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Administrative Assistant for Small but Mighty Non-profit Organization
Meals on Wheels of Alameda County

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Administrative Assistant for Small but Mighty Non-profit Organization
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Meals on Wheels of Alameda County

Job Summary

$42.5k-48.5k per year
Job Type
Job Last Posted
Job posted 14 days ago
Job Role
Administrative Assistant
Employer's Industry
Job Schedule
Evenings, Weekends, Weekdays, Afternoons, Mornings

Job Description

Location:  1721 Broadway, #201, Oakland, CA 94612 (BART accessible)

Meals on Wheels of Alameda County (MOWAC) strives to enable seniors to maintain their independence and dignity while aging in place.  MOWAC accomplishes this by developing resources to support and expand the work of five local Meals on Wheels programs by fundraising and creating partnerships among healthcare entities and the business community. There is an array of fundraising activities including direct mail appeals, special events, newsletters, preparing grant proposals, partnering with corporations, and conducting outreach.

REPORTS TO Executive Director

HOURS Because we are a small nonprofit, we often work some on weeknights and weekends as necessary.


  • Manage the database of supporters including input, cross checking for duplicates, and accuracy of data
  • Manages donation processing (entering, letter creation, and distribution)  
  • Schedule and distribute Board and Committee meeting logistics and materials
  • Update and maintain files as needed 
  • Research topics, resources, potential donors as requested 
  • Attend and take minutes at meetings (committee and event meetings) if necessary
  • Generate queries and reports 
  • Assist with editing communications
  • Assist with fundraising events (planning, day of, and follow up) if needed
  • Organize solicitations for financial partnerships, auction items, and in-kind requests
  • Other administrative duties as assigned 


The following are core competencies necessary for success as the Administrative Assistant:  

  • Passion for the organization’s mission.  
  • Impeccable attention to detail
  • Excellent verbal and written communication skills
  • Ability to manage multiple projects within designated timelines while delivering high-quality results.  
  • Strong writing & editing skills
  • Flexible, proactive, creative, problem-solving attitude, including comfort with technology and basic information systems such as Microsoft Word, Excel, G Suite by Google Cloud
  • Excellent typing and data entry skills
  • Positive, can-do attitude
  • Strong time management and organizational skills
  • Experience in publication and material design and layout work utilizing Canva would be of benefit but not required


  • Minimum 2 years of office experience, preferably in the non-profit sector
  • Bachelor’s Degree or equivalent preferred


Send your cover letter resume as PDFs only. Please do not contact Meals on Wheels of Alameda County about this job posting.  Thank you.

Business Overview

Our Story

To assist frail, homebound seniors to maintain their independence by fundraising and providing financial support, community outreach and strategic assistance to Meals on Wheels programs in Alameda County that deliver nutritious meals and perform wellness checks.

Team Size

1-10 team members


Culture & Perks

Commuter Benefits
Casual Dress
Pet Friendly
Community Oriented
Mission Driven
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