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Volunteer Coordinator
Notre Dame High School, San Jose

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Volunteer Coordinator

Notre Dame High School, San Jose
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Job Overview

Job Posted
4 days ago
Job Type

Job Description

The School
Since 1851, Notre Dame High School, San Jose has provided an exceptional Catholic college preparatory education for young women in Santa Clara Valley. The quality of education has remained steadfast throughout Notre Dame's rich 167-year history. The school's mission is guided by the teachings of Saint Julie Billiart, the foundress of the Sisters of Notre Dame de Namur with a strong focus on social justice and community service.

The Program
Notre Dame High School has a challenging college preparatory curriculum that integrates classroom learning with downtown educational opportunities in culture, science and technology. The school has a diverse student body, extensive honors and advanced placement programs, and a very talented and dedicated Faculty and Staff. Notre Dame educates over 630 students annually for success and leadership in a global society.

Summary: The Event and Volunteer Coordinator works under the guidance of the Development Operations Manager to recruit, inspire and manage volunteers and to oversee all aspects of several special events including annual fundraising events. Responsible for securing a robust volunteer workforce and meeting annual revenue targets by working with an assigned portfolio of donors and prospects to increase event sponsorship.

•Plan, organize and oversee all aspects of events from start to finish including but not limited to the annual crab fest dinner, auction and Women of Impact fundraisers as well as other events such as donor receptions, Grandparent Day, freshmen parent gatherings, Back to School Night reception, volunteer reception, and Notre Dame Parent Association
•Develop, manage and implement fundraising budgets to meet revenue goals
•Establish sponsorship packages and secure sponsors and donors
•Cultivate and grow relationships with donors to increase event revenue
•Use Raiser's Edge and other event management software programs to track event revenue and expenses
•Coordinate all aspects of event production
•Manage all event logistics
•Work with vendors to secure event sites, coordinate printing, catering, production, etc.
•Oversee design and print production of materials, manage technical requirements; provide on-site event management
•Manage and support event chairs and committee volunteers to provide a volunteer workforce for events
•Develop and implement an integrated marketing communication plan for events to increase awareness of and strengthen ND's brand
•Print nametags and oversee day of event logistics such as registration
•Maintain event records, manage all ticket and table sales
•Conduct necessary follow-up and thank you letters
•Manage and support the Notre Dame Parent Association
•Cultivate and build relationships with internal and external constituents to support the Notre Dame Parent Association
•Train staff and volunteers to work collaboratively to support programs and events
•Update and maintain records of volunteer interest to match with needs
•Use volunteer management software to track volunteer opportunities and work with staff to recruit volunteers
•Support co-curricular fundraising activities including but not limited to vending machines, VAPA boosters, and Athletics boosters
•Assist with other marketing, event and communications duties as assigned and perform other job duties as assigned

Minimum Qualifications:
•High degree of integrity, ethics and passionate commitment to the mission of Notre Dame High School
•Excellent interpersonal skills and ability to interact with a diverse group of people
•Demonstrated ability to communicate effectively, motivate and work well with donors, alumnae, faculty, staff, Board of Directors and others while maintaining appropriate confidentiality
•Must be willing to work some weekends and evenings
•Excellent organizational and time management skills including the ability to set and meet deadlines and handle multiple priorities simultaneously
•Ability to learn new strategies
•Willingness to fundraise and make direct solicitations and/or requests for financial support
•Demonstrated success in achieving measurable goals
•Comfortable using technology and social media as a communication tool
•Proficiency in Microsoft Office as well as comfortable using other office applications such as Google apps and Raiser's Edge donor software
•Bachelor's degree
•2 years of fundraising or related experience with successful record of solicitation

Terms of Employment:
•Full-time position

About Notre Dame High School, San Jose

Notre Dame High School, in the heart of downtown San Jose since 1851, provides young women an exemplary Catholic, college-preparatory education to become life-long learners, spiritual seekers, justice advocates and community leaders. We are inspired by Saint Julie Billiart and the Sisters of Notre Dame de Namur. We empower young women and “teach them what they need to know for life.”

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