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Administrative Assistant
Keystone Montessori School

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Administrative Assistant

Keystone Montessori School
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Job Summary

$17-20 per hour
Job Type
Job Last Posted
Job posted 8 days ago
Job Role
Office Manager
Employer's Industry
Job Schedule
Evenings, Afternoons, Mornings, Weekdays

Job Description

Administrative Assistant needed for Keystone Montessori School in El Cerrito. Job expectations include: giving tours of the school, enrolling students, light shopping and ordering (must have own car), maintain student files, answering phones, record keeping, assisting teachers and business manager, general computer skills (i.e. word processing, spreadsheets, and internet). Good grammar writing and speaking skills are required.

The position offers medical and dental insurance, paid school holidays, and a retirement plan. Salary depends on experience. Please reply with an email with your resume and cover letter.

 The successful candidate will possess the following skills and attributes:· Experience working in a preschool/Child care setting preferred. Excellent organizational skills· Excellent communication skills including the ability to speak and write in English fluently.

Has at least 12 Ealy Childhood Education Units· 

Attention to detail· Able to multi-task & manage workflow

· self-starter & independent worker

· Punctual with excellent attendance required

· Team player

· Ability to work in a busy office

· Ability to take directions and ask questions when needed

Skills required: Proficiency in QuickBooks preferred

Proficiency in Microsoft Office, Google (Word, Excel, Google Docs)

· Must be able to set up an excel spreadsheet

· Add columns and rows

· Link spreadsheets

· Create worksheet with individual spreadsheets

· Perform mail merge

· Proficiency in web-based programs such as Wix, Transparent classroom.

· Electronic filing

Duties include: Office support

· Answer telephones and transfer calls to the appropriate classroom/office

· Respond to emails/phone calls and requests for information

· Make appointments for tours from prospective families

· Open, sort, and distribute daily incoming mail.

· Assist with transparent classroom and tagging children's information to send home to parents.

· Assist with mailings and special projects as needed

Curacubby:· Prepare and send documents related to enrollment to parents

· Prepare and send employment agreements for staff

. Prepare children and staff files. Maintain roster for children. 

Payroll support:· Payroll support - responsible for everything related to the time clock including keeping schedules current and updated, managing time cards and submitting to the director at the end of the pay period, setting up new employees cubby and time card, suspending terminated employees. Scanning times cards for document storage.


· Filing

· Managing hard copies of invoices, student info, 

School credit card:· Assist teachers with online charges using credit card· Post all credit card charges to QuickBooks· Scan and attach receipts to charges in QuickBooks 

Business Overview

Our Story

Established in 1980, Keystone Montessori School is a preschool located in El Cerrito, California. 

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