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Program Coordinator
Firefighters Burn Institute

Details (optional)

Program Coordinator

Firefighters Burn Institute

Job Summary

$19 per hour
Job Type
Job Last Posted
Job posted 18 days ago
Job Role
Head of Program

Job Description

The Program Coordinator reports directly to the Programs Manager and performs administrative, outreach and planning functions for the Firefighters Burn Institute. Responsibilities include, coordinating & facilitating programs, assisting with event planning and providing administrative and management support for the Firefighters Burn Institute. Other responsibilities include, but are not limited to data entry; researching and compiling information; presenting reports; preparing correspondence; scheduling and coordinating activities, programs, travel and other projects; chairing committees; working to support firefighters, burn survivors and volunteers; maintaining camper and camp staff databases; scheduling camp and conference transportation; generating documents using a full range of computer software requiring proficiency with spreadsheets, word processing, desktop publishing, database management and presentation software; assisting with phones and performing miscellaneous job-related duties as assigned. This position will require some work to be performed outside of the regularly assigned work schedule, including occasional weekends and travel. This position may be assigned other duties as required.


  • Coordinate & facilitate FFBI programs & burn survivor services.
  • Track program progress and create reports while analyzing data and working with committees to implement program changes.
  • Assist Programs Manager to develop & track operations budget for program services.
  • Create, update and process program applications, forms and webpages.
  • Interpret state and association standards and regulations to ensure programs are compliant.
  • Outreach to burn foundations, hospitals, fire agencies, and other community partners.
  • Attend committee meetings, conferences and conventions as related to programs.
  • Make travel arraignments including booking flights, lodging and registrations for programs & conferences.
  • Chair committee meetings, create agendas and draft meeting minutes.
  • Coordinate with vendors and sponsors for program donations and partnerships.
  • Data entry and database management.
  • Answer phones, greet guests & order office supplies.
  • Assist with FFBI events and special projects.
  • Assist management and other staff members with special projects when needed.
  • Other duties will be assigned as required.

Qualifications and Job Requirements:

Qualified applicants will be required to pass a criminal background check, including fingerprints; and have a valid California driver’s license with good driver history and proof of current auto insurance. Applicants will also be required to pass a computer competency exam.

Required Experience, Skills and Characteristics:

  • 2+ years of similar experience directly related to the duties and responsibilities specified, preferably with a non-profit organization.
  • Intermediate to advanced knowledge of Microsoft Word, Excel & Outlook is required.
  • Familiarity of PowerPoint, Publisher and Adobe Suite programs is preferred.
  • Experience with social media platforms such as Facebook, Instagram, Twitter & Constant Contact is preferred.
  • Experience working in a fast-paced office environment with the ability to handle multiple tasks under pressure.
  • Demonstrated organizational skills, accuracy, and attention to detail.
  • Demonstrated ability to work within a team setting or independently, setting priorities and handling routine functions without continuous direction.
  • Resourcefulness and ability to work with people from all backgrounds.
  • Self-motivated, strong work ethic and ability to maintain confidentiality.
  • Enthusiasm for accomplishing the charity’s goals and abiding by the mission and philosophy of the Firefighters Burn Institute.
  • Ability to lift and transport materials of reasonable weight (30-50 pounds).


This is a full-time, non-exempt position including medical, dental, vision, disability, and retirement benefits. Starting salary is $19.00/hour.

About the Organization:

The Firefighters Burn Institute is a non-profit 501(c) 3 organization founded by Sacramento Fire Captain Cliff Haskell and the Sacramento Area Fire Fighters, Local 522 in 1973 for the purpose of establishing a local burn treatment facility; providing recovery programs for burn survivors; promoting fire and burn prevention through public education; funding education for medical burn team professionals, firefighters, and burn survivors; and supporting burn treatment and rehabilitation research.

Application Instructions:

Please email a cover letter and resume to Rachel Crowell. Please include date of your availability and a statement explaining how your education, experience and skills qualify you for the position. Resumes will be reviewed as they are received and qualified individuals will be contacted. Job posting open until filled.

Business Overview

Our Story

In 1972, a jet airplane attempting to take off from Sacramento Executive Airport, crashed into a crowded Farrell’s Ice Cream Parlour, killing 22 people and burning many others. A Sacramento firefighter, Gene LaVine, and eight members of his family died in the fiery crash.

Collaborating with physicians and administration at the University of California Davis Medical Center, the UCDMC Regional Burn Center opened in January of 1974.

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