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Admissions Assistant
Gurnick Academy of Medical Arts

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Admissions Assistant
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Gurnick Academy of Medical Arts
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Job Summary

Job Type
Job Last Posted
Job posted 14 days ago
Job Role
School Administration, Admissions Counselor
Employer's Industry

Job Description

Gurnick Academy of Medical Arts is a leading Bay Area private healthcare college offering an extensive variety of nursing and allied healthcare programs such as: Vocational Nurse, Psychiatric Technician and Bachelor of Science in Nursing (RN to BSN pathway) as well as Nursing Assistant, Medical Assistant, Dental Assistant and Phlebotomy Technician and healthcare programs: Associate of Science in Physical Therapist Assistant, Ultrasound Technology, MRI, Radiologic Technology, and Bachelor of Science in Diagnostic Medical Imaging.

We are currently seeking an Admissions Assistant for our Sacramento Campus.

Basic Function

The Admissions Assistant supports the Admissions Manager administratively and actively in the admissions process during peak periods of enrollment. The assistant will aid in reviewing and confirming applicant requirements and background information provided. In addition to supporting the admissions activities, the admissions assistant will also be expected to complete other filing and administrative tasks as assigned for the campus and RT department. The Admissions Assistant will ultimately require the knowledge of each program at their campus to best support the campus answer potential student questions.

Essential Job Duties and Responsibilities

Prepare packets (for MRI, UT, RT, MA) – Photocopy program info, requirements, fees, disclosures, immunizations for each program.

Verify credit granting by obtaining appropriate documentation and submitting documents to Program Director/Coordinator for approval

Ensure Campus Director signs enrollment agreements as directed by the Admissions Director

Create student folders and put all necessary documents in folder, make file labels, and input onto the "Enrolled List"

Call all enrolled students to verify if they will still be attending pre-requisites and core program (inform Admissions Advisor and Director if anyone is dropping to replace the candidate if possible)

Receive calls from people interested in Gurnick programs and inform them of minimum entrance requirements for the program

Enter everyone who inquiries about the program and as much information about their current situation into the CRM for parallel path activities

Proctor and scoring of entrance exams (not to interpret or deliver results – Admissions Advisor is responsible for this)

Order office supplies for campus which will be approved by Campus Administrative Manager or Campus Director

Maintain student break room supplies and coffee

Check out library materials in the library log

Receive payments from students and provide receipts – give to Campus Director / Campus Administrative Manager

Direct students to SSC or Registrar for transcript requests or other programmatic forms, etc.

Copy all certificates, diplomas, etc. Submitted by prospective students for the FAA or AA if they are not available to receive directly

Update GE after entrance exam appointments have been met and call to reschedule any missed appointments. This includes the management of callbacks to prospective students to schedule / reschedule appointments

Prepare and participate in Campus Staff meetings as directed by the Campus Director


Associate Degree, bachelor’s degree Preferred

Experience working within an academic admissions environment

Recruitment, interviewing and selection skills and experience

Experience working with an applicant tracking system

Strong interpersonal skills developed within a counseling and advisory capacity

Excellent time management, detail-orientation and team player skills.

Business Overview

Our Story

The mission of Gurnick Academy of Medical Arts is to offer quality medical programs that integrate professional skills, career-focused education and hands-on practical experience, empowering students to develop and achieve their personal and career potentials.

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