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Administrative Assistant to Office Manager
Melt Massage

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Administrative Assistant to Office Manager
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Melt Massage

Job Summary

$17-22 per hour
Job Type
Job Last Posted
Job posted 14 days ago
Job Role
Administrative Assistant, Office Manager
Employer's Industry
Beauty & Spa, Health & Wellness
Job Schedule
Weekdays, Weekends

Job Description

  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:

  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 
  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 
  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 
  • 10% Other; errands, miscellaneous, organizing projects...   


  • Min. 2 years Admin. experience 
  • Legible printing   
  • Outgoing personality (comfortable making "warm" calls) 
  • Outstanding customer service 
  • Appreciate fun socks
  • Accomplishment oriented (vs process oriented) 
  • Impeccable attention to detail 
  • Mac savvy; Word, Excel, Internet 
  • Willing to learn and work systems already in place 
  • Enjoy dance / music breaks
  • Self-directed, yet can follow instructions 
  • Comfortable working alone 
  • Reliable transportation 
  • Initiative 
  • Pride in producing outstanding work 
  • Ask questions when they arise
  • Take feedback as learning instead of criticism 
  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to  Thank you.   

Business Overview

Our Story

From its inception, the commitment to providing the highest quality of care to relieve stress and tension and increase ease and joy in people's bodies has grown Melt Massage from a single person provider working out of her studio apartment in 2001 to a commercial store-front in the heart of Montclair Village with a team of professionals, two treatment rooms, and massages available days, evenings and weekends. If you are committed to excellence in who you are and what you do, our team welcomes you to apply. Join us. 

Why Work With Us?

We take disco breaks. Dancing optional. Oh, and did I mention the complimentary monthly massages?

Team Size

1-10 team members


Culture & Perks

Women Owned
Paid Time Off
Casual Dress
Team Events
Work-life Balance
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