability to produce in a fast-paced environment

· Professional verbal and written communication skills using correct grammar and spelling

POSITION QUALIFICATIONS:

Candidate must demonstrate the following competencies, or demonstrate the ability to develop these competencies:

· Minimum 4-year College Degree

· A minimum of 1-2 years professional experience.

· Able to plan ahead and proactively address potential issues

· Able to work independently with minimal supervision

· Highly motivated with a strong work ethic

· Reliable, trustworthy, and committed to team’s success

· Outstanding organizational skills and ability to prioritize tasks

· Able to thrive in a high-volume, deadline-driven work environment

· Ability to effectively collaborate with professionals of various disciplines.

· Technologically savvy with knowledge of Microsoft suites, and a range of software.

· A successful track record in problem-solving skills and sound decision-making.

· Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

· Personal qualities of integrity, credibility, and dedication to a cause.

· Strong sense of efficiency and urgency

· 1-2 years in a start-up company preferred.

SALARY - Based on Experience

This position is expected to conduct business in accordance with Klein Financial Corporation’s policies and applicable laws.

Job Type: Full-time

Experience:

Administrative: 1 year (Required)

Education:

Bachelor's (Required)

Business Overview

Our Story

Klein Financial Corporation, founded in 1984 by Robert N. Klein, II, was created to meet a need in the real estate financing sector for innovative solutions to the lack of affordable housing mortgage financing. The firm provides financial, development, governmental, tax credit and other advisory services to clients pursuing the development of affordable housing and other real estate development opportunities which utilize governmental subsidy programs. Klein Financial Corporation also develops real estate projects as a principal to validate new financial technologies and/or innovative project legal and capital structures it designs.

Klein Financial Corporation has designed, structured, developed or consolidated approximately $5.0 billion in bond financing for private developers and governmental agencies. For the most recent 15 years, Klein Financial Corporation has developed or financed more than 50 properties, throughout California, Colorado and Arizona, consisting of approximately 12,498 units with a total value of approximately $1,319,269,000.

In addition to its consulting and development activities, Klein Financial Corporation serves as co-investor and investment manager for two real estate investment funds of the California Public Employee Retirement System (CalPERS) totaling 2,750 units and over $530 million in property value. These funds were established to invest in affordable multi-family housing developments located in California. Klein Financial Corporation was named an investment manager for the initial fund through a highly competitive, national process in 2002, and Klein Financial Corporation was selected as the investment manager for the second fund as a result of its development, asset management, and tax exempt bond expertise.

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