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Grants Compliance Manager
Hamilton Families

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Grants Compliance Manager

Hamilton Families

Job Summary

Job Type
Job Last Posted
Job posted 24 days ago
Job Role
Social Work, Grant Writer
Employer's Industry

Job Description

PROGRAM Administration-Finance Department
273 Ninth Street, San Francisco, CA 94103
REPORTS TO Chief Financial Officer
WORK SCHEDULE Monday to Friday: 9:00 am - 5:30 pm
STATUS Full-Time

Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit

Position Overview

The Grants Compliance Manager manages compliance and budgeting of contracts and grants for the organization. Collaborates with Program Directors and the Development Department on contract and grant proposal development. maintains relationships with external funding managers and ensures procurement and government grant compliance.

Primary Duties and Responsibilities

• Ensure contracts and grants conform with federal, state, local and specific grant requirements
• Collaborate with the Development Department reviewing compliance of grants pre-submission
• Collaborate with Program Directors to ensure compliance and submission of grant proposals
• Develop and manage calendar to track grant requirements and deliverables
• Work with Program Directors to ensure proper spend down on government contracts
• Review procurement requests to ensure OMB uniform compliance
• Support Staff Accountant A/R to ensure timely billing of government contracts
• Monitor and review restricted grant funding to prepare monthly or quarterly release from restriction journal entries for CFO review
• Maintain a schedule of government contracts and a schedule of federal awards for A-133 audit
• Research and interpret government regulations as they apply to contracts and subcontracts and advise Program Directors of contractual rights, responsibilities, and obligations. Monitor contracts for compliance with applicable laws, regulations, and internal policies and initiate corrective action as required
• Collaborate with CFO and Program Directors to develop government grants that are realistic, and narratives are in line with the budget. Prepare contract budget revisions as needed in collaboration with Program Directors and CFO
• Attend meetings with finance and program staff to review budget to actual performance for government contracts
• Assist with preparations for external monitoring visits, reviews, and audits
• Other duties as assigned

Qualifications, Skills and Abilities

• Bachelor’s degree with a concentration in accounting or related field or equivalent experience of at least 3 years in grant administration experience including successfully managing complex grants and contracts
• Knowledge of GAAP and accounting practices and procedures
• Experience with government grants (federal, state, and local)
• Experience with creating finance budgets
• Experience evaluating internal controls
• Knowledge of navigating government systems and platforms of grants management
• Ability to effectively collaborate with internal teams and influence budget decisions
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications including Word, Excel, and Outlook, accounting platforms, government billing platforms
• Essential job functions include using a telephone, working at a standard computer terminal; ability to follow reasonable ergonomic accommodations; sit and stand for long intervals; reach, bend, lift, and carry up to 40 pounds depending on position; and walk up and down stairs several times a day
• Sensitivity to the needs of families experiencing homelessness; able and willing to work with diverse staff and clients
• Criminal background check, fingerprint imaging, and documentation required post offer

Compensation and Benefits

Benefits: We offer excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA locations. Additionally, HF offers tax deductible commuter benefits that can be applied to public transit, parking, bicycle maintenance, and ride sharing services like Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Navigation team is great for an individual who is interested in exploring real estate, affordable housing, social work, and/or mental health fields. We also offer a $1,000 educational stipend to employees each year and offer dozens of internal and external trainings for staff at every level annually.

Time off: HF employees take advantage of generous sick and vacation benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long term benefits: HF offers an employer-matched 403(b) retirement plan, education reimbursement, and other great long term benefits!

Application Procedure

• Please click “apply” to submit an application via Hamilton Families’ ADP Career Center.
• Attach your résumé AND a brief letter of interest.
• No faxes or phone calls.
• Hamilton Families is an Equal Opportunity Employer.

Business Overview

Our Story

Founded in 1985, Hamilton Families established San Francisco’s first shelter for families experiencing homelessness. Today we are San Francisco’s leading service provider to homeless families, with an array of highly effective programs at sites in San Francisco and Oakland.

Hamilton Shelter Program in the Tenderloin provides safe shelter, three meals a day and critical social services to 50 families a night for up to six months.

Hamilton Transitional Housing houses and supports up to 25 families at high risk for chronic homelessness for 6 to 18 months. Families receive intensive social services to identify and address factors contributing to their homelessness.

Hamilton Housing Solutions prevents homelessness whenever possible and assists families who have become homeless with housing search assistance, temporary rent assistance, case management, job search and other services for up to 18 months to help them find and retain a permanent home.

Children’s Services are integrated throughout all our programs, providing therapeutic support and enrichment activities to strengthen children’s resiliency, promote academic success and enhance the parent-child bond.


Culture & Perks

Community Oriented
Work-life Balance
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