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Human Resources Generalist
Hamilton Families

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Human Resources Generalist

Hamilton Families

Job Summary

Job Type
Job Last Posted
Job posted 12 days ago
Job Role
Human Resource Operations
Employer's Industry

Job Description

Program and Position Overview

The Human Resources Generalist supports human resources functions within the organization, including performing a variety of duties in the areas of employee recruitment and hiring, coordinating onboarding of new employees, HRIS management, benefits administration, coordinating and delivering training, employee relations, rewards and engagement, worker’s compensation, and other projects as assigned.

Primary Duties and Responsibilities

• Manage pre-hiring process to ensure all items are complete by a candidate’s start date: paperwork administration, criminal background checking, DMV driving record, communication with hiring managers, follow-up with all parties.

• Deliver new hire orientation sessions, ensure timely and accurate administration of new hire paperwork, and of new hire personnel files.

• Responsible for creating new user IT accounts and for issuing organization property (i.e. cell phones, laptops, etc.)

• Assist new hires with ADP registration and timecard demos/training.

• Manage annual open enrollment process, as well as serve as primary contact for all fringe benefits related transactions.

• Assign performance evaluations to managers. Provide support to managers related to the performance evaluation process.

• Respond to employee questions about HR concerns and to external requests for employment and income verifications.

• Manage employee exit process, including scheduling of exit meetings, arranging for final paycheck, conducting exit interviews, reviewing notifications of terminating benefits.

• Provide training to managers and employees on a variety of HR related topics.

• Support the work of the recruiters. Maintain familiarity with recruitment function, i.e. job announcement process, job posting sites, and applicant tracking system.

• Ensure accurate and up-to-date labor related information is available to employees, including posting annual labor notices in designated locations at all program sites; fulfill annual notification requirements as required under the San Francisco Non-Profit Public Access Ordinance.

• Respond to employee questions about HR concerns and to external requests for employment and income verifications.

• Maintain accurate and up to date disaster preparedness forms and procedures.

• Maintain accurate and up to date Injury and Illness Prevention Plan.

• Routine audits on health insurance employee deductions. Monitoring of invoices and payroll deductions to ensure amounts match up.

• Keep personnel tracking systems (i.e. new hires, transfers, promotions, directories, pay rate anniversary increase dates, terminations, change of address, trainings, TB clearance, staff driving records, etc.) accurate and up to date.

• Manage worker’s compensations claims. Ensure the submission of accurate and complete claims. Train and support managers in accurate completion of worker’s compensation claims.

• Maintain & produce routine and specialized reports.

• Process and maintain accurate and up to date personnel records and files.

• Research availability and pricing of event venues, facilitators and catering for agency events as director, such as all staff retreats, offsite trainings, parties, etc.

• Copy, collate, and assemble packets for meetings, trainings, grant requests, reports, etc. as requested by senior managers.

• Purchase refreshments for meetings, trainings, etc. and set up/break down rooms before and after meetings as directed.

• Other duties as assigned.

Qualifications, Skills and Abilities

• Bachelor’s degree in HR or related field.

• Minimum of one year HR-related experience, with strong preference for experience in a nonprofit and/or unionized setting.

• In-depth knowledge of leveraging HRIS systems – experience with ADP strongly preferred.

• Experience with handling sensitive and confidential information.

• Knowledge of local, state, and federal laws, rules and regulations governing fair employment practices.

• Exceptional organizational and time-management skills; able to successfully meet deadlines.

• Self-directed; able to take initiative and to work successfully as a project leader or team member.

• Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

• Highly proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Outlook, etc.).

• Sensitivity to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

• Criminal background check and fingerprint imaging required.

• TB (tuberculosis) clearance and documentation required post-offer.

• Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down several flights of stairs several times every shift.

Compensation and Benefits

Hamilton Families offers a competitive wage and benefits package that includes employer-paid major medical and dental coverage, life and disability insurance, an employer-contributed retirement plan, and generous paid vacation, sick and holiday leave.

Visit our website to learn more:

Application Procedure

• Please attach your résumé and a letter of interest.

• Include position title in the subject header of your email.

• No faxes or phone calls.

• Hamilton Families is an Equal Opportunity Employer.

Business Overview

Our Story

Founded in 1985, Hamilton Families established San Francisco’s first shelter for families experiencing homelessness. Today we are San Francisco’s leading service provider to homeless families, with an array of highly effective programs at sites in San Francisco and Oakland.

Hamilton Shelter Program in the Tenderloin provides safe shelter, three meals a day and critical social services to 50 families a night for up to six months.

Hamilton Transitional Housing houses and supports up to 25 families at high risk for chronic homelessness for 6 to 18 months. Families receive intensive social services to identify and address factors contributing to their homelessness.

Hamilton Housing Solutions prevents homelessness whenever possible and assists families who have become homeless with housing search assistance, temporary rent assistance, case management, job search and other services for up to 18 months to help them find and retain a permanent home.

Children’s Services are integrated throughout all our programs, providing therapeutic support and enrichment activities to strengthen children’s resiliency, promote academic success and enhance the parent-child bond.


Culture & Perks

Community Oriented
Work-life Balance
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