Administrative Assistant Overview

Want a versatile occupation? Working as an administrative assistant will allow you to work in a variety of settings including local businesses, corporates, schools, hospitals, government agencies, and more. Where there is an office, there is bound to be an administrative assistant!

Responsibilities

  • Answer phone calls. You'll need to answer questions over the phone and know how to redirect calls to appropriate people in the office
  • Work with founders and managers. You'll be taking instructions from your manager.
  • Oversee the office. This is general, but it is your responsibility to oversee the general well-being of the office and to make sure that things are running smoothly.
  • Other. The specific responsibilities of an administrative assistant varies based on the particular organization you are working with. 

Skills

  • Communication skills. You'll be the one to meet and greet office visitors. You’ll also need to regularly speak with people in person and over the phone to organize meetings and events.
  • Inventory management skills. You will be responsible for making sure office supplies are always in stock, restocking when necessary. 
  • Typing skills. An ability to average at least 60 words-per-minute or more will allow you to enter data efficiently. 
  • Strong attention to detail. It will be your responsibility to make sure everything in the office runs smoothly, identifying and resolving problems as they come up. 

Experience

To land an administrative assistant job, you’ll likely need a high school diploma, GED, certification, or basic office training, at a minimum. A college degree may be required or preferred for those working in professional offices or closely with management. 

While employers prefer those with past experience, there are always opportunities to break into the administrative assistant job market!

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