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Operations Coordinator
Latham & Watkins LLP

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Operations Coordinator

Latham & Watkins LLP
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Job Summary

Job Type
Full-time
Job Last Posted
Job posted 14 days ago
Job Role
Operations Associate

Job Description

Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is currently seeking an Operations Coordinator to join our winning team, located in Silicon Valley. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

The Operations Coordinator will receive a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program including healthcare, life and disability insurance, flexible spending accounts, a 401k plan, and more! In addition, employees receive 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.

As the Operations Coordinator at Latham, you will be responsible for coordinating the daily functions of the Operations Department, and ensuring compliance with all policies and procedures of the firm. He or she may have responsibility for leading the activities of one or all of Guest Services, Facilities, or Print Mail areas while accomplishing these and other critical functions:

  • Coordinating, training, and coaching the Guest Services, Facilities, and/or Print Mail staff and assisting management with leading them in their professional development endeavors
  • Coordinating shift activities, work flow, and daily functions of the Guest Services Representatives; creating work schedules for Guest Services Staff and ensuring proper backup coverage is given
  • Acting as a resource person to Latham & Watkins employees, outside organizations, and other potential clients regarding all aspects of the facility and accompanying services
  • Coordinating the scheduling and planning of conference rooms, guest offices, and special events; assisting Guest Services, Technology, and Facilities staff with organizing conference rooms, office equipment, and facility space and amenities
  • Planning and directing other Guest Services staff and participating in the preparation of conference center facilities to best meet the particular needs of each client
  • Consulting with current and potential customers to clarify conference request, providing advice regarding services for audio visual equipment, and explaining services available
  • Overseeing purchasing of supplies and facilities maintenance activities
  • Coordinating the update and organization of office furniture and supply inventory
  • Coordinating maintenance programs and refurbishment schedules for items such as office furniture and general improvements
  • Providing information and vendor sources for supplemental services including Audio/Visual services, rental and moving services, beverage and food vending, and specialty maintenance services
  • Reviewing and analyzing vendor and building management bills; providing input to authorized approver regarding invoices for supplies and facilities, assigning appropriate billing codes
  • Coordinating inventory and ongoing maintenance of catering equipment, supplies, and conference furnishings; making recommendations for repair, replacement, and/or upgrades of required equipment
  • Assisting with the creation of routine operational and/or administrative procedures for the most effective and efficient utilization of the conference center facility and all Guest Services, Facilities, and Print Mail procedures
  • Completing special projects and addressing various issues as needed
  • Promoting effective work practices, working as a team member, and showing respect for co-workers

As an Operations Coordinator, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Operations Coordinator must have the ability to use independent judgment and discretion when making majority of decisions, as well as the ability to supervise work of others to ensure compliance and accuracy. Organizational skills needed to manage time well, prioritize effectively, and handle multiple deadlines are desired. The Coordinator must display the ability to define problems/issues while using a logical approach to develop and implement appropriate solutions.

A Bachelor’s degree is desired. Eight (8) years of related experience may be considered in lieu of a Bachelor’s degree. Three (3) years of related experience in a professional services organization is desired. One (1) year of relevant coordinating/supervisory experience is also desired. Experience with budgeting and accounting procedures is desired.

Qualified candidates are encouraged to apply by clicking the ‘Apply Now’ link.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms.

For information regarding family care and medical leave (CFRA), click here.

Job Location

Menlo Park, California, United States

Department

Operations

Position Type

Full-Time/Regular

Latham & Watkins LLP - 5 days ago report job

Business Overview

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