Executive Assistant Overview
Are you detail-oriented and tech savvy? Enjoy working in a fast-paced administrative environment? If so, you’ll make a great Executive Assistant!
Working as an Executive Assistant, you’ll handle the day-to-day office tasks for the executive team of a company, often serving as a liaison between managers, clients, and other staff. Answering and screening calls, scheduling appointments, booking travel and preparing reports are just a few duties entailed.
- Manage the complex and ever-changing calendars of your executives. Be prepared to plan and schedule many appointments, and to communicate with the executives often to ensure that appointments match their interest and availability. This involves correspondence with both internal staff and outside vendors.
- Coordinate travel plans. Booking business flights, managing hotel reservations, and keeping track of itineraries will be a chunk of the role. Having experience with price shopping or using various travel tools will help.
Other administrative tasks. They can range from processing reports, managing expenses, filing paperwork to conducting research and/or preparing materials for events.
- Computer proficient. Having Microsoft Office and Google applications skills is a must! Most businesses today use Google applications, in addition to Microsoft Excel and PowerPoint, so knowing the in’s and out’s of those are essential. Lastly, you’ll work with a variety of machines to print, copy and fax, so knowing how to troubleshoot will save you a lot of time!
Able to follow detailed (often verbal) instructions. You’ll be required to interpret needs and expectations of the executive, even if they don’t communicate well. At times, you might need to be the calmest presence in the midst of chaos.
Prior experience working as an administrative assistant or secretary is mandatory, and the longer the better! Most companies request experience with complex scheduling, but if you can prove you’re highly organized and a quick learner, you have a great chance of being considered.